Minutes - 12/11/2001 - Board of Trustees1
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MINUTES OF THE DECEMBER 11, 2001 — PUBLIC
HEARING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
UNOFFICIAL UNTIL APPROVED AS WRITTEN ON
JANUARY 8, 2002.
CALL TO ORDER:
The Public Hearing was called to order by President Bushy in the Samuel E.
Dean Board Room of the Village Commons at 7:25 p.m. The meeting was
called pursuant to Notice given by law, copy of which is attached.
Roll Call:
Village Clerk Gonnella called the roll with the following persons
Present: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Susan Chase Korin, Elaine Miologos And Alfred P.
Savino.
Absent: None.
In Attendance: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Director of Public
Works; Allen W. Pisarek, Police Chief; Bonnie Sartore, Bath & Tennis Club
Manager; Trey VanDyke, Golf Club Manager; Champ Davis, Chairman of the
Zoning Board of Appeals; K. Sue Sanford, Chairman of the Board of Fire &
Police Commissioners; Fire Captain Robert Cronholm and Gail Peterka,
Communication Center Supervisor.
PUBLIC HEARING — PROPOSED 2002 MUNICIPAL BUDGET
President Bushy acknowledged that the Village Board of Trustees held their
Budget Workshop on December 1, 2001. Staff spent the last several months
working on the formal budget document that was presented at the Budget
Workshop for informal discussion with the department heads, Village Board
and any public comment was welcomed. State Statute requires that a Public
Hearing be held on the proposed budget for the Village of Oak Brook's twelve-
month calendar year commencing January 1, 2002 and ending December 31,
2002. The proposed 2002 Municipal Budget has been available for public
review since mid November.
President Bushy indicated that the Village of Oak Brook's 2002 Municipal
Budget has been placed on tonight's active agenda for approval. President
Bushy asked if anyone wished to publicly comment on the budget.
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CALL TO ORDER
ROLL CALL
PUB HRG
Mr. Vern Miller of 141 Briarwood commented that he felt there were too many
increases in the budget, particularly in the Police and Fire Department. He
added that with revenues and population declining that the budget should be
decreasing not increasing.
Mr. Terry O'Malley of 30 Breakenridge expressed concern that the Village was
attempting to compete with the businesses in the Village by adding a banquet
facility at the Bath and Tennis Club. He felt that the Village should be business
friendly and attempt to promote business from within the Village. He also
expressed concern for the direction of hiring contract personnel for the Fire
Department rather than sworn employees. He felt that contract personnel
required too much training. Mr. O'Malley asked that the Village be diligent in
dealing with overages in construction.
Mr. Constantine Xinos of 149 Briarwood articulated his opinions that the
Village was spending funds in the wrong areas particularly since revenues were
down. He expressed concern for public safety practices because of the
constraints of the budget.
Trustee Savino responded to concerns of public safety by indicating that the
Board was considering adding public safety positions, because he also felt
public safety was a primary responsibility, after a financial review in mid -year.
He added that sales tax revenues were down because of the move out of state of
a large taxpayer and because of the lack of sales tax collection on internet
commerce.
Trustee Caleel reiterated the budgeting reviews and adjustments that the Board
had set in motion in relation to public safety personnel.
Manager Veitch responded that staff would be available to discuss any specific
concerns with any of the speakers.
President Bushy commented on the State - mandated increases over which the
Village had no control.
Mr. William Lindeman, resident of Brook Forest, asked for clarification of
other expenditures that were being delayed until after the quarterly financial
review. He also asked if the comments related to changes in public safety
response practices were actually being considered. Manager Veitch specified
expenditures that had been delayed not only for the upcoming budget, but had
been suspended from the previous budget.
President Bushy explained that the budget act under which the Village is
required to work forces the Village to submit a budget, but that because an
expenditure may appear in the budget, it is not guaranteed that it will be
expended if revenues are not available.
