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Minutes - 12/13/2011 - Board of TrusteesMINUTES OF THE DECEMBER 13, 2011 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 10, 2012. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark Moy, Gerald Wolin, Asif Yusuf, and Elaine Zannis. ABSENT: None. IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Robert Kallien, Community Development Director; Thomas McEllin, Fire Chief, Jacob Post, Head of Library Circulation; James Krueger, Police Chief, Michael Hullihan, Public Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman, Village Attorney. PUBLIC HEARING — PROPOSED 2012 BUDGET The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the Village of Oak Brook for the twelve -month calendar year commencing January 1, 2012 and ending December 31, 2012. Finance Director Sharon Dangles presented a PowerPoint on the 2012 Final Budget. - General Fund 2012 Final Budget has estimated beginning cash at $10,287,247. - Total Revenues of $19,810,755. - Total Expenditures of ($19,806,755). - Estimated ending cash of $10,291,247. - There is a 6 month reserve requirement of $9,183,040. - The estimated ending cash balance for 2012 is equal to 6.73 months of operating expenses. - The General Fund shows a $35,340 decrease in replacement taxes, leaving the revised 2012 proposed revenues at $19,810,755. - For expenditures, the revised plan shows a difference of $4,000 which leaves the Revised 2012 proposed expenditures at $19,806,755. - For the Hotel/Motel Tax the proposed 2012 revenues stay the same at $783,780 and the expenditures have a difference of $209,970 leaving the revised 2012 proposed expenditures at $993,750. - The Infrastructure Fund has a revised 2012 proposed revenue of $5,887,105 and a revised proposed expenditure totaling $8,641,125. - The Water Fund has no changes to the proposed revenues, staying at $6,357,500 VILLAGE OF OAK BROOK MINUTES Page 1 of 12 REGULAR MEETING DECEMBER 13, 2011 and a revised proposed expenditure of $7,221,955. The Sports Core Fund has a revised proposed revenue of $3,311,435 and a revised proposed expenditure of $3,305,485. The Equipment Replacement Fund has a revised proposed revenue of $347,990 and the proposed expenditures will stay the same at $534,500. Al Knuth stated his concerns that the money the Village has set aside to improve the retail in Oak Brook, is actually being used towards trying to fill office space. Mr. Knuth believes the Village should hire an Economic Director in order to improve revenue for the Village of Oak Brook, and believes that the Board members should adopt more of a can-do attitude towards the economy when moving forward. Bill Lindeman stated that he agreed with Mr. Knuth's comments, and that he was impressed with the Economic Development Summit and all of the work that went into creating it. Regarding the budget, Mr. Lindeman stated that the Village should be cautious when moving forward with large expenditures, and he also urged the Board to consider CPR training as a public service and dismiss charges for the classes. 4. RESIDENT/VISITOR COMMENT Jeff Barry from Ravioli Oli explained that this restaurant will be opening sometime in February and it is a casual atmosphere that will serve Ravioli and different wines. Mario Viscovi stated that he was impressed with the Economic Development Summit, but that he believes the Village should find a way to attract younger families with small children by promoting its top rated school system, and this way the Village can work on revitalizing itself. Trustee Aktipis stated that the Board members discussed this topic a few weeks ago when the Village brainstormed the ways in which they could attract younger families to the community. 5. PRESIDENT'S OPENING COMMENTS A. Recognition of Police & Fire Clerk Pruss read a memorandum which stated that on October 17, 2011 the Oak Brook Communications Center received a 9 -1 -1 call reporting an unresponsive subject, and dispatched Officer Michael Hall, Ambulances 915, 924, and Engine 913. Officer Andrew Franczak and Officer Robert Christopherson also responded to assist. The memorandum explained that Officer Hall and Officer Franczak arrived on scene in less than three minutes and Officer Franczak assumed the responsibility of CPR, which had been previously initiated by the patient's wife, while Officer Hall administered the AED and Officer Christopherson reassured the patient's wife while gathering information for the paramedics. Clerk Pruss read that the Oak Brook ambulances and fire engine arrived on the scene in less than five minutes and the crews consisted of Firefighter/Paramedics David Corkey, Shawn Swagler, Nicholas Babcock, Glen Washington, Daniel Meyers and PSI Firefighter/Paramedics Arthur Romadka and Danielle Ryan. The memorandum stated