Minutes - 11/28/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes
November 28, 2000 UNOFFICIAL UNTIL
APPROVED AS WRITTEN X OR AS AMENDED_
BY VILLAGE BOARD ON December 12, 2000.
1 • MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Deputy Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, McInerney and
Savino.
ABSENT: Trustee Craig.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Robert L. Kallien, Jr., Director of Community
Development; Bruce F. Kapff, Director of Information Services and
Purchasing; Darrell J. Langlois, Finance Director; Richard A. Martens, Village
Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works
Director; Bonnie Sartore, Bath & Tennis Club Manager, Trey VanDyke, Golf
Club Manager and Ron Norene, R. V. Norene and Associates.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
& FORUM
Trustee Kenny arrived at 7:35 p.m.
Trustee Caleel wished President Bushy a happy birthday. He also
acknowledged an article in the Chicago Tribune regarding "fanny- packs"
containing pistols and ammunition and inquired if the Village was looking into
the issue of concealed weapons. Village Manager Veitch indicated that the
Village hasn't taken an official position on concealed carry legislation,
deferring to, the appropriate governmental and professional organizations, but
the Village could announce of its intention to correct such violations of
existing law, as some other agencies have reportedly done.
Trustee Butler announced that the Oak Brook Bath & Tennis Club will be
holding their annual Holiday Brunch on Sunday, December 10, 2000. Several
activities for children will be provided and reservations are being accepted by
calling the Bath & Tennis Club at (630) 990 -3025. Trustee Butler stated that
Oak Brook Golf Club's Pro Shop is open and could provide some holiday
gifts.
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President Bushy distributed pictures to the Board to view the gingerbread
"haunted clubhouse" replica of the Bath & Tennis Clubhouse which was
prepared for the Oak Brook Bath & Tennis Club's annual Halloween event.
She indicated that there was a drawing for the gingerbread house and some
participants made donations that went to the Family Shelter program.
President Bushy announced that she had received a letter of appreciation from
Larry Bellamy, President of the Woodside Estates Homeowner's Association,
for the roadwork that was completed in Woodside Estates during the spring
and summer months. He indicated in his letter that the work went well and
that they experienced little inconvenience as a result of good planning and the
periodic updates provided by the Engineering Department.
Trustee McInerney thanked the Oak Brook Civic Association, the press and
families who participated in providing 59 Naval recruits with an invitation to
their homes for Thanksgiving.
4. APPROVAL OF MINUTES: MINUTES:
BOT 11/14/00
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of November 14, 2000 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$508,434.86
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
NOVEMBER 11, 2000: Approved Omnibus Vote. $379,680.74
(gross)
C. CHANGE ORDERS: None.
D. PAYOUTS: None.
E. REFERRALS:
VILLAGE OF OAK BROOK Minutes Page 2 of 13 November 28, 2000
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7.
DUPAGE MAYORS AND MANAGERS CONFERENCE - (1220 REFER -
OAK BROOK ROAD) - TEXT AMENDMENT AND AMENDED DP MYRS &
SPECIAL USE - REFER TO PLAN COMMISSION MEETING ON MGRS CONF
DECEMBER 18, 2000 AND ZONING BOARD OF APPEALS ON TEXT AMEND
JANUARY 8, 2001. Approved Omnibus Vote. & SPEC USE
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None.
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS RPT
OCTOBER, 2000: Approved Omnibus Vote. OCT, 2000
H. REQUEST FOR RELEASE OF FUNDS - OAK BROOK HOTEL, OBHCVC
CONVENTION AND VISITORS COMMITTEE - 20% OF 2000 3'D QRTR
THIRD QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE TAX RECPTS
CONVENTION & VISITORS BUREAU - $20,655.96: Approved DPC &VB
Omnibus Vote.
I. REQUEST FOR AUTHORIZATION TO PAY BILLS ON PAY BILLS
DECEMBER 28, 2000: Approved Omnibus Vote. 12/28/00
J. AMENDMENT TO CONTRACT - OAK BROOK PUBLIC CONTRCT
LIBRARY PROJECT (PHILLIPS SWAGER ASSOCIATES): OB LIBRARY
Approved Omnibus Vote.
ITEMS REMOVED FROM OMNIBUS AGENDA: None.
ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) AN ORDINANCE APPROVING AN INSTALLMENT ORD-
PURCHASE AGREEMENT AND AUTHORIZING THE SPORTS CORE
ISSUANCE OF $1,800,000 GENERAL FUND CERTIFICATES, PURCH AGREE
SERIES 2000, OF THE VILLAGE OF OAK BROOK, ILLINOIS: GF CERTIF
Finance Director Langlois in his November 20, 2000 memorandum,
indicated that staff was proceeding with the sale of General Fund
Certificates in the amount of $1,800,000 in order to finance the Bath
and Tennis Clubhouse Project. The certificates that were proposed to
be sold contemplated a 15 -year amortization period, with a call
provision after three years so that the Village would have the option to
apply the proceeds from the sale of the 31" right -of -way towards the
VILLAGE OF OAK BROOK Minutes Page 3 of 13 November 28, 2000
debt if interest rates on that date or thereafter dictated that it would be
advantageous to do so.
The Village's financial advisor, R.V. Norene and Associates, solicited
quotes from three local banks for the certificates. Quotes were due at
2:00 p.m. on Monday, November 27, 2000. No bids were received by
the deadline. The two principal reasons for the banks declining to bid
were expressed to the Village as follows:
• The 15 year -term was deemed too long for unrated debt (a debt
rating was not obtained due to a qualified legal opinion).
• The particular banks were not interested in acquiring municipal
debt at this particular time.
In order to obtain the financing needed for the project, staff met again
with the local banks and put together a structure that addressed their
concerns. Oak Brook Bank agreed to maturities of $630,000 due in
2008 -2010, with the requirement that the certificates be called in
inverse order (longest maturities first) as soon as the right -of -way
proceeds are received. Thus, the Village will not have an option as to
whether or not to call the certificates. American National Bank agreed
to finance the remainder ($1,170,000), due in 2001 -2007.
Once there was agreement as to the structure of the certificates, the
banks proposed the interest rates to be paid by the Village on the
certificates. In the opinion of the Village's financial adviser, the rate of
4.96% proposed by American National Bank for maturities due in
2001 -2007 and the rate of 5.15% proposed by Oak Brook Bank for
maturities due in 2008 -2010 are competitive in light of the qualified
legal opinion.
The most significant structural change is the reduction in the
amortization period from fifteen years to ten years. For 2001, this will
result in a debt service requirement that is $13,000 more than budgeted
in the 2001 Budget, which is scheduled for discussion on December 2,
2000. The positive aspect of this change is that shortening the
amortization period by five years will result in interest savings of
approximately $275,000 over the life of the issue.
The action requested by the Village Board in effect "locks" in the
interest rate based on the banks' proposals. However, due to the
significant changes in structure more time is needed to incorporate
these changes in the authorizing ordinance. Thus, the formal ordinance
will be presented at the Village Board's next regular meeting. Mr.
VILLAGE OF OAK BROOK Minutes Page 4 of 13 November 28, 2000
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Norene was in attendance of the meeting to answer any questions of the
Village Board.
Motion by Trustee Caleel, seconded by Trustee Savino, to defer
adoption of "An Ordinance Approving an Installment Purchase
Agreement and Authorizing the Issuance of $1,800,000 General Fund
Certificates, Series 2000, of the Village of Oak Brook, Illinois," to its
meeting of December 12, 2000. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
President and Board of Trustees accept the bid of American National
Bank to purchase $1,170,000 of General Fund Certificates, Series 2000
due December 1, 2007 at the rate of 4.96% and the bid of Oak Brook
Bank to purchase $630,000 of General Fund Certificates Series, Series
2000, due December 1, 2010 at the rate of 5.15 %. ROLL CALL
VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion Carried.
7. C. AWARD OF CONTRACTS:
1) LANDSCAPE MAINTENANCE:
Bid packages were sent to 18 firms. Competitive sealed bids were
received on November 15, 2000 from six companies. Staff has
received adequate references as to the quality of work provided by
Wellhausen Landscape. Specifications allow the Village to cancel the
contract if the quality of work fails to meet the Village's expectations.
The annual cost in 2000 was $60,308. Services will include grass
mowing, weeding, fertilization, weed control, light pruning and plant
bed cultivation. Areas to be maintained include all Village properties,
plus various cul -de -sacs and median strips along street right -of -ways
(including Rt. 83 at 31S` Street), some sections of County right -of -way
and the banks of Salt Creek (Roosevelt to 22nd Street). The contract
will allow, if needed, for additions or deletions (Westchester Park) or
property during the three year term. Sufficient funds have been
budgeted in various programs to cover this work.
Motion by Trustee Savino, seconded by Trustee Caleel, that a three
year contract be awarded, subject to staff review, to the lowest
responsible bidder: Wellhausen Landscape Co., Inc., 27 W 061 St.
