Minutes - 12/12/1989 - Board of TrusteesVILLAGE OF OAK BROOD
MINUTES OF THE REGULAR MEETING
December 12, 1989
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MEETING CALL:
The Regular Meeting of the Hoard of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:35 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Ronald P. Maher
Barbara A. Payovich
Joseph h. Rush
H. Richard Winters
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Maher moved, seconded by Trustee Winters...
That the Minutes of the Regular Meeting of November 28, 1989 be approved as
presented and waive the full reading thereof.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. 0-441 AN ORDINANCE AMENDING SECTION -1
CHARGES:
Proposed Ordinance adjusts water charges increasing the present water
rate by 5 %.
Trustee Rush moved, seconded by Trustee Bushy...
To pass Ordinance No. G -441 as presented and waive the full reading
thereof
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. RESOLUTION NO. R -1488 1990 PERMIT RESOLUTION - ILLINOIS DEPARTMENT OF
TRANSPORTATIOII IDO? :
Required annually for any improvements on State of Illinois right -of-
way.
Truste6 Rush moved, seconded by Trustee Bartecki...
To pass Resolution No. R -488, the 1990 Permit Resolution, to allow Oak
Brook to undertake work within the State right -of -way and waive the
full reading thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
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IV. FINANCIAL:
A. Pa- yam:
1. DuP a Mates Commission Fixed Costs - Ps out f11:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize payment of Payout #11 to the DuPage Water Commission
for the Village's portion of the fixed cost requirement for the
month of November in the total amount of $81,977.19.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
2. Christo her B. Burke E ineeri Ltd. - Pa out # - Lower Salt
Creek S,� udr:
Trustee Payovich moved, seconded by Trustee Bushy...
To authorize payment of Payout 13 to Christopher B. Burke
Engineering, Ltd. for preliminary engineering analysis for the
stormwater management planning of Lower Salt Creek from Roosevelt
Read to the Tri -State Tollway in the total amount of $3,400.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. Merino Construction_ Coo Inc. - Pa out #2 - Reservoir B
Construction: 2710 Fisyers Road :
Trustee Rush moved, seconded by Trustee Payovich...
To authorize payment of Payout #2 to Marino Construction Company,
Inc. for construction of Reservoir B and all appurtenant items in
the total amount of $225,950.41 subject to approval of waivers by
the Village Attorney.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Voucher List of Bills Presented for Approval on December 12, 1989 to
reflect payment from the following funds:
General Corporate Fund $242,961.72
Motor Fuel Tax Fund 5,766.18
Water Fund 376,732.38
Sports Core Fund 44,769.70
Trustee Bartecki moved, seconded by Trustee Bushy...
To approve Voucher List of Bills in the total amount of $670,229.98 and
authorize the Village President to affix his signature thereon.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
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ROLL CALL VOTE: Ayes: Trustees Barteaki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None
Abstain: Trustee Winters as noted above. So ordered.
V. OLD BUSINESS:
A. Continued Discussion of Purchase of Dins for Vill a Bee cling Program:
Trustee Rush moved, seconded by Trustee Bartecki...
To table this matter until the next Regular Meeting for further etudy
of cost analysis of recycling bins and usage of lids.
VOICE VOTE: All present, in favor. So ordered.
B. Rec,ommenaazlon - nira.um bvu+a�ai
T.m"n. a w*tar Rvatenl Analysis:
Trustee Rush moved, seconded by Trustee Bartecki...
To direct staff to negotiate a contract with Pitometer Associates for
conducting a computer model study for the Oak Brook /Oakbrook Terrace
combined water service areas under both present and future conditions.
Said contract would come before the Village Board for approval.
VOICE VOTE: All present, in favor. So ordered.
C. Discussion Regardin.L Proposed Intergovernmental Qreement - County
Tomant FAIR ordinance:
Trustee Rush moved, seconded by Trustee fainters...
To table this matter for further study for presentation at the
January 23, 1990 Regular meeting.
VOICE VOTE: All present, in favor. So ordered.
D. Contraot Cancellation Ex ense - Old Oak Brook Dew:
Direction given at the Regular Meeting of September 26, 1989.
Trustee Payovich moved, seconded by Trustee Bushy...