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Fire Chief Jarvis responded to the question about changes in emergency
response. She indicated that there have been ongoing staffing studies,
equipment usage and personnel increases. Chief Jarvis indicated that there is
current discussion to determine how to better apportion personnel and
maximize usage of personnel based on the type of response required. She
added that the staffing study was available to anyone who would like to see it.
Chief Jarvis relayed that as a result of the studies and comparisons to other
communities it was felt the Village did have some shortages and this correlated
to budget requests for additional personnel. She indicated that we are a part of
a mutual aid program with twenty -six other communities. Therefore she felt
that to say we were not ready was a misnomer, but we could always say that we
could be better prepared.
Discussion revolved around budget constraints compromising the safety and
well being of the residents. Chief Jarvis felt that currently the Fire Department
is in a catch up mode. Although population is decreasing residentially, the
business emergency calls are increasing. She reported that emergency calls
have increased 180% over the last twenty years and staffing has not kept up
with that increase.
Additional discussion ensued relative to the difference between sworn
personnel and contract personnel. Manager Veitch recommended the direction
of hiring contract personnel at this time due to cost and flexibility. He added
other reasons for hiring contract personnel and sited that the labor agreement
with the Teamsters Union required a minimum number of bargaining unit
positions.
Trustee Savino reiterated his comments that he had made at all of the budget
discussions in support of additional public safety personnel, one of the more
practical concerns being the fire rating and the possibility of a rating change
which would cost residents and commercial property owners additional money
in insurance premiums.
Mr. Charles Shemely, President of the Heritage Oaks Homeowners
Association, as a result of personal experience commented on the high quality
of service. However, he felt that the decision to delay for six months the hiring
of public safety personnel could be interpreted to say the Village would not
have in place effective personnel in fiscal 2002. He felt this was a large
mistake.
Mr. Richard Munaretto commented on the deficit of the Bath and Tennis Club.
Trustee Korin responded that the Board has taken a proactive approach to
tracking and improving the results.
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President Bushy reiterated the background of the Sports Core, which included a
referendum, passed by residents of the Village of Oak Brook, which dictated
that the operations of the Sports Core would continue for the benefit of the
residents of Oak Brook.
Mr. Gerald McInerney of 27 Blue Grass Court described differences in business
and public finance reports and explained the differences of percentages of fee
revenues between the Park District and the Sports Core.
President Bushy asked if there were additional comments on the budget.
Hearing none she called for a motion to adjourn.
ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the Public
Hearing at 8:18 p.m. VOICE VOTE: Motion carried.
ATTEST:
04�ce- "e? N iy--,
Linda K. Gonnella, CMC
Village Clerk
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MINUTES OF THE DECEMBER 11, 2001 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JANUARY 8, 2002.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 8:18 p.m. The Pledge of Allegiance was given.
ROLL CALL:
Village Clerk Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Susan Chase Korin, Elaine Miologos and Alfred P.
Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Director of Public
Works; Allen W. Pisarek, Police Chief; Bonnie Sartore, Bath & Tennis Club
Manager; Trey VanDyke, Golf Club Manager; Champ Davis, Chairman of the
Zoning Board of Appeals; K. Sue Sanford, Chairman of the Board of Fire &
Police Commissioners; Fire Captain Robert Cronholm and Gail Peterka,
Communication Center Supervisor.
