Minutes - 12/13/1988 - Board of Trusteesi
VILLAGE OF OAK B
MINUTES OF THE REGULAR MEETING
December 13, 1988
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:48 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Bushy...
That the Minutes of the Regular Meeting of November 22, 1988 be approved
as corrected and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. G -422 AN ORDINANCE AMENDING SECTION X(B)(2) OF THE
ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS
AMENDED:
B. ORDINANCE NO. S -657 AN ORDINANCE GRANTING A SPECIAL USE FOR A POST
BACCALAUREATE SCHOOL (2625 Butterfield Road):
President Cerne stepped down from chairing this portion of the meeting
and refrained from any discussion or voting on this matter due to his
having served on the Advisory Board of Lewis University; Trustee Rush
chaired this portion of the meeting. Trustee Winters abstained from
any discussion or voting on this matter due to his past enrollment at
Lewis University.
Discussed and direction given at the Regular Meeting of November 22,
1988.
Trustee Imrie moved, seconded by Trustee Bartecki...
To pass Ordinance No. G -422 and Ordinance No. S -657 as presented and
waive the full reading thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
C. ORDINANCE NO. S -658 AN ORDINANCE GRANTING VARIATIONS REGARDING
PARKING AND YARD VARIATIONS PURSUANT TO SECTION XIII(G) OF THE ZONING
ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED
(Andy's Steak House - 2205 22nd Street):
Discussed and direction given at the Regular Meeting of November 22,
1988.
Trustee Winters moved, seconded by Trustee Bartecki...
VILLAGE OF OAK BROOK Minutes -1- December 13, 1988
m %-
_ ,
VILL._ � OF OAK BROOK Minutes -2 December 13, 1988
To pass Ordinance No. 9-658 as corrected and waive the full reading i
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki., Bushy, Imrie, Maher, Winters
and President Cerne.
Nays: Trustee Rush
Absent: None So ordered.
D. AN ORDINANCE GRANTING A FLOOD PLAIN VARIATION FOR CONSTRUCTION OF AN
ADDITION TO AN EXISTING NON- CONFORMING STRUCTURE LOCATED WITHIN THE
SALT CREEK FLOOD WAY PURSUANT TO SECTIONS 10- 21(A)(1) AND 10 -35 OF THE
CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK (447 Forest Trail):
Discussed and direction liven at the - Regular Meeting of November 22,
1988.
Trustee Rush moved, seconded by Trustee Winters...
To table this matter for proper documentation relative to the Site
Plan.
VOICE VOTE: All present, in favor. So ordered.
E. ORDINANCE NO. G -420 AN ORDINANCE AMENDING PORTIONS OF THE ZONING
ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED
CONCERNING GATES:
Discussed and direction given at the Regular Meeting of November 22,
1988.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. G -420 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush
and President Cerne.
Nays: Trustees Bushy and Winters.
Absent: None So ordered.
F. ORDINANCE NO. G -421 AN ORDINANCE AMENDING SECTION 12 -87 OF THE CODE
OF ORDINANCES OF THE VILLAGE OF OAK BROOK, ILLINOIS AND ADJUSTING
Proposed ordinance increases the present rate of $1.33 per 1000 gal.
to $1.40 per 1000 gal. which is an increase of 5.26 %. If approved,
this new rate would be in effect as of January 3, 1989.
Trustee Imrie moved, seconded by Trustee Bartecki...
To continue the policy of adjusting the water rate upward by 5% each
year and pass Ordinance No. G -421 which increases the present water
rate by 5.26% effective January 3, 1989 and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
G. RESOLUTION NO. R -464 1989 PERMIT RESOLUTION - ILLINOIS DEPARTMENT OF
Required annually for any improvements on State of Illinois right -of-
way.
Trustee Imrie moved, seconded by Trustee Bushy...
VILLAGE OF OAK BROOK Minutes -2- December 13, 1988
m I-,
. VILL0 OF OAK BROOK Minutes -3- December 13, 1988
0
To pass Resolution No. R -464 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki., Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
IV. FINANCIAL:
So ordered.
A. Payouts:
1. Pavement Management System Project No. 87 -1104 - Payout #2:
1h#
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #2 to Infrastructure Management
Services for engineering services relating to the pavement
management system project in the total amount of $7,237.50.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. 7CS Traffic Signal Controller Replacement Project No. 87 -1703
(22nd Street and Spring Road) - Payout #1:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout ill to A. A. Electric Company for
replacement of traffic signal controller in the total amount of
$17,292.93 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
3. Oak Brook Water System Pressure Adjusting Station Agreement
(#2081C) (1915 York Road, 2710 Meyers Road, 1400 35th Street) -
Design & Construction Services - Payout #3:
Agreement dated February 23, 1988.
