Minutes - 12/11/2007 - Board of Trustees (2)MINUTES OF THE DECEMBER 11, 2007 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS AMENDED ON
MARCH 25, 2008.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:31 p.m.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J. Kennedy,
Kathryn F. Manofsky, Moin Saiyed, Robert G. Sanford and Gerald Wolin.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Mark Sterk, Village Attorney;
3. PRESIDENT'S OPENING COMMENTS — None presented
4. RESIDENT /VISITOR COMMENT
PRESENTATION - LABOR DAY HALF MARATHON
Village Manager David Niemeyer indicated that Paul Peters and Thomas Hepperle
approached him about working with the village to hold a half marathon in the village on
Labor Day. Mr. Peters and Mr. Hepperle have directed other running races in the Chicago
area. I encouraged them to pursue the idea and to see if it could be tied in with the
Village's 50th Anniversary Celebration. I also directed them to work with village staff and
the park district and develop a plan that could be presented to the Village Board for
approval.
The recommended plan is the result of those efforts. The plan has received approval of the
police department. I believe this race could bring favorable publicity to the village and
showcase the village's residential area, path system, and forest preserves. The race
organizers would like to receive the village's approval to move forward with this race so
they can begin attracting sponsors and publicizing the event.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, for approval of the plan
from Paul Peters and Thomas Hepperle to hold a half marathon in the Village of Oak
Brook on September 1, 2008. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 14 DECEMBER 11, 2007
6. E. BUDGET ADJUSTMENTS
1) Sports Core - Linen Rental, Gas & Oil, Chemicals
2) Engineering - B.T. & Misc.
3) Public Works - Maint of Traffic Signals, Maintenance Supplies, Hauling Service
4) Police Department - Salaries Overtime, General Equipment
5) Legal - Village Prosecutor
6) Legislative & General Management - Aggregate Premium, Specific Premium
F. ORDINANCE S -1220, AN ORDINANCE GRANTING VARIATIONS FOR THE
DEVELOPMENT OF A GRAVEL PARKING LOT AND RELATED
IMPROVEMENTS AT 1315 AND 1425 KENSINGTON ROAD IN THE VILLAGE
OF OAK BROOK- HAWKS SOCCER CLUB - 1315 -1425 KENSINGTON ROAD
At the November 27, 2007 meeting, the Village Attorney was directed to prepare the
ordinance granting approval of several variations in order for the Hawks Soccer Club
to construct an additional gravel parking lot on the property located at 1315 and 1425
Kensington Road.
Accordingly, the Attorney has prepared Ordinance 2007- ZO -V -S -1220 which grants
the requested variations.
The requested action was for passage of Ordinance 2007- ZO -V -S -1220 granting
variations for the development of a gravel parking and related improvements at 1315
and 1425 Kensington Road.
G. ORDINANCE 5 -1216, AN ORDINANCE ADOPTING A REVISED
COLLECTION MANAGEMENT POLICY FOR THE VILLAGE OF OAK BROOK
PUBLIC LIBRARY
This policy provides guidance to the Library Director and collection managers of the
Oak Brook Public Library and informs the public about the principles upon which
selection and retention of collection materials is based. It is reviewed and /or revised
biennially by the Library Director and the Library Commission. The revisions here
proposed are a pairing down of language that is more appropriate in other policies
and include the removal to the General Policy of the American Library Association's
Library Bill of Rights and Code of Ethics. We believe the shorter format makes the
selection process clearer to the public and Library staff.
VILLAGE OF OAK BROOK Minutes Page 3 of 14 DECEMBER 11, 2007
4. Residents Asif Yusuf, Ray Warpeha and Terry O'Malley addressed the Board regarding
bow hunting in the Village of Oak Brook.
Resident Thomas Volini addressed the Board regarding voter expectations and his
concerns that the Board was not living up to those expectations.