ANNOUNCEMENTS AND OPEN FORUM: None.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Committee -of -the -Whole Meeting of November 26, 2001 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Regular Board of Trustees Meeting of November 27, 2001 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
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CALL TO ORDER
ROLL CALL
ANNOUNCE
MINUTES
4. Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes
of the Special Board of Trustees Meeting of December 1, 2001 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion. Trustee Miologos requested Agenda Items 5.C.1 and
5.F.3 be removed for further discussion.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Consent
Agenda as amended. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS $875,130.64 BILLS - $875,130.64
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING NOVEMBER PAYRL - $451,224.56
24, 2001 - $451,224.56
C. CHANGE ORDERS: Removed from Consent Agenda. CHNGE ORDERS
D. PAYOUTS: PAYOUTS
1) JAMES J. BENES & ASSOCIATES — PAYOUT #16 — 2001 PAVING 2001 PAVG /DRNG
& DRAINAGE PROJECT — $2,605.25
2) JAMES J. BENES & ASSOCIATES — PAYOUT #2 — 2002 PAVING 2002 PVG PROJ
PROJECT - $1,762.80
3) ALLIED ASPHALT PAVING COMPANY — PAYOUT #5 — 2000 2000 PVG PROJ
INFRA
PAVING PROJECT INFRASTRUCTURE - $11,221.48
4) EARTH TECH — PAYOUT #17 — MUNICIPAL COMPLEX MCP
PROJECT - $6,452.86
5) HARBOUR CONTRACTORS, INC. — PAYOUT #10 — MUNICIPAL MCP
COMPLEX PROJECT - $426,910.06
6) PEERLESS ENTERPRISES — PAYOUT #1 — LIBRARY BUILDING LIBRY BLDG PROJ
PROJECT - $18,242.10
E. REFERRALS: None.
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REFERRALS
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F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE BIDS/PROP/NEGCO.
CONTRACTS:
1) TELEPHONE AND COMPUTER EQUIPMENT — LIBRARY TELE/COMP -
LIBRY BLDG PROJ
BUILDING
2) TELEPHONE SYSTEM ANALYSIS DESIGN AND TELE DESIGNAMP
IMPLEMENTATION CONSULTANT SERVICES
G. APPROVE STORMWATER DECLARATION — 1808 SWIFT ROAD STRMWTR DECL-
1808 SWIFT RD
H. FIBER OPTIC EASEMENT AGREEMENT — MCDONALDIS FIB OPTIC EASE AG
- MC DONALD'S
CORPORATION
ITEMS REMOVED FROM CONSENT AGENDA:
RMVD C AGNDA
5.C.1) CHANGE ORDERS #49 — 56 — BATH & TENNIS CLUB B & T RENO
RENOVATION — SIGALOS & ASSOCIATES - $30.018.00 —
REVISED TOTAL CONTRACT AMOUNT - $1,710,411.00
Trustee Miologos requested this item be removed from the Consent
Agenda. She wished to comment on the summary report that is
provided as back up information for change orders, asking for a change
that would provide additional information.
Motion by Trustee Miologos, seconded by Trustee Caleel, for approval
of Bath and Tennis Club Change Orders #49 — 56 which results in a
contract increase of $30,018.00 and determine that the circumstances
necessitating the Change Orders were not reasonably foreseeable at the
time the contract was signed, that the Change Orders are in the best
interest of the Village and are authorized by law. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
5.F.3) GASB 34 DIGITAL MAPPING AND GIS CONSULTANT GASB 34 CONS
SERV
SERVICES
Trustee Miologos requested this item be removed from the Consent
Agenda. She expressed concern that, although the Village has two full
years before compliance is required, staff is moving forward on an item
that costs $75,000. She asked if this item could be deferred and use the
funds elsewhere.
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51.3) Manager Veitch responded that it is probably deferrable to some extent,
however, there is considerable lead -time required to get ready to comply
with all of the requirements. Finance Director Langlois agreed that it
was a major project and that this segment of the project was for
evaluating the inventory of our infrastructure. He added that staff
expected to do most of the evaluation portion of the project themselves.
Manager Veitch explained to the audience that the GASB 34 was a
federal requirement that all units of government begin to reflect in their
financial statements and in their balance sheets the depreciated value of
all of their infrastructure.
Trustee Caleel asked whether it was possible to postpone this to the
second quarter. Finance Director Langlois responded that at this point
there would not be any expenditure of funds, all that is needed is to
determine the scope of the project and the price.
