Minutes - 11/26/1991 - Board of Trustees1. MEETING CALL:
VILLAGE OF OAK BROOK Minutes Nov. 26, 1991
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
WITH RRECTIONS ', BY VILLAGE BOARD
ON /� •
ifEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35 p.m.
Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Busghy, Trustees Bartecki, Krafthefer, Payovich, Shumate,
Skinner and Winters,.
ABSENT: Done.
IN ATTENDANCE; Stephen Berley, Village Manager
Richard A. Martens, Village Attorney
Bruce F. Kapff, Assistant to Village Manager
Tom Hawk, Director of Code Enforcement
Charles McAdams,, Sports Core Manager
Dale L. Durfey, Jr., Village Engineer
Michael J. Meranda, Supt. of Public Works
3. ANNOUNCEMENTS & OPEN FORUM: ANNOUNCEMENTS
President Bushy read a notice of slight rate adjustments from Illinois Bell.
Effective October 26, 1991, monthly bills, in municipalities which levys a
utility tax, were reduced ,slightly to eliminate a charge associated with tax
expense due to pay phone revenue.
President Bushy notified the public of the pending Illinois State Toll Highway
Authority expansion through Oak Brook. All three bridges, moving traffic east
and west, in and around Oak Brook will be unproved simultaneously. President
Bushy introduced a Resolution requesting the Illinois Department of
Transportation to consider phasing construction of said bridges for this
project.
Trustee Winters moved to pass Resolution No. R -545 "A RESOLUTION URGING THE RES. R -545
PHASING OF ILLINOIS STATE TOLL HIGHWAY AUTHORITY RECONSTRUCTION OF THREE ISThA RECONE
BRIDGES OVER THE TRI -STATE TOLLWAY" as presented. Seconded by Trustee RUCTION OF 3
Skinner. Roll Call. dote: BRIDGES
Ayes: 6- Trusstess Barte+cki, Kref thef er, Payovich, Shumate, Skinner and
Winters.
Nays: O -None.
Absent: D -None. Motion carried.
4. APP - OF MINUTES: MINUTES
Trustee Skinner moved to approve the Minutes, of the Committee-of-the-Whole
,meeting of November 11,, 1991 as presented send waive the full reading thereof.
Seconded by Truntes Wintera. Voice Vote: Lotion carried.
40
VILLAGE OF OAK BROOK Minutes -1- November 26, 1991
OTiA� 0
Trustee Spinner moved to approve the Minutes of the Regular Meeting of
November 12, 1991 as presented and wave the full reading thereof. Seconded
by Trustee Winters. Voice Voted,- Motion carried.
5. CONSENT AGENDA:
Trustee Bartacki requested Item 5.A., "Bid Authorization - Selling tic Four
Computer Hardware and Royal Copier ", be removed from the Consent Agenda for
further discussion.
Trustee Winters requested Item S.D., "Request for Authorization to obtain
Quotes for Golf Carts Lease /Purchase Program ", be removed from the Consent
Agenda for further discussion.
4
Trustee Skinner mo ;,red to approve the Consent Agenda. Seconded by Trustee
Winters. Doll call vote:
Ayes: 6- Trustees Bartecki, Er'afthefaer, Paayovich, Shumate, Skinner and
Winters.
Days: O -None.
Absent: O -None. Motion carried.
15
A.
C. Pa .guts:
PAYOUTS:
James J. Benes & Assac 88 - Paa out #1 - Jorie Boulevard l�n ineera.n BE^7ES-
Services: Approved Omnibus Vote. BENES BLVD.
2. James J. Benes & Associates - Paa out #5 - 1991 Pain $99434,16 Pr ject.. BE91ES-
Approved Omnibus Vote.
' 91 PAVING'
3. R. W. Duntemasn aaey !- Payout #1 -_ Pay n- Prai�cct Street $119565.92
�y �. DUNTUTAN
Approved Omnibus iii' ®te. ST. IMPROV .
6. ITEMS REMOVED FROM CONSENT AGENBA; $2949929.89
A. Bid Authorization - Sellin Basic Four ter Hardware rind Ro a Co vier: BID RUTH.
Village Manager Barley stated they State r BASIC IV &
ordinance to sell said requires as municipality to paas>ss an ROYAL COPIER
equipment.
Trustee Baarteeki moved to tale the proposed bid authorization to the next
Regular Meeting and direct the Village Attorney to drat an ordinance for
bid authorization of said oquipwnt for Board approval. Seconded, by
Trustee Skinner. Voice Mute: Motion, carried,.
