Minutes - 11/24/1992 - Board of TrusteesV05— Bor-,M0Al
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VILLAGE OF OAK BROOK Minutes Nov. 244
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN _".,_OR APPROVED
AS AMENDED , BY VILLAGE BOARD
ON
1. MEETING CALF: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:34 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Shumate,
Skinner and Minters.
ABSENT: None.
IN ATTENDANCE: Vince Long,, Assistant to Village Manager; Richard A.
Martens, Village Attorney; Maggie Powers, Finance Officer /Treasurer;
James Fleming, Chief of Police; Robert Nielsen, Fire Chief /Building
Commissioner; Michael J. 1Meranda, Superintendent of Public Works;
Dale L. Durfey, Jr., Village Engineer; 'Tom Hawk, Director of Code
Enforcement; Chuck McAdams, Sports: Core Manager; and Joanne Fritter,
Librarian.
3. ANNOUNCEMENTS & OPEN FORUM: OPEPT VORUM
Joan Macken requested the Board to continue the York Road Bike Path
project as the Bike Path Committee has done an excellent job.
Joe Fullan requested the Board to use their microphones so residents may
hear all the proceedings.
Vernice Blume inquired if the Lake Michigan water was partial well water
and partial Lake Michigan water. Sloe further requested the reasoning
for low water pressure.
Superintendent of Public storks Meranda responded that the water is 1005
Lake Michigan water, and the Department will continue to flush out water
hydrants to improve the water pressure.
Tom Doyle, Plan Commission member, recommended developing the Bike Path
trail along York Road as the Village may receive federal or state grants
for this project.
4. APPROVAL OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Regular Meeting of
November 10, 1992 as amended and waive the full reading thereof.
Seconded by Trustee Payovich. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
I November 240 1992
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5. OMNIBUS AGENDA:
Trustee Skinner moved to approve the Omnibus Agenda. Seconded by
Trustee Payovich. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Lotion carried.
A. PAYOUTS: PAYOUT §:
1. DU PAGE WATER COMMISSION PAYOUT #46 - FIXED COSTS AND DWC: FIXED
0 & M: Approved Omnibus Vote. COSTS & O &M
4
I -STATE
Omnibus Vote.
- PAYOUT #5 -
XTENSION `31s
SERVICE5 - CIVILTECH:
Approved TRI -STATE WM-
S449.44
3. G. A. SEMEXTA CONTRACTORS - PAYOUT #1 - CONSTRUCTION - TRI-
SEMENTA
STATE WATER MAIN EXTENSION 131stLCanterberry): Approved
TRI -STATE WM-
Omnibus Vote.
$499105.35
B. RESOLUTION NO. R -577 A RESOLUTION P.PPROVING THE FINAL PLAT KNOWN
RES. R -577
AS KECK SUBDIVISION (3421 ring Road): Approved Omnibus Vote.
rECK SUB. F.F.
C. RECOMMENDATION - OAK BROOK HOTEL, CONVENTION & VISITORS
CBHCVC :
COMMITTEE - RELEASE OF FUNDS: Approved Omnibus Vote.
RELEASE OF
—"
FYP.',DS
D. TRI -STATE TOLLWAY IMPROVEMENTS - OAK BROOK WATER MAIN COSTS:
- .. �
I -294 IMPROVE-
Approved Omnibus Vote.
TIENTS-WM, COSTS
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. FINANCIAL:
A. APPROVAL OF BILLS:
APPROVAL OF
Voucher List of Bills Presented for Approval November 24, 1992 to
BILLS
reflect payment from the following funds:
General Corporate Fund $ 990254.85
Motor Fuel Tax Fund 1,514.91
Water Fund 263,779.82
Police Pension Fund 490.00
Firefighters Pension Fund 490.00
Sports Core Fund 31,627.85
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $397,157.43 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Payovich.
Trustee Winters abstained from voting on the bills from Illinois
VILLAGE OF OAK BROOK Minutes 2 November 24, 1992
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Bell and Ameritech Mobile due to employment by same. ROLL CALL
VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: O- None:.
Absent: 0 -None.
Abstain: I- Trustee Winters as noted above. Motion carried.
8. ORDINANCES AND RESOLUTIONS: No Business.
9. DEPARTMENTAL REPORTS: No Business.
10. UNFINISHED BUSI?" ESS :
A. REVISED P!�YOUT #10 - ILLINOIS HYDRAULIC CONSTRUCTION COMPANY - ILL. HYDRAULIC:
PRESSURE ADJUSTING STATIONS: P . A . STATIONS -
$17,334.26
Trustee Payovich moved to authorize final payment to Tllinois
Hydraulic Construction Company for construction of the Pressure
Adjusting Station Project in the amount of $17,334.26. Seconded
by Trustee Bartecki. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: O- None. Motion: carried.