that the paramedics defibrillated the patient a total of eight times until his cardiac rhythm improved and the patient was transferred to VILLAGE OF OAK BROOK MINUTES Page 2 of 12 REGULAR MEETING DECEMBER 13, 2011 Good Samaritan Hospital, where the emergency room took over the resuscitation efforts for over two hours. The memorandum then stated that the actions of the Police Officers and Paramedics directly contributed to the survival of a patient and their actions on October 17, 2011 are worthy of recognition and therefore, they were hereby honored with the Oak Brook Life Saving Award. Chief Kruger presented Officer Hall and Officer Franczak with the Oak Brook Life Saving Award and stated that he was proud of the collaborative effort shown between the Oak Brook Police and Fire Departments. Fire Chief Tom Stanfa presented the Oak Brook Life Saving Award to Firefighter/Paramedics David Corkey, Shawn Swagler, Nicholas Babcock, Glen Washington, Daniel Meyers, Arthur Romadka, and Danielle Ryan. He stated that he was proud of the cooperation between the two departments, and also proud of the Village for hiring such exemplary staff members. B) National Drunk and Drugged Driving (3 -D) Prevention Proclamation Proclamation Whereas, motor vehicles crashes killed 927 people in Illinois during 2012; and Whereas, hundreds of those deaths involved a driver impaired by alcohol and/or drugs; and Whereas, for thousands of families across Illinois and the nation, holidays are a time to remember loved ones lost; and Whereas, organizations across Illinois and the nation are joined with the "Drive Sober or Get Pulled Over" and other campaigns that foster public awareness of the dangers of impaired driving and anti - impaired driving law enforcement efforts; and Whereas, the Village of Oak Brook is proud to partner with the Illinois Department of Transportation's Division of Traffic Safety and other traffic safety groups in that effort to make our roads and streets safer; and Now, therefore, I, Gopal G. Lalmalani, by virtue of the authority vested in me as President of the Village of Oak Brook, do hereby proclaim December 2011 as "Drunk and Drugged Driving (3 -D) Prevention Month in the Village of Oak Brook and hereby call upon citizens, government agencies, business leaders, hospitals and health care providers, schools and public and private institutions to promote awareness of the impaired driving problem, to support programs and policies to reduce the incidence of impaired driving and to promote safer and healthier behaviors regarding the use of alcohol and other drugs this December holiday season and throughout the year. 6. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of May 26, 2009 Motion by Trustee Wolin, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of May 26, 2009. VOICE VOTE: Motion carried. B. Regular Board of Trustees Meeting of November 8, 2011 Motion by Trustee Wolin, seconded by Trustee Manzo to approve the Minutes of the Regular Board of Trustees Meeting of November 8, 2011. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK MINUTES Page 3 of 12 REGULAR MEETING DECEMBER 13, 2011 CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable: For Period Ending December 9, 2011 - $506,626.87 Significant Items included in Above: 1) Seyfarth, Shaw LLP — Legal Services — November, 2011- $1,657.50 2) Holland & Knight LLP — Legal Services — September, 2011 - $21,275.41 3) Holland & Knight LLP — Legal Services — October, 2011 - $11,232.75 4) Holland & Knight LLP — Legal Services — November, 2011 - $14,928.40 5) Holland & Knight LLP — Legal Services — December Retainer - $7,500.00 6) Rathje & Woodward, LLC — Prosecution Services — September & October, 2011 $3,333.33 7) James J. Benes & Associates — Payout # 3 — 2012 Water Main Replacement - $23,486.48 8) Industrial Organizational Solutions, Inc. — Police & Fire Assessment Testing - $22,290.00 B. Approval of Payroll for Pay Period ending November 26, 2011 - $627,196.06 C. Community Development Referrals 1) Village of Oak Brook — Text Amendment — Amend Institutional Zoning District to Clarify the Regulations in Cemeteries D. Authorization to Seek Bids or Proposals or Negotiate Contracts — NONE AT THIS TIME E. Budget Adjustments — NONE AT THIS TIME F. Ordinances & Resolutions 1) ORDINANCE 2011- CD -BC -G -955, An Ordinance Revising the Fee and Bond Schedule by Amending Chapter 4 (Fees and Bonds) of Title 10 (Building Regulations) of the Village Code of the Village of Oak Brook 2) ORDINANCE 2011 -PW- TREE -G -958, An Ordinance Amending the Oak Brook Village Code to Regulate Nuisance Greenery 3) ORDINANCE 2011- TC -RR -G -956, An Ordinance Amending the Oak Brook Village Code to Prohibit Parking on Village Property Where Restricted 4) ORDINANCE 2011- LC -AL -G -954, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses 5) RESOLUTION 2011 FI -SA -R -1143, Business Depository Resolution — JP Morgan VILLAGE OF OAK BROOK MINUTES Page 4 of 12 REGULAR MEETING DECEMBER 13, 2011 8. 