V'ILLUX Or OAIK BEM Minutes ..2.. NOVO e r 26, 1991
B. 112ggest for Authorization io, Btain �3uctes, for Golf Carts Le ase /Purchase
bras:
Trustee Krafthefer moved to waive competitive bidding due to the
specialized nature of the equipment and authorize Staff to receive bids
for a four (4) year lease. Seconded by Trustee Payovich.
Trus4 ee Krafthefer amended the original motion to authorize Staff to
receive bids for a four (4) year lease agreement for a fleet of electric
golf carts. Seconded by Trustee Payovich. Voice note: Motion carried.
7. ORDINANCES AND RESOLUTIONS. None.
8. DEPARTIGMAL REPORTS: None:.
9. U�INISHED BUSINESS:
GOLF CARTS
LEASE/
PURCIU.SE
A. Discussion Re aardinci Oak OBT /OB
WATER SERIT .
Aldermen and residents frcaa Oakbrook Terrace, specifically Al..dermam Frank AGREEMENT
Dilorio, addressed the Board with their concerns for water supply from the
Village of Oak Brook.
Preb.? dent Bushy stated Village Manager Berley, Village .Attorney Martens,
Superin- v..nde:nt of Public Works Meranda, Village Engineer Durfey, Oakbrook
Terrace Mayor Sarallo and their Engineer, Dick Ionesscu, had discussed the
details of the proposed water agreement.
Village Attorney Martens addressed the Board with the proposed change to
the agreement of a two -Mier rate structure; one rate for present water
users and a higher rate for new gook Terrace grater users.
The following suggestions were proposed by the Trustees.
1) Trustee Bartecki requested the water connection fee- include all costs
of current users of the system, including construction cost.
2) Superintendent of Public Works Nieranda will present proposed water
connection rates and fees at the next Regular Meeting .
3) Village Attorney Martens stated Section 52.1, Fixed Capital Costs,
needs to be addressed by the Finance Director, Staff and DuPage Water
Cromission.
4) Trustee Skinner suggested selling the infrsstructure to Oakbrook
Terrace ccrcial and have Oakbrook Terrace distribute the water and
the City of Oakbrook Terrace maintain it.
5) Trustee Shumate requested the following inf_orwtion from the City of
Oakbrook Terrace:
a) Hoer much money is needed for proposed project?
b) Does the City have the funds?
c) Will they have a referendnsm for said project?
/-8
VIA OF OAK BROOK Minutes -3- November 26, 1991
--a c, —q1 0
Village Engineer Durfey will provide Trustee; Skinner with asthst�P studio,*. of
his proposed suggestion and show why it is n
President Bushy publicly commended Village Manager Berley, Village
Attorney Martens, Superintendent of Public Works Meranda and Village
Engineer 1Durfey for their time spent on said project.
President Bushy reiterated she will not sign said water agreement if
approved by the Board, and it will require a veto session.
Trustee Payovich knquired if the City of Oakbrook Terrace had ever
formally requested a water supply agreement with the Village of Oak Brook.
President Bushy indicated to her knowledge no formal request has ever been
received by the Village.
Trustee ]Kraf thef ez ;roved to table the Oak Brook /Oakbrook Terrace Water
Service Agreement upon receiving a formal written request from the City of
Oakbrook Terrace for said water supply. Roll Call Vote:
Ayes: 5-Trustees Krafthefer, Payovich, Skinner, Shumate and Winters.
Nays: 1- Trustee Bartecki.
Absent: 0 -None. Motion carried.
B. Recommendation Marwah (30 Hamilton Lune) Rear Yard Variation: RYV
30 HAMILTON
Mr. & Mrs. Harwah of 30 Hamilton ]Lane have petitioned the Village for a (MARWAH)
variation to permit a C -foot encroachment into the 30 -foot required rear
yard to allow the construction of a single story room addition to be used
as a breakfast /suxr ram. /
Trustee Shumate stated this is the first time a variation was requested
for a permanent structure beyond the building line% after the Village was
formed.
The Zoning Board of Appeals, at their meeting of November 5, 1991, voted 3
to 1 to deny this request based on the findings that: a) the property can
yield a reasonable rate of return without the encroachment; and b) no
unique circumstance or hardship had been demonstrated.
Trustee Skinner moved to approve the requested variation and direct the
Village Attorney to prepare the necessary documentation. Seconded by
Trustee Payovich. Roll Call Vote:
Ayes: 4-- Trustees Krafthefer, Payovich, Skinner and Winters.
Nays: 2- Trustees Barter ki and Shumate.
Absent: 0 -None. Motion carried.
