Minutes - 12/09/2008 - Board of Trustees (2)MINUTES OF THE DECEMBER 9, 2008 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AS
AMENDED ON APRIL 14, 2009.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:32 p.m
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J. Kennedy,
Kathryn F. Manofsky, Moin Saiyed, Robert G. Sanford and Gerald Wolin.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of
Community Development; Darrell J. Langlois, Finance Director; Margaret
Klinkow Hartmann, Library Director; Michael Hullihan, Public Works
Director; Thomas Sheahan, Chief of Police and Trey VanDyke, Sports
Core Director.
3. PRESIDENT'S OPENING COMMENTS — None presented.
President Craig announced that items 9.C.1) Gateway Sign — 22nd Street & York Road
continued from November 25, 2008 and 10.C.2) Village Hall Security Camera System
were being removed from the Agenda.
4 RESIDENT /VISITOR COMMENT
Mr. Steven Hansen thanked the Board and staff for their help with the Tour of Oak Brook
bicycle race and the opportunity to have the race in Oak Brook. He felt they were
extremely supportive and responsive. He reported that the event was a great success, that
they had more racers than expected. He also commented that there were residents
watching the event from lawn chairs. He presented the Board with a framed photograph
of the event taken by an Oak Brook resident.
Resident Ken Sullivan addressed the Board regarding the presentation staff prepared for
the Budget Workshop the previous Saturday. He suggested that revenue sources from the
corporate community who use the services of the Village extensively be explored.
VILLAGE OF OAK BROOK Minutes Page 1 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
5. APPROVAL OF MINUTES — None presented.
6. CONSENT AGENDA:
All items on the consent agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a board member
so requests, in which event, the item will be removed from the consent agenda and
considered as the first item after approval of the consent agenda.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING DECEMBER 5, 2008 -
$665,265.90
SIGNIFICANT ITEMS INCLUDED IN ABOVE:
1) Trine Construction Corporation — Payout #8 And Final — Westdale Gardens
Water Main - $37,627.42
2) Pir Tano Construction Company, Inc. — Payout #1 — Briarwood Water Main
Replacement - $30, 766.50
3) A. Lamp Concrete Contractors, Inc. — Payout #2 — 2008 Water Main Project -
$16,268.00
4) Value Line Publishing, Inc. — Research Center Annual Subscription - $4,300.00
5) York Road Retail West, Llc — Clearwater Project Water Main - $94,723.00
6) Seyfarth Shaw, Llp — Legal Services — October, 2008 - $10,598.93
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING NOVEMBER 29, 2008 -
$727,832.68
C. COMMUNITY DEVELOPMENT REFERRALS — None Presented.
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS
1) FORESTRY SERVICES
A major component of our forestry program is continuation of our Village -wide,
4 -year cycle parkway tree pruning program. The pruning program was established
in 1995 and has been undertaken each year since inception. Briefly stated, some
of the benefits of cyclic tree pruning are: improvement in tree structure and shape,
enhanced growth and vigor, and the maintenance of trees in a safe condition via
removal of dead, damaged and low- hanging limbs that are susceptible to
vehicular damage. Accordingly, funds have been included in the Forestry
program (Infrastructure Fund) for continuation of the program.
This contract will also provide for removal of dead or hazardous trees.
VILLAGE OF OAK BROOK Minutes Page 2 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
6. D. 1) Two new services which will be included in this contract will be pesticide
spraying for Gypsy Moth control and monitoring services for Gypsy Moth and
Emerald Ash Borer tracking. The Gypsy Moth and EAB management programs
were previously discussed with the Board. Gypsy Moth treatment areas will be
limited and no EAB preventive treatment will be performed on Village owned
Ash trees. Prices for aerial spray (Gypsy Moth) and Merit treatment (EAB)
services will be available to community associations /other groups should they
wish to undertake expanded treatment programs. The contract will also provide
for up to $50,000 in arborist consulting services in monitoring pest management
programs.
The contract will be awarded for one year with three, one year options to renew.
Renewal would be at Village option.
