Minutes - 12/10/1991 - Board of TrusteesX65— SWNAW
IP 1A.10'.q1
VTLLAGR OF OAK BROOK M i nutes�„De�c .,,10
UNOFFICIAL Ul"IL APPROVED By BOARD
APPROVED AS WRITTEN ' OR APPROVED
WITH CORRECTIONS , BY VILLAGE BOARD
01, � ��--
1. �dTING CALL: CALL TO
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in t17-i Samuel E. Dean Board Room of the Village commons at 8:02 p.m.
Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Krafthefer, Skinner and hinters.
Trustees Payovich and Shumate arrived at 8 :05 p.m.
ABSENT: None.
IN ATTENDANCE: Village Manager Stephen Berley
Village Attorney Richard As Martens
Finance Officer Margaret C. Powers
Director of Code Enforcement Toss Hawk
Sports,Core Manager Charles G. McAdams
Village Engineer Dale L. Durfey, Jr.
Superintendent of Public !marks Michael J. Meranda
3. ANNOUNCEMENTS OPEN FORUM: OVEN FORUM
Mr. Edward New, 405 Oak Brook Road, addressed the Board with a concern of
telephone solicitations from a police organization requesting donations.
President Bushy requested attending Press reporters to notify the public that
the Oak Brook Police and Fire Departments are not involved in this activity
and to telephone the Village at 990 -2000 for any inquiries of this type of
solicitation.
Marlene Jimenez; 72 Forest Trail, requested the Village to assist in
installation of a median barrier on Roosevelt Road between Route 83 and York
Road due to the numerous automobile accidents. President Bushy stated Village
Manager Berley has requested the Illin��is Department of Transportation to
investigate installation of a median barrier. Village Manager Berley further
requested Elmhurst and Oakbrook Terrace to assist in this matter. President
Bushy requested Trustee Minters, Public Safety Liaison Trustee, to confer with
our Fire and Police Chiefs on this matter.
Cyrene Grierson, 100 Forest Trail. Drive, voiced her concern of the proposed
Greenway Park along Seat Creek. Said homeowner's property would be in the
proposed Greenway. President Bushy assured Ale. Grierson that Mr. Shaeffer's
proposed Greenway Path is a concept and has not been accepted by any agency.
VILLAGE OF OAK BROOK Minutes -1-
December 100 1991
Trustee Skinner moved to approve the Minutes of the Regular Meeting of
November 260 1991 as amended to reflect the following:
item 9.A.: correct spelling - Mayor Sarallo.
Item 9.A.- 4): ....and the City of Oakbrook Terrace maintain it.
Item 9.A.- add 5): Trustee Shumate requested the following information from
the City of Oak Brook Terrace:
a) How much money is needed for proposed project?
b) Does the City have the funds?
c) Will they have a referendum for said project?
Item 9.B. - insert: Trustee Shumate stated this is the first time a variation
was requested for a permanent structure beyond the building lines which was
built after the Village was formed.
Item 10.B.: ....with a three -year option upon mutual concurrence by both
parties.
Seconded by Trustee Krafthefer. Voice Vote: Lotion carried.
5. CONSENT AGEN A:
Trustee Skinner moved, to approve the Consent Agenda. Seconded by Trustee
Payovich. Roll Call Mote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None
Absent: 0 -None. Motion carried.
MINUTES
A. ORDINANCE NO. S -723 AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL ORD. S -723
PROPERTY OWNED BY THE VILLAGE OF OAK BROOD (Copier and Basic IV SALE OF
---- - �--- °-°--°""' °- --"'—
Equipment: : Approved Omnibus Vote . PERSONAL
PROPERTY
B. FINANCE OFFICER RESOLUTIONS:
1. RESOLUTION PTO. R -646 RESOLUTION OF BOARD OF TRUSTEES TO AUTHORIZE
RIZE
NEW FINANCE OFFICER TO SIGN CHECKS): Approved Omnibus Vote.
2. RESOLUTION NO. R -547 A RESOLUTION AUTHORIZING FACSIMILE SIGNATURES:
Approved Omnibus Vote.
C. REFERRRAL - OAK BROOK. FLOOD PLAIN ORDINANCE REVISIONS TO PLAN COMMISSION
MEETING OF JANUARY 20, 1992: Approved Omnibus Vote.
D. RE VEST FOR RELEASE OF HOTEL TAX FUNDS TO DU PAGE CONVENTION AND VISITORS
BUREAU: Approved Omnibus dote.