C. Bid Recommendation - Janitorial Cleaning Services: 5Mrts Core and JANITORIAL
--°-- ,— ".� ---_ CLEANING
Village Fac lities:
SERVICES
Trustee Payovich moved to award a janitorial service contract to Imperial
Service System in the amount of $29,484 per year for a three -year
contract for maintenance of the Village Commons properties and m separate
contract to Imperial at a monthly rate not to exceed $2,254 to provide
janitorial services at the Sports Core facilities. Extras to the 'pillage
Commons properties will be performed at the Village's request per unit
prices provided by trial which are part of the contract. Seconded by
VIA fi AAx BROOK Minutes -4- November 26, 1991
0T__Me0
t t � a�► � °'� a4
Trustee Kraf thef er . Roll Call Vote:
Ayes: 6- Trustees Bartscki, Krafthefer, Payovich, Shumate, SkInner and
Winters.
Nays: O -N/one .
Absent. 0 -None. Motion carried.
D. LeVest for Time Extension for 1991 Draaina a Project North Side 35th TIME
:Saaddlebrook Drive to Cass Court), Lot 18 Yorkshire 'foods jStorm Sewer EXTENSION
Extension), lots 81182 Baavbrook Court): i99" DRA'
AGE PROJECT
Trustee Payovich moved to grant approval to the contractor's request for
an extension in the above contract completion date from Nov r 15, 1991
to December 1, 1991; and direct that the contractor be charged expenses
incurred by the Village for the added cost of engineering inspections
resulting from the failure of the Cr)ntractor to coWlete the 35th Street
ditch regrading portion of the contract by the October 15, 1991 contract
deadline. Seconded by Trustee manner. Voice dote: Motion carried.
10. NEW B{ySI1l1Sr S:
A. Amintm..its : APPOINTMENT
Trustee Shumate moved to concur with the recommendation of President Rushy CAMPA -
and appoint Mr. Mike C°ampa to the hotel, Convention and Visitors OBFCVC
Comi.ttee, term to expire February 28, 1992. Seconded by Trustee
Baartecki. Voice Vote: Motion carried.
B. Discussion of 1992 W e, RI M11.0 and Yard Waste Collection Contract 1992 GARBAGE
Renewals: RECYCLING &
YARD WASTE
Representatives from Oak Brook Disposal,, Rot's Disposal /Browning- Forris COLLECTION
and Clearing Diasposaxl.. (Lombard)/Waste Mw=geman1c were in attendance for CONTRACT
the proposed contract renewals. RENEWALS
President Bushy commended Village Manager BerlWjr and Assistant to Village
Manager Kapff on the proposed said agreaant.
The existing three -year contract with the haulers expires the end of
December, 1991. It is recommended that now contracts be executed with
each of the three haulers for a three-year term with as three-year option.
Recommended 1992 rates are aaaa follows:
Garbage: Once at the curb $ 9.80
Twice at the curb 14.85
Once at the row 15.80
Twice at the rear 21.65
Recycling: $ 2.60 (Resident pays $1.95)
Yard Waste: Sticker $ 1.50
Toter (8 Moo.) $156.00
Unbundled Waste $ 15.00
Ito
VIA OF OAK BRQOR Minutes -5-
( Once a week Monday service
March. 30 through Nov. 30, 1992)
November 26, 1991
V03 - e ol-- e Nj
Beginning in 1992, if it is found that unlicensed commercial haulers are
providing any type of collection service in the Village of Oak Brook, both
they and their customer will be advised that only the three licensed
haulers are allowed to provide collection within the village. However, in
the event that a bona fide recycling service is being provided which is
not presently available through one of our licensed haulers, it is
recommended that these haulerrs be given some type of short - -terra license to
continue such service. If this 10specialized " service is at some time in
the future adopted by our licensed haulers, this special license will
simply expire at the end of its current term, and then the service would
only be offered by our licensed haulers from that point on.
The Village currently recycles newsprint., glass bottles, aluminum can
steel /tin cans, and food grade Rio. 1 and 2 plastic bottles. It is
recommended that this list be expanded to include non-food No. 2 and 2
plastic containers (laundry ani detergent bottles), excluding any such
bottles containing highly toxic items including pool chemicals or motor
oil.
Collection of white goods refers to household appliances (refrigerators,
washers, dryers, water heaters, etc.). A recent state law limits the
disposal of such items in landfills beginning July,. 1992, if certain toxic
items have not been first separated from the white goods. It is proposed
to handle this state law in our new agreement such that collection of
white goods will continue as it presently exists (included in the normal
service at no extra charge). However, at such time as this state law is
implemented, customers will be required to contact their hauler for a
specia.1 pick -up which is paid for by the customer above and beyond the
normal garbage collection.
