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Minutes - 11/27/2007 - Board of TrusteesMINUTES OF THE NOVEMBER 27, 2007 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MARCH 11, 2008. 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:33 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J. Kennedy, Kathryn F. Manofsky, Moin Saiyed, Robert G. Sanford and Gerald Wolin. ABSENT: None. IN ATTENDANCE: David Niemeyer, Village Manager; Mark Sterk, Village Attorney; James Bodony, Fire Chief; Dale L. Durfey, Jr., Village Engineer; Robert L. Kallien, Jr., Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing Margaret Klinkow Hartmann, Library Director; Darrell J. Langlois, Finance Director; Stephen Larson, Deputy Police Chief; Thomas McEllin, Deputy Fire Chief, Michael J. Meranda, Public Works Director; Nelson Patras, Bath & Tennis Club Operations Manager; Thomas Sheahan, Chief of Police and Trey VanDyke, Golf Club Manager. 3. PRESIDENT'S OPENING COMMENTS 4. RESIDENT /VISITOR COMMENT Mr. J. W. Penland, Member of the Board of Hawks Soccer Club, was representing the Soccer Club and will address the Board at that time in the Agenda. Resident Mario Vescovi addressed the Board regarding hunting within the Village borders on the Brittwood Creek property. He questioned whether there were ordinances within the Village to prohibit hunting. He advised the Board that the hunting was with bow and arrow not discharging a gun. He suggested that bow hunting or any type of hunting should be illegal within the Village. Manager Niemeyer reported that he had had several calls on this issue and had already spoken with the Village Attorney and asked him to draft an ordinance for the Board's review. He asked whether Board members wished to pursue this action. There was consensus to move forward. Police Chief Sheahan felt that it was a good idea, since Oak Brook was no longer a rural community. VILLAGE OF OAK BROOK Minutes Page 1 of 13 NOVEMBER 27, 2007 5. APPROVAL OF MINUTES - None presented 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. A. ACCOUNTS PAYABLE FOR PERIOD ENDING NOVEMBER 20, 2007 - $1,1 57,457.60 Significant Items included in above: 1) DEBT SERVICE PAYMENT - 2001 INSTALLMENT CONTRACT CERTIFICATES - MUNICIPAL COMPLEX PROJECT - $314,081.25 The Village is in receipt of an invoice from The Bank of New York (as paying agent) for the December 1, 2007 principal and interest payment on the 2001 Installment Contract Certificates. The total amount of certificates originally issued was $4.0 million and was used to finance approximately 40% of the Municipal Complex Project. After deducting this payment, a balance of $2,485,000 will remain, with the final payment being scheduled in 2015. The requested action was that the Village President and Board of Trustees approve payment of $314,081.25 to The Bank of New York (as paying agent) for principal and interest due on the 2001 Installment Contract Certificates. 2) DEBT SERVICE PAYMENT - 2003 INSTALLMENT CONTRACT CERTIFICATES - BATH & TENNIS CLUBHOUSE EXPANSION - $835350.00 The Village is in receipt of an invoice from The Bank of New York (as paying agent) for the December 1, 2007 principal and interest payment on the 2003 Installment Contract Certificates. These certificates were issued in 2003 in order to refinance the principal remaining on the installment contract certificates that were originally issued for the expansion of the Bath & Tennis Clubhouse. After deducting this payment, a balance of $525,000 will remain with the final payment being scheduled in 2012. The requested action was that the Village President and Board of Trustees approve payment of $83,350.00 to The Bank of New York (as paying agent) for principal and interest due on the 2003 Installment Contract Certificates. 3) AM -COAT PAINTING, INC. - PAYOUT #3 - ELEVATED WATER TANK REPAIR & PAINTING - $110,537.00 4) SEYFARTH, SHAW LLP - LEGAL SERVICES - SEPTEMBER, 2007 - $12,549.42 VILLAGE OF OAK BROOK Minutes Page 2 of 13 NOVEMBER 27, 2007 5) DUPAGE WATER COMMISSION - $137,552.11 6) EROSION RESTORATION, INC - PAYOUT #1 AND FINAL — POND BANK STABILIZATION PROJECT - $85,750.00 7) OAK BROOK FOREIGN FIRE INSURANCE TAX FUND - $57,523.63 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING NOVEMBER 17, 2007 - $689,059.42 C. COMMUNITY DEVELOPMENT REFERRALS 1) DANA PARK RESUBDIVISION - FINAL PLAT - 3111/3115 CARA LANE Mr. Frank Drukas, the owner of the 3.54 acres known as the Dana Park Subdivision located at the southeast corner of Meyers Road and Oak Brook Road (31 st Street) has submitted an application for a final plat in order to resubdivide the existing three (3) single- family