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Minutes - 12/12/1978 - Board of TrusteesI CALL MEETING TO ORDER VILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING DECENIi BER 12 , 1978 The regular meeting of the Board of Trustees was called to order at 7:35 p.m. by President Howell in the Samuel E. Dean Board Room of the Village Comnons. A. Roll Call Present: Trustees Frederick IV. Brown Wence F. Cerne Eldon K. Glaves Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President George B. Howell II APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Cerne... That the minutes of the regular meeting of November 28, 1978, be approved as submitted and waive reading of same. Voice vote - all in favor III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Ordinance - Water Rates - Penalties for Late Payments ORDINANCE NO. G -241: AN ORDINANCE OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, PROVIDING THAT THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK, ILLINOIS, BE ED B REVISING IN PART SECTION 12 -87 OF SAID CODE The proposed ordinance provides for revision to rates, fees, and charges as follows: 1) Turning on water following interruption in service, $25. 2) An additional charge of 10% is hereby added to bills not paid within 21 days of billing date. 3) There shall be charged a fee of $10 for all payments returned by the maker's bank for non - sufficient funds, regardless of date payment was attempted. Trustee Rush moved - seconded by Trustee Cerne... So ordered To approve Ordinance No. G -241 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VILLAGE OF OAK BROOK Minutes - 1 - ,December 12, 1978 VILLAGE OF OAK BROOK Minutes - 2 - 6 III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued) B. Midwest Club Co. - Vacation Plat December 12, 1978 The Plan Commission on November 20, 1978, recommended for approval a Plat of Vacation of Lots 2, 3, and 4, and the 33rd Street right -of -way in the Midwest Estates Subdivision. Trustee Brown moved - seconded by Trustee Reynolds... To approve Plat of Vacation dated November 6, 1978, as presented. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered C. Midwest Club Co. - Final Plat Phase II The Plan Commission on November 20, 1978, recommended approval of the Final Plat of Subdivision of Midwest Club - Phase II: in accordance with the Final Plat, dated November 6, 1978, with the recommendation that the design standards be waived to allow the Midwest Club parkway to have barrier curbs; that the tree planting requirements of the Subdivision Ordinance be waived to allow landscaping in substantial compliance with the landscaping plan by the Theodore Brickman Company dated September 1, 1978; and that bike paths be installed in lieu of sidewalks; and that the requirement for street lights be waived, ex- cent at intersections. Trustee Brown moved - seconded by Trustee Reynolds... To approve Final Plat Phase II as recommended by the Plan Commission. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered IV FINANCIAL A. Treasurer's Re ort The Treasurer's Cash and Investment Report for the month of November reflected the following: Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Fund Sports Core Operating Fund Revenue Balance $399,001.87 $1,894,542.71 52620.13 672712.09 17.26 42,710.49 158,800.64 19552,041.26 1,862.92 2,783.25 71392.82 6,5772342.61 440.75 442.75 Trustee Cerne moved - seconded by Trustee Philip... That the Treasurer's Cash and Investment Report for the month of November be approved as submitted. Voice vote - -all in favor So ordered VILLAGE OF OAK BROOK Minutes - 2 - December 12, 1978 • • 0 6 VILLAGE OF OAK BROOK Minutes - 3 - December 12, 1978 IV F1W TC IAL (continued) B. Payout_ #2 Golf Course Construction - Wadsworth Golf Construction Co. Trustee Cerne moved - seconded by Trustee Philip... To approve payment in the amount of $20,700. Roll call vote - Ayes: Trustees Brown, Cerne, G1aires, Philip, Reynolds, Rush, and President Howell Nays: None So ordered #2 & Final - Hunt Club Water Main, Phase II - Ift. B. Soltwisch & Co. Trustee Cerne moved - seconded by Trustee Brown... To approve payment in the amount of $8,108.98. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered National -Ben Franklin Ins. Co. - Add11. Workmen's Comp. Premium Trustee Cerne moved - seconded by Trustee Glaves... To approve payment in the amount of $5,066. