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Minutes - 12/14/1976 - Board of Trusteest ;1 VILLAGE OF OAK BROOK MINUTES 01' DECEMBER 14, 1976 I. CALL rIEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:30 P.M. by President Howell. All trustees were present. II. READING OF MINUTES Trustee Philip moved - seconded by Trustee Congreve... That the reading of the minutes of the regular meeting of November 23, 1976 be suspended and that they be accepted as submitted. Voice vote - all in favor So ordered. II. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Resolution No. R-214, Oak Brook Lions Club President Howell read in its entirety a proposed resolution endorsing the Oak Brook Lions Club program to underwrite the cost and undertake distribution of a shower water saving device. Trustee Philip moved - seconded by Trustee Cerne... To approve Resolution No. R -214 as presented. Voice vote - all in favor B. Resolution No. R -215, Wylie Kenneth Skinner So ordered. President Howell read in its entirety a proposed resolution commending Wylie Kenneth Skinner for his service as a member of the Zoning Board of Appeals since 1967. Trustee Cerne moved - seconded by Trustee Rush... To approve Resolution No. R -215 as presented. Voice vote - all in favor So ordered. C. Ordinance No.G -203 AMENDING SECTION V, VI, VII, X, XI, XIII AND XIV OF ORDINANCE G -60 AS AMENDED, THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK,, DuPAGE AND COOK COUNTIES, ILLINOIS. Proposed ordinance amending multiple sections of the zoning ordinance with the following corrections: Section 10, (9), (b) adding "plus one for each" between "member "and "other9' Section 10, c, (3)- "1,000 sq. ft. "to read "10,000 sq. ft." and to delete Section 10, c, (8) referring to parking spaces for offices. Trustee Brown moved - seconded by Trustee Cerne... To approve ordinance No. G--203 as presented subject to the corrections and deletion. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. IV. FINANCIAL A. Treasurer's Reports Treasurer's Cash and Investment Report for the month of November reflected the following: _Corporate Fund MFT Fund Revenue Sharing t4acer Fand 1976 F.evenac- SGnci'ut ?d -_ 1 "- $ 241,893.99 5,319.00 101, 563. CAS 16,715.68 n - 1 _ .. $1,339,647.20 jQ 55,988.5 94,255.61 686,957.80 2760-/1,)265.67 Page 2 ``• Minutes of December 14, 1976 IV. FINANCIAL (continued) A. Treasurer's Report (continued) Trustee Cerne moved - seconded by Trustee Brown... That the Treasurer's Cash and Investment Report for the month of November as submitted be approved. Voice vote -- all in favor So ordered. B. Payouts: (1) Payout #6- Oak Brook Landscaping -- Village Commons Trustee Cerne moved - seconded by Trustee Brown... That Payout #6 to Oak Brook Landscaping in the amount of $2,398.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. (2) Payout #1 and Final -- Desks, Inc. - Library Trustee Cerne moved - seconded by Trustee Brown... That Payout #1 and final to Desks, Inc. in the amount of $6,096.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. (3) Payout #2 - Gardner Construction Co. - Well House #4 Trustee Cerne moved -- seconded by Trustee Brown... That the Payout #2 to Gardner Construction Co. in the amount of $10,269.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. (4) Partial payout - Wight & Co. - Well House #6 Trustee Cerne moved - seconded by Trustee Brown... That the partial payout to Wight & Co. in the amount of $2,375.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. (5) Payout- -Peat, Marwick Mitchell & Co. -Audit year ending 4/� 30/76 Trustee Cerne moved - seconded by Trustee Brown... That payout to Peat, Marwick, Mitchell & Co. in the amount of $6,900.00 as presented be approvcd. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Phlip, Ruth, and President Howell Nays: None Absent: None So ordered. I76 _ r_,_ rye IV. Page 3 Minutes of December 1 -4, 1976 FINANCIAL (continued) B. Pouts (continued) (6) Payout - Washington National Insurance Co. -- Easement 8 CS- 22nd & Enterprise Drive All grantors of easements were notified of their right to an appraisal_ and compensation. Washington Nat=ional Insurance Co., 800 Enterprise Drive, was only party to request compensation and will be so notified. Trustee Cerne moved - seconded by Trustee Congreve... That payout to Washington National Insurance Company in the amount of $2,915.