B. RE, QUEST TO AUTHORIZE NEGOTIAATION OF CONSULTANT CONTRACT - CONSUi_TANT
AMERICANS WITH DISABILITIES ACT_(ADA): CONTRACT -
...,._,. , I ADA
Trustee Payovich moved to table this item until January, 1993, as
the Board must first address the Village's finances. Seconded by
Trustee Winters. VOICE VOTE: Notion carried.
C. CONTINUED DISCUSSION REGARDING VILLAGE REVENUES 14zvrnum VILLAGE
ENHANCEMENTS-. EXPEN SE. SIB CAPITAL OUTLAYS, AND ;REVENUE AND
FINANCING METHODS FOR REPAIRS AND PUBLIC IMp'MOVEMENTS: EXPENSE
Trustee Skinner requested the Board address Items 11.A. and 11.B.
before discuss3ing this item.
11. NEW BUSINESS:
A. RECOMMENDATION - FRONT & SIDE YARD VARIATION (506 Wood Road -
Hindmarch) :
Mrs. Hindmarch is requesting side and front yard variations to
permit the construction of a second story bedroom addition and a
roofed open porch along the Washington Street side of the house.
The Zoning Board of Appeals, at its regular meeting of November 3,
1932, voted by a margin of 4 -0 to recommend approval of the
requested variations based on the following:
VILLAGE OF OAK BROOK Minutes 3 November 24, 1992
n"
FRONT & SIDE
YARD VARIATIONS
(506 Wood Rd.)
(Hindmarch)
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!1 UWA4 Ingo%
1) The fact that the existing home has only 2 bedrooms
constitutes a hardship;
2) The home is already non - conforming as to yard s�:t�_�cks which
constitutes unique circumstances;
3) The home dates back to the 3880's and is historically
significant and the proposed modifications will enhance the
historic character of the home;
4) The variations, if granted, will only result in a small
increase in the existing building footprint;
5) There are no detrimental effects on neighboring properties
and the character of the neighborhood will not be altered;
and
+6) The variation, if granted, should include the condition that
the porch remain open and unenclosed.
Trustee Skinner moved to grant the requested variations and direct
the Village Attorney to draft the necessary documents to
effectuate same. Seconded by Trustee Mayer. ROLL CALL VOTE:
Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
B. CAPITALIZATION POLICY FOR FIXED ASSETS: POLICY FOR
FIXED ASSETS
Trustee Bartecki moved to direct Staff to increase the
capitalization bait from $500.€0 to $1,000.00 to enhance the
ability to properly account for equipment and property additions
without increasing recordkeeping burdens. Seconded by Trustee
Mayer. VOICE VOTE: Motion carried.
10. C. CQNTIFJED DISCUSSION REGARDING VILLAGE RE RN ES /REVENUE VILLAGE
ENHANCEMENT =t EXPENSE/ EN REDUCTIONS, OxPITAL OUTLAYS, AND REVENUE' AND
FINANCING METHODS FOR REPAIRS AND PSIBLIC IM MMEHM- EXPENSE
President Bushy announced the following:
The Polic3 Officers have petitioned through the Illinois
State Labor Relations Board for an election on December 4,
1992 to determine whether the Teamsters will represent the
officers as a collective bargaining unit and tl"ie Board is
unable to discuss any it regarding personnel until after
said election.
Acting Village Manager Kapff had been hospitalized for back
surgery and is now recuperating at home. At his suggestion,
telecomaminications equipment will be installed in his home
so that he can continue his duties. Assistant to the
Village Manager Long is presently filling the position.
The Civic Association has indicated an interest in
continuing the July 4th Fireworks program.
VILLAGE OF OAK BROOK Minutes 4 November 24, 1992
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President Bushy noted Staff has reviewed Trustee Bartecki's
suggested ideas for cost effective reduction procedures and will
present their views to the Beard followed by interaction by the
Board members and then questions from the residents.
The Board viewed a slide presentation by Village Engineer Durfey
regarding life -cycle information on roadway pavements. Engineer
Durfey stated that deferring improvements can mean continued
deterioration and more costly improvements in the future.
Trustee Barteck:*A. requested Engineer Durfey to clarify the cost
figures of waiting until a road fails before renovating and report
the findings at the first Board meeting in December.