9. 10. 11. Chase Bank, N.A. 6) ORDINANCE 2011 -BU -S -1325, An Ordinance Authorizing a Loan to the Sports Core Fund 7) RESOLUTION 2011- PD -PG -R -1144, A Resolution Approving the Waiver of Competitive Bidding and the Purchase of In -Car Camera Systems for the Village Police Department. 8) RESOLUTION 201 1-ITEC-GIS-PG-R-1 146, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook an Municipal GIS Partners, Inc. to provide GIS Support Services. G. Year End Bill Payment H. Scavenger License I. Secretary to the Chief of Police Trustee Manzo asked Attorney Friedman for clarification on the legal billings. Trustee Zannis made a request that in the legal section, there is a running total separated by law firms, so the Board could keep track of the expenditures. Motion by Trustee Aktipis, seconded by Trustee Manzo to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0— None Motion carried. ITEMS REMOVED FROM CONSENT AGENDA — NONE AT THIS TIME BOARD & COMMISSION RECOMMENDATIONS -NONE AT THIS TIME UNFINISHED BUSINESS — NONE AT THIS TIME ACTIVE BUSINESS A. Economic Development Summit Update Village Manager David Niemeyer presented a PowerPoint on the Economic Development Summit: - 103 business, resident, and government representatives attended. - The summit discussed the Oak Brook Revitalization Plan, recent economic development successes, and plans for the future. - President Lamalani hosted the panel discussion. - Former Trustee Jeff Kennedy presented a development of the Commercial Revitalization (CR) plan and past successes. - Trustee Zannis presented what the Oak Brook Brand means. - Community Development Director Bob Kallien presented the current CR work VILLAGE OF OAK BROOK MINUTES Page 5 of 12 REGULAR MEETING DECEMBER 13, 2011 plan. Village Manager David Niemeyer presented the future of the CR plan. - Jeff Shay answered questions on the current office market in Oak Brook. - Chuck Fleming answered questions about the current retail market in Oak Brook. - Tracy Mulqueen answered questions about the current efforts of the Oak Brook Chamber of Commerce. Joe Endress answered questions about employee attraction and retention, and working with Oak Brook. - The Top 7 economic development ideas, questions or concerns were: 1) Promote Oak Brook amenities to Oak Brook workers. 2) Attract younger residents. 3) Promote our schools and parks. 4) Traffic congestion. 5) Entice Oak Brook residents who own companies outside of Oak Brook to relocate here. 6) Improve the golf course. 7) Better communication from Village to businesses. The next steps are to reconvene the Commercial Revitalization and Streetscape Committees to review priorities related to these two points. Review with Board and Chamber other priorities for inclusion in Chamber goals and Village strategic plans. A decision needs to be made on next summit date and topic. President Lalmalani stated that he believes the journey on commercial expansion has just begun and that he hopes that future summits could be broken up into smaller topics and that each Board Member could take a leadership role on different summit topics. Trustee Zannis stated that she would like to see more productivity with the Commercial Revitalization and Streetscape Plans. Village Manager David Niemeyer stated that there will be construction started by the end of next year. Trustee Wolin stated that the next step should be a Committee -of- the -Whole Meeting where the Board can analyze the data brought forth from the summit and decide on some concrete goals to start working towards. Trustee Manzo stated that one of the questions that did come up was, Why Oak Brook did not have its own Chamber of Commerce? Trustee Wolin stated that Chambers were something that were formed by the businesses in the area, and it's not up to municipalities to have their own chambers. Trustee Aktipis stated that the current Chamber works very well, and if changed, it would be a needless separation between Oak Brook and Oakbrook Terrace. Trustee Yusuf stated that he was looking forward to the committees becoming active again, and that he believes the Board should look at all sides of the argument before deciding on a set stance. Mario Viscovi stated that other municipalities in the area have convention centers, and although it may not be the time today, that Oak Brook needs to look at this opportunity for the future. Al Knuth suggested allowing more time for Q & A for the next summit and also would like to purpose a room that's easier to find once inside the hotel. Dr. Lai commented that Oak Brook should work to celebrate its ethnic diversity within the community. He also