Minutes - 12/12/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes of the PUBLIC
HEARING December 12, 2000 UNOFFICIAL UNTIL
APPROVED AS WRITTEN / OR AS AMENDED _
BY VILLAGE BOARD ON
1. MEETING CALL: MEETING
CALL
The Public Hearing was called to order by President Bushy in the Samuel E.
Dean Board Room of the Village Commons at 7:22 p.m. The meeting was
called pursuant to Notice given by law, copy of which is attached.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Craig, McInerney and Savino.
ABSENT: Trustee Butler, Caleel and Kenny.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief, Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Allen W. Pisarek, Police Chief, Bonnie
Sartore, Bath & Tennis Club Manager and Trey VanDyke, Golf Club Manager.
3. PUBLIC HEARING — PROPOSED 2001 MUNICIPAL BUDGET: 2001 BUDGET
President Bushy acknowledged that the Village Board of Trustees held their
Budget Workshop on December 2, 2000. Staff spent the last several months
working on the formal budget document that was presented at the Budget
Workshop for informal discussion with the department heads, Village Board
and any public comment was welcomed. State Statute requires that a Public
Hearing be held on the proposed budget for the Village of Oak Brook's twelve -
moth calendar year commencing January 1, 2000 and ending December 31,
2000. The proposed 2001 Municipal Budget has been available for public
review at the Oak Brook Public Library since November 20, 2000 and the
Village Hall prior to the Budget Workshop.
President Bushy indicated that the Village of Oak Brook's 2000 Municipal
Budget has been placed on tonight's active agenda for approval. President
Bushy asked if anyone wished to publicly comment on the budget. No one
appeared to speak.
VILLAGE OF OAK BROOK Minutes Page 1 of 2 December 12, 2000
4. ADJOURNMENT:
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
Public Hearing at 7:26 p.m. ROLL CALL VOTE
Ayes: 4 - President Bushy, Trustees Craig, McInerney and Savino.
Nays: 0 - None.
Absent: 3 - Trustees Butler, Caleel and Kenny.
ATTEST:
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Linda K. Gonne , CMC "�
Village Clerk -�
BOT- PUBLIC HEARING 121200
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VILLAGE OF OAK BROOK Minutes Page 2 of 2 December 12, 2000
ADJOURN
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523 -2255
PHONE: 630 990 -3000
FAX: 630 990 -0876
W E B S I T E: www.oak- brook.org
NOTICE OF PUBLIC HEARING
PUBLIC HEARING
Village of Oak Brook
DuPage and Cook Counties
In Illinois
The Village President and Board of Trustees will conduct a public hearing on the
proposed budget for the Village of Oak Brook for the twelve -month calendar year
commencing January 1, 2001 and ending December 31, 2001 at 7:15 p.m. on Tuesday,
December 12, 2000. The meeting will be held in the Samuel E. Dean Board Room at the
Village Hall, 1200 Oak Brook Road, Oak Brook, Illinois.
The proposed 2001 Municipal Budget is available for review by the public at the
Oak Brook Library at 1112 Oak Brook Road and at the Village Hall at 1200 Oak Brook
Road. The Village welcomes your comments at the December 12, 2000 meeting on the
Proposed 2001 Municipal Budget.
VILLAGE OF OAK BROOK
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in
need of a reasonable accommodation in order to participate in or benefit from attendance at a
public meeting of the Village of Oak Brook should contact Michael Crotty, the Village's ADA
Coordinator at (630) 990 -5738 as soon as possible before the meeting date.
rf:notices /2001 MB
3
NJ
I
Public. Hearing
f Oak Brook
Cook Counties
The Village Ii President and
Board of Trustees will conduct a
public hearing on the proposed
budget for the Village of Oak
Brook for the twelve month cal- I
endar year commencing Janu-
ary 1, 2001 and ending Decem- ;
I 31, 2001 at 7. pp m. on
Tuesday, December 12, 2000.
The meeting will be held in the
Samuel E. Dean Board Room
at the Village Hall, 1200 Oak ,
Brook Road, Oak Brook, Illi-
nois.
The proposed 2001 Munici-
pal Budget is available for re-
view by the ' public at the Oak
Brook Library at 1112 Oak
Brook Road and "at the Village
all at 1200 Oak Brook Road.
The Village welcomes your
comments at the December 12,
2000 meeting on the Proposed
2001 Municipal Budget.
Darrell J. Lan lots
Finance Direc�or/Treasurer
Published in the Dail, Herald
Vov. 23, 2000. (2491731)S
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VILLAGE OF OAK BROOK Minutes
December 12, 2000 UNOFFICIAL UNTIL
APPROVED AS WRITTEN 1/ OR AS AMENDED _
BY VILLAGE BOARD ON
1. MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Craig, Kenny, McInerney and
Savino.
ABSENT: Trustee Caleel.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Allen W. Pisarek, Police Chief, Bonnie
Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager;
Fire Captains Robert Cronholm and Robert Morton, Fire Lt. Tom Stanfa, Ron
Norene, R. V. Norene & Associates ; Ron Gall, Project Manager for Harbor
Contractors, Inc. and Naras Statkus, Project Architect for Earth Tech, Inc.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
& FORUM
Trustee Craig commended the Oak Brook Fire Department for their toys for
underprivileged children program they have offered during the Christmas
holiday season for the past five years.
President Bushy explained that the Special Village Board meeting for
December 11, 2000 was canceled due to inclement weather and that meeting's
agenda has been incorporated into the agenda for this evening's meeting. It
has been placed under Agenda Item 11. Other Business Pertaining to Village
Operations.