Motion by Trustee Miologos, seconded by Trustee Caleel, to authorize
Village staff to issue a Request for Proposals (RFP) to interested
vendors for consulting services related to GASB 34, digital mapping and
GIS requirements, and to negotiate a contract with the selected vendor,
such contract to be presented to the Village Board for approval at a
future meeting. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
BOARD & COMMISSION RECOMMENDATIONS: None.
ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS:
President Bushy noted that at times the Agenda has been rearranged to
accommodate discussions when residents were in attendance to speak to that
discussion. With the consent of the Board, items I LA and 11.13 were
moved forward to this point on the Agenda.
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated)
A. DISCUSSION — TRUSTEE APPOINTMENT PROCESS
Motion by Trustee Caleel, seconded by Trustee Craig, that the Village
Board instruct the Village Manager to prepare and present a process that
maintains the President's statutory right to nominate a candidate for Village
Trustee.
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ACTIVE AGENDA
APPTS
TRST APPT PROC
8.
11. A. Discussion revolved around what this meant and the interpretation of advice
and consent. Trustee Savino did not agree that it was necessary, because he
was able to give his advice to the President on candidates nominated
verbally. Trustees Miologos and Caleel felt that there should be written
advice. Village Attorney Martens offered that under the statute, the
President has the sole authority to nominate. He added that there is no
process that may constrain her from nominating who she wishes to
nominate. He felt that this parallels what happens at the federal level where
the U. S. President nominates officers of this country, Supreme Court
Justices, etc. by and with the advice and consent of the United States Senate.
He cited statute as to why this occurs.
Trustee Miologos distributed her suggested process for the appointment of a
trustee. She provided copies for the Board of Trustees. She explained her
proposed appointment process to the Board. President Bushy restated the
commitment of the Village of Oak Brook to abide by the Open Meetings
Act, stating that the Village does not conduct business in closed session.
Only a consensus may be reached, but that the business of the Village is
conducted in open session.
Responding to a portion of Trustee Miologos' presentation, President Bushy
clarified the circumstances surrounding the Closed Session called for on
November 13, 2001, when the name of William Kenny was being placed in
nomination to fill the vacancy on the Board of Trustees when Adam Butler
resigned. Both President Bushy and the staff had been under the impression
that Trustee Miologos had requested a closed session to discuss that
nomination. Since Trustee Miologos later said she had not requested the
closed session, but had merely been inquiring about one, President Bushy
suggested that future calls by a Trustee for a closed session be offered in
writing so that no further misunderstandings would occur.
Trustee Caleel explained more details of his request for a written process.
Manager Veitch commented briefly on options that other governing bodies
have used to give advice to the Village President with respect to individuals
they think the President should consider.
President Bushy asked for public comment on the topic.
Residents Gerald McInerney, Charles Shemely, Tom Millon, Art Hascek,
Gamal Naguib, Carolyn Link, Carl Baumeister, Art Philip and John Pircon
all spoke to the issue of the divisiveness of the Board and the need for the
Board to move forward.
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8.
11. A. Additional comments suggested that all discussions related to trustee
nominations should be held in a public forum.
Resident William Lindeman, spoke to providing a process for the
appointment of a trustee and for discussions to be held in closed session.
Constantine Xinos voiced his opposition to the direction of the Board and
Mr. Ascher.
Diedre Clingen spoke suggesting each Board member to vote his or her
conscience.
Trustee Miologos asked for clarification as to how many votes are required
to pass a motion this evening. Village Attorney Martens responded that a
majority of those present was needed. She asked for additional clarification
of what may be discussed in closed session.
Trustee Caleel withdrew his motion to instruct the Village Manager to
prepare and present a process that maintains the President's statutory right
to nominate a candidate for Village Trustee.
B. APPOINTMENT – VILLAGE TRUSTEE
President Bushy placed in nomination the name of Richard Ascher to fill the
vacancy created by the resignation of Adam Butler from the Board of
Trustees. President Bushy stipulated his qualifications.
