Minutes - 12/10/2002 - Board of Trustees1
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MINUTES OF THE DECEMBER 10, 2002 PUBLIC
HEARING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 14, 2003.
CALL TO ORDER:
The Public Hearing of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:22 p.m. The meeting was called pursuant to Notice given by law, copy of
which is attached.
ROLL CALL:
President Bushy called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Susan Chase Korin, Elaine Miologos and Alfred P.
Savino.
ABSENT: Trustee Stelios Aktipis.
IN ATTENDANCE: Michael A. Crotty, Acting Village Manager; Dale L.
Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Darrell
J. Langlois, Finance Director; Richard A. Martens, Village
Attorney; Ruth A. Martin, Library Director; Allen W. Pisarek,
Police Chief; Bonnie Sartore, Bath & Tennis Club Manager and
Trey VanDyke, Golf Club Manager.
PUBLIC HEARING — PROPOSED 2003 BUDGET:
President Bushy acknowledged that the Village Board of Trustees held their
Budget Workshop on November 25, 2002. Staff spent the last several months
working on the formal budget document that was presented at the Budget
Workshop for informal discussion with the department heads, Village Board
and any public comment was welcomed. State Statute requires that a Public
Hearing be held on the proposed budget for the Village of Oak Brook's twelve-
month calendar year commencing January 1, 2003 and ending December 31,
2003. The proposed 2003 Municipal Budget has been available for public
review since mid November.
President Bushy indicated that the Village of Oak Brook's 2003 Municipal
Budget has been placed on tonight's active agenda for approval. President
Bushy asked if anyone wished to publicly comment on the budget. Since no
one appeared to comment, President Bushy called for a motion to adjourn.
VILLAGE OF OAK BROOK Minutes
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Page 1 of 2 December 10, 2002
CALL TO ORDER
ROLL CALL
PUBLIC HEARING
4. ADJOURNMENT:
Motion by Trustee Savino, seconded by Trustee Caleel, to adjourn the Special
Meeting at 7:27 p.m. VOICE VOTE: Motion carried.
ATTES
�o
coda K. onnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes
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Page 2 of 2 December 10, 2002
ADJOURN
MINUTES OF THE DECEMBER 10, 2002 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 14, 2003.
CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:27 p.m. The Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and
Alfred P. Savino.
ABSENT: None.
IN ATTENDANCE: Michael A. Crotty, Acting Village Manager; Dale L.
Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Robert
L. Kallien, Jr., Director of Community Development; Darrell J.
Langlois, Finance Director; Richard A. Martens, Village
Attorney; Ruth A. Martin, Library Director; Michael J. Meranda,
Public Works Director; Allen W. Pisarek, Police Chief, Bonnie
Sartore, Bath & Tennis Club Manager and Trey VanDyke, Golf
Club Manager.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
President Bushy welcomed Alireza Nili from Hinsdale Central High School
who is taking an advanced government course and was in attendance to view
the Village Board. He will meet with President Bushy to discuss local
government operations.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Regular Board of Trustees Meeting of November 12, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Special Board of Trustees Meeting of November 18, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 17 December 10, 2002
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4. Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Special Board of Trustees Meeting of November 19, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Committee -of- the -Whole Meeting of November 25, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Special Board of Trustees Meeting of December 2, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Special Board of Trustees Meeting of December 3, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as presented and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS - $447,175.94
Significant items included above:
1) A C Pavement Striping — Payout #2 & Final — 2002 Micro - Surfacing
Project - $111,081.91
2) R. W. Dunteman Co. — Payout #8 & Final — 2001 Paving Project -
$10,000
3) Allsteel, Inc. — Payout # 1 & Final — Municipal Complex Project -
$127,271.76
4) Ace World Wide Moving & Storage — Payout # 1 — Municipal Complex
Project - $18,018.85
VILLAGE OF OAK BROOK Minutes
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Page 2 of 17 December 10, 2002
C. AGENDA
BILLS - $477.175.94
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING NOVEMBER PYRL - $596,172,30
23, 2002 - $596,172.30
C. CHANGE ORDERS:
CHNGE ORDERS
1) CHANGE ORDER # 6 — 2001 PAVING & DRAINAGE PROJECT — C046 -01 PVNG
PROJ - RW
($62,455.60) — R. W. DUNTEMAN CO.- REVISED TOTAL DUNTEMAN CO.