A resident inquired what the definition of the word "failed" road
means, since as many vehicles traveled on the "failed" Jorie
Boulevard as they are traveling on the newly completed Jorie
Boulevard. Engineer* Durfey stated a failed road means the
structural capabilities of the pavement are gone.
Resident Jim Carson requested the cost of road repairs for the
last 10 years. Engineer Durfey will investigate if these figures
are available.
President Bushy stated Village Finance officer Powers will give a
presentation on the income and expenses of the Village. The two
Enterprise Funds, Sports Core and mater, will not be discussed.
The General Operating Fund will be the focus of the discussion.
Finance officer Powers noted the 1993 -94 American with
Disabilities Act (ADA) expenditures will be higher than the
Village expected if the recommendations by the Consultant are
followed. The Federal government mandates that the village be in
compliance for the disabled.
Staff has recommended a book for the Trustees, located in the
Board Room, detailing financial data of the Village. It will be
assembled as soon as it is practicable. Any recommendations from
the Board on specific data that should be included are welcomed.
After considerable discussion, the following comments are noted:
The removal of the pavement management project of $1.1 million
would definitely improve the revenues of the Village. This
decision would definitely be against the Board's decision to use
utility tax revenues for road improvements. The 1992 -93 savings
of garbage pickup will be an estimated $152,000.00.
Trustee Shumate inquired if the pavement Management project can be
deferred. He further inquired if the Board may reconsider the use
of utility tax revenues.
VILLAGE OF OAK BROOK minutes 5 November 24, 1992
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Trustee Winters requested a year to date of the Sales Tax revenue
to be included in the book for the Trustees.
President Bushy stated copies of the Sales Tax listings are
available for the public.
Trustee Bartecki recommended the Board prioritize the capital
expenditures of the Village.
President Bushy recommended it is more efficient and effective to
do a budget study.
Attorney David Gooder stated the business community pays 80% of
the taxes to the Village and the Utility Tax. is it fair for them
to pay for 805 of the Village's revenue shortfall? The business
community agrees to use the Utility Tax monies for the road
improvement project.
Trustee Bartecki felt comfortable increasing the Utility Tax, as
the revenue would defray the cost of the 22nd Street improvement
project which would benefit the business commiunity.
Trustee Bartecki requested studying a 5 -year plan of a capital
expenditure budget.
Mary Thompson, Yorkshire Woods Homeowners Association President,
wished to thank President Bushy for sending a letter to Homeowner
Association Presidents requesting any recommendations for revenue
enhancement or cost containments of the Village.
Jill Fleishman, Pedestrian /Bicycle Path Committee member, thanked
Director of Code Enforcement Torn Hawk, Acting Village Manager
Bruce Kapff, and Village Engineer Dale Durfey for initiating a
grant approved for $191,000.00 for the Pedestrian /Bicycle Path.
The monies will be available to the Village during the fiscal year
1993. Engineering must go ahead with the project in order to
receive grant monies. The project would cost the Village
$63,000.00 or 25% cost of the project.
Trustee Bartecki noted this is a good example of prioritizing our
Village expenditures.
Finance Officer Powers stated it would be useful for Staff and the
Board to decide what categories should be prioritized. Examples
were: safety gear, roadways and environmental issues. Assistant
to the Village Manager bong will have this prepared for the next
Board meeting.
The Board was palled on whether to increase the Utility Tax to 5%
across the board. Trustees Bartecki, Mayer, Shumate and Skinner
agreed.
VILLAGE OF OAK BROOK Minutes 6 November 24, 1992
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Tony Tapping President of the Saddle Brook Homeowners Association,
recommended the 1% increase of the Utility Tax be used for other
expenses.
Trustee Payovich stated she is adverse to a Utility Tax increase
until the Board studies all the categories. She requested a
comparison of the last two years as a comparison to the Corporate
Fund financial update. She further requested a re -cap of line
items of last year's budciet and where major increases occurred.
Trustee Winters reciised himself from any discussion or voting on
said subject due to a conflict of interest as being employed by
Illinois Bell.
12. CLOSED MEETING:
Trustee Skinner moved to adjourn to a closed meeting to discuss
litigation and the appointment, empaoyment or dismissal of an officer or
an employee. Seconded by Trustee Shumate. ROLL CALL VOTE:
Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: O -None.
Absent: O -bone. Motion carried.
13. ADJOURNMENT:
Trustee Skinner moved to adjourn the meeting at 1: 01 a.m.. Seconded by
Trustee Payovich. VOICE VOTE: Motion carried.
ATTEST:
,"4- , L � -� a '.. &--
Linda K. Gonnella
Village Clerk
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, VILLAGE OF OAK BROOK Minutes 7
November 24, 1992
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