Minutes - 12/10/1974 - Board of Trusteesi � y
VILLAGE OF OAK BROOK
MINUTES OF
DECEMBER 10, 1974
I. CALL MEETING TO ORDER
The regular meeting was called to order at 8:00 P.M. by Trustee
Baschen. All trustees were present, except President Howell.
Trustee Congreve moved - seconded by Trustee Brown
That Trustee Baschen be appointed President Pro Tem in the absence
of President George Howell.
Voice vote - all in favor - So ordered.
II. READING OF MINUTES
Trustee Rush moved - seconded by Trustee Hayes
That the reading of the minutes of the regular meeting of November
26, 1974 be suspended and that they be accepted as submitted.
Voice vote - all in favor - So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATION, PLATS, ETC.
A. Resolution R -167 - Charles M. Rhodes
President Pro Tem Baschen read in its entirety a proposed
resolution commending Charles M. Rhodes for twelve years of
service on the Zoning Board of Appeals from 1962 to 1974.
Trustee Brown moved - seconded by Trustee Rush
That Resolution R -167 as presented be approved.
Voice vote - all in favor - So ordered.
B. Resolution R -168 - Ap2lication of Flood Insurance
Each trustee was provided with a copy of proposed Application for
Flood Insurance Resolution as directed by the Board at the
meeting of November 26, 1974, which provides for the availability
of federally subsidized flood insurance to residence.
Trustee Hayes moved - seconded by Trustee Push
That Resolution R -168 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
C. Resolution R -169- Federal Flood Insurance to Indicate Buildin.1
Permit System.
Each trustee was provided with a copy of proposed resolution to
indicate the building permit system, as it relates to review of
building permit applications and subdivision proposals in a
location that possibly has a flood hazard.
Trustee Congreve moved - seconded by Trustee Brown
That Resolution R--169 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Push,
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Absent: President Howell So ordered.
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IV. FINANCIAL
A. Treasurer's Reoort
Deferred to next meeting of January 14, 1974.
B. Chance Order 7112 - Pora Const. - Villaae Commons
Each trustee was provided with a copy of letter dated December
5, 1974 from Holabird & Root relative to Change Order # 12 for
an additional 54,821.18 for steel to be substituted for
aluminum for the front entrance of the Village Commons.
Trustee Congreve moved - seconded by Trustee Hayes
That Change Order #12 as presented be approved in the amount of
54,821.18 with no architectural fees to be paid on said chanc-e,
and recovery of said amount to be sought from architect.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Rush, Swain and President Pro
Tem Baschen
Nayes: None
Absent: President Howell So ordered.
C. Pavout #6 - Pora Const. - Village Commons
Each trustee was provided with a copy of voucher #02023 in
the amount of $197,648.10 payable to Pora Construction Co. in
connection with their contract on the subject property.
Trustee Congreve moved - seconded by Trustee Brown
That payout #6 to Pora Construction Co. in the amount of
$197,648.10 be approved for payment.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Push, Swain and President Pro
Tem Baschen
Nayes: None
Absent: President Howell So ordered.
Pavout # 8 - Anderson - Forest Gate Road
Each trustee was provided with a copy of voucher #01238 in
the amount of $41,458.50 payable to Robert R. Anderson Co. for
work completed in connection with Jorie Boulevard improvement
of Forest Gate Road to Kensington Drive. Total reimbursement
to be made by Oak Brook Development Company.
Trustee Congreve moved - seconded by Trustee Swain
That payout #8 to Robert R. Anderson Company in the amount of
$41,458.50 be approved for payment.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Rush, Swain and President Pro
Tem Baschen
Nayes: None
Absent: President Howell
So ordered.
Fage j
'IV FINANCIAL (continued)
C. Pavout 2 - Arbor - Water Main
Each trustee was provided with a copy of voucher #: 01237 in
the amount of $46,050.67 payable to Arbor Ltd. & Dovenmuehle,
Inc. in connection with village participation in contract for
Ginger Brook (Arbor Ltd.) Water Transmission Main.
Trustee Hayes moved - seconded by Trustee Congreve
That payout 7 -" 2 to Arbor Ltd. & Dovenmuehle, Inc. in the amount
of $46,050.67 be approved for payment.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Rush, Swain and President Pro
Tem Baschen
Nayes: None
Absent: President Howell So ordered.
