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Minutes - 12/11/1979 - Board of Trustees� Y � �Y I CALL NII STING TO ORDER r 4) VILLAGE of OAK - N� `TNUTES OF REGULAR MEETING December 111 1_979 The Regular Meeting of the Board of Trustees was called to order at 7:40 P.H. by President Cerne in the Svnuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President Wence F. Cerne II APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Congreve... That the minutes of the Regular Meeting of November 27, 1979 be approved as submitted and waive reading of same. Voice vote: all in favor III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. ORDINANCE NO. G -258: AN ORDINANCE AMENDING SECTION XIV (B) (86) OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -603, AS AMENDED, AND AMENDING THE DEFINITION' OF 'LOT OF RECORD" Trustee Reynolds moved - seconded by Trustee Philip... To appoove Ordinance G -258 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and President Cerne Nays: none Abstain: Trustee Rush B. ORDINANCE NO. G -259: AN ORDI'DANCE AMENDING ORDINANCE NO. G -601% AS AMF_.NDED, THE SUBDIVISION REGULATIONS OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS AND ESTABLISHING PROCEDURES, DEFINITIONS AND RE(;UI10,1ENT, FOR THE FILING, PROCESSING AND APPROVAL OF ASSESSMENT PLATS Trustee Reynolds moved - seconded by Trustee Congreve... To approve Ordinance G -259 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and President Cerne Nays: none Abstain: Trustee Rush C. RESOLUTION NO. R -264: E. Clifford Marquardt So ordered So ordered So ordered President Cerne-read in its entirety a proposed resolution commending E. Clifford Marquardt for his service to the Village as a member of the Plan Commission from April, 1976 to June of 1978; and a Trustee from May, 1979. r T r LAGE OF OAK MOOK �rl INLJ'ITS 1 �-, �,, ,er 11, 1979 VILLAGE OF OAK BROOK MIN ,- �S 2 December 11, 1979 'trustee Rush moved - seconded by Trustee Congreve... To accept the resignation of Trustee Marquardt and approve Resolution R -264 as presented. Voice vote: all in favor D. RESOLUTION NO. R- 26S : Frederick IV. Brown So ordered President Cerne read in its entirely a proposed resolution commending Frederick W. Brown for his service to the Village as a member of the Board of Trustees from May, 1973. Trustee Congreve moved - seconded by Trustee Reynolds... To accept the resignation of Trustee Brown and approve Resolution R -265 as presented. Voice vote: all in favor So ordered IV FINANCIAL A. Treasurer's Report The Treasurer's Cash and Investment Report for the month of November, 1979, reflected the following: Trustee Rush moved - seconded by Trustee Congreve... That the Treasurer's Cash and Investment Report for the month of November be approved as submitted. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered B. Investmentq #1 - Sports Core Bond Fund (180 days) Trustee Rush moved - seconded by Trustee Philip... To approve and ratify the following investment from the Sports Core Bond Fund: One federally secured certificate of deposit in the amount of $208,283.77 to mature at First Federal Savings and Loan on May 28, 1980 at a rate of 12.750. This certificate is drawn on the following accounts: Butler Debt $200,361.98 Butler Debt Interest 7,921.79 Total T'208,283.77 VILLAGE OF OAK BROOK MINUTES 2 December 11, 1979 Revenue Balance Corporate Fund $514,472.91 $3,085,995.64 Motor Fuel Tax Fund 4,803.81 59,624.71 Revenue Sharing Fund 21.79 22,579.39 Water Fund 125,050.94 1,526,870.46 1976 Revenue Bond Fund - 0 - 3,863.06 Sports Core Fund 6,187.03 5,131,894.13 Sports Core Operating Fund 16,779.77 9,953.22 Trustee Rush moved - seconded by Trustee Congreve... That the Treasurer's Cash and Investment Report for the month of November be approved as submitted. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered B. Investmentq #1 - Sports Core Bond Fund (180 days) Trustee Rush moved - seconded by Trustee Philip... To approve and ratify the following investment from the Sports Core Bond Fund: One federally secured certificate of deposit in the amount of $208,283.77 to mature at First Federal Savings and Loan on May 28, 1980 at a rate of 12.750. This certificate is drawn on the following accounts: Butler Debt $200,361.98 Butler Debt Interest 7,921.79 Total T'208,283.77 VILLAGE OF OAK BROOK MINUTES 2 December 11, 1979 V T Lt, /kGE OF O.0 BROOK MIND ;S 3 - Deceml)cr 11, 1979 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #2 - Water Fund (146 days) Trustee Rush moved - seconded by Trustee Congreve... To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $150,905.00 to mature at First Federal Savings and Loan on April 30, 1980 at a rate of 12.8%. This certificate is drawn on the following accounts: Surplus $82,072.00 Bond Reserve 16,241.00 Bond & Interest 52,592.00 Total 1501905.00 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered C. Payouts #1 - Wadsworth Golf Construction Company - Payment #10 & Final Trustee Philip moved - seconded by Trustee Congreve... To approve payment to Wadsworth Golf Construction Company in the amount of $60,841.79. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #2 - George D. Hardin, Inc. - Water Main Extension - Payout #9 & Final Trustee Congreve moved - seconded by Trustee Philip... To approve payment to George D. Hardin, Inc. in the amount of $32,421.82. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #3 - Albin Carlson & Company - Windsor Drive Bridge Deck Repair Trustee Congreve moved - seconded by Trustee Rush... To approve payment to Albin Carlson & Company in the amount of $22,985.00 Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered VTLLAGE OF OAK BROOK INIIINUTES 3 December 11, 1979 VILLAGE 0 F OAK BROOK MJ MI YTS 4 December 11, 1979 #4 - Central Blacktop Co., Inc. - Pavement Reconstruction - Payout 1,1 l'rustee Congreve moved - scconded by Trustee Philip... To approve payment to Central Blacktop Co., Inc. in the amount of $220,914.45. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. #5 - Larsen Wulff & Assoc., Inc., - Oak Brook Golf Course Building Trustee Philip moved - seconded by Trustee Rush... So ordered To approve payment to Larsen Wulff & Assoc., Inc., in the amount of $11,172.43. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #6 - State Treasurer - 16th Street & Spring Road -..payout #3 Trustee Congreve moved - seconded by Trustee Philip... To approve payment to the State Treasurer in the amount of $81,254.76. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #7 - Aauatrol Corp. - Pavout #3 Trustee Congreve moved - seconded by Trustee Philip... To approve payment to Aauatrol Corp. in the amount of $9,946.00. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #8 - A.J. Sabella - Village Commons Pavement Repair Trustee Congreve moved - seconded by Trustee Philip... To approve payment to A.J. Sabella in the amount of $1,200.00. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered #9 - Elmund & Nelson Company - "Oak Brook Road/Regent Drive Street Light Trustee Congreve moved - seconded by Trustee Rush... To approve payment to Elmund & ?Nelson Company in the amount of $656.70. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none So ordered President Cerne indicated approval of the motion. VILLAGE OF OAK BROOK MINTUI'ES 1 December 11- 1979 .VT LLAGE OF OAK BROOK MI NtT 'L' S 5 - D. Ap)roval of Bills Deceinbcr 11, 1979 Accounts Payable dated Ik--comber 11, 1979, presented and amended to reflect payment from the following funds as follows: Corporate Fund $554,980.18 Motor Fuel Tax Fund 1,683.52 Revenue Sharing Fund 3,286.07 Water System Funds 56,152.67 Sports Core Fund 14,954.42 Sports Core Operational Fund 15,824.12 1976 Revenue Bonds 9,946.00 GRAND TOTAL 6561826.98 Trustee Rush moved - seconded by Trustee Congreve... To approve for payment in the sums listed for the various accounts as set forth in the Accounts Payable Summary Sheet in the amount of $656,826.98. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. E. §ports Core Analysis Trustee Philip commented on the fiscal analysis of the Sports Core for the past six months, which reflected a profit of $51,070.00. V OLD BUSINESS A. Intergovernmental Fire Protection Agreement - Village of Oakbrook Terrace Trustee Philip moved - seconded by Trustee Congreve... To authorize execution of Intergovernmental Fire Protection Agreement with Oakbrook Terrace Fire Protection District as presented and corrected. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. VI NEW BUSINESS A. Contract - Golf Carts So ordered So ordered Proposals were sought for the leasing and servicing of electric golf carts for the Oak Brook Golf Club and four (4) suppliers submitted information. Trustee Philip moved - seconded by Trustee Rush... To execute a lease agreement with Nadler Harley- Davidson of Aurora for 33 carts under a 50/50 split of gross revenue. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. B. Authority to Bid - Furniture, Furnishings & Ca et -_Golf Course Buildin Trustee Philip moved - seconded by Trustee Congreve... So ordered VILLAGE OF OAK BROOK MINUTES 5 Pec-embpr 11 1 Q?u 'VILLAGE OF OAK BROOK N1IIV'Lr1r5 6 December 11, 1979 To authorize Staff to advertise for bids for supplying and installing fiarnitizre and carpeting for the Golf Course Building located at the Sports Core, 2606 York Road, Oak Brook, Illinois. Sealed bids to be received until 2:00 P.N1. on January 15, 1980, and opened in the Board Room at that time. Voice vote: all in favor C. Salary Plan Adjustment Trustee Reynolds moved - seconded by Trustee Rush... To amend the Salary Administration Plan to reflect a range increase of 7 %, effective December 1, 1979. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. D. Dental Insurance Plan Trustee Reynolds moved - seconded by Trustee Rush... To adopt a Dental Insurance Plan as an amendment to the Salary Administration Plan. So ordered So ordered Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered E. Authority to Bid - Maintenance of Street Lights Trustee Congreve moved - seconded by Trustee Philip... To authorize advertising for bids for traffic signal and street light maintenance. Bids to be received on December 275, 1979, until 10:00 A.M. and opened in the Board Room at that time. Voice vote: all in favor So ordered F. Saddle Brook I and II - 35th Street Bicycle Improvements The Pedestrain /Bicycle Path along the south side of 35th Street, east of the Saddle Brook entrance has been inspected and approved by the Village Engineer. Trustee Congreve moved - seconded by Trustee Philip... That the Village of Oak Book accept the 35th Street Pedestrain /Bicycle Path improvements for Saddle Brook Units I and II, and that Letter of Credit #GT4325D be released. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and _Rush Nays: none President Cerne indicated approval of the motion. So ordered VILL,,GE OF OAK BROOK MINUTES 6 December 111 1979 VI LI-AGE OF OAK BROOK MIS T- ~S 7 December 11, ] 979 G. Saddle Brook IV - Acceptance of Public Improvements The Village Engineer has received all related waivers and ocwnentation and inspected and approved the Public Improvements. Trustee Congreve moved - seconded by Trustee Rush... That the Village of Oak Brook accept the public improvements for Saddle Brook Unit IV and that Letter of Credit #GT6258D be reduced in amount to $117,374.07. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered H. Saddle Brook V - Letter of Credit The Village Engineer has inspected and approved the completed Public Improvements. Trustee Congreve moved - seconded by Trustee Rush... To reduce the Letter of Credit by $371,958.35 leaving a balance of $156,884.30 equal to 30% of $528,842.65. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered I. Saddle Brook Chase VII - Acceptance of Public TTprovements The Village Engineer inspected and approved the Public Improvements and has received the related waivers and documentation. Trustee Congreve moved - seconded by Trustee Rush... To accept the public improvements for Saddle Brook Chase and that Letter of Credit #GT5603D be reduced in amount to $36,962.91. Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds, and Rush Nays: none President Cerne indicated approval of the motion. So ordered J. Board of Trustees 1`leeting Date Trustee Rush moved - seconded by Trustee Reynolds... To reschedule the Regular Meeting of January 8, 1980 to January 7, 1980 and reschedule the Committee -of- the -Whole Meeting from January 7, 1980 to Jan- uary 8, 1980. Voice vote: all in favor So ordered VILL. GE OF Ot1T, BROOK MINUTES 7 nom, -�m�.- - 1 1 1 VTLLME OF OAK BROOK MIN 0 K. Adjournment Time - 9:00 P.M. Trustee Congreve moved - seconded by Trustee Rush... To adjourn this meeting Voice vote: all in favor t Respectfully submitted, December 1 I, 1979 Nldriannle Lakosil, Village Clerk So ordered VTT.J.'\GE OF OAK BROOK NTI,= -S 8 no , r ; 1 10 '7 ()