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. (7) Payout- Charles H. Rhodes - Easement York Road Water Main Trustee Cerne moved - seconded by Trustee Rush... That payout to Charles H. Rhodes, 2625 York Road in the amount of $100.00 for consideration of water main easement be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. C. Approval of Bills Accounts Payable, dated December 14, 1976 from the funds are as follows: Corporate Fund $164$78.17 Motor Fuel Tax Fund 4,158.31 Revenue Sharing Fund 9,410.21 Water System Funds 41,606.75 Additional Funds 12,672.80 Trustee Cerne moved - seconded by Trustee Congreve... That the accounts payable as submitted in the total amount of $232,226.24 be approved for payment. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. D. Investments Trustee Cerne moved - seconded by Trustee Glaves... To approve and ratify the following investment: Participation in the amount of $150,000.00 from Corporate Fund, in the Illinois Treasurer's Investment Pool. The interest rate at the time of deposit: 6.17 %. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. Trustee Cerne moved - seconded by Trustee Rush... To approve and ratify the following investment: Participation in the amount of $120,000.00 from Water Fund, in the Illinois Treasurer's Investment Pool. The interest rate at the time of deposit: 6.17 %. Roll call vote: Ayes: Trustees Bro�,7n, Cerne, Congreve, Glaves, Philip, Rush, and 12/1 1 C� /76 President Nowell Nays: one- AItj sent : None So ordere6. - "=�- (Coll t 1n:eC".) Page 4 f_ Minutes of December_ 14, 1.976` V. OLD BUSINESS A. Robert H. Cotter, 3500 Madison. St. - Variation Zoning Board of Appeals on December 7, 1976 recommended approval of a variation to reduce t lie side yard to nine (9) feet and the rear yard to sixteen (16) feet to allow for an addition to the residence. Trustee Brown moved - seconded by Trustee Congreve... Rased upon the recommendations of the 'Zoning Board of Appeals that the variations as requested be approved and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees. Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. B. Owen Property (Zero Lot Line) (Lewis Leonard) -- Variation, Special Use Plan Commission on November 15, 1976 recormended approval with stipulations, and on December 7, 1976 the Zoning Board of Appeals recommended deniale Trustee Brown moved - seconded by Trustee Rush... Because of its unique characteristics that this matter be continued to the committee -of- the -whole meeting of January 10, 1977 with Plan Commission and Zoning Board of Appeals in attendance. Voice vote - all in favor C. American Can Company Foundation Variation So ordered. The request for variations to allow for a one (1) story office building with multiple entrances to be located at 210 - 22nd Street is a unique proposal and President Howell referred this matter, with the petitioners approval, to the committee -of_ -the- -whole Meeting of January 24, 1977 and to be on board agenda for February 8, 1977. D. Oak Brook Hotel Come - 1909 Stir, F,oaa - Varriation The Zoning Board of Appeals on December 8, 1976 recommended approval for an increase in floor area ratio by .04, subject to agreement to provide landscaping for certain adjacent property owners. Trustee Brown moved - seconded by Trustee Rush... To grant the variation as recommended by Zoning Board of Appeals and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and President Howell Nays: Trustee Cerne Absent: None So ordered. E. Mayslake - Rezoning, Special Use, Variation A brief review of the development of the Mayslake property was presented by Robert Olson of Toups and Olson. Trustee Brown moved -- seconded by Trustee Cerne... Based upon recommendatioxis of Plan Com1711ission. and Zoning Board of Appeals and in the best interest of the village, that the petition for rezoning and variation be denied. Davie Shat ?, attorney= for the petitioner, requested that the, petition be aniende d to allow for the entire area to be rezoned to R -3 with no variations to rzsic?r r?