D. Approval of Bills
All trustees were furnished with Accounts Payable, dated
December 10, 1974 to be approved for the month of November in
the amount of $404,259.34 for payment from the following funds:
Corporate Fund $3389056.17
Motor Fuel Tax Fund 59107.58
Revenue Sharing Fund 131.30
Water System Funds 60,964.29
Trustee Congreve moved - seconded by Trustee Brown
That the Accounts Payable as submitted for the month of November
in the amount of $404,259.34 be approved for payment.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Rush, Swain and President Pro
Tem Baschen
Nayes: None
Absent: President Howell So ordered.
E. Investments
The following investments were recommended by the Finance,
Corporate Planning & Public Properties Committee.
1) One commingled, federally secured certificate of deposit
drawn on the MFT Account fcr $76,900 and on the Revenue
Sharing Account for $90,000, to mature in the Oak Brook
Bank on January 15, 1975 at the rate of 9.155 %.
Trustee Baschen moved - seconded by Trustee Brown
That the investment, as presented, be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes,
Rush, Swain and President Pro
Tem Baschen
12,110/74
Nayes: None
Absent: President Howell
So ordered.
(Coat i nupd )
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FI��,yr,�CIAL (contoed)
Y L. Investments (continued)
2) One federally secured certificate of deposit drawn ton the
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YiU Ile I 1 UIId n1.%.VU II L I U1 J i V.J , VV V 1.0 111U VU I ,. III t.{Iu VUN U1 V UN
Bank on February 12, 1975 at the rate of 9.25%
Trustee Baschen moved - seconded by Trustee Brown
That the investment, as presented, be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Push,
Swain and President Pro Tem Baschen
Hayes : i;one
Absent: President Ho��,el l So ordered.
V. REPORT OF OFFICERS
A. En i neeri nq Department
Trustee Hayes moved - seconded by Trustee Swain
That the report of the Engineering Department for the month of
November be accepted and approved by the Village Board as submitted.
Voice vote - all in favor. So ordered.
B. Fire Department
Trustee Brown moved - seconded by Trustee Rush
That the report of the Fire Department for the month of November
be accepted and approved by the Village Board as submitted.
Voice vote - all in favor. So ordered.
*Fire Department - Presentation of Award
Trustee Brown presented Fire Chief Ehle with Citation of
Excellence Award from the Chicago Association of Commerce and
Industry to Oak Brook Fire Department in recognition of its year -
round Fire Prevention Activities in behalf of a safer community.
C. Bureau of Inspection
That the report of the Bureau of Inspection for the month of
November be accepted and approved by the Village Board as submitted.
Voice vote - all in favor. So ordered.
D. Pol ice Department
Trustee Brown moved - seconded by Trustee Congreve
That the report of the Police Department for the month of
November be accepted and approved by the Village Board as submitted.
Voice vote - all in favor. So ordered.
*Police Department - Dept. of Corre_ct_i ons_ Report
Trustee Brown commented on letter dated November S, 197+ regarding
inspection report on the Municipal Lockup from the State of Illinois
Department of Corrections.
Trustee Brown moved - seconded by Trustee Swain
That Village Manager write letter to Department of Corrections that
violations in the existing facilities will be corrected and after
moving into new Village Commons all corrections will be made.
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REPORT OF OFFICERS (continued)
E. Publ i c Works Department
Trustee Broti,;n moved - seconded by Trustee Rush
That the report of the Public Works Department for the month
of 1iovember be accepted and approved by the Vi 1 1 age Board as
submitted.
Voice vo-�_e - all in favor. So ordered.
Public 'r,erks - FAUS Project Approval & Ordinance Enactment
FAUS - NIFT FUiaDS
Manager Carmignani commented on the required resolutions and
ordinances to be adopted prior to use of MFT funds for Highway
4.
improvement of 22nd Street and Spring Road.
Trustee Hayes moved - seconded by Trustee Swain
That the Resolution for Improvement by Municipality under the
Il 1 i not s Hi gh,riay Code for 22nd Street from Route 83 to Salt
Creek and for Spring Road from 22nd Street to 300' North of Harger
Road, appropriating $155,000.00 of MFT funds, as presented be
approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
Resolution R -170 - FAUS - MFT FUNDS
Each trustee was provided with a copy of proposed resolution
appropriating funds other than MFT Funds _for the Villaqes share
of the cost of highway improvement in the amount of $325,000.00 to
be made in thirty -six (36) monthly installments.
Trustee Hayes moved - seconded by Trustee Rush
That Resolution R -170 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
Resolution R -171 - FAUS
Each trustee was provided with a copy of proposed resolution
approving plans and specifications of proposed highway improvement.