CONTRACT AMOUNT - $1,656,723.06
2) CHANGE ORDER # 3 — 2002 PAVING PROJECT - $2,046.16 — R. W. CO$3 - 02 PVNG
PROJ - RW
DUNTEMAN CO. — REVISED TOTAL CONTRACT AMOUNT - DUNTEMAN CO.
$284,443.22
D. REFERRALS: None.
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS: None.
F. MICHAEL E. SCHEID SUBDIVISION — ACCEPTANCE OF ACPT SUB IMPR-
RDCF SUB SEC. --
SUBDIVISION IMPROVEMENTS & REDUCTION IN SUBDIVISION MICHAEL F
SECURITY SCHEID SUB
6. ITEMS REMOVED FROM CONSENT AGENDA: None.
7. BOARD & COMMISSION RECOMMENDATIONS:
RMVD C AGNDA
BD /COMM RECOM
A. REMOVE FROM THE TABLE - VILLAGE OF OAK BROOK — ZONING TxT AMND - TITLE
13 CHAPT 3 SEC 13-
ORDINANCE REVIEW PROJECT — TEXT AMENDMENT — TITLE 13 3 -6 -B - FENCES
OF THE VILLAGE CODE — CHAPTER 3 GENERAL ZONING
PROVISIONS — SECTION 13 -3 -6 -B FENCES
Trustee Savino asked for a consensus from the Village Board before
referring this back to the Plan Commission and Zoning Board of Appeals.
He recognized that there had been suggestions relating to chain link fences,
but did not feel that a consensus had been reached. Trustee Aktipis stated
that he agreed with Trustee Caleel on the opinion that chain link fences
should only be used at the perimeter of a community along with
landscaping.
Trustee Savino also suggested that fence height should be discussed. He
suggested determining aesthetics now rather than later. Trustee Aktipis
stated his issue remains if rod iron fences are wanted in residential areas.
Swimming pools are permitted to be fenced with a rod iron fence.
VILLAGE OF OAK BROOK Minutes
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Page 3 of 17 December 10, 2002
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A. Trustee Caleel stated the Board needs solutions for all of these issues. He
suggested that chain link fences be considered for the perimeter of the
Village. Trustee Savino questioned if it is the direction of the Board to
allow chain link fence only at the Village's perimeter? It was the consensus
of the Board to allow chain link fences around the perimeter of the Village
but not within residential properties. Trustee Miologos recommended that
the Board not make a standard for chain link fences, but require an applicant
to request a variation for this type of fencing. Village Attorney Martens
indicated that the Board would have to set standards to grant for variations.
Trustee Savino asked if the Board wished to remove this agenda item from
the table and proceed with the recommendation.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to remove from the
table the Village of Oak Brook - Zoning Ordinance Review Project -Text
Amendment- Title13 of the Village Code - Chapter 3 General Zoning
Provisions - Section 13 -3 -6 -B Fences. VOICE VOTE: Motion carried.
Trustee Korin asked how long this topic would take to process through the
regular schedule. Community Development Director Kallien stated if staff
could review this subject in the next few days it could be addressed by the
Plan Commission at their January meeting. If staff was not able to collect
the information for the January meeting it would be on the agenda in
February. Attorney Martens suggested that an appraiser be sought to
provide input on real estate values based on fences for this process. He felt
that they would be able to comment on whether certain types of fences
could be detrimental to property values. An appraiser could come before
one of the hearing bodies or give a written opinion on this. This would need
some to time to complete.
Attorney Martens suggested that there be some consensus among the Board
at their January 14th meeting of language that is being sent to the Plan
Commission. The Zoning Ordinance Review Committee will review this
further and draft language for a January Board meeting before it is sent to
the Plan Commission or Zoning Board of Appeals for further review.
Trustee Savino requested that the motion be addressed by the Village Board.
Specifically, he is interested in discussing whether it is advisable to move
forward implementing the recommendations of the Plan Commission in
order to exercise some measure of control over the appearance of chain link
fences while the additional research concerning the relationship between
chain link fences and property value is conducted.
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Page 4 of 17 December 10, 2002
7.