To authorize payment of Final Payout to Prepakt Concrete Company as
compensation for expenses prior to the cancellation of the contract for
repairs to Old Oak Brook Dam in the total amount of $6,507.58 subject
to approval of waivers by the village Attorney.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: Alone
Absent: None So ordered.
E. ReQuest for Reeonslaerazion - urAuaa -
Glendale Avenue7:
Trustee Maher moved, seconded by Trustee Hinters...
To deny reconsideration Variation as denied at the Regular Meeting of
November 28, 1989.
ROLL CALL VOTE: Ayer: Trustees Bartecki, Bushy, Rush and President Cerne.
Nays: Trustees Maher, Payovich and Winters.
Absent: None So ordered.
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F. Re ort of Activities:
1. Finance & Libras: Trustee Bartecki - The Management Letter from
the Auditors will be available for the next Regular meeting.
K 2. Public Safety_: Trustee Bushy - Chief Nielsen, Lt. DeWitt and
Trustee Bushy represented the Village at the funeral of a
Pleasantview Fire Department firefighter. Oak Brook Fire
Department gave mutual aid to Oakbrook Terrace at the Versailles
fire.
3. Public Works & Personnel: Trustee Rush - The Engineering
Department is again understaffed due to the injury of one of the
engineers. Reservoir B is on schedule for completion.
4. Sports Core: Trustee Maher - No report.
5. Stormwater Marra event: Trustee Payovich - Sixty percent of the
surveying has been completed for the Ginger Creek Special Service
Project and a public meeting will be held on January 16th with
Ginger Creek residents regarding this project. Availability site
for reservoirs along Salt Creek is proceeding and a public meeting
will be scheduled for residents regarding this matter.
6. Zoning & Planning: Trustee Winters - No report.
VI. NEW BUSINE& :
A. Recommendation - JMB /UIDC - Parkina & Setback Variations Offsite
Parks Oakbrook Center Routes ,3 & 22nd Street):
The Plan Commission, at its November 20th meeting, recommended approval
to construct approximately 385 parking spaces off site on the IDOT
property. The Zoning Board of Appeals, at its November 21st meeting,
recommended approval of the requested parking variation on the
condition that, in the event the Village determines any or all of the
575 spaces are needed in the future, the Village, at its sole option
may require construction of such spaces without a specific requirement
for the Village to prove that such spaces are needed; and further
recommended approval of the variation from the requirement to file a
covenant on off -site parking areas; and recommended approval of the
Parking Deck Setback Variation from 300 feet to approximately 190 feet.
Trustee Winters moved, seconded by Trustee Bushy...
To direct the Village Attorney to draft an ordinance for a Variation
from the provisions of Section XI(E)(10) to waive the requirement that
the Illinois Department of Transportation record a covenant prohibiting
the use for other than parking pirposes of its property in the
southwest quadrant of the Oakbrook Center leased for private surface
parking.
VOICE VOTE: All present, in favor. So ordered.
Trustee Winters moved, seconded by Trustee Bushy...
To direct the Village Attorney to draft an ordinance to grant a
Variation from B -2 District yard provisions of Section VIII(D)(4) of
the Village's Zoning Ordinance to permit the construction and
maintenance of a parking structure not less than 190 feet from the
northeast line of the parcel of land owned by the State of Illinois in
the southwest quadrant of the Oakbrook Center provided that such
structure is not less than 300 feet from the west line of said parcel
and the south line of said parcel.
VOICE VOTE: All present, in favor. So ordered.
Trustee Winters moved, seconded by Trustee Rush...
To direct the Village Attorney to draft an ordinance to grant a
Variation from the parking requirements of Section XI(E)(12)(e)(3)
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of the Village's Zoning Ordinance to reduce the minimum parking space
requirement by 575 spaces upon the following conditions: (1) a minimum
of 10,313 parking spaces shall be provided upon completion of the
current total expansion of Oakbrook Center of 457,150 square feet; (2)
if a lease is obtained from the Illinois Department of Transportation
a and so long as such a lease continues an additional 385 parking spaces
are provided thus reducing said variation to 190 spaces during such
period; and (3) if at any time the Village shall in its sole and
absolute discretion determine that said variation should be reduced or
eliminated, then there shall be constructed such additional spaces as
the Village shall in its sole and absolute discretion require at such
location or locations as shall be permitted by the applicable Village
ordinances then in effect.