Trustee Hayes moved - seconded by Trustee Congreve
That Resolution R -170 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
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Ordinance No. G-169 - FAUS
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Each trustee was provided with a copy of proposed ordinance
prohibiting the connection of sanitary or industrial waste sewers
to the storm water drainage systems.
Trustee -'ayes moved seconded by Trustee Congreve
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V. REPORT OF OFFICERS- Public Works Department (Continued)
r �I i n rAII� / + al
Ord i i�aiiCc I�u. u- i �V - rhu� core i niieu
T ►rat Ordinance G -169 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Swair,
Rush, and President Pro Tem Baschen
Nayes: None
Absent: President Ho�iell So ordered.
Ordinance No. G -170 - FAUS
Each trustee �.,as provided with a copy of proposed ordinance amens ; ng
the traffic ordinance to regulate parking along 22nd Street and
Spri n Rd.
i
Trustee Swain moved - seconded by Trustee Brown
i
That Ordinance G -170 as presented be approved.
Roll call vote: Ayes: Trustees Bro.lrn, Congreve, Hayes, Swain,
Push, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
Ordinance No. G -171 - FAUS
Each trustee was provided with a copy of proposed ordinance regulating
encroachment of Public Right -of -Tay.
Trustee Hayes moved - seconded by Trustee Brown
That Ordinance G -171 as presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Swain,
Rush, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
Agreement for FAUS Project M -5003 (10)
Each trustee was provided with a copy of proposed agreement between
the State of Illinois Department of Transportation and the Village
of Oak Brook to improve 22nd Street from Route 83 to Enco Drive and
Spring Road from 22nd Street to Harger Road.
Trustee Congreve moved - seconded by Trustee Brown
That the village attorney review said agreement, and after which the
appropriate village official shall affix their signature thereon.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Swain,
Rush, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
VI. OLD BUSINESS
A. Motor Generating Set
Each trustee was provided with a copy of letter dated December 3,
1974 from Manager Carmignani relative to bids received on
November 11, 1974 on the 175 KG! diesel - driven Electric Genera-�,ing
Plant, which wi 1 1 provide emergency power for the Village Cor,f —eons
complex. Forces, Inc. submitted a bid for $235500,00 and Pa Ten
Industries, Inc. for $21,490.00.
Trustee Hayes moved - seconded by Trustee Rush
That tnP contract be P- warned to PatLen industries. inc.. 635 'W. Lake
C + Cl +hn 7 rnnl•r t n F ti % ll0�'1 11111 tnr t rl n t►rY�; c n l Ytti
J1. , L11Il1Il!ts1, 1 1 IIV1J 111 t,1 U111vut W1 - - • - v 1v1 �1•-
�� a 175 K!1! Plnrtric renpratinn Plant in conformance with the ZI
cr�nr-i- Fi.- n + nnc AP +<arl nr+nkPr 197��
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IVT.. 'OLD BUSINESS (co- tinued) 'd
A. Motor Genera-Ong Set ( continued)
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Strain, and President Pro Tem Baschen
Nayes: None
Absent: President howell So ordered.
B. Cotter Side Yard Variation RiewrA
Trustee Rush reviewed past action of the Zoning Board of Appeals
and Board of Trustees relative to the request for a variation from
Robert Cotter.
Attorney Teschner reported the terms of sale on this property were
not conditioned to a variation being granted or subdivision approval.
Trustee Rush moved
That this item be tabled for further review by the Zoning and
Planning Commission at their meeting on December 13, 1974.
Due to lack of a second, the motion failed.
Trustee Swain moved - seconded by Trustee Brown
That the request of Robert Cotter for a variation be denied.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: none
Absent: President Howell So ordered.
Cotter Resubdivision
Trustee Rush further reviewed past action of the Plan Commission
and Board of Trustee relative to the Cotter Resubdivision.
Trustee Rush moved
That the Cotter Resubdivision be approved and that the proper
Village Officials affix their signatures thereon.
Due to lack of a second, the motion failed.
Trustee Swain moved - seconded by Trustee Brown
That the Cotter Resubdivision be denied.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
C. Cash Conservation - Number Expenditure Control
President Pro Tem Baschen read in its entirety a letter dated
December 5, 1974 from President Howell relative to present and
projected income and budgetina the fiscal 1975 -76 year, and
suggested steps to be taken to conserve cash in principal areas of
expenditures.
This was referred to the Finance, Corporate Planning « Public
Properties Committee for their review.