5. APPROVAL OF MINUTES — None presented
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
A. ACCOUNT'S PAYABLE FOR PERIOD ENDING DECEMBER 7, 2007 -
$612,526.58
Significant Items included in Above:
1) Kubiesa, Spiroff, Gosselar, Acker & Kern - Legal Services - August, 2007 -
$26,242.50
2) Kubiesa, Spiroff, Gosselar, Acker & Kern - Legal Services - September &
October, 2007 - $27,576.31
3) Seyfarth Shaw, LLP - Legal Services - October, 2007 - $4,695.70
4) Odelson & Sterk, Ltd. - Legal Services - October, 2007 - $37,365.42
5) Baxter & Woodman, Inc. - Payout #1 and Final - Computer Water Model -
$31,524.70
6) Trine Construction Corporation - Payout #5 - Westdale Gardens Water Main -
$52,703.95
7) Dixon Engineering — Payout #5 — Elevated water tank painting inspection
services - $7,716.00
8) Reliable Fire Equipment Co. — Payout #1 — Old Butler School fire suppression
project - $12,813.00
9) Currie Motors — Replacement Public Works Unit 502 (1 -ton dump truck.) -
$69,440.00
10) Klein, Thorpe and Jenkins, Ltd. - Legal Services - September and October, 2007
- $2,428.36
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING DECEMBER 1, 2007 -
$715,783.50
C. COMMUNITY DEVELOPMENT REFERRALS — None presented
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS — None presented
VILLAGE OF OAK BROOK Minutes Page 2 of 14 DECEMBER 1 1, 2007
6. G. The requested action was for passage of Ordinance S -1216, An Ordinance Adopting
a Revised Collection Management Policy for the Village of Oak Brook Public
Library
H. ORDINANCE S - 1217, AN ORDINANCE ADOPTING A REVISION OF THE
GENERAL POLICY FOR THE OAK BROOK PUBLIC LIBRARY
This policy is the basis for the operation and services offered by the Oak Brook
Public Library. It is reviewed and /or revised biennially by the Library Director,
Library staff and the Library Commission. The revisions here proposed are minimal
and include a section describing community profile and user groups, clarification
language in the section on reciprocal borrowing privileges, addition of ability to
renew circulating items online through the Library's website to section on renewal of
materials and a revision of length of time (from 90 to 30 days) when lost materials
once found may be returned for refund of cost of item.
The requested action was for passage of Ordinance 5 -1217, An Ordinance Adopting a
Revision to the General Policy for the Oak Brook Public Library.
President Craig asked whether any Trustee wanted to remove any item from the Consent
Agenda. There were no requests.
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Consent
Agenda and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA — None presented
8. BOARD & COMMISSION RECOMMENDATIONS — None presented
9. UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE 5 -1218, AN ORDINANCE FOR ADOPTING THE BUDGET OF
THE VILLAGE OF OAK BROOK FOR 2008
On December 1, 2007, the Village Board held a Committee -of -the -Whole
meeting to discuss the draft 2008 Budget and 2008 -2012 Five -Year Financial
Plan. It was the consensus of the Board to place the draft 2008 Budget as
VILLAGE OF OAK BROOK Minutes Page 4 of 14 DECEMBER 11, 2007
9. B. 1) presented at that meeting on the agenda for the formal Public Hearing on
December 11, 2007. There were no negative resident comments at the Public
Hearing. Therefore, formal consideration of the 2008 Budget as presented at the
December 1, 2007 Committee -of -the -Whole was now presented to the Board.
Motion by Trustee Wolin, seconded by Trustee Kennedy, for passage of
Ordinance S -1218, An Ordinance Adopting the Budget of the Village of Oak
Brook for 2008. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE S -1213, AN ORDINANCE PROPOSING THE
ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2 IN THE
VILLAGE OF OAK BROOK, ILLINOIS
At a previous Village Board meeting, the Village Board discussed the concept of
creating a special service area for maintenance of a noise barrier in and near the
Tuscan Woods Subdivision.
This ordinance starts the process for creating the Special Service Area (SSA) for
maintenance of the Tuscan Woods noise barrier. The ordinance sets the hearing
date for January 8, 2008 at 7:00 pm. At that hearing, the Board will consider the
possible levying of an additional tax at an annual rate of $0.20 of the assessed
value of the taxable property within the SSA. There are thirteen properties in the
proposed special service area.
An informational meeting was held on November 29th with several neighbors
from the area. Their consensus was to proceed with the project.
Motion by Trustee Wolin, seconded by Trustee Kennedy, that the Village Board
approve an ordinance that starts the process for creating a Special Service Area
(SSA) for the Tuscan Woods Noise Barrier.