The requested action was that the Village Board authorize staff to prepare
specifications and solicit competitive bids for a four -year tree pruning, pest
control, arborist services and removal service contract.
2) LANDSCAPE MAINTENANCE SERVICES
The present 3 -yr contract with Classic Landscape, LTD. for landscape
maintenance expires at the end of 2008. Services provided include, grass
mowing, weeding, fertilization, weed control light pruning, and plant bed
cultivation for the Butler Government Center Complex, public works building,
fire stations, water pump stations and reservoirs, and various medians and
parkways throughout the Village. Also included is the maintenance of various
County rights -of -way wherein the Village receives reimbursement under an
Intergovernmental Agreement with the County. In addition, mowing is done for
certain State rights -of -way, namely the grassy infields at Rt. 83 and 31St Street,
where there is no State reimbursement program.
The Village has received an offer from Classic Landscape to renew the current
contract at a lump sum cost increase of slightly less than 2 %. This contractor has
performed well. While contracts are normally advertised for competitive bid,
previous difficulties with responsiveness and quality support suggest that waiving
of competitive bidding and the ability to negotiate with one single contractor
would be advantageous.
The requested action was that staff be authorized to negotiate with Classic
Landscape, Ltd. For a three year contract for Village -wide landscape maintenance
services.
VILLAGE OF OAK BROOK Minutes Page 3 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
6. E. BUDGET ADJUSTMENTS
1) Board Of Trustees — General Equipment
2) Village Clerk — Salaries - Overtime
3) General Management — Office Supplies
4) General Management — Consulting Services
5) Legal — HMO Premiums
6) Legal — Village Attorney, Other Services, Village Prosecutor
7) Sports Core — Swimming Operations, Tennis, Polo, B & T, Golf Club, Golf
Course Maintenance
8) Police — Legal Services
F. CANCELLATION OF REGULARLY SCHEDULED COMMITTEE-OF-THE-
WHOLE MEETING OF DECEMBER 22, 2008 AND THE REGULAR BOARD OF
TRUSTEES MEETING OF DECEMBER 23, 2008
It had been traditional for the regular Village Board meetings scheduled for the fourth
week of December to be canceled due to the Christmas/New Years' holidays. It is
therefore recommended that we cancel both the December 22nd Committee-of-the -
Whole and the December 23rd Village Board of Trustees meetings this year.
A Special Village Board meeting will be called on Monday, December 15, 2008 due
to the number of items that need the Board's attention before the end of the year.
The requested action was to approve the cancellation of the December 22, 2008
Committee -of -the -Whole Meeting and the December 23, 2008 Village Board of
Trustees Meeting.
G. APPROVAL TO PAY BILLS ON DECEMBER 30, 2008
The Finance Department's customary procedure was to pay bills on the day following
the Village board meeting after the list of bills has, been approved. Due to the
cancellation of the second regular Board meeting in December, there would only be
one disbursement run for the entire month of December.
In order to make timely payments to vendors and to minimize the amount of staff
time needed to properly cut -off year -end expenditures, it is requested that the Board
authorize the Finance Department to pay bills at the end of December prior to Board
approval. The intent was to mail checks on or prior to December 30, 2008. As in the
past, a separate list of bills containing these disbursements for your ratification will
be presented at the first regular meeting in January.
The requested action was that the Village Board authorize the Finance Department to
pay bills on or before December 30, 2008 prior to Board approval.
VILLAGE OF OAK BROOK Minutes Page 4 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
6. H. WESTDALE GARDENS WATER MAIN —CHANGE ORDER #1
A proposed Change Order No. 1 which is a final balancing change order depicting all
of the as -built quantities and extra charges has been received for the Westdale
Gardens Water Main Improvements. The Change Order No. 1 lists the quantity
increases and decreases as well as items XI and X2 which were extra work items
added to the contract explained as follows:
X1 — At the southeast corner of Roosevelt /Hamilton, two existing commercial water
services were discovered to be twisted which made it impossible to ascertain the
correct building they served. This force account work corrected that. $1,447.96
X2 — One specific residence required sod restoration after the applied seed would not
produce an acceptable stand of grass in the roadside swale. $1,981.02.