F,. PAYS:
1. Crawford, Murphy & TILIX9 inc. - rayvuT WO - aa..a J 441AW...,..,.�.,�.., *�-
.. -+sii .niw�..u.�e.-w.-wsai ...w
Boulevard and 9CS 16th Street /Sgring Road): Approved Omnibus
Vote.
VILLAGE OF OAK BROOK Minutes -2-- December 10, 1991
4 (ep
RES. R -546
F.O. SIGN
CHECKS
RE. R° -547
FACSIMILE
SIGNATURES
REFERRAL:
O.B.FLOOD
PLAIN ORD.
OBHCVC FUNDS
$6,799.55
PAYOUTS:
8CS & 9CS
CMT
$16,553.57
6.
7.
8.
2. Harry W. Kuhn - Payout #5 - 8CS & 9CS Rehabilitation: Approved
Omnibus Vote.
3. DuPage Water Commission - Pa ont;#35 - Fixed Costs: Approved Omnibus
srw�al.wrrw.r
Vote.
ITEMS REMOVED FROM CONSENT AGENDA: None.
ORDINANCES AND ?RESOLUTIONS:
8CS & 9CS
KUHN
$1199438.38
DPWC
$75,044.34
A. ORDINANCE NO. S -724 AN ORDINANCE GRANTING A VARIATION FROM THE PROVISI ORD, S -724
OF SECTION VII F $ (21_ OF THE ZONING ORDnWCE OF THE VILLA(M OF OAK RYV
it00K, RELATIVE TO REAR YARD REQUIREMF,�i'TS ( 30 Hamilton Lane (Marwah j 3'/0� �'HAMILTON
— r.rwa�e.ra.w.rsa+.w.r. 0a.r.rnmi :� L:C'1i \W2'Ltl )
Trustee Shumate stated for the record that this variation will set a
precedent and President Bushy concurred with this statement.
Trustee Skinner moved to pass ordinance No. S -724 as presented and waive:
the full reading thereof. Seconded by Trustee Payovich. Roll Call mote:
Ayes: 4- Trustees Krafthefer, Payovich, Skinner and Winters.
Nays: 2- Trustees Bartecki and Shumate.
Absent: 0 -None. Motion carried..
B. ORDINANCE NO. G -477 AN ORDINANCE AMMING SECTION 12 -87 OF THE CODE OF
ORDINANCES OF THE VILLAGE. OF OAK BROOK RATING TO WATER CONNECTION FEES
AND RELATED FEES:
President Bushy stated that historically the water rates are set at the
first Regular Meeting of the Board in December. Due to the hiring of the
new Finance Officer/Treasurer, Margaret Powers, staff requested the water
rates increase recommendation be placed on the agenda of the January 14,
1992 Regular Meeting of the Board.
Trustee Payovich moved to pass Ordinance No. G-477, "An Ordinance Amending
Section 12-87 of the Code of Ordinances of the Village of Oak Brook
Relating to Water Connection Fees and Related Fees ', which increases the
present water connection fees by 6 percent, effective January 1, 1992 as
presented and waive the full reading thereof. Seconded by Trustee
Kraf thef er Roll Call Vote:
Ayes: 6-Trustees Bartecki, Kra €thefer, Payovich, Shumate, Skinner and
Minters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
DEPARTMENTAL REPORTS - SPECIALTY AREAS:
Finance: Purchasing; and Hotels Convention & Visitors Committee: Trustee
.ror • a Ti ..r-- .�mm•rrwon.no.
Bartecki - No report.
Sports Core: Trustee Krafthefer - Oak Brook Bath & Tennis Members' Committee
Meeting will be held January 9, 1992 at 9:00 a.m. to review the proposed
Business Plan to be presented at the January Committee -of - the -Whole Meeting.
The Golf Course will remain open, weather permitting. The Golf Pro Shop will
remain open until December 25, 1991. The Golf Committee will most January 9,
1992 at 8:30 a.m.
VILLAGE OF OAK BROOK Minutes --3-
`,(,
December 10, 1991
ORD. G-477
WATER CONNEC-
TION & RELAT-
ED FEES
V0 a oT- AJ
J;�-10 -4t 0
Environmental Concerns & Public Works: Trustee Payovich - 3,289 yards of
r �+ o r ■
leaves were picked up by the Village during the leaf pickup program. The Salt
Creek Dater Shed Ordinance passed with the inclusion of the purchase of the
Elmhurst Quarry.
Personnel & Library: Trustee Shumate - No report.
Zoning & Planning: Trustee Skinner - The Plan Commission has organized, a
c� ens committee for discussion of the Bicycle Path program. Three meetings
have been held and a report will be forthcoming to the Board for their review.