It is recommended that the Village take over the cost to prepare and
distribute a newsletter.
It is Lombard Disposal's suggestion that, in exchange for providing free
recycling at Village facilities, they be allowed to bring their Oak Brook
load of recyclables to the intermediate processing facility (IPF) and, at
such time in the future when this facility generates revenue for these
mixed loads, we then accept whatever revenue is paid by the IPF.
The other two haulers, Oak Brook Disposal and Rot's Disposal, would
continue to rebate to the Village their revenues received based on the
exact volume of items collected and their respective market. values.
Following direction by the village Board, staff will proceed to finalize
agreements with the haulers and prepare a newsletter advising Village
residents of the new raters and services.
Trustee Payovich moved to direct the "pillage Attorney to draft the
necessary contracts With each of the three haulers for a three -year Lean
with a three -year option tA&s-. Seconded
by Trustee Krafthefer. 011 Call tote
VILLACE OF OAK BROOK Minutes -6- November 26, 1991
Ayes: 6- Trustees
Winters.
Nays: 0 -None
0 Vo eo- r., miff
-A (Ot
Bartecki, Kraf Chef er, Payovich, Shumate, Skinner and
Absent: O- -None. Nation carried.
C. Discussion of Possible Westdalae Gardens Watermain Trau`sfer:
The Village Board concurred with Staff's recommendation to continue
discussions with the Village of Hillside regarding the possibility of
transferring ownership of the W6stdale Gardens subdivision water mains and
directed the Village Attorney to investigate the legal procedures for this
possible transfer.
D. Recomendation - A,M Distribution of CRote to Undertake Water DDistribution 11alve
sow�w �moi. ®ie mm�ar e® �.�e�momr��+.swssiarswo..
Location and Exercise Prrramm:
Trustee Payovich moved to authorize staff to comb. -act with M.E. Simpson
Company for the locating.. exercising and indewi of approximately 800
distribution valves in the amount of $29,800. Seconded by Trustee
Winters. Roll Call- Vote:
Ayes: 6- Trustees Eax°tecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None
Absent: 0 -None. Notion carried.
E . Discussion of Federal Clean Air Act Amendment Policy Issues - MMIgyer
TrIB Reduction- , ram:
WESTDALE
GARDENS
WATERMAIN
TRANSFER
WATER DIST-
RIBUTION
VALVE
LOCATION &
EXERCISE
PROGRAM
s
FEDERAL
CLEAN AIR
ACT
In 1990, the federal government passed certain amendmnts to the Clean Air
Act requiring that areas with high levels of ozone develop " EWloyer Trip
Reduction Programs ". The six -cour y Chicago area is one of seven areas in
the country categorized as a "Severe Edon - Attainment l4rea"A with respect to
ozone pollution. Areas which fail to most the federal requirements in
this regard stand to lose federal highway and tra sportation funds.
The basic timetable is that by November, 1992, Illinois must develop a
Statewide Implementation Plan (SIP) which will indicate how we intend to
reduce the level of emissions. By 1994, every employer in the region with
more than 100 workers at one workplace (the Village Commons site falls
into this category) must have on file with the state a plan which
indicates how it intends to reduce the number of autos coming to work. By
November, 1996, all such employers will have to increase its average
vehicle occupancy (AVO) to a level 25% above the AVO for the Chicago
region as measured in 1992.
Following is a synapsis of roe ndations by Staff:
It appears that the only feasible method for payment of the Employer Trip
Reduction Program would be through emloyer fees.
It is recommended that fines be uoed to help finance the program, and in
particular, assist waployers with Ming the regulations.
I"
VILLACM DF OAK BROOK Minutes -7- November 26, 1991
Staff recounnds adopting a single regionwide Average Vehicle Occupancy
whereby suburban employers would have to either greatly increase their
Average Vehicle Occupancy or purchase such credits from other eaployers in
the Chicago arpa.
President Bushy requested the feasibility of Fire Department and Police
Department personnel altering shift schedules. President Bushy further
noted that ICTMA muat have a response by December 6, 1991 from the Village
of Oak Brook.
The Board concurred with the recommendations of Staff except that there
should be multiple zones instead of a single regionwide AVO, and directed
Staff to respond to ICTMA with said recomendations.