4. APPROVAL OF MINUTES: MINUTES:
CANVS BD
Motion by Trustee McInerney, seconded by Clerk Gonnella, to approve the 11/14 /00
minutes of the Canvassing Board Meeting of November 14, 2000 as presented
and waive the full reading thereof. VOICE VOTE. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 22 December 12, 2000
BOT 11/28/00
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Regular Board of Trustees Meeting of November 28, 2000 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
BOT 12/02/00
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Special Board of Trustees Meeting of December 2, 2000,
2001 Budget Workshop as presented and waive the full reading thereof.
VOICE VOTE. Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee Savino, seconded by Trustee McInerney, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$306,709.26
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
NOVEMBER 25, 2000: Approved Omnibus Vote. $361,305.11
(gross)
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #4 - 2001 2001 PAV
PAVING DESIGN - $18,710.82: Approved Omnibus Vote. DESIGN
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #24 & 1999 PAV
FINAL - 1999 PAVING PROJECT - $284.46: Approved Omnibus PROJ
Vote.
3) CIVILTECH ENGINEERING, INC. - PAYOUT #22 - YORK/HRGR
YORK/HARGER BIKE TRAIL - $2,408.99: Approved Omnibus BIKE TRAIL
Vote.
4) P. WALKER BROTHERS, INC. - PAYOUT #1 - SPORTS sc/WCHSTR
CORE /WESTCHESTER PARK IMPROVEMENTS -$63,994.50: PARK IMPRV
Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 2 of 22 December 12, 2000
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None.
G. ORDINANCE #2000- ZO- SU- FP -EXl -S -978, AN ORDINANCE ORD #00 -ZO-
APPROVING SECOND AMENDMENT TO ORDINANCE S -916 BY SU- FP -EXI-
EXTENDING THE EXPIRATION DATE OF THE FLOOD PLAIN S -978
SPECIAL USE PERMIT GRANTED THEREIN (3824 York Road FP SU -ROCCA
Oak Brook, IL 60523): Approved Omnibus Agenda. (3824 YORK)
H. RESOLUTION #2000- SD- PP &FP -R -760, A RESOLUTION RES #00 -SD-
CORRECTING LEGAL DESCRIPTION IN RESOLUTION PP &FP -R -760
APPROVING A PRELIMINARY AND FINAL PLAT OF ROMANELLI
SUBDIVISION KNOWN AS ROMANELLI'S SUBDIVISION (3121 SUBDIV
York Road, Oak Brook, IL 60523): Approved Omnibus Agenda. (3I2I YORK)
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2000 -SC -EX 1 -G -665 AN ORDINANCE ORD #00 -SC-
ADOPTING A COMPREHENSIVE AMENDMENT TO TITLE EXI -G-665
12 ENTITLED, "VILLAGE RECREATIONAL FACILITIES" TITLE 12
CHAPTERS 1, 2 AND 3 OF THE VILLAGE CODE OF REC FACIL
THE VILLAGE OF OAK BROOK, ILLINOIS:
Based on the discussion at the November 28, 2000 Village Board
meeting, language has been added to Section 12 -1 -5 -F (page 3) to carve
out an exception for pedestrian/bicycle pathways from the general
prohibition on skateboards, scooters and in -line skates recommended
previously.
Language has also been added in the fee schedules for the Golf Club
(page 5) and the Bath & Tennis Club (page 10) to clarify that
membership fees are neither refundable nor transferable.
The other recommended changes remain as presented on
November 28, 2000.
VILLAGE OF OAK BROOK Minutes Page 3 of 22 December 12, 2000
Sec. 12 -1 -4 D. New language is inserted which would establish a
policy of considering acceptance of sponsorship fees and permitting
advertising on the Sports Core on a case by case basis, subject to the
approval of the Village Board. (Page 2)
Sec. 12 -2 -2 B.2. Language is added to address the case where a prior
year member fails to pay a balance, the balance goes to collection and
is settled, and then the member seeks to rejoin for the next year. The
new language makes it clear that the Village expects to be made whole
for the entire balance, regardless of the outcome of the collection
process. (Page 4)
Sec. 12 -2 -2 H. New language is inserted to establish the Golf Club's
existing rain check policy within the Code. (Page 4)
Sec.12 -2 -3. A new golf rate schedule is established which leaves 9-
hole rates unchanged and increases non - resident 18 -hole rates $2.00
and twilight rates $3.00 (weekdays) and $2.00 (weekends). Other rates
are adjusted pursuant to the Five -Year Financial Plan. A
fall /aerification rate schedule is established. The practice ball rate is
increased $0.50 per bucket. (Pages 5 and 6)
Sec. 12 -3 -2. Bath & Tennis Club membership fees are adjusted
pursuant to the Five -Year Financial Plan. Hourly tennis court rates are
eliminated. (Page 10)
Sec. 12 -3 -4 B. Language is added to address the unpaid
balance /membership renewal issue, again making it clear that the
Village expects to be made whole for the entire balance, regardless of
the outcome of the collection process. (Pages 12 and 13)
Sec. 12 -3 -5 C. 8. The deposit for wedding receptions is increased from
$500 to $1,000. (Page 15)
Sec. 12 -3 -6 B. Language is added to clarify that pool operation is
subject to availability of sufficient certified lifeguard staff, as well as
the weather, and that the "end of summer" schedule will be established
by August 15. (Pages 15 and 16)
Sec. 12 -3 -7. The supervised outdoor tennis season is adjusted. The
fact that membership fees must be paid before use of the facilities will
be permitted is clarified. Reference to the indoor season is deleted.