Motion by Trustee Savino, seconded by Trustee Caleel, to concur with
President Bushy's appointment of Richard Ascher to fill the vacancy created
by the resignation of Adam Butler from the Board of Trustees. ROLL
CALL VOTE:
Ayes: 2 - Trustees Caleel and Savino.
Nays: 3 – Trustees Craig, Korin and Miologos.
Absent: 0 - None. Motion failed.
Mr. Ascher addressed the Village Board regarding his nomination by
President Bushy as a candidate for Village Trustee. Trustee Savino asked
Mr. Ascher questions related to his nomination.
President Bushy recessed the meeting at 10:24 p.m. and reconvened the
meeting at 10:38 p.m.
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8.
11. B. Trustee Korin asked Mr. Ascher questions regarding his position on Village
matters. Trustee Miologos asked Mr. Ascher questions regarding Forest
Gate, the Bath and Tennis Club and traffic in Oak Brook.
Residents Art Hascek, Gamal Naguib, Art Philip, Champ Davis, Robert
Sanford spoke in favor of Mr. Ascher's nomination. Resident Constantine
Xinos spoke against Mr. Ascher's nomination and Brian Clingen spoke for
the need of a trustee with fiscal experience for the difficult times the Village
may face.
8. B. ORDINANCES & RESOLUTIONS:
ORD /FES
1) ORDINANCE 2001 -BU -EX3 -S -1006 , AN ORDINANCE ADOPTING RD 01-BU- EX3 -S-
THE BUDGET OF THE VILLAGE OF OAK BROOK FOR 2002 ADPT 2002 BUDG
The ordinance includes a revenue exhibit, and a fund summary. The
figures are as those presented in the proposed budget document
reviewed by the Board at the Budget Workshop on December 1, 2001,
with the exception of increasing by $50,000 the amount budgeted in
account 365- 7680 -Tree Services to $102,850 in order to fund right -of-
way beautification.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2001 -BU -EX3 -S -1006, An "Ordinance
Adopting the Budget of the Village of Oak Brook for 2002 ". ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) (CONTINUED FROM NOVEMBER 13, 2001 MEETING) ORD81 -CD -AMEND
ORDINANCE 2001- CD- BC -EXI -G -688, AN ORDINANCE CHAP 10 BLDG
AMENDING SECTION 10 -4 -1 OF CHAPTER 10 OF THE VILLAGE REG & FEES
CODE OF THE VILLAGE OF OAK BROOK RELATING TO
BUILDING REGULATIONS AND FEE SCHEDULE
The ordinance amends Sections 10 -4 -1 of Chapter 10 of the Village
Code, to adopt an updated fee schedule that is applied to new
construction. At the September 25, 2001 meeting, the Board approved a
comprehensive amendment to Chapter 10 — Building Regulations, which
resulted in adoption of a series of updated building codes. In addition to
the new codes, staff presented a request to adjust some of the fees
associated with the review and inspection of construction projects.
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8. B. 2) Staff has continued its review of the fee schedule and proposed several
minor changes to include: modifying the Chapter Title to Fees and
Bonds; deleting 411 Street Work Street Obstructions, Culverts — because
the information was found to be redundant with existing language
contained in Title 8 of the Village Code; renumbering the balance of the
schedule; changing the heading of new #11 (old #12) to Storm
Sewer /Sump Pump Connections; changing the heading of new 421 (old
#22) to Inspection Fee and collapsing the schedule to a flat fee per
inspection; and changing the heading of new #23 (old #24) to
Completion Bond.