Trustee Imrie moved, seconded by Trustee Winters...
To authorize payment of Payout #3 to Harza Environmental Services,
Inc. for design and construction services in the total amount of
$25,470.64.
ROLL CALL VOTE: Ayes: Trustees Dartecki., Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
4. 1988 Paving Project No. 88 -1106 - Brook Forest Units V & VI &
Madison Street - Payout #2:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #2 to Harry W. Kuhn, Inc. for
removal of bituminous surface, resurface with bituminous concrete
binder and surface course Class I, repair concrete curb and gutter
and drainage structure for Brook Forest Units V & VI and repair
pavement and overlay on Madison Street in the total amount of
$449,357.80.
VILLAGE OF OAK BROOK Minutes -3- December 13, 1988
lh L
,
VILLIS OF OAK BROOK Minutes -4- 0 December 13, 1988
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
5. Pressure Mitigation Project - 31st Street Booster Station (2915
Oak Brook Road) - Payout #7:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #7 to Mola Construction Company for
the construction of a booster pump station, water distribution
mains and all related work in the total amount of $32,394.40
subject to receipt of waivers. OA*
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
6. Design Services for Reservoir B 02126G) (2710 Meyers Road) -
Payout #2:
Trustee Imrie moved, seconded by Trustee Winters...
To authorize payment of Payout #2 to Harza Environmental Services,
Inc. for design services in the total amount of $19,464.30. a.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warrant Register By Fund dated December 5, 1988 presented to reflect
payment from the following funds:
General Fund $797,788.15
Water Fund 318,500.64 ;
Sports Core Fund 92,687.84
Trustee Bartecki moved, seconded by Trustee Maher...
To approve payment of Warrant Register By Fund in the total amount of
$1,208,976.63 and authorize the Village President to affix his
signature thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Rush abstained from voting on the bill from the College of
DuPage due to employment by same.
Trustee Winters abstained from voting on the bills from Illinois Bell
and the College of DuPage due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie and Maher.
Nays: None
Absent: None
Abstain: Trustees Rush, Winters and President Cerne.
So ordered.
VILLAGE OF OAK BROOK Minutes -4- December 13, 1988
,V%- L,
i
VILL* OF OAK BROOK Minutes -5- December 13, 1988
V. OLD BUSINESS:
A. Police Patrol - Oak Brook Road (31st Street) and Hunt Club Drive -
Status Report:
From November 4, 1988 through November 30, 1988, the Police
selectively enforced the morning school bus pick -up in the 300 block
of Oak Brook Road. During this time period, no violations were
observed and no tickets were issued.
B. System Pressure Differential Mitigation - Change Order #4:
Trustee Imrie moved, seconded by Trustee Rush...
To approve Change Order #4 which increases the original price of the
air contract with Harza Environmental Services, Inc. by $8,021.21.
ROLL CALL
VOTE: Ayes: Trustees Bartecki, Bushy,
Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
C.
1988 Drainage Project No. 88 -1302 (18
Cambridge Drive) - Change
Order #1:
Trustee Imrie moved, seconded by Trustee Maher...
To approve Change Order #1 which increases
the original contract price
with Marconi -Band Paving Company, Inc.
for construction of culvert
pipe, inlet, manholes and storm sewer
at various locations by $250.00.
President Cerne abstained from voting
on this subject due to the
related storm sewer work being done in
the rear easement of his
property. Trustee Rush chaired this portion
of the meeting.
ROLL CALL
VOTE: Ayes: Trustees Bartecki, Bushy,
Imrie, Maher, Rush and Winters.
Nays: None
Absent: None
Abstain: President Cerne.
So ordered.
D.
Ratification of Approval of Change Order for Utility Body - Public
Works:-
Trustee Imrie moved, seconded by Trustee Bartecki...
To ratify an additional cost of $627.00 to Auto Truck, Inc. for
furnishing and installing a utility body on a truck chassis furnished
by the Village.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Old Oak Brook Dam and Gate Update:
Old Oak Brook Dam is a small size Class III dam located on Salt Creek.
Trustee Imrie moved, seconded by Trustee Bushy...
That staff continue to work with The Prepakt Concrete Company to
obtain an executed contract with appropriate bonding for the work to
be done in the Spring of 1989.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -5- December 13, 1988
-nn I-
- - • 1 1 8
VILLA,. OE OAK BROOK Minutes 6 December 3, 9 8
F. 8CS Rehabilitation - Approval of Contract - James J. Benes &
Associates - Preliminary Engineering (22nd Street /York Road Roadway
Improvements):
On November 8, 1988, staff was authorized to negotiate a contract with
James J. Benes & Associates, Inc. for professional engineering
services regarding preliminary engineering for 22nd Street /York Road
roadway improvements.