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered #4 Water Main Ext. White Oak/Meyers, etc. - Rossetti Contracting Co. Trustee Cerne moved - seconded by Trustee Brown... To approve payment in the amount of $20,026.05. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered #3 y Final - Robin Hood Ranch Storm Sewer - Loins Ruffolo & Son, Inc. Trustee Cerne moved - seconded by Trustee Reynolds... To approve payment in the amount of $1,338.40. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Harris Trust & Savings- Interest Payment Sports Core Bonds (Wire Transfer) Trustee Cerne moved - seconded by Trustee Glaves... To ratify and approve payment in the amount of $238,951.48 in accordance with Sports Core Bond indebtedness agreement. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VILLAGE OF OAK BROOK Minutes - 3 - December 12, 1978 N11 VILLAGE OF OAK BROOK Minutes IV FINANCIAL (continued) C. Approval of Bills - 4 - t December 12, 1978 Accounts Payable dated December 12, 1978, from the funds are as follows: Corporate Fund $234,594.27 Motor Fuel Tax Fund 41360.24 Revenue Sharing Fund 31443.57 Water System Funds 702506.52 Sports Core Fund 2772382.57 Sports Core Operating Fund 12880.23 Trustee Cerne moved - seconded by Trustee Glaves... To approve for payment the Accounts Payable as submitted in the amount of $592,167.40. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered D. Investments Trustee Cerne moved - seconded by Trustee Philip... To approve and ratify the following investment from the Corporate Fund: One federally secured Certificate of Deposit in the amount of $200,000 to mature at Great American Savings and Loan on Febru- ary 19, 1979, at a rate of 10.5%. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Trustee Cerne moved - seconded by Trustee Glaves... To approve and ratify the following investment from the Sports Core Fund: One federally secured Certificate of Deposit in the amount of $223,415.52 to mature at First Federal Savings and Loan on May 30, 1979, at a rate of 11.0%. This Certificate is drawn on the following accounts: Bond and Interest $210,402.02 Golf 132013.50 Total $223,415.52 E. Auditor 1979 Staff was authorized to contact Peat, Marwick, Mitchell & Co., because of their satisfactory past performance, and request that they submit their estimate of providing the 1978/79 audit. F. Long Range Financial Plan Trustee Cerne highlighted the comprehensive Long Range Financial Plan dated December 1978 and the variables affecting both revenue and ex- penditure projections. This update is provided as a planning document, only, and will be reviewed at a Committee -of- the -Whole meeting along with the Village goals and objectives. VILLAGE OF OAK BROOK Minutes - 4 - December 12, 1978 0 VILLAGE OF OAK BROOK Minutes V OLD BUSINESS - 5 - • A. Franciscan Fathers - Village of Oak Brook Rezoning December 12, 1978 Trustee Brown commented that the Village of Oak Brook: has established a policy to maintain Oak Brook Road as a residential street and to maintain residential zoning and land uses along its length through the Village. This policy is reflected in the revised Comprehensive Plan of the Village of Oak Brook as recommended by the Plan Commission and adopted by the President and Board of Trustees in May 1978. In furtherance of this policy, the Village has initiated during 1978,-on its own motion, several petitions to rezone various parcels along Oak Brook Road to a residential zoning district category. Two of these petitions have resulted in the rezoning of about 75 acres of property abutting Oak Brook Road from the B -1 local shopping center district and the institutional district categories to the R -3 single - family detached district category. In the furtherance of this policy to insure residential development along Oak Brook Road, the Village initiated a petition to rezone about 88.5 acres at the southwest corner of Oak Brook Road and Route 83 from the institu- tional district to the R -3 single - family detached district with special uses. This action is in keeping with the Comprehensive Plan adopted in May 1978 and is also in keeping with the previously adopted Comprehensive Plan and with the trend of development on the properties in the surround- ing and abutting area. All required public hearings have been held. The property owner was notified of these proceedings and has participated in them. Both the Plan Commission and the Zoning Board of Appeals have submitted their