F. Ratification of Extra Costs m 1991 Paving Project:
Trustee Payovich moved to ratify the telephone poll conducted on
Wednesday, November 20, 1991, which authorized the expending of up to
$25,000 for correcting next spring the asphalt which will be placed on
Cambridge Drive and Carlisle Drive after November 20 , 1991. Seconded by
Trustee Bartacki.. Roll Call Mote:
Ayes: 6- Trustees Bartecki, Kraafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0- None
Absent: 0 -Done. Motion carried.
11. FINANCIAL:
EXTRA, COSTS
1991 PAVING
PROJECT
a
A. A,pproal_of Bills: APPROVAL
OF BILLS
Voucher List of Bills Presented for Approval November 26, 1991 to reflect
payment from the following funds:
General Corporate Fund $3560298.55
Water Fund 800899.65
Sports Core Fund 24,579.15
Trustee Bartecki moved to approve Voucher List of Bills in the total
amount of $461,777.35 and authorize the Village President to affix her
signature thereon. Seconded by Trustee Payovich.
Trustee Winters aebstaained from voting on the bills from Illinois Bell due
to employment by same. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer,
Winters.
Nays: 0- None
Absent. O -None.
Abstain: 1- Trustee Winters as noted above.
4�
VILLAGZ OF OAK BROOK Minut+ss
-8-
Payovich, Shumate, Skinner and
Motion carried.
November 260 1991
S. Treasurer's Reports:
$627,745.37
Motor Fuel Tax Fund
TREASURER'S
Hotel. /hotel Tax Fund
160,789.64
Reserve /Capital. Purchases
REPORTS
SEPTEMBER
Revue
Enenses
Fund Balance
Corporate Fund
$7860794.95
$990,795.06
$4,8340755.10
Motor Fuel Tax Fund
34,520.99
4,465.88
350,447.70
Hotel /Motel Tax Fund.
(7,974.53)
(14,391.83)
22,039.67
Reserve /Capital Purchases
24.36
-0-
190.67
Debt Service Fund
378,660.97
-0-
9410130.69
Sports Core Fund
207,124.81
201,519.33
358,524.31
Water Fund
623,089.02
170,339.82
3,4550564.92
Fire Pension Fund
72,039.06
12,993.68
8,184,334.36
Police Pension Fund
84,833.55
15,989.55
7,591,096.77
OCTOBER
Revenue
Moses
Fund Balance
Corporate Fund
$627,745.37
Motor Fuel Tax Fund
15, 526.97
Hotel. /hotel Tax Fund
160,789.64
Reserve /Capital. Purchases
(118.43)
Debt Service Fund
38,053.62
Sports Core Fund
155,691.65
Truster Fund
409,113.56
Fire Pension Fund
71,573.41
Police Pension Fund
85,519.51
$1,O09,745.04
8,494.03
6,214.00
-0-
-0-
166,466.01
276r749.18
12,913.68
16,152.34
$4,452,755.43
357,480.64
32,615.31
72.24
979,184.31
347,749.95
3,587,929.30
8,''42, 994.09
7,660,463.94
Trustee Bartecki moved to approve the Treasurer's Reports for the Months
of September, 1991 and October, 1991 as presented. Seconded by Trustee
Krafthefer. Voice Vote: Notion carried.
President Bushy stated Staff is looking at alternative methods of
collecting Sales Tax Revenue. Said alternatives will be presented to the
Board in the near future.
C. BaXout - Frank R. Stowell & Sons - Final Parent - Villae a Mall. Past Side PAYOUT:
Fad: STOWELL -
PAVERS
Trustee Payovich moved to release the $2,500 retainage for this project $2,500.00
subject to the Village llttorney' t; approval. Seconded by Trustee Skinner.
Roll Call Vote:
Ayes: 6- `trustees Bartecki, Krafthefer, Payovich,, Shumate, Skinner and
Winters.
Nays: 0 -None
Absent: 0 -None. Motion carried.
12. E(ECUTM SESSI0N: EXECUTIVE
SESSION
Trustee Shumate roved to adjourn the Regular Meeting at 10:45 p.m. to
ExacutiV6 :iessiVA for discussion of personnel /employment and litigation.
Seconded by Trustee Bartecki. Roll Call. Vote:
Ayes: 6- Trustees Bartecki,- Kraafthef er, Payovich, Shumate,, Skinner and
W ntern .
Mays: 0 -None
Absent: 0 -None. Motion carried.
16
VILLAGE OF OAK BROOK Minutes -9-
November 26, 1991
SOT- MW
j °',*;t 011
4;.
a i bA 3L26
4
VILIAM OF OAK Kinut" -10-
ADJOURNMENT