A. Motion by Trustee Caleel, seconded by Trustee Savino, to concur with the
recommendations of the Plan Commission and Zoning Board of Appeals to
recommend approval of the request from the Village of Oak Brook for text
amendments to Chapter 3 — Fences and authorize the Village Attorney to
draft the necessary ordinance for final consideration at the January 14, 2003
Board of Trustees meeting. VOICE VOTE: Motion carried. Nays: Trustee
Miologos.
Trustee Miologos asked to amend this motion to include chain link fences
only at the Village's perimeter. Village Attorney Martens indicated the
Board would need standards for this. Staff suggested that this might be in
violation of DuPage County's six -foot fencing around pools requirement
and indicated that it would be researched. Trustee Aktipis stated that fences
around tennis courts are ten feet high. Attorney Martens stated one would
need to prove hardship and not detrimental to the surrounding property if a
variation is requested. Trustee Caleel asked not to amend the motion until
further information is researched by staff.
B. ZUBI'S PLAT OF SUBDIVISION — 3719 MADISON STREET — FINAL ZUBI'S PLT OF
SBDV - 3719
PLAT MADISON STRT
Plan Commission Recommendation
Final Plat of Subdivision — At its meeting on November 18, 2002, the Plan
Commission reviewed an application from Michael and Haneen Zubi
requesting approval of a final plat of subdivision for the two lots located at
3719 and 3723 Madison Street. This action will consolidate two existing
lots as well as to reconfigure the north property line to match the new
boundary which will result with the approval of the Beard's Plat of
Resubdivision (PC Case 2002- 022FP).
As part of this request, the applicant is seeking waiver to several
requirements of the Subdivision Regulations including storm sewer stubs,
street lighting, sidewalks, curb and gutter, and street tree plantings.
By a vote of 6 to 0, the Plan Commission recommended approval of the
final plat of subdivision subject to the following conditions:
1. Address all issues contained in the memorandum dated October 15,
2002 from Village Engineer Durfey including final engineering
approval.
2. Waiver of the requested subdivision improvements.
In making this recommendation, the Plan Commission found that the plat of
subdivision meets the applicable standards required for approval of a final
plat of subdivision.
VILLAGE OF OAK BROOK Minutes
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Page 5 of 17 December 10, 2002
7. B. Motion by Trustee Savino, seconded by Trustee Aktipis, that the Village
Board concur with the recommendation of the Plan Commission and
authorize the Village Attorney to draft the necessary resolution for final
consideration at the January 14, 2003 Village Board meeting. VOICE
VOTE: Motion carried.
C. BEARD'S PLAT OF RESUBDIVISION — 3711 MADISON STREET — BEARD'S PLAT OF
RESUB - 3711
FINAL PLAT MADISON STREET
Plan Commission Recommendation
Final Plat of Subdivision — At its meeting on November 18, 2002, the Plan
Commission reviewed an application from Ms. Susan Beard requesting
approval of a final plat of resubdivision for the two lots located at 3707 and
3711 Madison Street. This action will reconfigure the southern boundary of
these lots to match a new boundary which will result with the approval of
the Zubi Plat of Subdivision (PC Case 2002- 02117P). As part of this request,
the applicant is seeking waiver to several requirements of the Subdivision
Regulations including storm sewer stubs, street lighting, sidewalks, curb and
gutter, and street tree plantings.
By a vote of 6 to 0, the Plan Commission recommended approval of the
final plat of resubdivision subject to the following conditions:
1. Address all issues contained in the memorandum dated October 15,
2002 from Village Engineer Durfey including final engineering
approval.
2. Clarify the address on the final plat is 3711 Madison Street.
3. Waiver of the requested subdivision improvements.
In making this recommendation, the Plan Commission found that the plat of
resubdivision meets the applicable standards required for approval of a final
plat of subdivision.
Motion by Trustee Savino, seconded by Trustee Aktipis, that the Village
Board concur with the recommendation of the Plan Commission and
authorize the Village Attorney to draft the necessary resolution for final
consideration at the January 14, 2003 Village Board meeting. VOICE
VOTE: Motion carried.
8. ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: None.