Trustee Imrie moved, seconded by Trustee Rush...
To approve the contract with James J. Benes & Associates, Inc. for
professional engineering services regarding preliminary engineering
for the improvement of 22nd Street /York Road area with a not -to- exceed
fee of $40,790.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
G. Quote Recommendation - Sports Core (850 Oak Brook Road):
1. Golf Course Maintenance Equipment:
Trustee Maher moved, seconded by Trustee Imrie...
To authorize the expenditure of $188,934.00 to various distributors
for equipment for maintaining the golf course and waive the
competitive bidding process due to the specialized nature of the Golf
Course Equipment Industry.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, and Winters.
Ndys: Trustee Rush and President Cerne
Absent: None
So ordered.
2. Financing - Golf Course Maintenance Building & Equipment:
Trustee Winters moved, seconded by Trustee Bushy...
To authorize a temporary funding of the Golf Course Maintenance
Building and equipment first from the Sports Core Fund and if
necessary from the General Corporate Fund.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
H. Approval of ESDA Temporary Shelter Agreement - Oak Brook Park District
(1300 and 1500 Forest Gate Road):
This is the fifth agreement that has been entered into providing a
total of seven (7) shelters in various locations throughout the
Village.
Trustee Rush moved, seconded by Trustee Winters...
To approve the Village of Oak Brook - Emergency Services and Disaster
Agency (ESDA) Temporary Shelter Agreement with the Oak Brook Park
District making available both the Indoor Racquet Club facility (1300
Forest Gate Road) and The Shelter facility (1500 Forest Gate Road).
VILLAGE OF OAK BROOK Minutes -6- December 13, 1988
Y sn L
N
l
f
VILO OF OAK BROOK Minutes -7- is December 13, 1988
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
I. Salt Creek Dredging Easement (Lot 25 - Steeplechase Subdivision):
All temporary and permanent easements for the dredging of Reaches 2
and 3 of Salt Creek with the exception of the permanent easement
required at 16 Yorkshire Woods have been received. It is recommended
that the Steeplechase Bridge over Salt Creek be removed from the
standpoint of public health and safety and, although it is located
totally on private property, there is a certain public benefit to the
removal of this bridge.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the Easement from the Steeplechase Community Association
which contains a condition that the Village of Oak Brook remove the
superstructure of the Steeplechase Bridge leaving the piers intact.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
J. Report of Activities:
1. Finance: Trustee Bartecki - No report.
2. Personnel: Trustee Bushy - Commended staff on the analysis and
study associated with the proposed modifications to the Village
Pay Plan for 1989. ,
3. Public Safety & Traffic: Trustee Rush - No report.
4. Public Works & Library: Trustee Imrie - Staff was commended for
its work on flood control.
5. Sports Core: Trustee Maher - No report.
6. Zoning & Planning: Trustee Winters - Comprehensive Plan will be
reviewed in February.
VI. NEW BUSINESS:
A. Interior Plant Maintenance - Approval of Quotation - Village Commons -
(1200 Oak Brook Road) and Public Works Building (3003 Jorie
- -' -I - - - -- ` -
Since 1975, plant stock, including maintenance service, has been
rented from Tropical Plant Rentals with the current cost being $400.00
per month. Notice has been given that the rental cost would go up to
$432.00 per month for this service.
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize purchase of the existing plant stock within the Village
Commons and Public Works building at a cost of $1,931.00 from Tropical
Plant Rental and authorize entering into a Plant Maintenance Agreement
with Amlings at a cost of $220.00 per month.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -7- December 13, 1988
VILL &OF OAK BROOK Minutes -8- 0 December 13, 1988
B. Liquor License Request - Ports International:
Trustee Rush moved, seconded by Trustee Bartecki...
To concur with President Cerne, Local Liquor Control Commissioner, and
authorize the issuance of a one -day Class D Liquor License at a cost
of $100.00 to Ports International for their event on December 14, 1988
to be held on the premises.
VOICE VOTE: All present, in favor. So ordered.
C. Bid Authorization - Carpet and Wallpaper - Oak Brook Golf Course Pro
Shop (2606 York Road):
Carpeting and decorating is in poor condition. Carpeting is in need
of replacement and wallpaper is in very poor condition and needs to be
upgraded to commercial grade.