lots into five (5) single - family lots. The requested action was to refer the request for a Final Plat of Resubdivision to the Plan Commission for review and recommendation at its December 17, 2007 meeting. D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE CONTRACTS 1) JANITORIAL SERVICES The Village's present three -year contract for janitorial services will expire in January of 2008. The contract covers: the Butler Government Center, Library, Sports Core Bath & Tennis and Golf Course clubhouses, and the Public Works building. Services will include typical building cleaning services along with window, carpet and tile cleaning. In order to provide sufficient time for staff to prepare specifications and advertise for bids, Board approval is being sought to obtain competitive pricing. The requested action was that staff be directed to prepare specifications and obtain competitive bids for a three -year janitorial service contract for various Village buildings. 2) WATER SYSTEM, CROSS - CONNECTION CONTROL PROGRAM The Village's current one -year contract with Backflow Solutions, Inc. will expire in January, 2008. As such, we are requesting authorization to prepare specifications and seek competitive bids for a new three -year contract that will basically provide continuation of our existing cross - connection control program. VILLAGE OF OAK BROOK Minutes Page 3 of 13 NOVEMBER 27, 2007 6. D. 2) In brief, all municipal water systems are mandated by the USEPA to have a cross - connection control program in place. The intent of the program is to eliminate non - potable water from entering a potable supply via a cross - connection. In this instance, a cross - connection would be a physical interconnection of pipes, conduits, tanks, or faulty backflow prevention devices that would allow a pollutant to backflow or back- siphon and contaminate the Village's potable supply. Our comprehensive program, which was implemented in 2003, meets with all US and Illinois EPA regulations and is comprised of the following components. The requested action was that staff be authorized to prepare specifications and obtain competitive bids for continuation of our comprehensive water system cross - connection control program. E. BUDGET ADJUSTMENTS 1) FIRE - OVERTIME, GENERAL EQUIPMENT 2) SPORTS CORE - BUSINESS FORMS, MAINTENANCE SERVICES, POSTAGE, MAINT. OTHER EQUIPMENT F. TREASURER'S REPORT - OCTOBER, 2007 G. ORDINANCE G -848, AN ORDINANCE4 ESTABLISHING A 25 MILE PER HOUR SPEED LIMIT FOR THAT PORTION OF 35TH STREET BETWEEN MEYERS ROAD AND MIDWEST ROAD AND AMENDING SECTION 7 -2 -1 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK, DUPAGE AND COOK COUNTIES, ILLINOIS Per action taken by the President and Board of Trustees, the Village Attorney was directed to prepare an Ordinance which establishes a 25 per hour speed limit on 35th Street between Meyers Road and Midwest Road. The requested action was for Passage Of Ordinance G -848, An Ordinance Establishing A 25 Mile Per Hour Speed Limit For That Portion Of 35th Street Between Meyers Road And Midwest Road And Amending Section 7 -2 -1 Of The Village Code Of The Village Of Oak Brook, DuPage And Cook Counties, Illinois H. AUTHORIZATION TO PAY BILLS ON OR BEFORE DECEMBER 31, 2007 The Finance Department's customary procedure is to pay bills on the day following the Village Board meeting after the list of bills has been approved. Due to the cancellation of the second regular Board meeting in December, there would only be one disbursement run for the entire month of December. VILLAGE OF OAK BROOK Minutes Page 4 of 13 NOVEMBER 27, 2007 6. H. In order to make timely payments to our vendors and to minimize the amount of staff time needed to properly cut -off year -end expenditures, we are requesting again this year that you authorize the Finance Department to pay bills a second time in December prior to Board approval. As of this writing we can not specify a date due to timing and scheduling issues related to the January 1, 2008 computer conversion, but it is our intent to mail checks on or prior to December 31, 2007. As in the past we will present a separate list of bills containing these disbursements for your approval at the first regular meeting in January. The requested action was that the Village Board authorize the Finance Department to pay bills on or before December 31, 2007 prior to Board approval. I. RESOLUTION R -1001, A RESOLUTION AUTHORIZING THE DESTRUCTION OF THE VERBATIM RECORD OF CLOSED MEETINGS OF THE VILLAGE OF OAK BROOK BOARD OF TRUSTEES 05/23/06 At the Village Board meeting of April 10, 2007 the Village Board passed Ordinance G -830 which established