The revised fee schedule generates additional revenues and provides a
mechanism to cover the costs of building regulation. The fee schedule
has also been simplified in order to make it easier to understand and
administer. This updated schedule brings Oak Brook's fees more in line
with the fees assessed by other nearby communities.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2001- CD- BC -EXI -G -688, "An Ordinance
Amending Section 10 -4 -1 of Chapter 10 of the Village Code of the
Village of Oak Brook Relating to Building Regulations and Fee
Schedule ". ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3 RESOLUTION 2001 - SAP -EX2 -R -794, A RESOLUTION RES 01- SAP - EX2 -R-
794, 2002 SAL PLAN
APPROVING THE SALARY PLAN AND SALARY & POLICY
ADMINISTRATION POLICY FOR NON - REPRESENTED
EMPLOYEES FOR 2002
The Village's Salary Administration Policy provides for pay ranges to
be adjusted as of each January 1 with due consideration given to the
change in the Chicago- Gary -Lake County "All Items" Consumer Price
Index ( "CPI ") for the twelve months ending on the preceding September
30, the Employment Cost Index for Wages & Salaries ( "ECI ") published
for the third quarter, and the pay practices of the municipalities
established through collective bargaining as the Village's "labor
comparables ". The Salary Administration Policy also provides that the
Salary Plan be further monitored by means of a consultant pay and
classification study on a triennial basis. The most recent such review
was completed in 2000 and implemented in 2001.
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B. 3) That review consisted of both an internal assessment of job
responsibilities relative to pay and an external market wage survey using
the comparable communities that were identified in the 1997 arbitration
proceeding involving the Village and Teamsters Local 714 — Law
Enforcement Division. The CPI, ECI and pay practices of the labor
comparables were all considered in developing a recommended 3.5
percent adjustment to all pay grades for 2002.
The first two amendments are housekeeping in nature, clarifying that the
ECI used for purposes of the Village's evaluation is the one applicable
for State and local government employees. The second amendment
raises the amount of the top -of -grade merit bonus from $750 for an
"Exceeds Expectations" evaluation and $1,500 for an "Excellent"
evaluation to $800 and $1,600, respectively.
This change reflects parity with the increase to the length of service
stipend applicable for members of the bargaining unit in the Fire
Department.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board adopt Resolution 2001 - SAP -EX2 -R -794, "A Resolution
Approving the Salary Plan and Salary Administration Policy for Non -
Represented Employees for 2002 ". ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
4) ORDINANCE 2001 -WA -G -689, AN ORDINANCE AMENDING ORD 01-wA -G -689,
AMEND CHAP 5 OF
CHAPTER 5 OF TITLE 8 OF THE VILLAGE CODE OF THE TITLE 8 -ADJ wTR
VILLAGE OF OAK BROOK, ILLINOIS AND ADJUSTING WATER CHGs
CHARGES.
Based on the draft 2002 -2006 Five -Year Financial Plan, the Village's
current break -even water rate is approximately $3.25 per 1,000 gallons.
For 2001, unrestricted cash in the Water Fund is projected to decrease
by approximately $800,000. Without a rate increase, unrestricted cash
would likely decrease by an additional $1.0 million in 2002. Consistent
with the recommendations contained in both the draft 2002 -2006 Five -
Year Financial Plan and the 2002 Municipal Budget, a rate increase to
$2.60 per 1,000 gallons (still $0.60 less than the actual cost of providing
water) is recommended at this time in order to slow down the fund
balance decrease and in order to gradually increase rates over time until
a cost of service rate is reached. The rate is projected to increase further
to $2.85 in 2004.
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8. B. 4) Even with the recommended increase, the Village's retail water rate will
remain one of lowest among the DuPage Water Commission customers.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2001 -WA -G -689, "An Ordinance Amending
Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook,
Illinois and Adjusting Water Charges ". ROLL CALL VOTE:
Ayes: 4 — Trustees Caleel, Craig, Korin and Miologos.
Nays: 1 — Trustee Savino.
Absent: 0 - None. Motion carried.