suggested that Oak Brook should hire their own person within the VILLAGE OF OAK BROOK MINUTES Page 6 of 12 REGULAR MEETING DECEMBER 13, 2011 office to work with the Chamber of Commerce, and explained that to attract younger families into the area, Oak Brook needs to pay more attention to bio- medical technologies, which would provide work areas for these younger, educated people. Trustee Moy cautioned that the Village of Schaumburg has a convention center with a beautiful shopping center, and that in 2009 they lost $19 million in revenue because they were stretched too thin. He stated that as a result, Schaumburg levied a tax for their citizens for the first time, so Oak Brook does need to be aware of the risks. B. Confirmation of Appointments 1) ORDINANCE 2011 - STRTSCP- CR -COM -G -959, An Ordinance Establishing the Village Streetscape Committee and the Village Commercial Revitalization Committee Motion by Trustee Aktipis, seconded by Trustee Yusuf to approve the Confirmation of Appointments and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0— None Motion carried. 2) Confirmation of Appointments — Streetscape Committee This committee will be made up of Jeff Kennedy, Harry Peters, Jeff Shay, Dan Wagner, Chuck Fleming, Linda Hunt, Kathy Manofsky and Linda Gonnella who is serving as secretary. Motion by Trustee Aktipis, seconded by Trustee Zannis to approve the Confirmation of Appointments and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. 3) Confirmation of Appointments — Commercial Revitalization Project This committee will be made up of Jeff Kennedy, Bob Sanford, Harry Peters, Marcia Tropinski, Champ Davis, Tracy Mulqueen, Jeff Shay, Joe Endress, Dennis Hillman, and Chuck Fleming, Raj Lal, and Linda Gonnella who is serving as secretary. Motion by Trustee Zannis, seconded by Trustee Aktipis to approve the Confirmation of Appointments and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. C) Zoning Board of Appeals A motion to reappoint Wayne Zimmer to the Zoning Board of Appeals until the term expires in November 2016. Motion by Trustee Zannis, seconded by Trustee Wolin to approve the Zoning Board of Appeals and authorize expenditures as presented or amended. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK MINUTES Page 7 of 12 REGULAR MEETING DECEMBER 13, 2011 D) Ordinances & Resolutions 1) ORDINANCE 2011- BU -EX6 -S -1324, An Ordinance Adopting the Budget of the Village of Oak Brook for 2012 Trustee Aktipis explained that the details of the Budget were discussed at a previous meeting, and today, Finance Director Sharon Dangles gave a presentation of any changes made to the finalized budget. He stated that this budget was very well thought out and the staff and the Board have worked together on this project and one of the characteristics of the budget is that it not only keeps the six -month reserve, but extends the balance beyond six months. Trustee Manzo clarified the changes in the revised budget with Finance Director Sharon Dangles, and asked the Board what the Village is currently doing to bring new retail into Oak Brook. Village Manager David Niemeyer explained that the Chamber and the retail managers have systems in which to get more retail into Oak Brook, in regards to the stores to rent to, and the stores they would like to come to Oak Brook. President Lalmalani thanked all the Trustees for their hard work on the budget and for trying to find ways to find budget cuts wherever possible. He also reminded everyone, that this is just a budget, and modifications can be made whenever they need to be as they move along. Trustee Wolin clarified that the 1% tax on the hotel fund was to be used to garner more hotel stays, and the 2% fund was to be used directly on the streetscape project. Trustee Manzo agreed with Trustee Wolin that the hotel fund was a restricted fund; however he explained it is up to the Village to approve the ways in which this fund is spent, and he urged the Board to proceed with caution. Trustee Aktipis stated that the Board needs to be careful of the overall savings that they're trying to achieve by cutting funds, because these savings could lead to the overall products being less then what the Village expects. He also stated that while the Village can attract their own office space clients, it is more difficult to attract retailers, and the Board should allow the retail managers to attract these new revenues themselves. Trustee Moy reiterated that the hotel tax fund has to be spent on the hotels in Oak Brook and it is not part of the Village's General Fund. He suggested letting the hotels decide how they would like to spend that money, and finalized by stating that he was very proud of the current budget. Trustee Zannis stated that Oak Brook stands out in the State of Illinois as one of the premier places