The language concerning signing charge slips is strengthened.
VILLAGE OF OAK BROOK Minutes Page 4 of 22 December 12, 2000
L16-
Language is added to make it clear that motorcycles must be parked in
the parking lot, not in tennis court area. (Pages 17 and 18)
President Bushy inquired if the ordinance makes it clear that in -line
skating, scooters and skate boarding are prohibited on the golf course
cart path. Golf Club Manager VanDyke indicated that the ordinance
does not specify that the golf course path may not be walked on by the
public but it is the general policy that it is prohibited for safety reasons.
The entire golf course is ruled under user fees and to enter any part of
the golf course you are required to pay a fee. Trustee McInerney
commented that the entrance road, if it is not a designated pedestrian
pathway, may an individual utilize any of these types of activities.
Village Attorney Martens indicated that it is a private roadway. Village
Manager Veitch explained that a portion of the Bath & Tennis Club
drive is also a part of the pedestrian bicycle pathway system and it
would not carry the prohibition.
President Bushy suggested that when 31St Street is rebuilt and the
drainage problem is corrected, that a separate pathway could be built
separate from the road with screening.
Village Attorney Martens suggested on page 8 of 18, insert after Q. the
following: "Only daily fee players, season members and persons
authorized by the Golf Club Manager or his/her staff may utilize the
grounds and paths at the Oak Brook Golf Course."
Motion by Trustee Savino, seconded by Trustee Kenny, to approve
Ordinance #2000- SC -EXI -G -665, "An Ordinance Adopting a
Comprehensive Amendment to Title 12 Entitled, `Village Recreational
Facilities', Chapters 1, 2 and 3 of the Village Code of the Village of
Oak Brook, Illinois," including the revision of 12 -2 -6 Q. and waive the
full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
2) ORDINANCE #2000- SC -B &T- FOP -S -979 AN ORDINANCE ORD #00 -SC-
APPROVING AN INSTALLMENT PURCHASE AGREEMENT B &T -FOP-
AND AUTHORIZING THE ISSUANCE OF $1,800,000 S -979, GF
GENERAL FUND CERTIFICATES SERIES 2000 OF THE CERT, 2000
VILLAGE OF OAK BROOK ILLINOIS• ($t.s MIL)
The ordinance prepared by Bond Counsel (Katten Muchin, & Zavis)
authorizes the issuance of General Fund Certificates in the amount of
VILLAGE OF OAK BROOK Minutes Page 5 of 22 December 12, 2000
$1,800,000 in order to finance the expansion of the Bath and Tennis
Clubhouse. This issue will be sold on a negotiated basis to American
National Bank and Oak Brook Bank based on quotes accepted by the
Village Board at its meeting of November 28, 2000. Key provisions of
the ordinance include:
• The amount of certificates to be issued is based on the most recent
project cost as presented at the November 14, 2000 Village Board
meeting.
• The certificates will be dated December 1, 2000, with debt service
payments scheduled on June 1 and December 1 each year. The
certificates will be retired over a ten -year period, with the final
maturity scheduled on December 1, 2010.
• American National Bank will purchase certificates totaling
$1,170,000 due in 2001 -2007 at the rate of 4.96% and Oak Brook
Bank will purchase certificates totaling $630,000 due in 2008 -2010
at the rate of 5.15 %.
• Further negotiations have taken place regarding the call provision
contained in the ordinance resulting in the Village having the ability
to call any of the certificates at any time. The Village is required to
call the certificates purchased by Oak Brook Bank due in 2008-
2010 once the proceeds from the sale of the 31" right -of -way are
received. The Village retains the option (depending on interest
rates at that time) to apply right -of -way proceeds received in excess
of $630,000 to call certificates held by American National Bank.
• In order to obtain the most favorable rate for the financing, sales
taxes have been pledged for the repayment of the certificates. It is
the Village's intent to utilize Sports Core Fund revenues to pay the
debt service, however.
• As a result of a change in State statute, this contract differs from the
golf course irrigation financing done in 1999 in that the Village
Treasurer has been named as a "nominee seller" in order to
effectuate the project financing instead of having to involve the
construction contractor.
• The Village President, Village Clerk, and other Officials of the
Village are authorized to sign various documents related to the
financing.
VILLAGE OF OAK BROOK Minutes Page 6 of 22 December 12, 2000
The Installment Purchase Contract is executed between the Village and
the Village Treasurer (acting as nominee seller for the various
contractors who are involved with the project). The purpose of this
contract is to establish that the nominee seller will be paid for the
project over a ten -year period and the terms of payment. The Village
Treasurer (again as nominee seller) and the successful banks execute
the Assignment Agreement, whereby the Treasurer assigns the rights to
receive installment payments to successful bank. Thus, the Village will
make the installment payments to successful banks. The legal opinion
from bond counsel, Katten, Muchin, & Zavis, states that the Village is
authorized to finance this project and provides the opinion that this
obligation is exempt from federal income taxes.
Motion by Trustee McInerney, seconded by Trustee Kenny, to adopt
Ordinance #2000- SC -B &T- FOP -S -979, "An Ordinance Approving an
Installment Purchase Agreement and Authorizing the Issuance of
$1,800,000 General Fund Certificates, Series 2000, of the Village of
Oak Brook, Illinois," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
3) ORDINANCE #2000 -VC -MBP- FOP -S -980, AN ORDINANCE ORD WON&
APPROVING AN INSTALLMENT PURCHASE AGREEMENT MBP -FOP-
AND AUTHORIZING THE ISSUANCE OF $4,000,000 s -980 GF
GENERAL FUND CERTIFICATES, SERIES 2001 OF THE cERT, 2001
VILLAGE OF OAK BROOK, ILLINOIS: ($4.0 MIL)
The ordinance prepared by Bond Counsel ( Katten, Muchin, & Zavis)
authorizes the issuance of General Fund Certificates in the amount of
$4,000,000 in order to partially finance the Municipal Complex project.