D. Library - Hestrup Contract
Each trustee was provided with a copy of letter dated December 6,
1974 from Trustee Baschen relative to review of the contract
documents submitted by H. James Hestrup & Associates for
architectural services on the renovation of the village hall
building for library use. The contract is a A.I.A. Document B 141
Standard Form of Agreement Between Owner and Architect and Mr.
Hestrup has been so notified not to proceed at this time.
Trustee Rush moved - seconded by Trustee Hayes
That the contract with H. James Hestrup & Associates be executed.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
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�'II. i;E11 BUSINESS
A. Recommendation - Harold Scott
Each trustee was provided with a copy of memo dated December 6,
1974 from Trustee Congreve recommending the appointment of Mr.
Harold Scott as Chairman of the Zoning Board of Appeals for a
new tern of effi ce, for a five-year period expiring on
November 18, 1974.
This was referred to the Organization, Personnel & Salary
Administration Committee.
B. Recommendation - Patrick J. Boyle
Each trustee was provided with a copy of memo dated December
5, 1974 from Trustee Congreve recommending the appointment as a
✓' member of the Oak Brook Plan Commission to fill the unexpired
term cf t1r. Harold Scott, expiring on iflarch 28, 1974 to Per.
Patrick J. Boyle, 15 Camelot Drive.
This was referred to the Organization, Personnel & Salary
Administration Committee.
C. Preparation - Water System Anal,�s i s
Each trustee was provided with a copy of letter dated December
45 1974 from Trustee Hayes relative to the ability of companies
contacted to provide the Village of Oak Brook with an Oak Brook
Water System Analysis.
Trustee Hayes moved - seconded by Trustee Congreve
That the firm of Warren & Van Pragg be engaged by the Village of
Oak Brook to prepare a Water System Analysis based on the proposed
outline approved by the Public Works & Utilities Committee in
1973 for a cost of approximately $23,000.00.
Roll call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
D. Pinner Electric Traffic Signal Renewal
Each trustee was provided with a copy of letter dated December 4,
1974 from Trustee Hayes relative to review of proposed 1 year
contract for the maintenance of traffic signals within the Village
of Oak Brook.
Trustee Hayes moved
seconded by Trustee Congreve
That the Village of Oak Brook execute the contract with Pinner
Electric Company for the routine maintenance work of traffic
signals to run from January 1, 1974 to December 31, 1975.
Roil call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
E. Oakbrook Terrace Park District Water Request
Each trustee was provided with a copy of letter dated December 5,
1974 from Trustee Hayes relative to request for water from the
Oakbrook Terrace Community Park District.
Trustee Hayes moved - seconded by Trustee Congreve
That the Village of Oak Brook provide water to the Oakbrook Terrace
Community Park District building located at Ardmore Avenue &
Lowell Lane based on zne following conditinnq: _
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VII. NEW BUSINESS (continued)
E. Oakb► -ook Ter race Park District Water Request (continued)
1. That th'e
Oakbrook Terrace
Park District
connect to the
exist,ng
6" dead -end main
at Lowell and
Elliott with an 8"
water -ain
extending the
8" water main
into their property
and tre,n
eastward 120'±
to their east
property line and
terminate
with a gate valve.
2. That T 8" water rain along with the appropriate easement be
titles to the Village of Oak Brook.
3. That separate connection be made to the 8" water main with
both re and domestic services for service of the building
itself.
4. That the Park Dist
the rezular permit
water rates.
Roll call vote: Ayes:
Nayes:
Absent:
rict be charged one - and - one -half (12) times
fees and one - and - one -half (12) times the
Trustees Brown, Congreve, Hayes, Rush,
Swain,and President Pro Tem Baschen
None
President Howell So ordered.
F. Authority to Bid- Water Well Pump Bowl & Assembly
Each trustee was provided with a copy of letter dated December 5,
1974 from Trustee Hayes relative to review of specifications dated
December 2, 1974 for All Bronze Turbine Pump Bowl for Wells # 1
and #2.
Trustee Hayes moved -
seconded by Trustee Congreve
That the Board authorize acceptance of bids for an All Bronze
Turbine Pumip Bowl Assembly on January 6, 1975 at 10 A.M.
Roil call vote: Ayes: Trustees Brown, Congreve, Hayes, Rush,
Swain, and President Pro Tem Baschen
Nayes: None
Absent: President Howell So ordered.
VIII. ADJOURNMENT
President Pro Tem Baschen adjourned this meeting at 9 :45 P.M.
Trustee Congreve moved seconded by Trustee Brown.
Respectfully submitted,
Marianne Lakosil
Village Clerk
12/10/74