VILLAGE OF OAK BROOK Minutes Page 6 of 17 December 10, 2002
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8. B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 2002 -BU -EX3 -S -1028, "AN ORDINANCE ADOPTING ORD02-BU- EX3 -S-
THE BUDGET OF THE VILLAGE OF OAK BROOK FOR 2003" BUDG DPT 2003
The ordinance includes a revenue exhibit, an expenditure exhibit and a
fund summary. The figures are the same as those presented in the
proposed budget document reviewed by the Board at the Budget
Workshop on November 25, 2002.
Motion by Trustee Aktipis, seconded by Trustee Savino, that the Village
Board approve Ordinance 2002 -BU -EX3 -S -1028, "An Ordinance
Adopting the Budget of the Village of Oak Brook for 2003." ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002 -WA -G -707, "AN ORDINANCE AMENDING ORD 02 -WA -G -707
AMND CHPT 5 OF
CHAPTER 5 OF TITLE 8 OF THE VILLAGE CODE OF THE T[T[.E a HPT 5 OF
VILLAGE OF OAK BROOK, ILLINOIS AND ADJUSTING WATER -ADJ WTR cHRGS
CHARGES"
At the Village Board meeting on November 26, 2002, authorization was
given to proceed with an automated meter reading program due to
NICOR no longer providing meter reading services for the Village.
Although the initial cost is substantial ($1.2 million), the Water Fund is
in the financial position to be able to absorb this large capital outlay and
still maintain an appropriate cash reserve.
In order to begin to recover the cost of this large capital outlay over
approximately 10 years, the 2003 -2007 Five -Year Financial Plan and
2003 Budget proposed an increase in the monthly service charge for
water from $5.00 to $7.00. Traditionally, the service charge component
of the Village's water rate structure has been used to recover the cost of
meter reading and billing since these activities have nothing to do with
the amount of water consumed. For this reason staff is recommending
adjusting the monthly service charge and not the consumption rate.
Trustee Craig stated he is against increasing the water rates because he
disagreed with the purchase of the water meters and will vote no as he
feels it is not a good time to make this type of expenditure.
VILLAGE OF OAK BROOK Minutes
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Page 7 of 17 December 10, 2002
8. B. 2) Motion by Trustee Aktipis, seconded by Trustee Savino, that the Village
Board approve Ordinance 2002 -WA -G -707, "An Ordinance Amending
Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook,
Illinois and Adjusting Water Charges ", increasing the monthly service
charge for water service from $5.00 per month to $7.00 per month
effective January 1, 2003. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Korin, Miologos and Savino.
Nays: 1 - Trustee Craig.
Absent: 0 - None. Motion carried.
3) RESOLUTION 2002 - SAP -EX2 -R -822. "A RESOLUTION RES 02- SAP - EX2 -R-
822 APRV SAL PLN
APPROVING THE SALARY PLAN AND SALARY & SAL ADMN POL-
ADMINISTRATION POLICY FOR NON - REPRESENTED NON -REPR EMPLVS
EMPLOYEES FOR 2003" zoo3
The Village's Salary Administration Policy provides for pay ranges to
be adjusted as of each January 1 with due consideration given to the
change in the Chicago- Gary -Lake County "All Items" Consumer Price
Index ( "CPI ") for the twelve months ending on the preceding September
30, the Employment Cost Index for Wages & Salaries ( "ECI ") published
for the third quarter, and the pay practices of the municipalities
established through collective bargaining as the Village's "labor
comparables." The Salary Administration Policy also provides that the
Salary Plan be further monitored by means of a consultant pay and
classification study on a triennial basis. The most recent such review
was completed in 2000 and implemented in 2001. That review
consisted of both an internal assessment of job responsibilities relative
to pay and an external market wage survey using the comparable
communities that were identified in the 1997 arbitration proceeding
involving the Village and Teamsters Local 714 — Law Enforcement
Division.
The CPI, ECI and pay practices of the labor comparables were all
considered in developing a recommended 3.5 percent adjustment to all
pay grades for 2003. Although the September CPI was only 1.3 percent,
the ECI for wages and salaries applicable for State and local government
employees was 2.5 percent higher at 3.8. Additionally, the average May
1, 2002 range adjustment among the Village's labor comparables was
3.51 percent.