This issue is being sold on a competitive basis.
Key provisions of the ordinance include:
• The amount of certificates to be issued is consistent with what was
assumed in the 2001 -2005 Five Year Financial Plan and the draft
2001 Municipal Budget.
• The certificates will be dated December 1, 2000, with debt service
payments scheduled on June 1 and December 1 each year. The
certificates will be retired over a fifteen -year period, with the final
maturity scheduled on December 1, 2015.
VILLAGE OF OAK BROOK Minutes Page 7 of 22 December 12, 2000
• The Village will receive $3,968,310 for the sale of certificates to
Nike Securities L.P., a discount of $31,690. For maturities due in
2001 -2008 the interest rate on the certificates is 4.625 %. For
maturities due in 2009 -2015, the interest rate is 4.70 %. Factoring
in both the discount and interest rates quoted results in a total
interest cost of 4.77135% over the life of the certificates. This is
the lowest total cost of the nine bids received.
• The certificates may be called in whole or in part at the Village's
option after December 1, 2008.
• The certificates will be an obligation of the General Fund, with
sales taxes being pledged for the repayment of the certificates. Like
the two previous certificate issues for the Sports Core, there is no
pledge of real estate taxes.
• As a result of a change in State statute, this contract differs from the
golf course irrigation financing done in 1999 in that the Village
Treasurer has been named as a "nominee seller" in order to
effectuate the project financing instead of having to involve the
construction contractor.
• The Village President, Village Clerk, and other Officials of the
Village are authorized to sign various documents related to the
financing.
The Installment Purchase Contract is executed between the Village and
the Village Treasurer (acting as nominee seller for the various
contractors who are involved with the project). The purpose of this
contract is to establish that the nominee seller will be paid for the
project over a fifteen -year period and the terms of payment. The
Village Treasurer (again as nominee seller) and American National
Bank (as paying agent) execute the Assignment Agreement, whereby
the Treasurer assigns the rights to receive installment payments to the
paying agent. Thus, the Village will make the installment payments
directly to the paying agent, who in turn will pay the certificate holders.
The legal opinion from bond counsel, Katten, Muchin, & Zavis, which
states that the Village is authorized to finance this project and provides
the opinion that this obligation is exempt from federal income taxes.
Motion by Trustee McInerney, seconded by Trustee Kenny, to adopt
Ordinance #2000-VC-MBP -FOP- S -980, "An Ordinance Approving an
Installment Purchase Agreement and Authorizing the Issuance of
VILLAGE OF OAK BROOK Minutes Page 8 of 22 December 12, 2000
V 16
$4,000,000 General Fund Certificates, Series 2001, of the Village of
Oak Brook, Illinois," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Mr. Norene was in attendance of the meeting to answer any questions
by the Village Board. He indicated the Aa2 rating by Moody was very
favorable for the Village as to why the interest rate was so low for the
General Fund Certificates. President Bushy complimented the Village
Board for their fiscal responsibilities that the interest rates were so low.
4) ORDINANCE #2000 -BU -EX3 -S -981, AN ORDINANCE ORD #00 -BU-
ADOPTING THE BUDGET OF THE VILLAGE OF OAK EX3 -S -981
BROOK FOR 2001: 2001 BUDGET
The ordinance adopts the 2001 Municipal Budget. The entire
ordinance includes a revenue exhibit, an expenditure exhibit and a fund
summary. The figures were presented in the proposed budget
document reviewed by the Village Board at the Budget Workshop on
December 2, 2000.
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve
Ordinance #2000 -BU -EX3 -S -981, "An Ordinance Adopting the Budget
of the Village of Oak Brook for 2001," as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
President Bushy publicly commended Village Manager Veitch, Finance
Director Langlois and appropriate staff for their efforts in compiling the
Municipal Budget.
5) RESOLUTION #2000 - SAP -EX2 -R -761, A RESOLUTION RES #00 -SAP-
APPROVING THE SALARY PLAN AND SALARY EX2 -R -761
ADMINISTRATION POLICY FOR NON - REPRESENTED 2001 SLRY
EMPLOYEES FOR 2001: NON -REP
The Salary Administration Policy provides that pay grades will
normally be adjusted annually, effective on January 1 of each year,
with due consideration given to the change in the Consumer Price
Index ( "CPI ") for the Chicago- Gary -Lake Co. region, as published by
VILLAGE OF OAK BROOK Minutes Page 9 of 22 December 12, 2000
l_
the U. S. Department of Labor, for the twelve months ended September
30 of the preceding year; the Employment Cost Index (Salaries &
Wages) for the Midwest region for the third quarter of the preceding
year, as published by the U. S. Department of Labor; and the pay
practices of the Village's comparable communities.
In July of 2000, the Village again retained Hay Management
Consultants to review the compensation program and provide
recommendations concerning the Salary Plan to be effective as of
January 1, 2001. The following would be implemented: a small
number of employees with 12/31/00 salaries below the minimum of
their new range would have their salaries adjusted to the new minimum
as of 1 / 1 /01; employees with 12/31 /00 salaries falling within their new
range would receive, consistent with the Salary Administration Policy,
the increment by which their pay range moved, up to a maximum
adjustment (related to range movement) of 5 percent and merit
adjustments and merit bonuses would continue to be administered
pursuant to the Salary Administration Policy.