Trustee Maher moved, seconded by Trustee Bartecki...
To authorize tha advertising for bids to redecorate the Golf Clubhouse
to include carpeting, wallpapering and interior painting; bids to be
received Thursday, December 29, 1988 at 10:00 A.M.
VOICE VOTE: All present, in favor. So ordered.
D. Request to Authorize Purchasing - Oak Brook Golf Course Pro Shop
Merchandise (2606 York Road):
Trustee Maher moved, seconded by Trustee Rush...
To authorize the approval of purchase requisitions to various vendors
in the total amount of $68,220.48 for purchases of merchandise for
resale in the Golf Pro Shop and waive the competitive bidding process
due to the specialized nature of the items.
ROLL CA Ut,�',DTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Bid Authorization - Bath & Tennis Club Walk -In Cooler and Freezer
Components (800 Oak Brook Road):
Trustee Maher moved, seconded by Trustee Winters...
To authorize the advertising for bids on new condensers for both the
Walk -In Freezer and Cooler for the Bath and Tennis Club; bids to be
received on Wednesday, January 25, 1989 at 10:00 A.M.
VOICE VOTE: All present, in favor. 5o oraerea.
F. Bid Authorization - Firing Range Ventilation System - Police
Department:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize the advertising for bids for the installation of a
ventilation system for the proposed firing range in the Police
Department with the right to reject any and all bids.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -8- December 13, 1988
r VI LO OF OAK BROOK Minutes -9- December 13, 1988
G. Butler National Golf Club - Construction of Storage Area and Porch
f Enclosure:
Proposed construction is on property that has not been recorded as a
"Lot of Record" as required by the Building Code. The Butler National
Golf Club Final Plat has not been executed.
Trustee Winters moved, seconded by Trustee Maher...
That the Butler National Golf Club be issued a building permit for the
proposed construction of a storage area and porch enclosure.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nay,: None
Absent: None
So ordered.
H. Request for Lifestar Helicopter Landing - Loyola Medical Center:
The Fire Department requests approval to land the Loyola Medical
Center Lifestar helicopter at no cost for Fire Department personnel
training; to be landed at the Sports Core, Fire Station 1 and Fire
Station 2.
Trustee Rush moved, seconded by Trustee Imrie...
That the Loyola Medical Center be given approval to land their
Lifestar helicopter within the Village as requested by the Fire
Department.
VOICE VOTE: All present, in favor. So ordered.
I. Bid Authorization - Reservoir B and Accessory Facilities (2710 Meyers
Road).
Trustee Imrie moved, seconded by Trustee Maher...
To authorize the advertising for bids for the construction of
Reservoir B along with its appurtenant pumping station and other
appurtenant items per plans and specifications prepared by Harza
Environmental Services, Inc.; bids to be received in January or
February, 1989.
VOICE VOTE: All present, in favor. So ordered.
J. Bid Authorization - 8CS Rehabilitation - 22nd Street /Jorie Boulevard:
Trustee Imrie moved, seconded by Trustee Maher...
To authorize the advertising for bids for the pavement rehabilitation
project per plans and specifications prepared by Crawford, Murphy &
Tilly, Inc.; bids to be received in January or February, 1989.
VOICE VOTE: All present, in favor. So ordered.
K. Proposed Cancellation of Executive Session of December 14, 1988:
Trustee Rush moved, seconded by Trustee Bushy...
To cancel the Executive Session scheduled for Wednesday, December 14,
1988.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
VILLAGE OF OAK BROOK Minutes -9- December 13, 1988
rn I,-
VILL *OF OAK BROOK Minutes -10- 0 December 13, 1988
L. 1989 Salary Administration Plan:
i
Modifications of the Salary Administration Plan for calendar year 1989
was discussed.
Trustee Bushy moved, seconded by Trustee Rush...
That in keeping with the Board's objective to keep the salaries in the
upper quartile of Region IV, the Salary Schedule of the Salary
Administration Plan be modified by adjusting the midpoint increase by
4.2% for Ranges 1 through 13, effective January 1, 1989, as well as
the recommendation on employees' merit adjustments, per memo from
Manager Berley dated December 7, 1988, and the Village Attorney be
directed to prepare the necessary documentation to effectuate same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
M. Open Forum:
No one appeared.
VII. ADJOURNMENT:
+ r
Trustee Bartecki moved, seconded by Trustee Maher...
To adjourn this meeting. TIME: 10:10 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosi.l, CMC
Village Clerk
January 10, 1989
Approve!
VILLAGE OF OAK BROOK Minutes -10- December 13, 1988
1(Y\ ,--