Motion by Trustee Caleel, seconded by Trustee Aktipis, that the Village
Board approve Resolution 2002 - SAP -EX2 -R -822, "A Resolution
Approving the Salary Plan and Salary Administration Policy for Non -
Represented Employees for 2003." ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 8 of 17 December 10, 2002
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8. B. 3) Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
4) RESOLUTION 2002 - FLSA -R -823 "A RESOLUTION AMENDING RES 02- FLSA- R -823,
THE FAIR LABOR STANDARDS ACT POLICIES FOR THE AMND ELSA PoLCY
VILLAGE OF OAK BROOK"
The 2003 Salary Plan includes the re- titling of the Fire Captain position
to Battalion Chief. Because this is a position considered exempt from
the wage and hour provisions of the Fair Labor Standards Act, it is
necessary to re -adopt the Village's Fair Labor Standards Act Policy to
incorporate the Battalion Chief position among the other exempt
positions.
Motion by Trustee Aktipis, seconded by Trustee Caleel, that the Village
Board approve Resolution 2002 - FLSA -R -823, "A Resolution Amending
the Fair Labor Standards Act Policies for the Village of Oak Brook,"
adopting the 2003 Fair Labor Standards Act Policy which lists those
positions considered exempt from the wage and hour provisions of the
Act. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5) ORDINANCE 2002- PL -RR -S -1031 "AN ORDINANCE AMENDING oRD oz- PL -RR -S-
ARTICLES IV AND VI OF THE PERSONNEL MANUAL OF THE ARTCLS iv & vi of
VILLAGE OF OAK BROOK PERS MAN
The 2003 Salary Plan includes the re- titling of the Fire Captain position
to Battalion Chief. It is necessary to amend the Personnel Manual
incorporating the new title in the appropriate places.
Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board adopt Ordinance 2002- PL -RR -S -1031, "An Ordinance Amending
Articles IV and VI of the Personnel Manual of the Village of Oak
Brook," an ordinance amending Article IV, Section 3 B 1 and Article
VI, Section 6 C 1 of the Village of Oak Brook Personnel Manual to
reflect the re- titling of the Fire Captain position to Battalion Chief.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 9 of 17 December 10, 2002
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8. B. 6) ORDINANCE 2002 -PP -S -1029, "AN ORDINANCE AUTHORIZING ORD 02-PP-S-1029
AUTH SALE OF
THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY PERS PROP - M,
THE VILLAGE OF OAK BROOK" ROLLS ROYCE
The item to be auctioned is a 1981 Rolls Royce Corniche convertible.
This vehicle was donated to the Oak Brook Police Department with the
understanding that all proceeds from its sale would be used only to
purchase police department equipment. A minimum reserve auction
price of $35,000 will be established and a fully equipped semi - marked
police vehicle will be purchased with the proceeds. Over the past three
years this additional vehicle has been budgeted for and each year, due to
budgetary constraints, the purchase of the vehicle was not authorized.
Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board approve Ordinance 2002 -PP -S -1029, "An Ordinance Authorizing
the Sale of Certain Personal Property Owned by the Village of Oak
Brook" which declares a 1981 Rolls Royce as surplus property and
authorizes the auction of said surplus property which is no longer
necessary or useful to the Village of Oak Brook. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7) ORDINANCE 2002- SD- RR- EX -1 -G -708, "AN ORDINANCE ORD 02- SD- RR -EX-
1 -G -708 AMND
AMENDING TITLE 14, SUBDIVISION REGULATIONS OF THE TITLE to - SUBDIv
VILLAGE CODE OF THE VILLAGE OF OAK BROOK" REGLTNS
Pursuant to Village Board direction, Ordinance 2002-SD-RR-EX-1-G-
708 approves a comprehensive amendment to Title 14, "Subdivision
Regulations" of the Village Code.
Motion by Trustee Miologos, seconded by Trustee Aktipis, that the
Village Board approve Ordinance 2002- SD- RR- EX -1 -G -708, "An
Ordinance Amending Title 14, Subdivision Regulations, of the Village
Code of the Village of Oak Brook." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8) ORDINANCE 2002- SWM- RR -EXI -G -709, "AN ORDINANCE ORD 02- SWM -RR-
EX 1 -G- 709
AMENDING TITLE 9, STORMWATER MANAGEMENT OF THE AMND TITLE 9 -
VILLAGE CODE OF THE VILLAGE OF OAK BROOK RELATING STRMwTR
TO STORMWATER, FLOOD PLAIN, SEDIMENTATION AND MANAGMNT
EROSION CONTROL REGULATIONS
VILLAGE OF OAK BROOK Minutes
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Page 10 of 17 December 10, 2002
8. B. 8) Pursuant to Village Board direction, Ordinance 2002-SWM-RR-EXI-G-
709 approves a comprehensive amendment to Title 9, " Stormwater,
Flood Plain and Sedimentation and Erosion Control Regulations.