Motion by Trustee Kenny, seconded by Trustee Savino, to adopt
Resolution #2000 - SAP -EX2 -R -761, "A Resolution Approving the
Salary Plan and Salary Administration Policy for Non - Represented
Employees for 2001" as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
6) RESOLUTION #2000 - FLSA -R -762 A RESOLUTION RES #00-
AMENDING THE FAIR LABOR STANDARDS ACT FLSA -R -762
POLICIES FOR THE VILLAGE OF OAK BROOK: Os POLICY
The resolution amends the Fair Labor Standards Act Policy in
conjunction with the adoption of the 2001 Salary Plan. The Policy lists
the titles of positions that are considered to be exempt under the FLSA.
Two positions that were previously listed as FLSA exempt (i.e.
Circulation Services Supervisor and Technical Services Supervisor) has
been re- titled "Senior Librarian." The resolution includes the deletion
of the Circulation Services Supervisor and Technical Services
Supervisor from the list of exempt positions.
Motion by Trustee Kenny, seconded by Trustee Savino, to adopt
Resolution #2000 - FLSA -R -762, "A Resolution Amending the Fair
VILLAGE OF OAK BROOK Minutes Page 10 of 22 December 12, 2000
Labor Standards Act Policies for the Village of Oak Brook" as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: I - Trustee Caleel. Motion carried.
7) ORDINANCE #2000- PL -RR -G -666, AN ORDINANCE
AMENDING ARTICLES IV AND VI OF THE PERSONNEL
MANUAL OF THE VILLAGE OF OAK BROOK:
The adoption of the 2001 Village of Oak Brook Salary Plan and the
2001 Fair Labor Standards Act (FLSA) Policy require that the
Personnel Manual be amended to incorporate the deletion of positions
in the appropriate sections. Specifically, Article IV, Section 4.03 B. 1.
lists the employees considered to be exempt from FLSA regulations.
Per the 2001 Fair labor Standards Act Policy, the Manual has been
amended to include the deletion of the Circulation Services Supervisor
and Technical Services Supervisor from the list of exempt positions.
These two positions have been re- titled "Senior Librarian". Similarly,
Article VI, Section 6.02 C. 1. is amended to include the deletion of the
Circulation Services Supervisor and Technical Services Supervisor
positions from the Village -wide safety incentive program. This section
is also amended to incorporate title changes for three positions as
adopted in the 2001 Salary Plan.
Motion by Trustee Savino, seconded by Trustee Butler, to adopt
Ordinance #2000- PL -RR -G -666, "An Ordinance Amending Articles IV
and VI of the Personnel Manual of the Village of Oak Brook" as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: I - Trustee Caleel. Motion carried.
8) RESOLUTION #2000- SD -AP -R -763, A RESOLUTION
APPROVING COSTELLO ESTATE ASSESSMENT PLAT
(3000 Oak Brook Hills Road, Oak Brook, IL 60523):
The Charles Vincent George Design Group has submitted an
application for the Costello Estate Assessment Plat on behalf of the
West Suburban Bank Trustee, the owners of this 3.12 -acre tract located
at 3000 Oak Brook Hills Road, and request approval. The assessment
plat formalizes the legal description of this parcel. Village Engineer
Durfey recommends approval of the assessment plat subject to
correcting two minor drafting items.
VILLAGE OF OAK BROOK Minutes Page 11 of 22 December 12, 2000
ORD #00 -PL-
RR -G -666
PRSNL MNL
RES #00 -SD-
AP -R -763
COSTELLO
3000 OB HLS
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Resolution #2000- SD -AP -R -763, "A Resolution Approving Costello
Estate Assessment Plat (3000 Oak Brook Hills Road, Oak Brook, IL
60523)" as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
7. C. AWARD OF CONTRACTS:
1) AUTHORIZATION TO PURCHASE INFRARED THERMAL THRMLIMGR
IMAGER -FIRE DEPARTMENT: FIRE DEPT
A consortium of fire departments has researched and tested various
types of hand -held thermal imaging cameras and has determined that
the MSA Evolution 4000 best meets the operational needs of fire
personnel. The consortium has also negotiated a quantity discount
($6,252 off of retail) with the sole supplies of MSA equipment in the
Chicago area. Funds in the amount of $30,000 are in the 2000 budget
(01 -721) for this purchase. Fire Capt. Morton demonstrated the
proposed equipment the department wished to purchase.
Motion by Trustee Kenny, seconded by Trustee Butler, to waive
bidding, due to sole source, and approve a purchase order to: Air One
Equipment, Inc., 1680 Wright Boulevard, Schaumburg, Illinois, 60193
for one SMA Evolution 4000 thermal imaging camera, mini receiver
kit, 2 year extended warranty and accessories for a total price of
$21,340. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
7. D. ISSUANCE OF SCAVENGER LICENSES: scAV LIc
President Bushy indicated that the Village had not received all of the
applicants necessary submittals for the Village Board's consideration to
issue scavenger licenses and asked that it be deferred to the Board's
next meeting.
Motion by Trustee McInerney, seconded by Trustee Craig, to table the
issuance of scavenger licenses to the Village Board's next meeting on
January 9, 2001. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 12 of 22 December 12, 2000
President Bushy recessed the meeting at 8:57 p.m. President Bushy convened
the meeting at 9:31 p.m.
INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy acknowledged the Oak Brook Civic Association's
annual Snowflake Ball and thanked them for hosting this marvelous
event and for the inclusion of Village's officials in their invitation. The
Oak Brook Civic Association will host their annual Winter Carnival at
the Bath & Tennis Club during the renovation of that facility. The
Illinois Retail Merchants Association Chairman asked her to speak at a
meeting of the National Association of Retail Merchants. Their topic
was sales tax on the Internet. Mr. Vite invited her to speak as the only
mayor. Senator Rauschenberger also spoke on the issue to forty -three
representatives from various states and major retailers. She gave the
municipal viewpoint of taxation on goods purchased and showed the
need that our income stream not be diminished without something to
replace it. She explained that local government has the least amount of
avenues to replace this tax. The national lobbyist in Washington, D.C.
representing the retailer merchants asked if she would appear in
Washington, D.C. before Senator McCain on this issue. She also
acknowledged our Village employees, as part of their Christmas dinner,
donated paper goods to the Family Shelter Services of DuPage County.
She wished everyone a happy holiday and thanked the Board for their
efforts this past year.
B. VILLAGE MANAGER: VLLG MGR
No report was given.
9. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS: DEPT RPTS
Community Development Trustee Savino
Finance, Information Services & Purchasing Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Sports Core
President Bushy
Village Clerk
Clerk Gonnella
Departmental reports were accepted as presented.
VILLAGE OF OAK BROOK Minutes Page 13 of 22 December 12, 2000
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): No
Business.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS•
* A. AWARD OF CONTRACTS - MUNICIPAL COMPLEX PROJECT:
The Village Board has been asked to take a series of actions necessary to begin
construction on the Municipal Complex Project. As was the case for the
Library Project, the actions are organized into several categories:
I. Award of trade contracts for various "bid packages" to trade
contractors.
II. Rejection of bids (in certain cases), approval of allowances for items to
be re -bid and approval of allowances for items yet to be bid.
III. Rejection of bids (in certain cases) and approval of allowances for
items to be provided or caused to be provided by the construction
manager as "incidental" to construction.
IV. Approval of allowances for miscellaneous other incidental items.
V. Approval of the Agreement with the construction manager and the
"Guaranteed Maximum Price" (GMP).
VI. Assignment of trade contracts to the Construction Manager.
I. Award of trade contracts for various "bid packages" to trade contractors
Village Manager Veitch explained that the Village is in a position to
recommend award of contracts for 32 of 43 bid packages.
Motion by Trustee Savino, seconded by Trustee McInerney, that the Village
Board award by a single vote, by an Omnibus Vote, the twenty -eight (28) trade
contracts of the Municipal Complex Project which are detailed in Village
Manager Veitch's memorandum of December 81h and December 12, 2000.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Motion by Trustee Savino, seconded by Trustee Kenny, that the Village award
trade contracts to the following contractors, each the lowest responsible bidder
for the indicated work for the Municipal Complex Project, in the amounts
indicated and, further, that the Village President and Village Clerk be
authorized and directed to execute contracts with each contractor subject to
staff review:
VILLAGE OF OAK BROOK Minutes Page 14 of 22 December 12, 2000
AWRD -MCP
Bid Package
#1 - Asbestos Abatement
#2 - Demolition
#3 - Earthwork
#4 - Drilled Concrete Piers
#6 - Asphalt Paving
#7 - Fencing
#8 - Landscaping
#9 - Cast -In -Place Concrete
#10 - Masonry
#13 - Manufactured Roof Panels
# 14 - Manufactured Wall Panels
#15 - Membrane Roofing
#16 - Doors/Frames/Hardware
#17 - Coiling Doors
#18 - Overhead Doors
#19 - Aluminum/Glass
#20 - Drywall/Framing/Carpentry
#21 - Ceramic Tile
#22 - Acoustical Ceilings
#23 - Flooring
#25 - Painting/Wall Covering
#28 - Access Flooring
#29 - Signage
#30 - Lockers
#33 - Operable Partitions
#38 - Window Treatments
#40 - Plumbing
#43 - Electrical
ROLL CALL VOTE:
Lowest Responsible Bidder
Valor Technologies
Robinette Demolition
Contract Price
$ 8,000.00
255,492.00
Greco Contractors, Inc. 197,000.00
Foundation Drilling Co., Inc. 44,700.00
J &R Asphalt, Inc. 210,150.00
Builders Chicago 6,098.00
Fritz Landscape Co. 103,678.00
K.Kuep Concrete Construction 373,777.00
G. Porter & Company 463,200.00
Mansfield Roofing Co. 18,502.00
Elgin Roofing 12,280.00
Mansfield Roofing Co. 106,746.00
LaForce Hardware & Mfg. Co. 99,565.00
Anagnos Door Co. 3,710.00
Anagnos Door Co. 22,684.00
McHenry Co.Glass & Mirror, Inc. 108,120.00
H. J. Pokorny, Inc. 346,629.00
Midwest Floor Covering 52,500.00
Tempus Construction Services 59,846.00
DuPont Flooring Systems 90,990.00
Sterling Painting, Inc. 73,074.00
Airtite Contractors, Inc. 20,498.00
Vital Signs USA, Inc. 7,661.00
Interior Steel Products 35,925.00
Hufcor 8,235.00
Indecor 34,000.00
368,000.00
951,000.00
Unique Plumbing Co.