The total increase of the original contract price of $950,300.00 is $10,695.23.
The requested action was that the Village Board approve Change Order No. 1 (Final
Balancing) which increases the contract amount by $10,695.23 and determine that the
circumstances necessitating the change order were not reasonably foreseeable at the
time the contract was signed, that this change order is in the best interest of the
Village and is authorized by law.
I. BRITTWOOD CREEK SUBDIVISION — REDUCTION IN SUBDIVISION
SECURITY #4
A request was received for a reduction of $170,115.00 for the Brittwood Creek
Subdivision. Upon reviewing of the file and the work accomplished to date, the
Village Engineer has produced statistics for the Brittwood Creek Subdivision Letter of
Credit Reductions.
This recommendation is based upon the amount of work completed to date and the
amount of work yet to be done. Per usual procedures, the Engineering Department has
spot- inspected the improvements as they have been constructed and have found them
to comply with Village regulations.
The recommended summary is as follows:
Original amount of subdivision security
Previous reductions
This reduction
Balance in subdivision security
VILLAGE OF OAK BROOK Minutes Page 5 of 14
$ 45026,069.41
$ 2,810,108.87
$ 170,115.00
$ 15045,845.54
REGULAR MEETING OF
DECEMBER 9, 2008
6. I. With this request, the remaining portion of the subdivision security will have 26% of
the original amount.
The requested action was that the Village Board reduce the Irrevocable Letter of
Credit No. 616078200 -500 from the Bridgeview Bank Group by the amount of
$170,115.00.
J. APPROVAL OF 2009 OAK BROOK HALF MARATHON
The inaugural 2008 Oak Brook half marathon was held on September 1, 2008. Race
Director Tom Hepperle made a presentation to the board at the last meeting about the
results of the race and requested to again do the race in 2009. The date of the 2009
race would be September 7, 2009 (Labor Day).
The requested action was to approve the holding of the 2009 Oak Brook Half
Marathon.
Motion by Trustee Kennedy, seconded by Trustee Carson, to approve the Consent Agenda
and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA- None presented.
8. BOARD & COMMISSION RECOMMENDATIONS - None presented.
9. UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS - None presented.
C. AWARD OF CONTRACTS
1) GATEWAY SIGN — 22ND STREET & YORK ROAD CONTINUED FROM
NOVEMBER 25, 2008
This item was deferred.
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
VILLAGE OF OAK BROOK Minutes Page 6 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
10. B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) AUTOMATED METER READING SYSTEM — SYSTEM MONITORING
AND HARDWARE, SOFTWARE, MAINTENANCE AGREEMENT
The Village of Oak Brook operates an automated water meter reading system,
that was purchased from Star /Hexagram. Recently, Star /Hexagram was purchased
and absorbed by Aclara, Inc.
This agreement covers Remote System Monitoring (data collection units and
software) and On -Site Maintenance of the Data Collection Units (DCU). The
r Village's total annual cost is $9,700.
The agreement that was initially proposed by Aclara was in a different format,
and contained different information, than the Star agreement that we had been
operating under since the original purchase. As such, it required a full review by
Legal and Village staff. The Village was never able to get Aclara to modify their
new agreement to the satisfaction of the Village Attorney.
Aclara then proposed that the Village utilize the original `Star' agreement, with
some minor updates. It is the Village Attorney's recommendation that we approve
this `Star' agreement
Trustee Kennedy agreed that the contract was very one -sided in favor of the
vendor, but also recommended an additional review of the contract by the Village
Attorney regarding conflicting statements in the contract regarding
indemnification. Public Works Director Hullihan responded to a question by
Trustee Kennedy indicating that this was a sole source system and the software
was proprietary, therefore the Village was locked into this situation until the
equipment was no longer viable, approximately 10 — 15 years.