Motion by Trustee Miologos, seconded by Trustee Caleel, that the
Village Board approve Ordinance 2002- SWM- RR- EX -1 -G -709, "An
Ordinance Amending Title 9, Stormwater Management, of the Village
Code of the Village of Oak Brook Relating to Stormwater, Flood Plain,
Sedimentation and Erosion Control Regulations." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9) ORDINANCE 2002- ZO -TA -G -710, "AN ORDINANCE AMENDING ORD02-Z,O-['A-G-
710, AMND SEC 13-
SECTION 13 -10E -2 OF THE VILLAGE CODE OF THE VILLAGE 'OE-2 VCODE-
OF OAK BROOK RELATING TO PERMITTED USES IN THE 0-4 PERM USE IN 0-4
DISTRICT" DISTR.
Pursuant to the request of the Village Board, Ordinance 2002- ZO -TA-
G -710 amends Section 13 -10E -2 of the Village Code relating to
permitted uses in the 0-4 District. This text amendment includes non-
residential, post baccalaureate schools as a special use.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance 2002- ZO -TA -G -710, "An Ordinance Amending Section 13-
10E-2 of the Village Code of the Village of Oak Brook Relating to
Permitted Uses in the 0-4 District" ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
10)ORDINANCE 2002- ZO -SU -S -1030, "AN ORDINANCE GRANTING ORD02- ZO -SU -S-
1030 , SPEC USE -
A SPECIAL USE FOR A NON - RESIDENTIAL POST NON RES SCHOOL
BACCALAUREATE SCHOOL (2122 YORK ROAD. OAK BROOK.
R ."
Pursuant to the request of the Village Board, Ordinance 2002- ZO -SU -S-
1030 grants a special use to allow not more than 1 5,000 square feet of
space in the building located at 2122 York Road to be used for
educational purposes.
VILLAGE OF OAK BROOK Minutes
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Page 11 of 17 December 10, 2002
8. B. 10)Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance 2002- ZO -SU -S -1030, "An Ordinance Granting a Special Use
for a Non - Residential, Post Baccalaureate School (2122 York Road,
Oak Brook, IL)." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS: AWARD CT
1) 2003 MARKETING CAMPAIGN — OAK BROOK HOTEL, MRKTNG CMPGN -
OB HOTEL, CONV &
CONVENTION & VISITORS COMMITTEE VISITCMTE
On September 10, 2002, and upon the recommendation of the Hotel,
Convention & Visitors Committee, the Village Board authorized staff to
negotiate a contract with Creative Marketing, a division of General
Marketing Associates, Inc., for the development and implementation of
the 2003 marketing campaign. At its November 7, 2002 meeting, the
Committee recommended that the Village Board approve the 2003
marketing campaign and authorize the Village Manager to execute the
necessary agreements, following staff review.
The campaign includes scheduled media placements, direct mail pieces,
fulfillment pieces and e-mail broadcasts targeted at group (or business)
travelers as well as leisure travelers. Advertisements are contemplated
in publications such as Successful Meetings, Meeting Guide to the
Midwest, Midwest Meetings, Illinois Meetings & Events, Chicago
Tribune, Daily Herald, Midwest Living and the DuPage Convention and
Visitors Guide. The campaign also includes tracking services, call
management, web maintenance and hosting and fulfillment services
(group and leisure brochures).
The 2003 Budget (Program 171 -7360) includes an appropriation of
$300,000 for the 2003 Marketing Campaign. The additional $19,327
will be offset by reduced invoices for media placements based on
Illinois State grant funds received throughout the campaign due to the
Village's affiliation with the DuPage Convention and Visitors Bureau.
