Minutes - 11/27/2001 - Board of Trustees►N
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MINUTES OF THE NOVEMBER 27, 2001 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON DECEMBER 11, 2001.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:31 p.m. The Pledge of Allegiance was given.
ROLL CALL:
Village Clerk Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, Susan
Chase Korin, Elaine Miologos and Alfred P. Savino.
ABSENT: Trustee John W. Craig.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Richard A. Martens, Village
Attorney; Robert L. Kallien, Jr., Director of Community
Development; Ruth A. Martin, Library Director; Michael J.
Meranda, Director of Public Works; Bonnie Sartore, Bath &
Tennis Club Manager and Trey VanDyke, Golf Club Manager.
ANNOUNCEMENTS AND OPEN FORUM: None.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Regular Board of Trustees Meeting of November 13, 2001 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes: 4 — Trustees Caleel, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 1 of 5 November 27, 2001
CALL TO ORDER
ROLL CALL
ANNOUNCE
MINUTES
C. AGENDA
APP OF BILLS
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A. APPROVAL OF BILLS - $693,182.73
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING NOVEMBER
10, 2001 - $467,080.72
C. CHANGE ORDERS:
$693,182.73
APP PAYROLL
1467,080.72
CLING ORDERS
1) CHANGE ORDER #18 —LIBRARY BUILDING PROJECT — LIB BLDG PROJ
HARBOUR CONTRACTORS INC - $2,349.00 - REVISED TOTAL
CONTRACT AMOUNT - $5,083,809.00
2) CHANGE ORDER #1 — LIBRARY BUILDING PROJECT —
PEERLESS FENCE - $3,885.00 - REVISED TOTAL CONTRACT
AMOUNT - $40,439.00
D. PAYOUTS: None.
E. REFERRALS:
1) FOREST PRESERVE DISTRICT OF DUPAGE COUNTY — 1717
OAK BROOK ROAD (PEABODY MANSION) — SPECIAL USE
AMENDMENT to PLAN COMMISSION
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) AUTHORIZATION TO CANCEL LANDSCAPE MAINTENANCE
CONTRACT AND SEEK PROPOSALS FOR LANDSCAPE
MAINTENANCE SERVICES
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF
OCTOBER, 2001
H. REQUEST FOR AUTHORIZATION TO PAY BILLS ON DECEMBER
28, 2001
I. REQUEST FOR WAIVER OF FEES — FOREST PRESERVE DISTRICT
OF DUPAGE COUNTY
ITEMS REMOVED FROM CONSENT AGENDA: None.
7. BOARD & COMMISSION RECOMMENDATIONS• None.
VILLAGE OF OAK BROOK Minutes Page 2 of 5 November 27, 2001
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LIB BLDG PROJ
PAYOUTS
REFERRALS
FOR PRSVE DIST DP
CTY - PEABDY
MAN - AMND SPEC
USE
SK BIDS OR PROP/
NEG CONT
LANDS MAINT
SERV
TREAS REPORT
PAY BILLS 12/28/01
WAIVE FEES - FOR
PRSVE DIST DP
CTY
RMVD C AGNDA
BD /COMM RECOM
8. ACTIVE AGENDA (Items for Final Actions ACTIVE AGENDA
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A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
APPT
ORD /RES
1) RESOLUTION 2001- SD -PP -R -792, A RESOLUTION APPROVING RES OI- SD -PP -R -792
THE PRELIMINARY PLAT OF SUBDIVISION KNOWN AS SUBS sN - of
OAKLAND SUBDIVISION (121 AND 209 OAK BROOK ROAD OAKLAND
OAK BROOK, IL 60523) SUBDVSN
Pursuant to the Board of Trustees' direction, Village Attorney Martens
drafted a resolution which approves the preliminary plat of subdivision
known as Oakland Subdivision. Relief from certain requirements of the
Subdivision Ordinance is set forth in Section 2.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Resolution 2001- SD -PP -R -792, "A Resolution Approving the
Preliminary Plat of Subdivision Known as Oakland Subdivision (121
and 209 Oak Brook Road, Oak Brook, IL 60523) ". ROLL CALL
VOTE:
Ayes: 4 — Trustees Caleel, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
2) RESOLUTION 2001 -AP -R -793, A RESOLUTION OF RES #0E -AP -R -793
APPRECIATION — ADAM PAUL BUTLER RES of APP
ADAM BUTLER
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Resolution 2001 -AP -R -793, "A Resolution of Appreciation for Adam
Paul Butler ". VOICE VOTE: Motion carried.
C. AWARD OF CONTRACTS: None.
INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy reported on the progress of the anti - terrorism groups in
which she is involved that are working diligently on what she considers to
be part of her responsibility, the protection of the public.
VILLAGE OF OAK BROOK Minutes Page 3 of 5 November 27, 2001
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AWARD CT
INFO & UPDATES
VLLG PRES
9. A. She also reported on the negotiations in Springfield related to pension funds
and the lack of impact that DuPage County communities were able to
express of their concerns and the differences of taxing capabilities.
B. VILLAGE MANAGER:
Manager Veitch reported that in the near future videotapes of the Board of
Trustees' Meetings would be available for checkout at the new Library.
10. DEPARTMENTAL REPORTS: No business.
1 1. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
VLLG MGR
DEPT. RPTS
UNFIN & NEW
BUSINESS
A. DISCUSSION — TITLE 12 OF VILLAGE CODE — VILLAGE TITLE Iz
RECREATIONAL FACILITIES (SPORTS CORE ORDINANCE)
Each fall, after the conclusion of the summer season and in conjunction with
the financial planning and budget processes, a review of the ordinance that
governs the Sports Core is done. The principal changes are summarized as
follows:
A new golf rate is established which increases non - resident greens fees $2
and resident fees $.50 to $1. Membership fees increase $25 to $50
depending on class. Power cart rates increase $1.
Language is added to clarify and limit a foursome's right to hold a slot for a
missing member.
A new section to replace former Sec. 12- 2 -4 -E, addressing nonpermanent
starting times. Language is added to clarify existing practice regarding
reservations.
A new Bath & Tennis Club membership fee schedule is established which
increases fees $25 to $50 dependent upon class of membership.
Language is added to clarify that children over the age of ten need a tennis
membership in order to participate in programs. The staff has more than
occasionally been confronted by members (and non - members) who attempt
to enroll non - member children in programs.
Clubhouse rental fees are restated and provision is made for doubling the
fee if the entire clubhouse is reserved. Food and beverage minimums and
deposits are revised to establish specific rates for the Saddle Club II room,
Oak Brook Room and the entire facility, and to adjust to the market.
VILLAGE OF OAK BROOK Minutes
Page 4 of 5 November 27, 2001
11. A. Trustee Korin suggested that staff provide the Board with a preliminary
draft of the report that will be used starting in January to track the Sports
Core finances. Manager Veitch responded that this was near completion
and that it would be provided prior to the next meeting.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the
recommended changes to Title 12 of the Village Code — "Village
Recreational Facilities" and authorize Village Attorney Martens to draft the
necessary ordinance for final consideration at the Village Board Meeting of
December 11, 2001. VOICE VOTE: Motion carried.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
13. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 7:50 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes
Page 5 of 5 November 27, 2001
OTHER BUS.
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