C. AWARD OF CONTRACTS
1) RESIDENTIAL REFUSE COLLECTION AGREEMENT
Removed from the Agenda for further revisions
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS
1) PLAN COMMISSION
VILLAGE OF OAK BROOK Minutes Page 5 of 14 DECEMBER 11 , 2007
10. A. 1) The Oak Brook Plan Commission is comprised of seven (7) members. Each
appointment serves for a term of three (3) years. There are currently three
vacancies on the Plan Commission. Mintu Sharma is filling the vacant seat of
Paul Adrian whose term expired in May 2007. Vivek Singhal and Richard Knitter
will be filling the vacant positions created at the last election of Trustees Jerry
Wolin and Moin Saiyed to the Board. Both terms expire in May of 2008.
The recommendation came from the subcommittee who initially interviewed Oak
Brook residents interested in being appointed to either the Plan Commission or
Zoning Board of Appeals. President Craig is in the process of interviewing the
candidates for the Zoning Board and will have recommendations on the Zoning
Board of Appeals appointments at the second meeting in January.
Motion to confirm President Craig's recommendation to reappoint Mintu Sharma
to the Oak Brook Plan Commission for a term to expire in May 2010; to appoint
Vivek Singhal and Richard Knitter to the Oak Brook Plan Commission to fill
vacant terms to expire in May 2008. VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE G -849, AN ORDINANCE ESTABLISHING A FEE SCHEDULE
OR THE VILLAGE'S OPEN FIELDS AND AMENDING SECTION 12 -1 -4
AND 12 -1 -7 OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK
The Oak Brook Sports Core Open Fields are currently operated under
nonexclusive lease agreements between the Village of Oak Brook and various
organizations, primarily by youth soccer organizations including the Eclipse
Select Soccer (formerly Hinsdale Hurricanes). In the Summer of 2007, Village
Staff and the Sports Core Liaison debated various approaches that could be
undertaken in an effort to drive up usage of the fields, and thereby increase
revenues. Among the options were to evaluate extensions of the current leases,
solicit RFPs for usage, and most recently, as outlined herein, to revamp the
current lease rental program to expand usage by dividing the fields into 5 play
fields, 3 large fields and two small fields marketed to both lease agreements and
individual play.
Therefore, under this proposed change the Village will not only continue to solicit
lease agreements for the Open Fields but will also open the fields for
individualized usage. However, all usage is subject to an hourly rate established
by the Village Board.
One important aspect of the rental is that the Village will not be providing field
equipment, such as goal posts, due to the exposure resulting from misuse or
improper placement during field play. In addition, similar to the current lease
VILLAGE OF OAK BROOK Minutes Page 6 of 14 DECEMBER 11 , 2007
10. B. 1) structure, rentee will be required to indemnify and provide insurance to the
Village; individual rentees will be required to sign waivers indemnifying the
Village from injury or loss. Staff is working with the Village Attorney to finalize
the individual waivers.
Finally, one additional amendment to Title 12 under this draft Ordinance is to
prohibit dogs, other than service dogs, on the Sports Core property.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, for Passage of
Ordinance G -849, An Ordinance Establishing A Fee Schedule For The Village's
Open Fields And Amending Section 12 -1 -4 And 12 -1 -7 of the Village Code of
the Village of Oak Brook. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) HDR ENGINEERING - 22ND STREET WATER MAIN & STREET LIGHTING
As you recall, Village staff has been coordinating with the Tollway, the
Tollway's consultants, and IDOT concerning replacing a section of water main
along 22nd Street as well as installing new street lights between McDonald's
Drive and Salt Creek. Much of the consultant charges have been absorbed by the
Tollway; however, the complexity and longevity of these projects have extended
beyond what the Tollway could absorb. The attached agreement with HDR
Engineering is in the amount of $24,938.30 with HDR for water main design and
coordination and with HDR's sub - consultant, Gandhi & Associates, Inc. for an
amount of $36,646.40 for street lighting work.
Before the design of the new street light system can be finalized the contract with
HDR and Gandhi needs to be approved.
Motion by Trustee Wolin, seconded by Trustee Kennedy, that the President and
Village Board approve the Engineering Services Agreement with HDR
Engineering, Inc., for the I- 88/22" d Street Water Main and Street Lighting Project.
ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) FIRE DEPARTMENT PUMPER PURCHASE
It is time to replace the Village's 1984 Pirsch/Boardman/Marion pumper, Engine
VILLAGE OF OAK BROOK Minutes Page 7 of 14 DECEMBER 11, 2007
10. C. 2) 913. The fire department has prepared a specification for the replacement and has
designed the new pumper to handle the wide variety of calls that it will respond
to. Lt. Mark Schoppe, Vehicle Maintenance Officer has prepared a specification
for the new vehicle that is much the same as the last pumper we purchased in
2003. The last four pumpers have been purchased from Emergency One. After
looking at several manufacturers, Lt. Schoppe and the vehicle maintenance staff
have recommended that the Village continue to purchase fire apparatus from
Emergency One, Inc. a division of Federal Signal Corporation for the following
reasons:
Fleet Conformity — The advantage to the Village of maintaining a fleet of like
vehicles is significant, as is evident with Village police cars and Public Works
vehicles. The training of new drivers is simplified, as all vehicles are similar. The
benefits in maintenance are many, from parts inventory to ease of repair. Alex
Kostueck, the Village's mechanic, has been performing the bulk of the repairs
and preventive maintenance work on our fire suppression fleet, and is familiar
with the Emergency One equipment.
Service Center — The service center and warranty repair station for Emergency
One is located at Certified Fleet Service, just off York Road in Elmhurst. This
proximity to the Village is a tremendous advantage in getting quick service, parts
and technical assistance.
Corporate Advantage — Federal Signal Corporation, headquartered here in Oak
Brook, is the parent company of Emergency One. As one of our corporate
partners, Federal Signal has provided the Village with much support over the
years. In the past, they donated emergency lights for the police department
"Dare" car, and donated the entire warning light and siren package for the
Battalion Chief car, valued at over $4,000.00. In addition, when the Village
experienced corrosion on the Emergency One Ladder Truck 929 and Pumper 922,
Federal Signal repainted both vehicles, even though both were well out of
warranty.
Discount Pricing — The CEO of Federal Signal, Mr. Robert Welding, has
authorized the factory to sell direct to the Village and to provide the Village with
a discount of $45,000 on the purchase of the new pumper, if the order is executed
in 2007. This provides the Village with an opportunity to make this purchase at
considerable savings.
Additional Discount — Federal Signal has authorized a pre - payment discount to
the Village of 4 % (APR) on any funds paid towards the purchase at the time of
contract. Darrell Langlois has approved accepting the prepayment discount based
upon the rate given. Computation based on the anticipated 240 day delivery
schedule yields a discount to the Village of an additional $16,447.00 and is
reflected in the contract price listed above.
VILLAGE OF OAK BROOK Minutes Page 8 of 14 DECEMBER 11, 2007
10. C. 2) With the Federal Signal discount and prepayment discount, the Village will be
able to bring this project in considerably under the $442,000 that was budgeted
while providing the Village with a new, more reliable piece of firefighting
equipment.
In 1984, the Village purchased Engine 913, a Pirsch/Boardman/Marion pumper
with ladder from the low bidder. This is the vehicle currently being replaced. It
was $1,200.00 less than the unit offered by Federal Signal at the time. The
pumper was built by three separate companies, under contract to Pirsch. Today,
two of the companies are out of business. The Village was faced with a piece of
equipment that is impossible to get parts for and would require the Village to
expend in excess of $10,000.00 in needed repairs, just to get the ladder certified
so that it could be sold. The unit is now at the end of its service life and that is
why it is being replaced. It will be difficult to sell because of the age, the
mechanical problems with the ladder, and the fact that it can only carry 500
gallons of water. This last point makes the truck unattractive to rural communities
who make up the majority of used fire truck buyers. The benefits of dealing with
a financially sound, Fortune 500 company such as Federal Signal cannot be
overstated. If the proposal from Emergency One and Federal Signal is accepted,
the new vehicle would give us a 100% Emergency One fire suppression fleet.
The purchase of the pumper this year with delivery in 2008 offers the Village a
further cost savings in that it would allow the Village to avoid an anticipated price
increase of 4% slated to be implemented on January 1St
In the final analysis, the benefits of fleet conformity, the proximity to competent,
local service, the advantages of dealing with an Oak Brook based corporation and
the generous discounts they have extended to the Village make the purchase this
year of the new pumper from Federal Signal the educated choice.