Charles Road, Carol Stream, Illinois 60188, at the annual lump sum
prices indicated on the bid tabulation for the various areas to be
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maintained (2001- $58,620, 2002 - $58,620 and 2003 - $60,841) and that
the unit costs for miscellaneous labor and equipment for other work as
needed be accepted, as indicated on the bid sheets. ROLL CALL
VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
2) ADDITIONAL CONTRACTS - OAK BROOK PUBLIC CNTRCT
LIBRARY PROJECT: OB LIB PRJ
At the Special Village Board Meeting on November 2, 2000, the Board
authorized re- bidding of three Library Project bid packages:
Landscaping, Cast -In -Place Concrete, and Ceramic Tile. The new bids
were opened on Novemer 17, 2000.
Landscaping - Bid Package #5:
Motion by Trustee Butler, seconded by Trustee Savino, that the Village
award a contract to RLS Landscape, the lowest responsible bidder for
Landscaping for the new Oak Brook Public Library building in the
amount of $61,121.00 and that the Village President and Village Clerk
be authorized and directed to execute a contract with RLS Landscape
subject to staff review. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
Cast -In -Place Concrete - Bid Package #6:
Motion by Trustee Butler, seconded by Trustee Savino, that the Village
award a contract to R. Olson Construction Company, the lowest
responsible bidder for Cast -In -Place Concrete for the new Oak Brook
Public Library building in the amount of $304,774.00 and that the
Village President and Village Clerk be authorized and directed to
execute a contract with R. Olson Construction Company subject to staff
review. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
The sum of the contract prices for these two trade contracts is
$365,895.00. The sum of the approved allowances for these packages
is $317,750.00.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 November 28, 2000
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In the case of bid package #17, Ceramic Tile, the recommendation is
that the Board reject the single bid received from the Lowery Tile
Company in the amount of $27,000.00 and authorize re- bidding for a
third time. It is further recommended that the previously approved
allowance for purposes of establishing the Guaranteed Maximum Price
(GMP) be increased from $19,200.00 to $23,000.00.
Ceramic Tile - Bid Package #17:
Motion by Trustee Butler, seconded by Trustee Kenny, that the Village
reject all bids for Ceramic Tile for the new Oak Brook Public Library
building, as the only bid received exceeded the pre -bid estimate and the
approved allowance and the public interest will be served by rejection
of this bid and further that this Board authorize staff to re -bid Ceramic
Tile for the new Oak Brook Public Library building and approve a
revised allowance of $23,000 for Ceramic Tile for the Library building
for purposes of adjusting the guaranteed maximum price in the
construction manager's contract with the Village. ROLL CALL
VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
With respect to the contract awarded for Cast -In -Place Concrete, the
recommendation is that the Village Board approve assignment of the
contract to Harbour Contractors, Inc. and authorize the Village
President and Village Clerk to execute the assignment document.
Motion by Trustee Butler, seconded by Trustee Kenny, that the Village
President and Village Clerk be authorized and directed to execute an
assignment to Harbour Contractors, Inc. (the Village's construction
manager), of the trade contract for Cast -In -Place Concrete for the new
Oak Brook Public Library building which was previously awarded this
evening. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
With respect to the contract Landscaping, assignment is not
recommended due to the fact that RLS Landscaping is a non -union
contractor. Since Harbour Contractors, Inc. is itself a union contractor
it cannot accept assignment of a non -union contract. Staff has
discussed this issue with principals at Harbour Contractors and has
concluded that the appropriate course of action is simply to not assign
any non -union trade contracts to Harbour. Harbour will retain
VILLAGE OF OAK BROOK Minutes Page 7 of 13 November 28, 2000
responsibility for coordination and management of the work. However,
the Village will make payment for such work directly and the costs of
such work will not be included in the GMP.
In addition to the contract for Landscaping, staff has learned since the
other trade contracts were awarded on November 2, 2000 that Peerless
Fence, the contractor for Fencing, is also non - union. Accordingly, the
recommendation is that the previous authorization and direction to
execute an assignment to Harbour Contractors of the trade contract for
Fencing be rescinded.