recommenda- tions. Mr: James D. Murphy, representing the Franciscan Fathers, voiced opposition to the rezoning and asked that deferment be made_ until such time as a con- crete plan could be presented. Trustee Brown moved - seconded by Trustee Cerne... That the President and Village Board of Trustees of the Village of Oak Brook approve the rezoning of approximately 88.5 acres on the southwest corner of Oak Brook Road and Route 83 from the institutional zoning district classifi- cation to the R -3 single - family detached zoning district classification with: 1) a special use for a Chapel and accessory uses customarily incidental thereto, including but not limited to a cemetery or private burial plot; 2) a special use for a monastery with accessory uses customarily incidental thereto, including but not limited to dwelling units and lodging rooms; and 3) a special use for the growing of farm garden crops and nursery stock, all in accordance with a plat of said property prepared by Toups Corporation dated October 6, 1977, as annotated on December 7, 1978, by Assistant to Village Manager Glatfelter; and that the Village Attorney be directed to prepare the appropriate ordinance or ordinances for action by the Board of Trustees at its regular meeting of January 9, 1979. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, and Rush Nays: President Howell So ordered VILLAGE OF OAK BROOK Minutes - 5 - December 12, 1978 _.., ,nxxa: +�•e+a+r»,a- *a+^+TS+ + r +.�u.�emr+,�.i2s- �xrz- ,w.,,... ..,,+-- etio;,�,,.. _ Mn-,. � r.^,r+.ro.re , ,-.. �tr• �earr2t�r .�,xr�+�te.+.�.,+ > «,�.,...�.e_ -ar•+rr v�goRp�y'"`J+,'t'"' > »ms�.�ro- ». ,..+ea.el+'rr..rsr�ry Ewa -r ,• �+ F... �+ �ca�t fi. m'St�v^^'c'�.7"*'- v^av+.- .•�w�e v..as* •a J VILLAGE OF OAK BROOK Minutes - 6 - December 12, 1978 V OLD BUSINESS (continued) B. Oak Brook Water Policies A review of the water service policy raised concern about the water service area, and Public Works Superintendent Floyd Wilson presented a report dated November 21, 1978, commenting on the realignment of the boundaries as shown on the Water Service Area Map. Trustee Rush moved - Seconded by Trustee Brown... To eliminate District 2A (includes all of the southwest quarter of Section 19 in Proviso Township, Cook County). Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Trustee Rush moved - seconded by Trustee Brown... To eliminate District 3A (the south side of Glendale Avenue between Madison Street and York Road). Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Trustee Rush moved - seconded by Trustee Brown... To eliminate District 4B (110 acres south of 35th Street which was owned by the Franciscan Fathers, including the Mayslake Retirement development) . Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered Trustee Rush moved - seconded by Trustee Brown... To retain District 5A (120+ acres of vacant land south of Brandywine, west of Ardmore Avenue, north of Butterfield Road, and east of Wiscon-_ sin Avenue). Roll call vote - Ayes: Trustees Brown, Glaves, Reynolds, Rush, and President Howell Nays: Trustees Cerne and Philip So ordered Trustee Rush moved - seconded by Trustee Glaves... To accept recommendation of Staff to adopt Procedure as outlined in letter dated November 21, 1978, from Public Works Superintendent Floyd Wilson. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered C. Water Service Request - James A. Dyer, 636 W. 31st St., Downers Grove Request from James A. Dyer for water service for one improved residential lot and five unimproved residential lots on the northwest corner of 31st Street and Fairfield Avenue, all of which are outside of both the Village limits and the accredited area of the Oak Brook Utility Company, and also outside of the Oak Brook service area. Trustee Rush moved - seconded by Trustee Cerne... To deny this request because it is outside the water service area. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VILLAGE OF OAK BROOK Minutes - 6 - December 12, 1978 i. -, -, xe+'�,��g'^'P. a? -Ya.., F ..w .a*�r- .. -y+s� �.,..,. ,_ - ......�,.e,yram�'�r- wrrr.� -� +n ±.-n....v,.nzn• =�,ck. -_..o- .. v,- ,+v. +. -,^�- , - ^. - u... saa�---- •- �.�r.+-�w.�uw.- ,rr.,r -. v- -. h°.• ° "'�- i'tE�'Qx�tysG;�R. , �` a �*-- � a w*o -v�+- ., ,.. .,..,^?