Public Safety: Trustee Winters - It is the 16th year the Fire Department has
hung a Christmas wreath with red lights. if the Village responds to any fire,
the red lights are converted to white lights. Trustee Winters urged residents
to utilize proper electrical wiring for Christmas lighting.
President Bushy comented on the many grand openings of new businesses she has
attended representing the Village.
President Bushy noted B'nai B °rich Illinois Regional Council will commemorate,
on Sunday, December 15, 1991, the Bicentennial of the United States
Constitution and the ratification of the Bill of Rights.
9. UNFINISHED BUSINESS:
A. &c1reements Be,
ardin The Polo and Lcpestrian Club of Oak Brook Use of
Certain Portions of the Sorts Core and Use of the ,Villae�e I s Stabli:a.Q
s...■..a ■a.n—s �.a■ �.mwi ear
Area.
Trustee Krafthefer moved to approve two agreements between the Village of
Oak Brook and The Polo and Equestrian Club of Oak Brook for the Use of
Certain Portions of the Sports Core and Use of the Village's Stabling Area
with a minor change to delete "during the term of this Agreement" in
Section V.A., page S. Seconded by Trustee Payovich.
Trustee Krafthefer amended his motion to include the following:
1. Inclusion of the time and material. schedule.
2. Item I. Section E. amended as follows: In the event of a flood which
adversely affects one or more polo fields, the Village shall pay the
first $8,000 per year of the costs associated with the flood
restoration as determined by the Village; any additional costs shall
be paid by the Polo Club. Restoration shall be made when weather and
growing conditions allow.
3. Item I. Section C, to include a provision that capital improvements
remain the property of the Village of Oak Brook.
4. A general provision be added that the termination of one agreeanent
automatically terminates the other agreement.
5. Item II, Section C. amended to include a provision that members of the
Polo Club shall each year during the term of this Agreement maintain
VILLAGE OF OAK BROOK Minutes -4-
ZO
December 10, 1991
POLO
AGREEMENTS
not less than $24,000.00 total in full year membership fees at the Oak
Brook Bath & Tennis Club. Those memberships are not assignable.
6. Item XII (3) delete: "appropriate" cnsationa and include: "terms
and conditions" for such extension on or before December 1, 1993.
i. Item V. Section D: The polo Club shall not order any merchandise nor
enter into any contracts or service agreements in the name of the
village of Oak brook ( and include) "or the Bak Brook Bath! & Tennis
club".
Moll Call Vote:
Ayes: 4- Trustees Krafthefer, Payovich, Skinner and Winters.
Nays 2- Trustees Bartecki and Shumate.
Absent: 0- loon. Motion carried.
Trustee Barteck.i questioned the economics of said contracts. Trustee
Winters stated he voted yes with some concerns. Trrastpe Shumate stated he
wished to vote "aye" but did not feel the Village was being monetarily
compensated for usage of fields and, therefore, voted "nay".
Edward New voiced his concern on the water sprinkling of the polo fields.
Sports Core Manager Mchdams stated the well at the Coif Course will
facilitate the sprinkling of Field 1 for polo.
President Bushy thanked Mr. O'Leary and Mr. Tuohy for bringing family
oriented polo to the Village.
B. Recommendation from flan fission Re gLdi
:..nj,Fu11ersburSL Moods Avenue
Street Lah is :
Judy McDade and Ed Claffey, as representatives from the Fullersburg moods
Comittoe, addressed the Board on the specific type of requested light
fixture installation.
Trustee Skinner moved to direct Village Engineer Durfey to prepare a
preliminary cost estimate for the purchase and installation of one light
fixture at the intersection of Sprang and Washington and a basic estimate
for the purchase of 23 light fixtures and installation costs. Seconded by
Trustee Krafthefer. Voice Vote: Motion carried with Trustee Bartecki
voting nay.
President Bushy voiced her concern at who would pay for this expenditure.
If the Village would pay, it would set a precedent. This will be
discussed when the estimate is prepared.
Trustee Shumate requested a cost analysis including labor and materials.
Judy McDade and Ed Cleffey indicated they will prepare the estimate then
dive same to Engineer Durfey.
VILLAGE OF OAK BROOK Minutes -5-
December 10, 1991
FULLERSBURO
WOODS
STREET
LIGHTS
C3�M*T- -
t o - q l
C. Chance Order 02 - Crawford. Murahv & Tilly, Inc. - 16th 3t
Trustee Payovich moved to approver Change Order No. 2 which subtracts
$81,067.10 from the Crawford, Murphy & Tilly contract. Seconded by
Trustee Bartecki. Voice Vote: Motion carried.