Motion by Trustee Carson, seconded by Trustee Kennedy, that the Village Board
waive bidding and approve an Annual Maintenance Services Agreement with
Aclara RF Systems, Inc. Cleveland, Ohio, for the Village's Automated Water
Meter Reading System pending review by the Village Attorney. ROLL CALL
VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and, Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
10. C. 2) VILLAGE HALL SECURITY CAMERA SYSTEM
This item was deferred.
3) FIBER OPTIC NETWORK LINK TO VILLAGE OF OAK BROOK LIBRARY
The Village's existing Fiber Optic Network connects the Village Hall (server
room location) with a majority of operational buildings including Public Works,
Golf Clubhouse, Bath & Tennis, Sports Core — Administration and Maintenance.
When the original fiber network was installed, it was designed such that the
Library could, in the future, be easily connected through fiber to the network (the
existing network connection is through a leased T -1 circuit). New fiber to the
Library would connect with the Village network at the Sports Core
Administration building.
Some of the work to connect the Library with fiber was completed earlier this
year in conjunction with Comcast's extension of a Cable TV connection to the
Library (the Village paid for their contractor to also run innerduct between the
Library and Sports Core Administration — at a reduced cost since it was an add -on
to the run they were already installing.
All that remains to connect the Library to the Village's fiber network is
installation of the fiber. The proposal from Adesta, LLC, in the total amount of
$123447, includes the installation, termination and testing of a 24 count hybrid
fiber cable (12 single mode and 12 multi mode strands) in the existing innerduct
between the Library and the Sports Core Administration building.
There is large cost - savings that the Village will experience after completing this
fiber project, resulting in a break -even in less than 3 years, as follows:
The following costs would be eliminated with the completion of the Fiber Optic
Link Network to the Oak Brook Public Library Building
The Village Hall building is currently connected to the Oak Brook Public
Library via a dedicated ATT TI circuit for voice and data needs.
o The current agreement $225 month -- 36 Month Period
• Annual Cost $2,700
• 3 Year Cost $8,100 (Current agreement period)
• 10 Year Cost $27,200
• Oak Brook Public Library current ATT monthly telephone line charges.
o The current configuration of the Village's telephone system has all
outgoing calls from the Oak Brook Public Library being sent over POTS
(Plain old telephone service). This configuration is necessary due to the
bandwidth limitations of the current T 1 circuit. The month to month costs
VILLAGE OF OAK BROOK Minutes Page 8 of 14 REGULAR MEETING OF
DECEMBER 95 2008
10. C. 3) of these telephone lines would be eliminated with the completion of the Fiber
Optic network to the Oak Brook Public Library building.
■ Annual Cost $2,100
■ 3 Year Cost $6,300
■ 10 Year Cost $21,000
Potential Total Savings Summary
• - Annual Cost Savings $4,800
■ 3 Year Cost Savings $14,400
• 10 Year Cost Savings $48,000
The Fiber Optic expansion project will pay for itself in less than 3 years, therefore
staff recommended that the Village waive bidding and accept the proposal from
Adesta, for a number of reasons.
Adesta was chosen by the Village as the best value option on a previous RFP
based on their ability to design, build, and maintain fiber optic networks. Adesta
has continued to support the Village network and has been designated as the
preferred emergency repair vendor.
Adesta has a very strong presence in the greater Chicago area. Their local office
has Engineers, Project Managers, Fiber Optic Splicing Technicians, Locating
Technicians and Administrative staff to support this project. The Adesta Midwest
Regional Office, in Romeoville, IL, currently manages all of the fiber optic assets
for both Commonwealth Edison and the Illinois Tollway. Adesta supervised the
engineering, design, and construction of the fiber optic networks for both of these
entities and continues to take an active roll in emergency restoration and routine
maintenance of their infrastructure. The Telecom Carriers leasing dark fiber on
the Illinois Tollway utilize Adesta technicians to splice their fiber optic cable
assets to the Illinois Tollway fiber optic assets. QWEST, AT &T, Paetec (McLeod
USA), Abovenet, and Level3 are among the Telecom Carriers that currently
utilize Adesta splicing expertise.