U. S. Electric
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Site Utilities — Bid Package #5:
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village take
note that the apparent low bid submitted by J. S. Reimer was withdrawn due to
a numerical error and award a contract to Unique Plumbing Co., the lowest
responsible bidder for Site Utilities for the Municipal Complex Project in the
amount of $386,000.00 and that the Village President and Village Clerk be
authorized and directed to execute a contract with Unique Plumbing Co.
subject to staff review. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 15 of 22 December 12, 2000
U
Steel /Metals — Bid Package #11:
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village reject
the bid submitted by Northwest Steel Fabrications, LLC as non - conforming
due to various exceptions taken to the bid form and contract terms and award a
contract to Western Architectural Iron Co., the lowest responsible bidder for
Steel /Metals for the Municipal Complex Project in the amount of $378,290.00
and that the Village President and Village Clerk be authorized and directed to
execute a contract with Western Architectural Iron Co. subject to staff review.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Finish CgMentry — Bid Package
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village reject
the bid submitted by Chakra, Inc. as incomplete and award a contract to Cain
Millwork, the lowest responsible bidder for Finish Carpentry for the Municipal
Complex Project in the amount of $143,913.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract with Cain
Millwork subject to staff review. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
HVAC — Bid Package #42:
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village reject
the bid submitted by Mechanical, Inc. as incomplete and award a contract to
Air Dynamic, Inc., the lowest responsible bidder for HVAC for the Municipal
Complex Project in the amount of $1,107,000.00 and that the Village President
and Village Clerk be authorized and directed to execute a contract with Air
Dynamic, Inc. subject to staff review. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
These contracts will be recommended for assignment to Harbour Contractors,
Incl. Except for bid package #6, Asphalt Paving, and bid package #8,
Landscaping. The successful bidders in those instances are non -union
contractors. Since Harbour Contractors, Inc. is itself a union contractor it
cannot accept assignment of non -union contracts. Therefore, those two
contracts will not be assigned to Harbour. Harbour will retain responsibility
for coordination and management of the work. However, the Village will
make payment for such work directly and the costs of such work will not be
included in the GMP.
VILLAGE OF OAK BROOK Minutes Page 16 of 22 December 12, 2000
L'
II. Rejection of bids (in certain cases) approval of allowances for items to be
re -bid and approval of allowances for items vet to be bid.
A. Items to be Re -Bid
Resinous Flooring — Bid Package #24:
Motion by Trustee Butler, seconded by Trustee Savino, that the Village
Board authorize staff to re -bid Resinous Flooring for the Municipal
Complex Project, as no bids were received for this item and approve an
allowance of $41,000.00 for Resinous Flooring for the Municipal Complex
Project for purposes of establishing the guaranteed maximum price in the
construction manager's contract with the Village. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Fire Protection — Bid Package #41:
Motion by Trustee Butler, seconded by Trustee Savino, that the Village
reject all bids for Fire Protection for the Municipal Complex Project, as the
only bid received exceeded the pre -bid estimate and the public interest will
be served by rejection of this bid; I further move that this Board authorize
staff to re -bid Fire Protection for the Municipal Complex Project and
approve an allowance of $110,000.00 for Fire Protection for the Municipal
Complex Project for purposes of establishing the guaranteed maximum
price in the construction manager's contract with the Village. ROLL
CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
B. Items Yet to be Bid
Furnishings and equipment are best bid somewhat later in the project
schedule.
Motion by Trustee Butler, seconded by Trustee Savino, that the Village
Board approve an allowance of $176,000.00 for Furniture for the
Municipal Complex Project for purposes of establishing the guaranteed
maximum price in the construction manager's contract with the Village,
and further, that staff seek bids for furniture items later in the project
schedule. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 17 of 22 December 12, 2000
U'
III. Rejection of bids (in certain cases) and approval of allowances for items to
be provided or caused to be provided by the construction manager as
"incidental" to construction.
Motion by Trustee Savino, seconded by Trustee Kenny, that theVillage Board
approve by a single vote, by Omnibus Vote, the eight allowances for incidental
construction packages for the Municipal Complex Project as detailed in
Village Manager Veitch's memorandum dated December 8 and 12, 2000.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Motion by Trustee Savino, seconded by Trustee Kenny, that the Village Board
find that no bids were received for the following work for the Municipal
Complex Project and that the Village waive further competitive biddings for
the work and approve allowances in the amounts indicated for inclusion in the
construction manager's incidental construction costs which will be included in
the construction manager's guaranteed maximum price:
Bid Package Allowance
#26 — Display Cases $19,500.00
#27 — Toilet Partitions /Accessories 23,400.00
#31 — Fire Extinguishers 4,000.00
#34 — Projection Screens 3,900.00
#35 — Detention Equipment 4,000.00
#36 — Kitchen Appliances 10,000.00
#37 — Floor Mats & Frames 1,200.00
#39 — Hoists
10,000.00
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Wire Partitions — Bid Package #32:
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village Board
reject all bids for Wire Partitions for the Municipal Complex Project, as the
sole bid received exceeded the pre -bid estimate and the public interest will be
served by rejection of all bids, and further, that the Village waive further
competitive bidding and approve an allowance in the amount of $4,000.00 for
Wire Partitions for the Municipal Complex Project for inclusion in the
construction manager's incidental construction costs which will be included in
the construction manager's guaranteed maximum price. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 18 of 22 December 12, 2000
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
IV. Approval of allowances for miscellaneous other incidental items.
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village Board
find that certain miscellaneous items involved in the construction of the
Municipal Complex Project are most properly included in the construction
manager's incidental construction costs to be included in the guaranteed
maximum price and accordingly, I further move that the Village waive
competitive bids and approve the following allowances totaling $234,000.00
for inclusion in the construction manager's incidental construction costs which
will be included in the construction manager's guaranteed maximum price:
Temporary Fire Department Facilities $50,000.00
Winter Protection Allowance 40,000.00
Printing & Distribution Allowance 40,000.00
Temporary Parking 20,000.00
Temporary Utilities 20,000.00
Incidental Rough Carpentry (Site Safety) 20,000.00
Site Security Fencing 20,000.00
Site Engineering/Layout 10,000.00
Caulking and Sealants 8,500.00
Access Panels 5,900.00
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
V. Approval of the Agreement with the construction manager and the
"Guaranteed Maximum Price" (GMP).