D. Approval of Quote for New Golf Carts:
Bruce Johnson, Sales Representative from E -E GO Golf Cart, commented on
the usage of the battery for the proposed carts.
Trustee Krafthefer moved to enter into a four -year lease /purchase
agreement with Textron Industries for 65 E -Z GO Golf Cars at a yearly cosy:
in the not-to-exceed amount of $38,025.00. Seconded by Trustee Winters.
Roll Call Vote:
Ayes: 4- Trustees Krafthefer, Payovich, Winters and President Bushy.
Days: 3- Trustees Bartecki, Shumate and Skinner.
Absent: 0 -none. Motion carried.
10. NEW BUSINESS:
A. Request for Waiver of §Becial Use Fees from J.B. Rood and B.j. Dudek (15
ie�rti O.e® ®iIl1YYi� ®Y• �.OIYi..! ...1®1.- IYilOi111 YIY.Y��Ow ®.
Yorkshire Woods Drive):
Trustee Skinner moved to authorize the applicant's request for a waiver of
the fee for a Flood Plain Special Use application. Seconded by Trustee:
Payovich. Roil Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: O -Done. Motion carried.
B.R est for Authorization to Ac ire ggMuter Hardware with DuPa a Libx
.�
�em:
Trustee Shumate moved to amend motion due to uniqueness of the equipment
and a single source vendor and waive competitive bidding and purchase
hardware from CLSI for $14,964.00; enter into a Letter of Agreement with
DLS for five (5) years at an annual cost of $7,,740.00 and reduce the
monthly charge by $10.00. Seconded by Trustee Bartecki. Roll Call
Vote:
Ayes: 6-- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
G. Request for Authorization to 2t quote for Rp2lacement of Valve for
East Side Elevated Water Storne Tank:
p �. r i 1 n 1A 1.r .1..111 1.w.r. ■art .1YOwa.srtt. arY►
Trustee Payovich moved to authorize staff to contract out for the
A
nsertion of a 12 -inch valve for the V'illage's east side elevated water
storage tank at a cost not to exceed $12,000.00 and waive competitive
VILLAGE OF OAK BROOK Mimxtes -6- December 10, 1991
1-;6
8CS & 9CS
CMT
CHANGE ORDER
GOLF CARTS
LEASE /PURCHASE
AGREEMENT
WAIVER OF
FEES
15 YORKSHIRE
WOODS DRIVE
COMPUTER
HARDWARD/
DuPAGE
LIBRARY
SYSTEM
REPLACEMENT
VALVE -
ELEVATED
WATER TANK
a0- GOT m W
IA- 10-90
bidding due to the specialized nature of the equipment. Seconded by
Trustee Skinner. Poll Call Vote:
Ayes: 6-Trustees BartecAi,r Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: O -bone.
Absent: 0 -None. Motion carried.
D. Request to,aMrove IRMA Handlin g Oak Brook's UngMl2yment ensatiori
Services - Power of AttoEae
Trustee Bartecki moved to approve the execution of the Power of Attorney
appointing R. E. Harrington, Inc. as the official State mailing address
for Unemployment Compensation claims matters. Seconded by Trustee
Skinner. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Rays: O -None.
Absent: 0 -None. Motion carried.
Village Manager Berley noted that IRMA is concerned with the Village's
unemployment compensation and expects the management services to assist
the Village in reducing some of the costs especially with Sports Core
seasonal employees.
E. Authorization for Release of Tee Time and Tournament Club Funds:
Trustee Skinner requested staff to check any Sports tore members to see if
they are in arrears before issuing refunds.
Trustee Krafthefer moved to authorize the disbursement of $11,229.00 in
funds to the individuals who p=tticipated in either regular Sports Core
"Tee Times" ($5,582.00) or the n activities ($5,347.00).
Seconded by Trustee Payovich. Noll Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, S,�umate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0- Nona. Motion carried.
F. Referral - Oak Brook s Warnina Sirens System to Plan Commission Neetk of
- ao�rw�w .�-
Januga 20 1992 and ?onI Board of bMeals Meetin g of February 4. 1992
and A
pproval of Sin NecessM Permit License lications:
In April of this year, the Village Board considered a proposal by the ESDA
staff to implement a warming siren system for the Village of Oak Brook.
At that time, the Board directed staff to pursue the initial steps in this
process.