procedures to authorize the destruction of the verbatim record of closed meetings of the Village of Oak Brook Board of Trustees. The audio recording of the May 23, 2006 Closed Meeting is before the Board to consider under the consent agenda for the approval of its destruction. This verbatim recording is eighteen (18) months old and minutes have been approved for the meeting. A favorable vote shall be deemed to authorize the Village Clerk to destroy the verbatim records of such closed meetings in a suitable manner. Under separate cover in a confidential envelope are the minutes of this closed meeting to indicate they were written and provide the context of.the meeting. Even with this procedure in place, the Manager, the Village Attorney, or a Trustee may recommend or request that a particular tape be held. In order to retain a particular tape, a Trustee would need to request that the item be removed from the consent agenda for separate consideration and denial of approval for destruction. In most instances, however, it is in the Village's best interest to destroy the tapes as soon as legally possible, as indicated above. The requested action was for passage of Resolution R -1001, A Resolution Authorizing the Destruction of the Verbatim Record of Closed Meetings of the Village of Oak Brook Board of Trustees J. ORDINANCE 5 -1214, AN ORDINANCE AUTHORIZING THE SALE, DONATION OR DISPOSAL OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK Ordinance S -1214 includes a surplus computer table and office desk from the Police VILLAGE OF OAK BROOK Minutes Page 5 of 13 NOVEMBER 27, 2007 6. J. Department that have reached the end of their useful life and have been replaced with newer models. Department Directors were notified that these items were available but none had use for them in their departments. The requested action was for passage of Ordinance S -1214, An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook. K. ORDINANCE S -1215, AN ORDINANCE AUTHORIZING THE DONATION OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK Ordinance S -1215 includes a surplus Livescan Fingerprinting System and Laser Printer from the Police Department that are outdated and have been replaced with newer models. Staff has been contacted by Vince Logan, an instructor at the Indian Valley Vocational Center Law Enforcement Program, requesting we donate our outdated Livescan System for training purposes since their Livescan System is no longer working. The Indian Valley Vocational Center Law Enforcement Program follows a police academy curriculum and fingerprinting is one topic that they cover. They accept donated equipment from police agencies so that future police officers can receive practical training. The requested action was for passage of Ordinance 5 -1215, An Ordinance Authorizing the Donation of Certain Items of Personal Property Owned by the Village of Oak Brook. L. ORDINANCE G -847, AN ORDINANCE ESTABLISHING A CABLE /VIDEO SERVICE PROVIDER FEE AND PEG ACCESS SUPPORT FEE AND AMENDING TITLE 5 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS Illinois law now permits video service providers, such as AT &T, to obtain state - issued authorization to provide video services to municipalities. Under this law, municipalities should pass a Service Provider Fee and PEG (public, education, and governmental) Access Support Fee Ordinance. The law authorizes municipalities to charge providers a fee of five percent of gross revenues — or the same fee paid by incumbent providers. Additionally, municipalities have the right to activate PEG channels and charge a support fee for such channels of at least one percent of gross revenues — or the same fee paid by incumbent providers, even if greater than one percent. VILLAGE OF OAK BROOK Minutes Page 6 of 13 NOVEMBER 27, 2007 6. L. It was recommended that an Ordinance (based on IML sample ordinance) establishing Service Provider and PEG Access Fees be passed. The Service Provider fee is five percent (5 %), the same as Comcast's franchise fee. The PEG Access Fee is at the statutory one percent (I%). The requested action was for passage of Ordinance G -847, An Ordinance Establishing a Cable /Video Service Provider Fee and PEG Access Support Fee, and Amending Title 5 of the Village Code of the Village of Oak Brook, Illinois. M. PROPOSED 2008 MUNICIPAL BUDGET — PLACE ON FILE FOR PUBLIC REVIEW As required by State statutes, the Village Board is scheduled to hold a public hearing on the 2007 Proposed Municipal Budget at 7:15 p.m. on December 11, 2007. Formal consideration of the Budget is expected at the regular Village Board meeting later that same evening As part of the usual process, formal Village Board action is required in order to place the budget document on file for public inspection in advance of the public hearing. At the present time we anticipate scheduling a Committee -of the -Whole meeting on December 1, 2007 in order to review the Budget in advance of the public hearing. The action requested was that the Village Board place the 2008 Municipal Budget on file for public inspection on November 27, 2007. Motion by Trustee Manofsky, seconded by Trustee Carson, to approve the Consent Agenda as presented or amended. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. ITEMS REMOVED FROM CONSENT AGENDA - None requested. 8 BOARD & COMMISSION RECOMMENDATIONS A. HAWKS SOCCER CLUB - 1315 -1425 KENSINGTON ROAD - VARIATION At the September 25, 2007 meeting, the Village Board concurred with the petitioners request to continue the final action on its variation requests in order to reconcile issues relative to stormwater management. In particular, the petitioner is seeking approval of the following variations to the Zoning Ordinance: 1. Section 13 -124A to permit a new gravel parking lot instead of the required a hard surface parking lot. VILLAGE OF OAK BROOK Minutes Page 7 of 13 NOVEMBER 27, 2007 Lumbm 2. Section 13 -12 -3C to eliminate the requirement to depict parking lot stall dimensions. 3. Section 13- 12 -413, C and D to eliminate the requirement for parking lot landscaping and screening. 4. Section 13 -12 -4G to eliminate the requirement to install curbing of the access drive and parking lot. 5. Section 13 -124H to eliminate the requirement for parking lot striping. Upon completing discussions with Village Engineer Durfey who consulted with DuPage County on the matter, it has been determined that the petitioner must provide on -site detention in order to construct the desired improvements. Therefore, the Hawks Soccer Club with approval from the property owner (McDonald's) will provide on -site stormwater management in conformance with Village regulations. Mr. J. W. Penland, a member of the Board of the Hawks Soccer Club, representing the Soccer Club, indicated that he was available to answer any questions and that he had photographs for demonstration, if needed. Trustee Kennedy commented that stormwater retention was being provided for the area and asked Village Engineer Durfey if he and the County were satisfied that the plans were in compliance with all requirements. Village Engineer Durfey responded that the plans were still being reviewed, but that it had been agreed that all Village requirements would be in full compliance of all requirements. Motion by Trustee Sanford, seconded by Trustee Manofsky, to concur with the recommendation from the Zoning Board of Appeals and approve the requested variations necessary to construct a second gravel parking lot on the property located at 1315 and 1425 Kensington Road subject to the following conditions: 1. The Hawks Soccer Club will comply with all Village requirements for storm water management; 2. The Village Trustees concur with the placement of the new parking lot on the unimproved Village right of way that is located west of the Kensington Road cul- de -sac; and 3. In the event that the Village needs access to its right -of -way, the Hawks Soccer Club will not hinder access under any circumstances; and Authorize the Village Attorney to prepare the necessary ordinance for final consideration at the December 11, 2007 Board of Trustees meeting VOICE VOTE: Motion carried. 9. UNFINISHED BUSINESS A. CONFIRMATION OF APPOINTMENTS - None presented. VILLAGE OF OAK BROOK Minutes Page 8 of 13 NOVEMBER 27, 2007 9. B. ORDINANCES & RESOLUTIONS - None-presented. C. AWARD OF CONTRACTS D. 22ND STREET LIGHTING PROJECT The purpose of this discussion was to update information and insure that all trustees have a clear understanding of past events and concur as to how the project should move forward from this point. This is particularly important as the weighty number and changing faces of those involved, exclusive of the Village Board, have made this project rather complex and at times quite challenging. First, it should be noted that the Beautification Committee selected a street light pole and luminaire /fixture several months ago from samples presented by Tim King of the Hitchcock Design Group. That selection, was forwarded to the balance of the Village Board. However, with the untimely expiration of Hitchcock's contract, coupled with the leaving of then Village Manager Boehm and the departing of Assistant Village Manager Moline, the project lost a certain amount of traction. Due to this, and other obstacles