The recommendation is that the Board waive bidding and approve an
Agreement with Harbour Contractors, Inc. for construction services, authorize
the Village President and Clerk to execute the Agreement, and approve the
Guaranteed Maximum Price (GMP) for the project as set forth below:
Trade Contracts Awarded by the Village (Section I.)
Less Contract Prices for Non - Assigned Work
Allowances for Items to be Re -Bid (Section II A)
Allowances for Items Yet to be Bid (Section II B)
TOTAL VILLAGE OF OAK BROOK CONTRACT AWARDS
Allowances for Incidental Construction Packages (Section III.)
Allowances for Miscellaneous Incidental Items (Section IV.)
$ 6,097,263.00
(313,828.00)
151,000.00
$ 176,000.00
$ 6,110,435.00
$ 80,000.00
$ 234,400.00
HARBOUR CONTRACTORS' INCIDENTAL
CONSTRUCTION COST $ 314,400.00
HARBOUR CONTRACTORS' GENERAL CONDITIONS COST $ 985,529.00
VILLAGE OF OAK BROOK Minutes Page 19 of 22 December 12, 2000
Lf
SUBTOTAL $ 7,410,364.00
HARBOUR CONTRACTORS' INSURANCE AND BOND COST $ 115,006.00
Construction Contingency $ 200,000.00
COST OF THE WORK $ 7,725,370.00
Harbour Contractors' Fee $ 200,980.00
GUARANTEED MAXIMUM PRICE $ 7,926,350.00
The final pre -bid cost estimate for the project (net of design fees and amounts
associated with the landscaping and asphalt paving work) approved by the
Board on August 22, 2000 was $8,170,158.
This GMP will be adjusted as allowances for items to be re -bid or yet to be bid
(Section II) become contract prices and are awarded by the Board and assigned
to the construction manager (see Section VI below). Variances from the
allowances for incidental items (Sections III and IV) will be applied to the
construction contingency.
Motion by Trustee Kenny, seconded by Trustee Savino, that the Village waive
competitive bids and approve an agreement, subject to staff review, with
Harbour Contractors, Inc. for construction services, authorize the Village
President and the Village Clerk to execute the agreement, and approve a
guaranteed maximum price (GMP) in the amount of $7,926,350.00 computed
as set forth on page 16 of Village Manager Veitch's memorandum to the
Village Board dated December 8, 2000 with the understanding that the GMP
will be adjusted as allowances for items to be re -bid or yet to be bid become
contract prices, are awarded by the Village Board and ultimately assigned to
the construction manager and with the further understanding that any variances
from the allowances for incidental items will be applied to the construction
contingency. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
* B. ASSIGNMENT OF TRADE CONTRACTS TO THE TRADE CONT
CONSTRUCTION MANAGER: MCP
VI. Assignment of trade contracts to the Construction Manager.
Motion by Trustee Kenny, seconded by Trustee Savino, that, following the
execution of the agreement between the Village (owner) and Harbour
Contractors, Inc. (construction manager), the Village President and Village
Clerk be authorized and directed to execute an assignment to Harbour
Contractors, Inc., (the Village's construction manager), of each of the trade
contracts for the Municipal Complex Project which were previously awarded
this evening with the exception of the trade contracts for Asphalt Paving and
Landscaping. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 20 of 22 December 12, 2000
V�
Ayes: 5 - Trustees Butler, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
President Bushy noted that three major construction projects are being
instituted at this time which are major events for the Village of Oak Brook.
The amount of hours by staff is remarkable and she commended all of the
Village's staff for their efforts, Earth Tech Architects and Harbour Contractors.
Trustee Savino noted that earlier the Village Board had previously changed the
outside screening of the HVAC units from masonry to fencing to conserve
costs. Since the project has come under bid, he requested consideration of the
masonry screening at a cost of $12,000.00 because it would be more
esthetically attractive and it would last longer. If the Village Board concurred,
it could be implemented as a change order. He also inquired about greening up
the parking area and asked if the architect could add something. Village
Manager Veitch noted a previously raised idea of a green strip between the
double rows of parking which limits space for the pedestrian/bicycle pathway.
There are engineering issues that must be considered in this. Village Manager
Witch suggested the contracts be executed first with any changes to be
brought back to the Village Board as change orders. President Bushy
suggested the large grove of oak trees rather than a scattering of island trees in
the paving area may be more effective. The heavy berming along 31" Street
will also assist in this area.
Trustee Kenny inquired as to what will occur with the present Library.
President Bushy suggested that storage space be available for the Oak Brook
Historical Society. An area could be retained for them on the lower level of
the Library as the Oak Brook Park District has not offered any space for them.
This discussion could come before the Village Board at a later time for their
consideration subject to Village Attorney Martens approval. The space above
their area could be used for storage space for the Village and be subdivided
accordingly.
12. ADJOURNMENT:
Motion by Trustee Savino, seconded by Trustee Butler, to adjourn the meeting
at 11:04 p.m. VOICE VOTE:
VILLAGE OF OAK BROOK Minutes Page 21 of 22 December 12, 2000
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VILLAGE OF OAK BROOK Minutes Page 22 of 22 December 12, 2000