Motion by Trustee Saiyed, seconded by Trustee Kennedy, that the Village Board
waive bidding, in order to maintain a consistent vendor for maintenance and
support of the Village's Fiber Optic Network, and accept the proposal submitted
by Adesta, LLC, in the not -to- exceed amount of $12,447.49 for the installation of
fiber optic cable to connect the Library to the Village's existing Fiber Optic
Network. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 9 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
10. D. APPROVAL OF 2009 SCAVENGER LICENSES
The Village Code provides for one residential scavenger license (to be issued to the
hauler awarded the residential contract by the Village) and an unlimited number of
commercial scavenger licenses. The commercial sector of Oak Brook has many
different requirements and this provision allows for them to contract with a service
that meets their needs. Pursuant to Section 4 -3 -2 of the Village Code, the Village
Board issues scavenger licenses upon recommendation of the Village Manager. The
licensing year for scavenger licenses is January 1 through December 31.
All required documents have been furnished by Allied Waste Services; Flood
Brothers Disposal Co.; Roy Strom Refuse Removal Service, Inc.; Waste Management
of Illinois, Inc.; DisposAll Waste Services, Inc. and Groot Industries.
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve issuance of
Commercial Scavenger Licenses to Allied Waste Services; Flood Brothers Disposal
Co.; Roy Strom Refuse Removal Service, Inc.; Waste Management of Illinois, Inc.;
DisposAll Waste Services, Inc. and Groot Industries and a Residential Scavenger
License to Allied Waste Services for the period of January 1, 2009 through
December 31, 2009. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. AMENDMENT TO TITLE 10 OF THE VILLAGE CODE — CHAPTER 4
BUILDING REGULATIONS - FEES
Beginning in 2001, the Village Board has approved annual updates to the fee
schedule in Chapter 10 — Building Regulations relative to fees associated with new
construction activities (e.g. permits, plan review and inspections). At that time, the
Board directed that Staff update the fee schedule each year to ensure that a goal of
cost recovery be met.
Proposed Update
Consistent with the Board's goal to cover Staff costs; the fee schedule applicable to
our building regulations has been updated. Since our estimated 2008 costs are
proposed to increase by approximately 5 percent, each of the individual fee amounts
have been updated by that amount. Some exceptions can be found where rounding
was necessary or where the previous fee was found to be insufficient to recover
actual costs. As an example, the existing fees for working without a permit or
occupying a building prior to receiving occupancy are insufficient at $160 and are
proposed to be increased to $250.
A key addition to the proposed fee update is the creation of a fee to cover the costs of
performing reinspections that are associated with the Village's annual Fire inspection
VILLAGE OF OAK BROOK Minutes Page 10 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
10. E. program. At the present time, no fee is assessed for this program. The 2009 budget
contains the proposal to utransfer this program from the Fire Department to the
Community Development Department.
The framework for this fee program is as follows. Once the annual Fire inspection is
conducted for a building and /or tenant space, all outstanding violations would be
noted and provided to the responsible party. A 30 day period would be set for
compliance. After 30 days, the required reinspection would be made. If any
outstanding issue continues to be in violation of the Building Code, the responsible
party would be assessed a $56 reinspection fee for each follow -up inspection. If non-
compliance exists beyond 90 days from the first correction notice, each subsequent
reinspection will be assessed the $56 fee plus an additional administrative fee of $100
until compliance is achieved.
In fiscal year 2009, Staff estimates that approximately $60,000 of fees would be
generated through the Fire reinspection program. Also, because this will be the first
year for this fee, Staff may recommend some "fine- tuning" in FY2010 in order to
address unforeseen administrative and /or enforcement issues. Also, Staff will
continue to evaluate alternatives that could be implemented to recover the costs for
the initial annual Fire inspections.
Staff is also proposing to establish an additional fee category that would provide cost
recovery for plan review time on spent on permits that have been submitted, but then
are cancelled at the request of the applicant.