to live and shop. She stated that the work between Oak Brook and the Chamber has led to many great successes for the Village, and she urged the Board not to discount the marketing towards filling office space, as it's the employees that work in Oak Brook that are going to be using the restaurants and shopping. Trustee Yusuf agreed that the hotel marketing company should recommend how to spend the 1% hotel tax fund. He also reminded everyone that they do not need to spend all the money that's available for this budget. Harry Peters recommended that the Board should ask for more clarification on the consent agenda items, and to really pay attention to the money that's being spent. VILLAGE OF OAK BROOK MINUTES Page 8 of 12 REGULAR MEETING DECEMBER 13, 2011 Bill Lindeman urged the Board to take into perspective where the hotel taxes actually come from. He also stated that he was very happy with the reemergence of the committees, but cautioned the Board to allow the committees to be open to the public, so that everyone can see what is being discussed. Village Attorney Peter Friedman explained that the committees do have to be open meetings to the public. Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the Ordinances and Resolutions and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 —None Absent: 0— None Motion carried. 2) ORDINANCE 2011 -WA -G -957, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges. Public Works Director Mike Hullihan presented a PowerPoint describing the upcoming water rates for the Village of Oak Brook. - The operating costs started in 2010 at $2.08/1000 gallons and in 2015 it will raise to $4.95/1000 gallons. - DWC kept rates artificially low 2007 -2012 to reduce perceived surplus reserve. - The reserves depleted to an extent that $70M emergency borrowing was required in 2012 plus immediate 10% rate hike (May 2012). - Chicago announces rate hike increases in September 2011. - 2011 -2009 Expenditures averaged $250,000 per year. - 2010 -2020 Expenditures projected at $1,250,000 per year. - Increased pace of expenditures driven by water main replacements - Combining rate components include the water purchase of $2.99 plus VOB Operating Costs at $1.42 plus the Capital Improvements at $1.23 equaling the 2012 Total of $5.65. - In comparison, Elmhurst has a rate of $6.42, Villa Park is $6.92, and Oakbrook Terrace is at $8.04. - The 2012 -2015 rates adopted by DWC should not change - 0.25% County Sales Tax dedicated to water infrastructure expires in 2015. - Further increases to compensate may occur after 2015. Village Manager David Niemeyer stated that the reason for the City of Chicago's rate increase is because they do have an old system, and they need to start making capital improvements to this system. He stated that what the Village of Oak Brook is hoping to do is to create an agreement that states that Chicago has to use the increased rates toward the capital improvement plan. Trustee Yusuf reminded homeowners that there are ways to cut water usage in the house. George Klein asked the Board if there is anyone in Oak Brook that does not pay for water. Village Manager David Niemeyer responded that there is no one in Oak Brook that does not pay for water. VILLAGE OF OAK BROOK MINUTES Page 9 of 12 REGULAR MEETING DECEMBER 13, 2011 Motion by Trustee Manzo, seconded by Trustee Aktipis to approve the Ordinances and Resolutions and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0— None Motion carried. 3) RESOLUTION 2011- FD -PG -R -1145, A Resolution Amending the Waiver of Competitive Bidding and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and the Houston - Galveston Area Council to Purchase a Replacement Ambulance Chief McEllin explained that the Village is replacing an ambulance that is fifteen years old and it was originally rescheduled for replacement in 2010. As soon as one ambulance gets replaced, it moves down the line to become the reserve ambulance, thereby keeping all vehicles for as long as possible. Trustee Yusuf asked how reliable the company is that's supplying the ambulance. Battalion Chief Gary Clark answered that Horton's has been in business for over 20 years, and that he would have to check to see if there is an escrow available. George Klein asked the Board what was the status of the recently purchased ladder track, and that he is skeptical for paying for everything up front, as the ladder truck is still not in working order. Village Manager David Niemeyer stated that the Village Staff could look over the types of penalties that are in place. Motion by Trustee Moy, seconded by Trustee Zannis to approve the Ordinances and Resolutions and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0— None Motion carried. 