5) ORDINANCE 2001- SC -EXI -G -690. AN ORDINANCE ADOPTING A ORD ol- sC- ExI -G-
"" ADPT AMEND
COMPREHENSIVE AMENDMENT TO TITLE 12 ENTITLED, TITLE 12, CHAP I, 2,
"VILLAGE RECREATIONAL FACILITIES ", CHAPTERS 1, 2 AND & 3 - VIL RECR FAC
3 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK,
ILLINOIS
The ordinance adopts the comprehensive amendment to Title 12 of the
Village Code as reviewed by the Board on November 27, 2001. The
principal changes from the current Code remain as follows:
Sec. 12-2-3. A new golf rate is established which increases non - resident
greens fees $2 and resident fees $.50 to $1. Membership fees increase
$25 to $50 depending on class. Power cart rates increase $1.
Sec. 12- 2 -4 -D. Language is added to clarify and limit a foursome's
right to hold a slot for a missing member.
Sec. 12 -2 -5. A new section to replace former Sec. 12- 2 -4 -E, addressing
non - permanent starting times. Language is added to clarify existing
practice regarding reservations.
Sec. 12 -3 -2. A new Bath & Tennis Club membership fee schedule is
established which increases fees $25 to $50 dependent upon class of
membership.
Sec. 12 -3 -3. Language is added to clarify that children over the age of
ten need a tennis membership in order to participate in programs. The
staff has more than occasionally been confronted by members (and non-
members) who attempt to enroll non - member children in programs.
VILLAGE OF OAK BROOK Minutes Page 10 of 14 December 11, 2001
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8. B. 5) Sec. 12- 3 -5 -C. Clubhouse rental fees are restated and provision is made
for doubling the fee if the entire clubhouse is reserved. Food and
beverage minimums and deposits are revised to establish specific rates
for the Saddle Club II Room, Oak Brook Room and the entire facility,
and to adjust to the market.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board approve Ordinance 2001- SC -EXI -G -690, "An Ordinance
Adopting a Comprehensive Amendment to Title 12 Entitled, "Village
Recreational Facilities ", Chapters 1, 2 and 3 of the Village Code of the
Village of Oak Brook, Illinois ". ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
AWARD CT
1) TESTING SERVICES — POLICE & FIRE PROMOTIONAL TEST SERV -
POLICE/ FIRE DEPT
ELIGIBILITY ELic.
The promotional eligibility lists for Police Lieutenant, Police Sergeant
and Fire Captain all expire in May of 2002. In order to ensure that new
lists are posted at the time the old ones expire, the Board of Fire and
Police Commissioners (BFPO) must begin the testing process at this
time.
Since 2000, the BFPC has enlisted Stanard and Associates, Inc. to
provide entry level testing services for sworn Police and Fire personnel,
develop eligibility lists, and provide psychological testing consistent
with the process identified in the BFPC rules and regulations. Also in
2000, Stanard and Associates worked with Fire Department staff to
develop and implement the testing procedure necessary to establish the
current Fire Lieutenant promotional eligibility list.
The testing process involves meeting with subject matter experts from
each of the departments, developing the written test questions and a
related study guide, developing the oral assessment component of the
process, administering the tests and scoring the results. Once
completed, the promotional eligibility lists are posted and remain in
effect for a period of three years.
VILLAGE OF OAK BROOK Minutes Page 11 of 14 December 11, 2001
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8. C. 1) Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board waive bidding and authorize the issuance of a purchase order to
Stanard & Associates, Inc. in the amount of $36,000 for testing services
necessary for the development of Police and Fire promotional eligibility
lists. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) LIBRARY CARD PHOTO ID SYSTEM
Photo ID library cards are used with increasing frequency by public
libraries to help monitor use of Internet -based resources and handle lost
and stolen card usage issues. The Purchasing and Library staffs have
completed the Request for Proposal process. Three bids with four
solutions were received.
Library personnel have seen on -site demonstrations of VidTek and
CardSmart (Solution 1) systems at local public libraries. VidTek
Identification, Inc. is the best proposal and has a fine system. Staff
recommends that the Village Board award a contract to VidTek
Identification, Inc. for the proposed system.
It is anticipated that the Library will spend approximately $2,100 each in
initial purchases of library cards and printer ribbons.