Since that time, a plan of four (4) sites within the Village have been
selected for siren locations:
1) 1915 York Road, adjacent to the west side of the Village pump house at
Well 05 - property, iwned by the Illinois State Toll Highway Authority;
V'ILIAGR OF OAK BROOD Minutea -7- December 10, 1991
POWER OF
ATTORNEY
HARRINGTON
UNEMPLOYMENT
COMP. CLAIMS
RELEASE TEE
TIME & TOURN-
AMENT CLUB.
FUNDS
$11,229.00
REFERRAL:
O.B.WARNING
SIRENS
SYSTEM
2) southeast corner of Route 83 and 22nd Street,, on the southerly
right-of-way of 22nd Street, approximately 65 feet east of the east
Route 83 right-of-way line - property owned by the Illinois State Toll
Highway Authority;
3) northerly right-of-way of Spring Road, approximately 165 feet east of
the cent, rline of ftdison Street - property owned by DuPage County
(Forest Preserve District); and
4) northerly right-of-way of 31st Street ( Oak Brook Road).. approximately
25 feet east of the southwest corner of the Butterfield Country Club
parcel - property owned by DuPage County (Division of Transportation).
Trustee Skinner moved to refer the various needed zoning actions of this
project, as outla.ned, to the Zoning Board of Appeals and the Plan
Commission and that the Village President sign the necessary
permit/license applications. Seconded by Trustee Payovich. Voice Vote:
Motion carried.
11. FINANCIAL:
A. Uprovael of Ri'll>s:
Voucher List of Billa Presented for Approval December 10, 1991 to reflect
payment from the following funds:
General Corporate Fund. $366,151.65
Hotel /Motel Taut Fund 12,' 40.00
Motor Fuel Tax Fund 5v011.38
Water Fund 61,136.19
Sports Core Fend 190069.21
Trustee Bartecki. moved to approve Voucher List of Bills in the total
amount of $464,108.43 and authorize the Village President to affix her
signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois
Bell clue to suploym ent by same. Roll Call Vote:
Ayes: 6- Trustees Barrtecki, Rrafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None
Absent: 0-None.
Abstain: 1- Trustee Winters as noted above. Notion carried.
VILLAGE OF OAK BROOK Hinutes -ft8-
211---
Deceembeer 10, 1991
APPROVAL OF
BILLS
q0e .0 OT -wM i!j
B. Treasurer's Report :
v r eu�r..motr m� mr�
TREASURER'S
REPORT
Rev
e, nose
Fund Balance
Corporate Fund
$7420991.29
$1,095,254.24
$4,100,492.48
Motor Fuel Tax Fund
15,451.97
5,011.38
3670921.23
Motel /Motel Tax Fund
170247.22
12,740.00
37,122.53
Reserve /Capital Purchases
-0-
-0-
72.24
Dent Service Fund
110535.38
884,352.50
1060417.19
Sports Core Fund
370997.50
530207.41
332,340.04
Water Fund
333,369.84
1520620.79
31763,678.35
Fire Pension Fund
102,342.73
190091.38
5,326,245.44
Police Pension Fund
96,204.89
16,237.76
7,7400431.07
Trustee Bartecki moved to approve the Treasurer's Report for the Month of
November, 1991 as presented. Seconded by Trustee Krafthefer. Voice Vote:
Notion carried.
C. Investments: INVESTMENTS
Trustee Bartecki moved to renew one federally secured Certificate of
Deposit, drawn on the Corporate Fund, in the amount of $390,495.51 to
mature at Standard Federal Bank on May 26, 1992 at a rate of 5.25 %; and
one federally secured Certificate of Deposit, drawn on the Corporate Fund,
in the amount of $711,.587.19 to mature at Standard Federal.. Bank on May 26,
1992 at a rate of 5.25 %. Seconded by Trustee Krafthefer. Roll Call Vote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -done
Absent: 0- Nona, Motion carried.
12. EXECUTIVE SESSION: EXECUTIVE
SESSION
Trustee Winters moved to adjourn the Regular meeting at 11:00 p.m. to
Executive Session for discussion of Litigation and Personnel /Employment.
Seconded by Trustee Payovich. Roll Call mote:
Ayes: 6- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -Nome
Absent: O -Done, Motion carried.
13. ADJOURNMENT: ADJOURNMENT
Trustee Krafthefer moved to adjourn the meeting at 12:05 a.m. Seconded by
Trustee Skinner. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None
Absent: O -None. Motion carried.
ATTEST:
Vhd&A. Gonnella
Village Clerk
btmn1210
VILLAGE OF OAK BROOK Minutes �9- December 10, 1991