Motion by Trustee Craig, seconded by Trustee Korin, that the Village
Board approve the 2003 marketing campaign totaling $319,327, as
recommended by the Oak Brook Hotel, Convention and Visitors
Committee, and authorize the Village Manager to execute the necessary
agreements after review by the Village Attorney. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 12 of 17 December 10, 2002
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8. C. 1) Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) HIGH VOLUME COPIER REPLACEMENT
Three sealed bids were opened on Wednesday, December 4, 2002. Bid
packages were sent out to five companies. The companies that did not
bid were unable to meet the Village's specifications. Specifications for
the copier are: 85 copies per minute, 600 dpi resolution, automatic
reverse document feeder, paper capacity 3,000 sheets, automatic
unlimited duplexing, plain paper, transparencies, tabs, index, photo
mode, auto paper select, zoom lens 25% - 400% (1% increments) and
tab insertion. Accessories for the copier are: Finisher /Stapler SR810,
Large Capacity Tray RT 42 — 4,550 sheets, Punch Kit Type 850, Print
Controller Type 850, Interface — Ethernet Network Interface Card
10/100 Base T, Memory — 128 MB, Language — PCL 6, and Printer
Hard Disk Drive — 4GB. The IS Department also recommended that the
copier be upgraded with Adobe Post Script 3 Language. Savin
Corporation's price is for either the Savin #2585 or the Ricoh #1085.
Trustee Caleel asked why there was a per copy charge when the
equipment is purchased and owned by the Village. Manager Crotty
responded that it is part of the maintenance agreement. Trustee Caleel
asked for an estimate of the cost of 3,000,000 copies for a per copy
charge. Manager Crotty responded that the annual cost varied between
$8,200 - $10,500 over a 6 % year span. He added that maintenance costs
on the older machine were considerably more than what were expected
from the new machine as a result of new technology, etc. The
expectation will be approximately a $5,000 savings for the first year.
Finance Director Langlois responded to a question indicating that the
maintenance charge would be the same if the copier were purchased or
leased. He added that leasing was at an implied 5% interest rate and the
Village only receives 2% interest on its money. In addition, the lease
would require the Village to buy the equipment at the end of the contract
at fair market value.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board award a contract to the lowest responsive and responsible bidder
Savin Corporation, 180 North LaSalle Street, Suite 3130, Chicago,
Illinois 60601 subject to staff review, for a Savin Model 42585 or Ricoh
Model #1085 for a total price of $24,128.00 and declare the Xerox
Copier #5385 (being replaced) as surplus. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 13 of 17 December 10, 2002
/
HIGH VOLUME
COPIER REPLCMNT
8. C. 2) Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) POLICE DEPARTMENT REPLACEMENT SQUADS /STATE OF POL DEPT SQUAD
ILLINOIS JOINT PURCHASING PURCHASE
Pursuant to the provisions of Section 1 -7 -10 of the Village Code of the
Village of Oak Brook and Compiled Statutes, the Village is permitted to
join with other governmental units in order to benefit from cooperative
purchasing arrangements. The four units to be replaced are 1994 and
2001 vehicles with mileage ranging from 68,000 to 88,000.
Delivery is expected approximately 90 days after receipt of order. The
vehicles being replaced will be sold through the June, 2003 DuPage
Mayors & Managers Conference vehicle auction (an ordinance to
declare the vehicles as surplus property will be presented prior to the
auction).
Funds in the amount of $131,950.00 are contained in the Proposed 2003
Budget in the Equipment Replacement Program (342 -9020) for these
replacement vehicles.
Motion by Trustee Caleel, seconded by Trustee Aktipis, that the Village
Board waive further bidding since the State of Illinois already conducted
the bid process and award a purchase order to Landmark Ford, Inc.,
2401 Prairie Crossing Road, Springfield, Illinois 62707 for four 2003
Ford Crown Victoria police vehicles and one 2003 Ford Expedition in
the amount of $108,743.00. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. ISSUANCE OF 2003 SCAVENGER/SOLID WASTE HAULER 2003 SCAVENGER
LICENSES
ICENSES
The Village Code provides for one residential scavenger license (to be
issued to the hauler awarded the residential contract by the Village) and an
unlimited number of commercial scavenger licenses. Pursuant to Section 4-
3-2 of the Village Code, the Village Board issues scavenger licenses upon
recommendation of the Village Manager. Licenses are for the calendar year
and the Board normally considers recommendation at its December
meeting.