4) ORDINANCE 2011 - SAP -EXl -S -1326, An Ordinance Approving the 2012 Salary Plan and Salary Administration Policy for Non - Represented Employees of the Village of Oak Brook, Illinois. Trustee Wolin explained that the Village hired a consulting firm in regards to compensation and since 2009, the non - represented employees have had their salaries frozen. He believes that a 2% increase is a fair compromise for all of the work the Village employees have done. Trustee Manzo stated that while he agrees with this current increase, he does not agree with the possibility of further increases in these hard economic times. Trustee Zannis stated that she agrees with the increase for the non - represented employees because of the work that they've done and the increased hours they've worked since 2009. VILLAGE OF OAK BROOK MINUTES Page 10 of 12 REGULAR MEETING DECEMBER 13, 2011 Trustee Moy explained that a merit raise happens when someone is hired for a job and paid less then what the job is worth to save money, and then over time, the employee slowly earns these merit raises based on performance. Trustee Yusuf stated that he believed the raise to be fair and reasonable and Trustee Zannis stated that it had been a very long time since the Village had a review done by a consulting firm, and that the overall experience was very eye- opening. Motion by Trustee Moy, seconded by Trustee Zannis to approve the Ordinances and Resolutions and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0— None Motion carried. E) Award of Contracts — NONE AT THIS TIME 12. INFORMATION & UPDATES A. VILLAGE MANAGER David Niemeyer stated that 22 "a St. is finally open and the remaining congestion area should be done by mid - January. He thanked the Board and the staff for all their hard work on the budget. B. VILLAGE CLERK Clerk Pruss read a letter from Kathy Keller thanking the police and fire staff for their help with her elderly father and Clerk Pruss also reminded everyone that on January 23, March 5, and May 7, 2012 the Park District was holding CPR classes, and urged everyone to sign up. She also reminded everyone that the Village is still selling holiday ornaments. C. TRUSTEES Trustee Aktipis reminded everyone to please drive carefully over the holidays. Trustee Manzo reminded everyone to spend time with family and friends during the holiday season. Trustee Wolin wished everyone the best for the holiday season. Trustee Moy emphasized that everyone drive safely over the holidays. Trustee Zannis thanked everyone for a great year, and thanked residents for all of their input. Trustee Yusuf wished everyone a happy new year, and reminded everyone to be aware of the weather and take precaution when driving. VILLAGE OF OAK BROOK MINUTES Page 11 of 12 REGULAR MEETING DECEMBER 13, 2011 D. VILLAGE PRESIDENT President Lamalani gave this time over to the Department Heads to see if there is any new information that they would like to share. A. Police Chief Kruger thanked the Board for allowing them to publicly recognize their staff members, and thanked the Police Department for the warm welcome. B. Fire Chief McEllin thanked his Battalion Chiefs for all the hard work done and wished everyone happy holidays. C. Library Director Sue Madorin stated that 2012 was going to be a special year for the library and they will have a special 10 -year anniversary in April. D. Finance Director Sharon Dangles informed the Village Board and residents that Oak Brook is up 3% for the December sales tax and year -to -date they are up 5% for the year. E. Public Works Director Mike Hullihan reminded everyone to respect and be aware of those drivers plowing the streets F. Community Development Director Bob Kallien stated that the staff is working on a number of large projects for Economic Development, and hopefully a lot of these will come to fruition in 2012. President Lalmalani thanked everyone for giving him the privilege as'serving as Village President. He reminded everyone to be kind to their friends and family this holiday season. 13. ADJOURN TO CLOSE SESSION For the purpose of discussing (1) litigation, (2) Collective Negotiating Matters, and (3) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body pursuant to Section 2c(11), Section 2c(2) and Section 2c(1) of the Illinois Open Meetings Act, respectively. Motion by Trustee Aktipis, seconded by Trustee Yusuf, to adjourn to closed session to consider actual and probable or imminent litigation pursuant to section 2c I of the open meetings act. ROLL CALL VOTE: Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 0 —None Motion carried. 14. ADJOURNMENT Motion by Trustee Aktipis, seconded by Trustee Yusuf to adjourn the Regular Meeting of the Board of Trustees at 9:53pm. VOICE VOTE: Motion carried. ATTEST: /s /Charlotte K. Pruss Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 12 of 12 REGULAR MEETING DECEMBER 13, 2011