Finally, Staff is proposing to delete Section 10 -1 -4 C. Certain Entities Permitted to
Request Waiver of Fees. The rationale for this change is that this issue already is
addressed in Section 1 -14 -2 of the Village Code titled "Waiver of Fees" which reads
as follows:
"1 -14 -2: WAIVER OF FEES:
Notwithstanding any other provision in this code, the fees established within
this chapter, and plan review and inspection fees as required in this or other
sections of this code, shall be waived and not required, except for outside
consulting charges, for:
A. Any municipal corporation;
B. Any homeowners' association organized as a not for profit corporation;
C. Any public utility whose franchise agreement states that it shall not pay said
fees; and
D.Any telecommunications retailer that is currently paying a telecommunications
infrastructure maintenance fee to the village.
VILLAGE OF OAK BROOK Minutes Page 11 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
10. Any charitable organization, as defined in an act to regulate solicitation and collection
of funds for charitable purposes, may request a waiver of fees established within this
chapter, and plan review and inspection fees as required in this or other sections of
this code, except for outside consulting charges. Upon such requests, the corporate
authorities of the village of Oak Brook may, in their discretion, waive any such fees
or charges by motion. (Ord. G -706, 11 -26 -2002; Ord. G -770, 12 -14- 2004"
Motion by Trustee Sanford, seconded by Trustee Kennedy, that the Village Board
approve the recommended changes to the Fee Schedule in Title 10 — Building
Regulations and authorize the Village Attorney to prepare the necessary ordinance for
final consideration at the December 15, 2008 meeting. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays- 0 - None.
Absent: 0 - None. Motion carried.
F. PUBLIC WORKS FEES AND CHARGES AND STORMWATER REGULATION
PERMIT FEES
The Community Development Department recommended an increase in plan and
application examination and review fees from $53.00 to $56.00 per hour. Since the
Public Works section and the Stormwater Management section of the Village Code
have similar $53.00 per hour plan review fees, and since it would be unreasonably
cumbersome to have two sets of plan review charges to be administered by the
Community Development Department, it is recommended that these two sections also
be increased to the $56.00 per hour charge.
The Community Development Department also recommended an increase in the fee
for starting work without a permit from $160.00 to $250.00. Since the Public Works
section of the Village Code has a $150.00 fee, and since it would be unreasonably
cumbersome to have two fees to be administered, it is recommended that Section 8 -5-
4 also be increased to $250.00.
Motion by Trustee Wolin, seconded by Trustee Kennedy, that the Village Board
approve the recommended changes to Sections 8 -5 -2A, 8 -5 -4, and 9 -7 -8A and
authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the December 15, 2008 Board meeting. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT — President Craig thanked staff for their efforts in preparing
the annual budget. He made several recommendations regarding the budget. He also
VILLAGE OF OAK BROOK Minutes Page 12 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
11. A. encouraged the Board to consider the purchase of the Friary.
B. VILLAGE MANAGER — Manager Niemeyer reported that as a result of the tight
budget exploring various partnerships and ways to work with other entities was being
investigated. He reported that there had been initial meetings with the Park District
to explore possible ways that over the next several years the two agencies could
partner on various issues. He suggested that the media had made several inaccurate
statements and he tried to clarify those issues.
C. VILLAGE CLERK — Clerk Pruss reminded residents of the sale of the Civic
Association crystal ornaments and the Village's plates to commemorate the 50t"
anniversary of the Village.
12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against,
affecting or on behalf of the village has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or
imminent (2c 11).
Motion by Trustee Kennedy, seconded by Trustee Sanford, to adjourn to Closed Meeting
to consider litigation, when an action against, affecting or on behalf of the Village has
been filed and is pending before a court or administrative tribunal, or when the public
body finds that an action is probable or imminent. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin
Nays. 0 - None.
Absent: 0 - None. Motion carried.
The meeting was adjourned to Closed Meeting at 8:01 p.m.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Saiyed, to adjourn the Regular Meeting of
the Board of Trustees at 9:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 14 REGULAR MEETING OF
DECEMBER 9, 2008
VILLAGE OF OAK BROOK Minutes Page 14 of 14 REGULAR MEETING OF
DECEMBER 9, 2008