VILLAGE OF OAK BROOK Minutes Page 14 of 17 December 10, 2002
6
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D. Motion by Trustee Caleel, seconded by Trustee Aktipis, that the Village
Board of Trustees approve issuance of a residential and commercial
scavenger /solid waste hauler license to BFI Waste Systems of North
America, Inc. and issuance of commercial scavenger /solid waste hauler
licenses to Crown Recycling and Waste Services, Inc.; DisposAll Waste
Services, Inc.; Flood Brothers Disposal Co., Inc.; Hillside /Arc Disposal;
Onyx Waste Services, Inc.; Roy Strom Refuse Removal Service, Inc.; Van
Ryn Scavenger Service, Inc. and Waste Management. ROLL CALL
VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy announced that she participated in the ribbon cutting
ceremonies for the new Loehman's and Walter E. Smithe stores and both
stores were delighted with the public response. She wished the Board, staff
and the Village residents well during the holidays and asked to please
remember those who serve in the Armed Forces overseas to protect our
country.
B. VILLAGE MANAGER:
Acting Village Manager Crotty explained that the Police Department has
moved to the former Library as their area within the Village Hall is being
completely renovated.
DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS:
Community Development
Trustee Savino
Finance & Purchasing
Trustee Aktipis
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
Trustee Craig
& Visitors Committee
Village Clerk
Clerk Gonnella
Departmental reports were accepted as presented.
VILLAGE OF OAK BROOK Minutes Page 15 of 17 December 10, 2002
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INFO & UPDATES
VLLG PRES
VLLG MGR
DEPT RPTS
11. UNFINISHED AND NEW BUSINESS: UNFIN & NEW
BUSINESS
A. DISCUSSION — TITLE 12 OF THE VILLAGE CODE — VILLAGE DISC - TITLE 12 -
RECREATIONAL FACILITIES (SPORTS CORE ORDINANCE) SP S CORE ORD
The Village Board reviews the ordinance that governs the Sports Core (Title
12 of the Village Code - "Village Recreational Facilities ") each fall, after
the conclusion of the summer season and in conjunction with the financial
planning and budgeting processes. Manager Crotty explained the principal
changes as follows:
Sec. 12 -2 -3. A new golf rate schedule is established which increases non-
resident greens fees $1 and resident fees $.50 to $1. Membership fees
increase $25 to $50 depending on class.
Sec. 12- 3 -2 -A. General Membership fees increase by $50 for Unlimited
classes and $25 for Swimming or Tennis only classes. A "Tennis
Associate" fee is established at $75 in this section, reflective of a new type
of membership entitling the member to use the tennis facilities by paying a
court fee per hour. This membership does not include any swimming
privileges.
Sec. 12- 3 -2 -E. The individual guest fee provision is re- structured to
provide a single fee of $6 for children under the age of 12 and $10 for
adults, with no distinction between resident or non - resident status.
Sec. 12 -3 -3. The definition for the new Tennis Associate membership is
included.
Sec. 12- 3 -6 -D. This provision prohibits children under the age of 18 to use
the spa.
Discussion ensued related to the administrative issues that brought about the
changes.
Motion by Trustee Caleel, seconded by Trustee Craig, to authorize the
Village Attorney to draft the necessary ordinance for Board action at the
January 14, 2003 Village Board meeting. VOICE VOTE: Motion carried.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: OTHER BUS.
Trustee Savino inquired of the Hotel Committee's consideration of funding the
July 4th celebration from the hotel /motel tax revenue. Manager Crotty will
report to the Board on this further.
VILLAGE OF OAK BROOK Minutes Page 16 of 17 December 10, 2002
13. ADJOURN TO CLOSED MEETING: To consider the appointment, ADJRN - CLSD MTG
employment, compensation, discipline, performance or dismissal of specific
employees of the public body.
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn at 9:37 p.m. to
a closed meeting to consider the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
14. ADJOURNMENT: ADJRN
Motion by Trustee Miologos, seconded by Trustee Craig, to adjourn the
meeting at 10:20 p.m. VOICE VOTE: Motion carried.
ATTEST:
r-1 �- eN
UirAa K. onnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 17 of 17 December 10, 2002