encountered, the street lighting cannot be included in the Tollway's 22nd Street bid letting. Additionally, it is too late to be issued as a contract addendum. This leaves a "Construction Revision" as the only contract mechanism now available. Basically, this contract protocol gives the Tollway the ability to negotiate a price with the contractor. If, after consultation with HDR and PK Gandhi, and most importantly, the Village, the price appears appropriate, the work will become part of the contract. If, however, pricing cannot be agreed to, then the lights will not be included within the Tollway's project; essentially, leaving us on our own to bid. This is something that certainly can be accomplished but one that would undoubtedly entail additional hurdles along with associated delays that we are presently trying to avoid. As for the selected pole /luminaire itself, and after discussion with IDOT, it appears that it will be approved once detailed engineering plans are submitted. As for cost, the estimated unit cost for the pole /luminaire and installation is in the $11,000 - 13,000 range. With approximately 22 poles to be installed from McDonald's Drive to the west side of Salt Creek, the total estimated cost is $242,000 — 286,000. Obviously the final number will not be known until discussions /negotiations take place with the contractor. E. 22" STREET LANDSCAPE IMPROVEMENTS Trustee Kennedy presented the approval of contract with Hitchcock Design Group to develop the plan for beautification of the 22nd street corridor for 2008. Trustee VILLAGE OF OAK BROOK Minutes Page 9 of 13 NOVEMBER 27, 2007 9. E. Kennedy iterated the efforts of the Beautification Committee to work on the beautification plan which was presented to the Board and approved about a year ago. The Board approved an increase in the hotel tax and to dedicate that money to the hotel area for this project. Trustee Kennedy and Community Development Director Kallien were not satisfied with the agreement and asked that this topic be continued until the next meeting to amend the agreement to include the construction phase, recognizing that the fees would only be a target number that could be amended at a later date. Motion by Trustee Kennedy, seconded by Trustee Manofsky, to continue the Approval of a Professional Services Agreement with Hitchock Design Group for the 22nd Street B pending revision and expansion of the contract. VOICE VOTE: Motion carried. F. INTERGOVERNMENTAL AGREEMENT - FLAGG CREEK - WATER DISCONNECTION FOR UNPAID SEWER CHARGES CONTINUED FROM NOVEMBER 13, 2007 Flagg Creek Water Reclamation District provides sewer service to Village of Oak Brook water customers. They were asking that the Village of Oak Brook shut off the customer's water service for customers who did not pay for their sewer services until payment is received. It was felt that the agreement needed some amendments to protect the Village. At the November 13, 2007 Board of Trustees meeting, the Village Board directed additional revisions to Section 7.0 of the agreement. Village Attorney Sterk has revised the Indemnification section and provided a black -lined version of the changes along with a complete version of the agreement for Board consideration. Motion by Trustee Wolin, seconded by Trustee Kennedy, to approve the proposed Intergovernmental Agreement with Flagg Creek Water Reclamation District. ROLL CALL VOTE: Ayes. 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 10. NEW BUSINESS A. CONFIRMATION OF APPOINTMENTS - None presented. B. ORDINANCES & RESOLUTIONS - None presented. VILLAGE OF OAK BROOK Minutes Page 10 of 13 NOVEMBER 27, 2007 10. C. AWARD OF CONTRACTS 1) HOTELS OF OAK BROOK 2008 MARKETING CAMPAIGN APPROVAL The 2008 Budget contains provisions for the marketing campaign (Program 171- 7360 Advertising /Promotion). The recommended campaign is similar in scope and at the same expenditure level as the 2007 campaign. At its November 8, 2007 meeting, the Oak Brook Hotel, Convention and Visitors Committee was presented and discussed the 2008 marketing campaign. The Committee would like to make a formal recommendation to accept Point B Communications for marketing the Hotels of Oak Brook. The campaign includes scheduled media placements, direct mail pieces, fulfillment pieces, billboard advertising and e -mail broadcasts targeted at group (or business) travelers as well as leisure travelers. Advertisements are contemplated in publications such as Meeting MidAmerica, Meeting Guide to the Midwest, Illinois Meetings & Events, Chicago Tribune, Daily Herald, Midwest Living and the DuPage Convention and Visitors Guide. The campaign also includes