The total price for initiating the Library card photo ID program will be
approximately $11,400.00. $13,000 is budgeted for this purchase in the
2001 budget in Library program 511 -9010.
Motion by Trustee Korin, seconded by Trustee Caleel, that the Village
Board award a contract for the Library Card Photo ID system to VidTek
Identification, Inc. for an equipment and software cost of $7,190.00 plus
printer ribbons and blank library cards for an estimated total start-up
cost of $11,400. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 12 of 14 December 11, 2001
LIBR CARD ID SYS
8. C. 3) COMMUNICATIONS CENTER EQUIPMENT ACQUISITION & COMM CTR EQUIP
INSTALLATION SERVICES & INSTALL
The Village Board, at its meeting of March 14, 2000, authorized staff to
negotiate a contract with Chicago Communications and Motorola for the
design, acquisition and installation of equipment (new and relocated
from existing center) in the Communications Center that will be
relocated in conjunction with the Municipal Complex Project. The
design phase has been completed, the equipment and furniture have
been selected, and pricing has been negotiated for the acquisition and
installation phase. Based on a preliminary quote from Chicago
Communication earlier this year, funds in the amount of $369,000 for
this contract are included in the proposed 2002 Annual Budget within
the Village Communication Center budget (Program 161). By acting on
the contract at this time, the Village is able to realize cost savings of
approximately 15% and avoids equipment cost increases that are
planned to be effective early in 2002.
Motion by Trustee Caleel, seconded by Trustee Savino, that the Village
Board waive bidding, based on the selection of this firm through an
earlier process, and award a contract, subject to staff review, to: Chicago
Communication Service, Inc., 200 Spangler Avenue, Elmhurst, Illinois
60126 on a lump sum basis, for a total not -to- exceed cost of $316,883 to
provide and install selected equipment and dispatch furniture for the
Village's new Communications Center and coordinate the transition
from the old Center to the new Center. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. ISSUANCE OF 2002 SCAVENGER/SOLID WASTE HAULER ISSUE SCAVENGER
LICENSES
ICENSES
The Village Code provides for one residential scavenger license (to be
issued to the hauler awarded the residential contract by the Village) and an
unlimited number of commercial scavenger licenses. Pursuant to Section 4-
3-2 of the Village Code, the Village Board issues scavenger /solid waste
hauler licenses upon recommendation of the Village Manager. Licenses are
for the calendar year and the Board normally considers recommendation at
its December meeting.
Manager Veitch reported that two waste haulers, Flood Brother Disposal
and Pinnacle Waste Systems, Inc. were not being recommended for
licensing because they had not complied with Village application
requirements.
VILLAGE OF OAK BROOK Minutes Page 13 of 14 December 11, 2001
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8. D. Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board approve issuance of a residential and commercial scavenger /solid
waste hauler license to BFI Waste Systems of North America, Inc. and
issuance of commercial scavenger /solid waste hauler licenses to Crown
Recycling & Waste Services, Inc.; Hillside /Arc Disposal Service; Onyx
Waste Services, Inc.; Roy Strom Refuse Removal Service, Inc. and Waste
Management of IL, Inc. for the period of January 1, 2002 through December
31, 2002. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9. INFORMATION & UPDATES: Due to the lateness of the meeting, INFO & UPDATES
information, updates and departmental reports were not discussed.
10. DEPARTMENTAL REPORTS —LIAISON ASSIGNMENTS:
DEPT. RPTS
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): This UNFIN & NEW
BUSINESS
agenda item was placed earlier in the agenda for resident participation.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Miologos asked if President Bushy would still consider a nomination
for Village Trustee. President Bushy indicated she would do so.
President Bushy wished residents well during the holidays.
13. ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
11:53 p.m. VOICE VOTE: Motion carried.
ATTEST:
inda K. Gonnella, CMC� .
Village Clerk
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VILLAGE OF OAK BROOK Minutes Page 14 of 14 December 11, 2001
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