The pumper will be delivered in late 2008, where the Fire Department will
undertake putting it in service. It will require a two way radio, hearing protection
intercom system and mobile date terminal (MDT) to be installed locally.
Additionally, we will have the vehicle lettered by the same firm that does our
existing fleet and our police squad cars. Having all of this work done locally
saves the Village money and insures local warranty service.
Motion by Trustee Carson, seconded by Trustee Kennedy, to continue the
approval a contract with Emergency One, Inc. for the purchase of a 2008
Emergency One Cyclone II Fire Department pumper in order to have a
purchasing committee including Trustee Wolin; David Niemeyer, Village
Manager; Bruce F. Kapff, Director of Information Services & Purchasing;
Thomas McEllin, Deputy Fire Chief; Michael J. Meranda, Public Works Director;
Darrell J. Langlois, Finance Director and Alex Kostueck, Village Mechanic to
review the purchase. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 9 of 14 DECEMBER 11, 2007
10. C. 2) Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. REVISION OF TITLE 10 BUILDING REGULATION FEES
Beginning in 2001, the Village Board approved annual updates to the fee schedule in
Chapter 10 — Building Regulations relative to fees associated with new construction
activities (e.g. permits, plan review and inspections). At that time, the Board directed
that the fee schedule be updated each year to ensure that a goal of cost recovery be
met.
Consistent with the Board's goal to cover Staff costs; the fee schedule applicable to
our building regulations has been updated. Since estimated 2008 costs are proposed
to increase by approximately 5 percent, each of the individual fee amounts have been
updated by that amount. Some exceptions can be found where rounding was
necessary or where the previous fee was found to be insufficient to cover costs.
The revised fee schedule recommended for the Board's consideration will generate
additional revenues and provide a mechanism to continue the Board's goal to cover
the costs of all Village staff involved in the review and approval processes related to
new construction.
Motion by Trustee Sanford, seconded by Trustee Kennedy, that the Village Board
approve the recommended changes to the Fee Schedule in Chapter 10 — Building
Regulations and authorize the Village Attorney to prepare the necessary ordinance for
final consideration at the January 8, 2008 meeting. VOICE VOTE: Motion carried.
E. REVISION OF PUBLIC WORKS FEES AND CHARGES AND STORMWATER
REGULATION PERMIT FEES
The Community Development Department is recommending an increase in plan and
application examination and review fees from $51.00 to $53.00 per hour. Since the
Public Works section and the Stormwater Management section of the Village Code
have similar $51.00 per hour plan review fees, and since it would be unreasonably
cumbersome to have two sets of plan review charges to be administered by the
Community Development Department, it is recommended that these two sections also
be increased to the $53.00 per hour charge.
Motion by Trustee Wolin, seconded by Trustee Kennedy, that the Village Board
approve the recommended changes to Section 8 -5 -2.A and Section 9 -7 -8.A and
authorize the Village Attorney to prepare the necessary ordinance for final
consideration at your January 8, 2008 Board meeting. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes Page 10 of 14 DECEMBER 11, 2007
10. F. SCAVENGER LICENSES
The Village Code provides for one residential scavenger license (to be issued to the
hauler awarded the residential contract by the Village) and an unlimited number of
commercial scavenger licenses. Pursuant to Section 4 -3 -2 of the Village Code, the
Village Board issues scavenger licenses upon recommendation by the Village
Manager. Licenses are for the calendar year and the Board normally considers
recommendation at its December meeting.
Arc Disposal and Recycling DisposAll Co.; Groot Industries; Roy Strom Refuse
Removal Service, Inc. and Waste Management of Illinois, Inc. Flood Brothers
Disposal Co.; and Veolia ES Solid Waste Midwest, Inc. have applied for a
commercial scavenger /solid waste hauler license and Allied Waste Services has
applied for a residential and commercial scavenger /solid waste hauler license.
Applicants have submitted all the appropriate documents and fees with the exception
of Flood Brothers and Veolia ES Solid Waste who will be submitting their bond prior
to issuance of a license.