VOICE VOTE: All present, in favor. So ordered.
Action to grant this variation will be approved at a future Regular
Meeting when JMBfUrban Development Co. presents the Village Board with
a plan for the Oak Brook Site Development to be in better confarmance
with the Village's standards for stox,owater detention.
B. Sorts Core Financial 0 date A Marketi Recoeemendations:
Trustee Maher moved, seconded by Trustee Bushy...
1) To hire Data Research, Inc. of Downers Grove to conduct the
membership decline survcj of the Bath & Tennis Club in the total amount
of $9,200.00; 2) to authorize Staff to spend $10,000.00 for development
of a new brochure of the Sports Core and advertisement in local
newspapers for banquet business; and 3) that the Village Board
authorize the implementation of discount and gift certificate programs
prior to the formal adoption of ordinance requirement so Staff can
immediately publicize said programs.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Daher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
C. Water Service Re uest - icenter (Me ers Road A 18th Street Oakbrook
Terrace):
Request for water service to serve two (2) seven -story office buildings
and one (1) nine -story building along with parking structures on a
parcel of approximately 17.26 acres located along Meyers Road on the
crest, 18th Street on the south, Luther Avenue on the east and 16th
Street on the north.
Trustee Rush moved, seconded by Trustee Bartecki...
To table this request for further study of the Chicago water system and
reconsideration of service areas outside Village boundaries.
VOICE VOTE: All present, in favor. So ordered.
D. Request for Beres Variation - Oka (301 Midwest Club PAE:!2 ):
Consensus was to refer this matter to the Plan Commission.
E. Re uest for Ap roval of ote for Golf sh merchandise for 1990:
Trustee Maher moved, seconded by Trustee [linters...
To approve purchase of $140,487.05 of merchandise for resale in the
Golf Shop and waive competitive bidding process due to the uniqueness
of the equipment.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, hinters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Recomendation to A rove TAUS Grant A lication Submission for Jorie
Boulevard Project:
Trustee Rush moved, seconded by Trustee Winters...
To approve application for a � oposed FADS improvement for Jorie
Boulevard between 22nd Street and Oak Brook Road to the DuPage Mayors
and Managers Transportation Committee.
VOM VOTE: All present, in favor. So ordered.
0. Request to Extend Hours of Liauor Saps - SavVAY blauoro (3821 South
York Road):
Request for permission for a one -time exception for Sunday, December
24, 1989 to sell packaged liquor by 10:00 a.m, or 11:00 a.m. rather
than the present 12:00 noon.
Trustee Rush moved, seconded by Trustee Bartecki...
To deny the request for a one -time extension of liquor sale hours to
SavWay Liquors.
VOICE VOTE; All present, in favor.
So ordered.
H. Well Boo. 1 - Public Works (1219 22nd Street):
Trustee Rush moved, seconded by Trustee Bushy...
To accept the offer from Layne- Western to compensate for 50% of the
coat of pulling and repairing of Well No. 1.
VOICE VOTE: All present, in favor. So ordered.
I. Referrals:
With no objections, President Cerne made the following referrals:
1. Van Drunen - Side Yard Variation (1 Windsor Drive) -- Referred to
Zoning Board of Appeals Meeting of January 10, 1990.
2. Martineck - Rezone From R -1 to R -3 (3515, 3603 Cork Road) --
Referred to Plan Commission meeting of December 18, 1989 and Zoning
Board of Appeals Meeting of January 10, 1990.
3. Brush Hill Acres - Preliminary Plat (3515/3603 York Road) --
Referred to Plan Commission Meeting of December 18, 1989.
4. DiCanio - Side Yard Variation (3617 Madison) -- Referred to Zoning
Board of Appeals Meeting of January 10, 1990.
J. 2pen Forum:
No one appeared.
VII. ADJOURNMENT:
Trustee Bartecki moved, seconded by Trustee Maher...
To adjourn this meeting. TIME: 10 :50 P.M.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -6- December 12, 1989
VILLAGE OF OAK BROOK Minus a -7- koember 12, 1909
ATTEST:
r�da K. Gc►nnella
Village Clerk
gjpr Ved
VILLAGE 4F OAK BROOK Minut*S -fi- Deaember 120 1989