tracking services, call management, web maintenance and hosting, fulfillment services (group and leisure brochures) and search engine marketing. All ad placements included in the campaign are net -of commission. The agreement provides for a monthly retainer fee to be paid to Point B Communications for all coordination services, conference time, travel, strategic planning, media research, marketing plan development, consultation, etc. These services are not insignificant given the time that is spent coordinating with the marketing subcommittee, monitoring the success of projects and responding accordingly, obtaining various approvals, etc. Costs for creative ad production by Point B Communications are billed separately as a part of each applicable job. The total not -to- exceed amount of the agreement with Point B Communications is $300,283. The funds for this program come from the 1% room tax on overnight hotel stays in Oak Brook. Stacy Hughes of Point B Communications described the changes to the campaign from last year to accommodate the new problems for Oak Brook hotels due to road construction and new hotels in the area. Motion by Trustee Saiyed, seconded by Trustee Kennedy, to approve the 2008 marketing campaign totaling $300,283 as recommended by the Oak Brook Hotel, Convention and Visitors Committee, and authorize the Village Manager to execute the necessary agreements after review by the Village Attorney. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays. 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 11 of 13 NOVEMBER 27, 2007 10. C. 2) ADMINISTRATION COPIER Pursuant to the provisions of Section 1 -7 -10 of the Code of Ordinances and Compiled Statutes, the Village is permitted to join with other governmental units in order to benefit from cooperative purchasing arrangements. The copier located in the administration area was purchased in 2001 has over 2,000,000 copies. It is a high volume copier that is used mainly by Administration and Finance for many projects including agenda packets and budget. Staff was able to demo copiers from Ricoh Business Solutions and Oce Imagistics. The Oce Imagistics copier is on the State of Illinois contract. The Oce Imagistics copier constantly had paper jams and needed a replacement finisher. Service was called on the machine numerous times during the course of the demonstration week. The Ricoh copier demoed is similar to the one being replaced. Staff was very pleased with the performance of the copier. We currently have two other Ricoh copiers in the Village that perform adequately. The manufacturers suggested retail price on the Aficio MP 9000SP copier configured to fit the Village's needs is over $40,000. US Communities price for the copier is $23,182. Ricoh is offering the Village an additional $1,500 off the US Communities price as a promotion and trade in value of our old copier. Motion by Trustee Sanford, seconded by Trustee Kennedy, that the Village Board waive further bidding since US Communities already conducted the bid process and issue a purchase order to Ricoh Business Solutions, Inc., Oak Brook, Illinois for an Aficio MP 9000SP copier in the amount $21,682 and a three year maintenance agreement for $0.0053 per copy. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 11. INFORMATION & UPDATES A. VILLAGE PRESIDENT - Reminded residents to support the local Boy Scout Troop who are collecting funds for the holiday season to provide meals for military personnel traveling through Midway Airport. He also reminded residents of the Police Department's Town Hall meeting on the subject of internet predators. B. VILLAGE MANAGER - Manager Niemeyer reminded the Board regarding budget workshops. He also reminded the Board and residents of the DuPage County Stormwater presentation. C. VILLAGE CLERK - Clerk Pruss reminded residents that the next day was the last Wednesday luncheon buffet at the Oak Brook Bath and Tennis Club for the season. VILLAGE OF OAK BROOK Minutes Page 12 of 13 NOVEMBER 27, 2007 12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent (2c 11). Motion by Trustee Kennedy, seconded by Trustee Sanford, to Adjourn to Closed Meeting to consider litigation, when an action against, affecting or on behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent (2c 11) at 8:15 p.m. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 13. ADJOURNMENT Motion by Trustee Kennedy, seconded by Trustee Wolin, to adjourn the Regular Meeting of the Board of Trustees at 10:34 p.m. VOICE VOTE: Motion carried. ATTEST: /s/ Charlotte K. Pruss Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK Minutes Page 13 of 13 NOVEMBER 27, 2007