Motion by Trustee Butler, seconded by Trustee Caleel, that the
authorization and direction given to the Village President and Village
Clerk on November 2, 2000 to execute an assignment to Harbour
Contractors, Inc., (the Village's construction manager), of the trade
contract to Peerless Fence for Fencing for the new Oak Brook Public
Library building be rescinded. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
On November 2, 2000, the Village Board approved a Guaranteed
Maximum Price (GMP) for the construction of the new Library of
$4,991,100.00. In so doing, it was noted that the GMP would be
adjusted as allowances for items to be re -bid or yet to be bid become
contract prices and are awarded by the Village Board and assigned to
the construction manager. Based on the conclusion reached as to
treatment of non -union trade contracts, adjustment to remove amounts
related to such work from the GMP is also appropriate. Therefore, the
Village recommends that the GMP for the project be revised as follows:
Previously approved GMP
$4,991,100.00
Deduct Allowance for Landscaping
( 60,000.00)
Add Increment Above Allowance
for Cast -In -Place Concrete
47,224.00
Add Increase in Allowance for Ceramic Tile
3,800.00
Deduct Contract Price for Fencing
( 36,554.00)
Net Change to GMP ( 45,530.00)
Revised GMP $4,945,570.00
Motion by Trustee Butler, seconded by Trustee Caleel, that the Village
approve adjustment of the guaranteed maximum price (GMP) stated in
VILLAGE OF OAK BROOK Minutes Page 8 of 13 November 28, 2000
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the contract for construction services for the new Oak Brook Public
Library building between the Village and Harbour Contractors, Inc.
from $4,991,100.00 to $4,945,570.00, as a result of assignment of the
trade contracts for Cast -In -Place Concrete and Ceramic Tile, deduction
of the approved allowance for Landscaping, which will no longer be
included in the GMP, and deduction of the awarded contract price for
Fencing, which also will no longer be included in the GMP.
Village Manager Veitch requested a correction in the language of the
motion to remove the reference to Ceramic Tile which was not
awarded.
Motion by Trustee Butler, seconded by Trustee Caleel, that the Village
approve adjustment of the guaranteed maximum price (GMP) stated in
the contract for construction services for the new Oak Brook Public
Library building between the Village and Harbour Contractors, Inc.
from $4,991,100.00 to $4,945,570.00, as a result of assignment of the
trade contract for Cast -In -Place Concrete, the adjustment in the
approved allowance for Ceramic Tile, deduction of the approved
allowance for Landscaping, which will no longer be included in the
GMP, and deduction of the awarded contract price for Fencing, which
also will no longer be included in the GMP. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
With this action, only bid packages for Ceramic Tile (allowance
$23,000) and Furniture & Equipment (total allowances $355,000) will
remain to affect the GMP.
7. C. 3) WIDE AREA NETWORK - FIBER OPTIC SYSTEM:
The Village Board, at its February 22, 2000 meeting, authorized staff to
solicit bids /proposals for fiber optic connections between the Village
buildings. Staff issued a Request for Proposals on March 22, 2000 for
installation of fiber optic cable between Village buildings and an
Invitation for Bids on August 30, 2000 to provide fiber optic
communication equipment at each of the buildings. In response to the
Request for Proposals (RFP), four proposals were received on April 26,
2000. On May 5, 2000, the Village Manager reported receipt of the
four proposals and staff's intent to negotiate with all four companies in
order to determine which proposal was best.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 November 28, 2000
FIBER OPTC
Wiring Concepts proposal includes installation of fiber optic cable to
all Village buildings except Fire Station #2 (currently has a T -1
connection that is adequate, but is scheduled to be replaced by a faster
wireless connection in the future) and the new Library (will have a
separate high -speed internet connection through the Illinois Century
Network (ICN), but could connect to the Village's fiber network to
share other Village software applications if desired in the future, for an
additional cost). In response to the Invitation for Bids for fiber optic
communication equipment, the Village received only one bid from
Wiring Concepts, in the total amount of $22,539. Although the Village
received only one bid, staff believes the price is competitive (list price
of $37,820). The Nortel equipment specified converts the light signal
(fiber optic) to an electrical signal (network communication within each
building).
Motion by Trustee Caleel, seconded by Trustee Butler, that the Village
Board award a contract, subject to staff review, to the company that
submitted the best proposal: Wiring Concepts, Inc., 1765 F Cortland
Court, Addison, Illinois 60101, for installation of fiber optic cable to
Village buildings, for a total cost of $200,993. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Butler, that the Village
Board award a contract, subject to staff review, to the lowest
responsible bidder: Wiring Concepts, Inc., 1765 F Courtland Court,
Addison, Illinois 60101, to provide Nortel fiber optic communications
equipment at each building, for a total lump sum of $22,539. ROLL
CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
8. INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT: v►_.W PREs
President Bushy stated that she is continuing to serve on the Legislative
Committee for DuPage Mayors and Managers. She indicated that they
have been meeting to work on a legislative action program and a copy
would be available in a few weeks.