[a4a7iG�,""ssw� °p-.,� 'r • VILLAGE OF OAK BROOK Minutes V OLD BUSINISS (continued) - 7 - • D. Village of Oak Brook Zoning Amendment - Driveway Widths December 12, 1978 On November 20, 1978, the Plan Commission recommended the Zoning Ordinance be amended to increase the maximum width of nonresidential driveways from 30' to 35' to permit 3 -lane driveways. On December 5, 1978, the Zoning Board of Appeals recommended that the amendment be denied on the grounds that no criteria have been established for the granting or denial of requests for 3 -lane driveways, and because there are no adequate safeguards in the Village Ordinances to substantiate the denial of requests for 3 -lane driveways. Trustee Brown moved - seconded by Trustee Reynolds... That the Zoning Ordinance amendment be denied, as recommended by the Zoning Board of Appeals. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered E. 711 Jorie Blvd. - Special Use, Flood Plain Both the Plan Commission on November 20, 1978, and the Zoning Board of Appeals on December 5, 1978, recommended approval of the Special Use under the Flood Control Ordinance for construction of a parking facility in the flood plain in conjunction with the development of the property. Trustee Brown moved - seconded by Trustee Reynolds... To grant the Special Use under the Flood Control Ordinance as recommended by the Plan Commission and the Zoning Board of Appeals, and that the Village Attorney be directed to prepare the required ordinance. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered F. Reimbursement - Water Main - Oak Brook Christian Center Reverend Scott requested final payment of the reimbursement for the Midwest Road water main. The Village had agreed to participate in 37% of the cost of construction of this project, for a total commitment to $24,819.35, of which $20,881.03 had previously been paid, leaving a balance due of $3,938.32. Trustee Rush moved - seconded by Trustee Philip... To authorize Staff to reimburse Oak Brook Christian Center the amount of $3,938.32, subject to receipt of waivers of lien. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered G. Extension Hunter Trails Public Improvement On May 9, 1978, the Board granted an extension of six months for the completion of the improvements for the Hunter Trails West Subdivision, expiring on December 10, 1978. As of this date, all of the public im- provements have not been completed. Trustee Brown moved - seconded by Trustee Rush... Due to the fact that all of the capital improvements have not been completed and the winter months make it difficult to complete construc- tion, that the developer be granted an additional 6 -month extension to June 10, 1979. VILLAGE OF OAK BROOK Minutes - 7 - December 12, 1978 __ .�.. -,--.. ,�.- .,...._._..,.- ..... >.e. __ ..... _ .. .. _ a..M..... .. ., _ .,.«.«,. -«._.. _,.,;.F.�..,•� ° ---- -_ _ _ ` __ Aa...._.,...oa.,._q..q,.• .- .4..�„s�t,,i�,gxcy2, ;*'t VILLAGE OF OAK BROOK Minutes - 8 - December 12, 1978 V OLD BUSINESS G. Extension Hunter Trails Public Improvement (continued) Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered H. Sprinkler System - Golf Course Trustee Philip moved - seconded by Trustee Glaves... To direct Staff to have architect proceed with the Automatic Irrigation System at a cost not to exceed $154,963, and add items as possible de- pending upon money saved on pond construction contingencies as per letter dated December 8, 1978, from Packard, Inc. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None So ordered VI NEVI BUSINESS A. Salary Administration Plan Trustee Glaves moved - seconded by Trustee Brown... To modify the Salary Administration Plan as follows: Grades 1 through 10 - Adjust midpoint minimums and maximums by 70. Grades 11, 12, & 13 - Adjust midpoint minimums and maximums by 40. Roll call vote - Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Rush, and President Howell Nays: Trustee Philip So ordered B. Reuben H. Donnelley Corp. - Variation Side Yard Parking Referred to Zoning Board of Appeals meeting January 2, 1979. C. Reuben H. Donnelley Corp. - Loading Dock Variation Referred to Zoning Board of Appeals meeting January 2, 1979. VII ADJOURNIVENT Time - 9:30 p.m. Trustee Cerne moved - seconded by Trustee Glaves... To adjourn this meeting. Voice vote - all in favor Respectfully submitted, { FEriahne La osil, Village Clerk VILLAGE OF OAK BROOK Minutes - 8 - So ordered December 12, 1978 - ......e- ..,....�...... �..... _ .+..�.,... ... m,.,..,. - ��.,,00- .- �- .�.�•. �. , --..«. rv,.�w;s�gfi�y„�.p..�- +y, -.���' _ � _• •,...— -- „.,�.�^°m ^`ro�.;�'..”