Motion by Trustee Sanford, seconded by Trustee Kennedy, to approve issuance of
commercial scavenger /solid waste hauler licenses to Arc Disposal and Recycling,
DisposAll Co.; Groot Industries; Roy Strom Refuse Removal Service, Inc. and Waste
Management of Illinois, Inc. and subject to receipt of their Bond to Flood Brothers
Disposal Co.; and Veolia ES Solid Waste Midwest, Inc. and a residential and
commercial scavenger /solid waste hauler license to Allied Waste Services. ROLL
CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
1
G. LIQUOR LICENSE - HARRY & DAVID
Harry and David in Oakbrook Center currently has a Class B Liquor License under
the corporate name of Bear Creek Stores, Inc. There has been a corporate re-
organization wherein the corporate entity has changed. The new corporation is Harry
& David, Inc., d /b /a Harry & David. Therefore a new license is required.
Harry & David, Inc. has made application for a Class B Liquor License. The
operation of the establishment is not changing nor is the layout or function. All
owners and management will remain the same. All requirements and submittals for
a liquor license under the new corporate name have been met. Since all ordinance
requirements are met, the Local Liquor Commissioner, John Craig will issue a Class
B Liquor License to Harry & David, Inc., d /b /a Harry & David located at 100
Oakbrook Center, Unit 444 as of January 7, 2008. The previous corporation will be
required to relinquish their license.
VILLAGE OF OAK BROOK Minutes Page 11 of 14 DECEMBER 11, 2007
10. G. Motion by Trustee Kennedy, seconded by Trustee Sanford, for approval of issuance
of Class B Liquor License for Harry & David, Inc., d /b /a Harry & David. ROLL
CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
H. SCHEDULE OF FEES FOR OPEN FIELD RENTAL
Pursuant to the previous action of passage of Ordinance G -849 by the Board an Open
Field Fee Schedule has been established
This fee structure is based on the Oak Brook Park District fee schedule and the
thought is that the Village and the Park District can work jointly to secure and
increase field rental and field play by joint marketing with similar rates. The rates as
established would be $25.00 /hour for Residents and 501(C)3 organizations, and
$40.00 /hour for all non - residents.
Motion by Trustee Manofsky, seconded by Trustee Kennedy, to approve A Fee
Schedule For The Village's Open Fields. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT — Presented
B. VILLAGE MANAGER — None presented
C. VILLAGE CLERK — None presented
12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against,
affecting or on behalf of the Village has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or
imminent (2c 11) and to consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel for
the public body, including hearing testimony on a complaint lodged against an employee
of the public body or against legal counsel for the public body to determine its validity
(2c 1).
Motion by Trustee Manofsky, seconded by Trustee Sanford, to adjourn to closed meeting
to consider litigation, when an action against, affecting or on behalf of the Village has
been filed and is pending before a court or administrative tribunal, or when the public
VILLAGE OF OAK BROOK Minutes Page 12 of 14 DECEMBER 11, 2007
12. body finds that an action is probable or imminent (2c 11) and to consider the appointment,
employment, compensation, discipline, performance, or dismissal of specific employees
of the public body or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal counsel for the
public body to determine its validity (2c 1). ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
13. RECONVENE
President Craig reconvened the meeting at 10:09 p.m.
14. 2008 SALARY PLAN AND ADMINISTRATION POLICY
Ordinance S -1219, An ordinance amending the 2008 Salary Plan and Salary Administration
Policy includes all salary schedule changes for 2008.
1. Ordinance approving the 2008 Salary Plan and Salary Administration Policy
The major tenants of the 2008 Salary Plan and Salary Administration Policy to be approved
by Ordinance 2007 - SAP -EXI -S -1219 include:
Extension of an annual adjustments of 3.75% for all full time employees with an equal
increase to the minimum and maximum salary range for each pay grade; continuation of
the Longevity Pay attached to the Performance Appraisal in the amounts of $400, $500
and $600 for service of 10, 15, and 20 years of service.
The plan was amended to include an annual adjustment of 3.5 %.
Motion by Trustee Wolin, seconded by Trustee Sanford, to approve Ordinance S -1219
approving the 2008 Salary Plan and Amendments to the Salary Administration Policy as
amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
15. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Sanford, to adjourn the Regular Meeting
of December 11, 2007 Board of Trustees Meeting at 10:10 p.m. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes Page 13 of 14 DECEMBER 11, 2007
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 14 of 14 DECEMBER 11, 2007