VILLAGE OF OAK BROOK Minutes Page 10 of 13 November 28, 2000
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B. VILLAGE MANAGER: VLLG MGR
Village Manager Veitch reported that there were approximately 45 bid
packages related to the Municipal Building Project. He indicated that
the total would be under the approved bid estimate and that there would
likely be no recommendations for any bid rejections. He indicated that
it would be appropriate to provide a Special Board of Trustee's
Meeting, similar to the meeting for the Oak Brook Public Library bids,
and suggested December 4, 2000. Confirmation of this special meeting
is pending availability of Trustees.
9. DEPARTMENTAL REPORTS: No Business.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. DISCUSSION - AMENDMENTS TO TITLE 12 VILLAGE TrrLE 12-
RECREATIONAL FACILITIES (SPORTS CORE ORDINANCE): sc ORD
Staff and the Village Board review,
governs the Sports Core (now Titl e
Recreational Facilities ") each fall,
season and in conjunction with th e
Budget.
The proposed changes are as follows:
amend and restate the ordinance that
12 of the Village Code — "Village
after the conclusion of the summer
new Five -Year Financial Plan and
Sec. 12 -1 -4 D. New Language is inserted which would establish a policy
of considering acceptance of sponsorship fees and permitting advertising
on the Sports Core on a case by case basis, subject to the approval of the
Village Board. This is the result of the discussions that have taken place
this year pursuant to a Village Board Objective.
Sec. 12 -1 -5 F. New language to prohibit skateboards, scooters and in -line
skates on the Sports Core property is inserted.
Village Manager Veitch suggested that an indication be included regarding
exception of designated pathways.
Sec. 12 -2 -2 B.2. Language is added to address where a prior year member
fails to pay a balance, the balance goes to collection and is settled, and then
the member seeks to rejoin for the next year. The new language makes it
clear that the Village expects to be made whole for the entire balance,
regardless of the outcome of the collection process.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 November 28, 2000
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Sec. 12 -2 -2 H. New language is inserted to establish the Golf Club's
existing rain check policy within the Village Code.
Sec. 12 -2 -3. A new golf rate schedule is established. Although consistent
with the Five -Year Financial Plan and 2001 Budget in terms of projected
revenue, several structural differences are reflected based on a recent
survey of our market. While the Five -Year Financial Plan contemplated
increases in greens fees of $0.50 to $1.00 per round, the ordinance leaves
9 -hole rates unchanged and increases non - resident 18 -hole rates $2.00 and
twilight rates $3.00 (weekdays) and $2.00 (weekends). These changes will
not alter the Golf Club's market position. Other rates are adjusted pursuant
to the Five -Year Financial Plan, and the fact that membership fees are not
refundable is clarified.
Golf Club Manager VanDyke suggested that an inclusion regarding non-
transferable membership be provided.
In addition, a fall /aerification rate schedule is established, similar to the
practices of our competition. This step is intended to capture more
customers during the fall months and through the periods following
aerification.
Finally, the practice ball rate is increased $0.50 per bucket (not reflected in
the Five -Year Financial Plan) based on the market survey.
Sec. 12 -3 -2. Bath & Tennis Club membership fees are adjusted pursuant to
the Five -Year Financial Plan and the fact that membership fees are not
refundable is clarified. Hourly tennis court rates are eliminated.
An inclusion regarding non - transferable membership will also be provided.
Sec. 12 -3 -4 B. Language is added to address the unpaid
balance /membership renewal issue, again making it clear that the Village
expects to be made whole for the entire balance, regardless of the outcome
of the collection process.
Sec. 12 -3 -5 C.B. The deposit for wedding receptions is increased from
$500 to $1,000, consistent with actual practice and the market.
Sec. 12 -3 -6 B. Language is added to clarify that pool operation is subject
to availability of sufficient certified lifeguard staff, as well as the weather,
and that the "end of summer" schedule will be established by August 151H
VILLAGE OF OAK BROOK Minutes Page 12 of 13 November 28, 2000
Sec. 12 -3 -7. The supervised outdoor tennis season is adjusted to better
reflect reality and the fact that membership fees must be paid before use of
the facilities will be permitted is clarified. Reference to the indoor season
is deleted. The language concerning signing charge slips is strengthened.
Language is added to make it clear that motorcycles must be parked in the
parking lot.
Amendments to Title 12 Village Recreational Facilities (Sports Core
Ordinance) will be presented at the next regular Board of Trustee's
Meeting scheduled for December 12, 2000 for Village Board approval.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT: ADJRN
Motion by Trustee Caleel, seconded by Trustee Kenny, to adjourn the meeting
at 9:20 p.m. VOICE VOTE:
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT- 112800
VILLAGE OF OAK BROOK Minutes Page 13 of 13 November 28, 2000
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