�ia1 . With Lhe seconders approval, Trustee Brown itttdrew the i -Iotdrjr Trustee Brown MOVed -- se condrei by Trustee Cerne, V. P,i,;e 5 NiuuLes of De.cemLber 14, 1976 OLD BUSINESS (continued) E. Mayslake _ ecial Use, Variation (continued) To approve the proposal to rezone the area as presented to R -3 and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: Ncne So ordered. Trustee Rush moved - seconded by Trustee Brown... That the village initiate administrative action to rezone to R -3 remaining northwest portion of the Mayslake property (Midwest Road and Oak Brook Road) and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. F. Mayslake -- Text Amendment Hearings held by the Plan Commission on December 15; 1975 recommended denial and the Zoning Board of Appeals on February 3, 1976 recommended approval to reduce the requirement for Institutional Uses from forty (40) acres to thirty (30) acres. Trustee Brown moved - seconded by Trustee Glaves... To adopt the recommendations of the Zoning Board of Appeals and amend Section IX, B, 1, b (3) and Section VII, C, 2 (c) to delete "40 acres" and substitute "30 acres "; and in Section IX, B, 4 to delete entire paragraph and substitute thereof, f1Floor Area Patio - Not to exceed .4 for non residential uses ". Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. VI. NEW BUSINESS A. Request - Temporar Liquor License -- Oak Brook Civic Association Request from Oak Brook Civic Association for one (1) day liquor license for Annual Winter Carnival to be held on the premises of the Oak Brook Bath & Tennis Club on January 23, 1977. Trustee Glaves moved - seconded by Trustee Cerne... To approve temporary liquor license for January 23, 1977 or subsequent "rain date" and waive the required fee. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. B. Authorize to Bid - Group Insurance Plan Contract with Confederation Life is subject to 13% premium increase effective December 1, 1976. Trustee Cerne moved - seconded by Trustee Rush... To authorize advertisement for bids for Croup Health and Life Insurance Program with bids to be received January 17, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Powell Nays: None Absent: None So orc ered. 14/i4/-/,6 -5- (continued) Page 6 P °iinuLes of December 14, 1976 4 VI. NEW BUSINESS (continued) C. Authority to Bi.d -Rob inHood Ranch storm Sewer Eighteen (18 ") inch to twenty four (2411) inch storia sewer needed to replace an existing eight (8 ") inch sewer that has created flooding problems. Trustee Congreve moved - seconded by Trustee Philip... To authorize the advertising for bids for approximately 750 lineal feet of concrete storm sewer pipe with bids to be received at 10 A.M. on January 18, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. D. Letter of Resignation - John J. Bowman - Plan Commission Trustee Philip moved -- seconded by Trustee Rush... To accept with regrets, letter of resignation from John J. Bowman as a member of the Plan Commission. Voice vote - all in favor So ordered. �L o ntments Trustee Philip moved - seconded by Trustee Brown... To appoint Hugh B. Arnold, 15 Bradford Ln.,to the Police Pension Board, term to expire May 11, 1978. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. Trustee Philip moved - seconded by Trustee Rush... To appoint Donald B. Reece, 44 Baybrook Ln., as a member of the Plan Commission, to fill the unexpix-ed term of John J. Bowman, term to expire May 20, 1978. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. E. Authori y_to Purchase - Hurst Rescue Tool- Oak Brook Fire Department For the purpose of extracting trapped victims, this tool will be carried by Fire Department Unit #920 as part of its total rescue operation. Able Fire & Safety Equipment Co., Inc. is the only distributer in the area. Trustee Push moved - seconded by Trustee Brown... To naive the bidding requirement and authorize the expenditure of $5,061.00 for the purchase of the Hurst Power Fescue Tool. Roll call vote: Ayes: Trustees Brown, Cerne, Congreve, Glaves, Philip, Rush, and President Howell Nays: None Absent: None So ordered. F. Presentation of Oil Painting by Mr. Paul Butler to Village of Oak Broo,: Paul Butler presented to the village an oil painting of a river scene along the Salt Creel: in the Forest Preserve Foundation. Land west of Chris'-- Church, which would be displayed -11a the Vill age, Comrnons. 1 �� VT. INEW BUSINESS Page 7 Minutes of December 14, 1976 G. Owen Properties (Zero Lot Line) (Lewis Leonard) Preliminary Plat of Subdivision To be referred to Plan Commission after committee -of -the- -whole meeting of January 10, 1977. 11. Saddle Brook Devc_lo-�ment Co. Plat-, Units I & II Modifications Referred to Plan Commission meeting December 20, 1976. VII. ADJOURMIENT Time 9:20 P.M. Trustee Congreve moved - seconded by Trustee Brown... That this meeting be adjourned. Voice vote - all in favor So ordered. 12 ;1i, /7E Respectfully submitted, 1 Marianne Lakosil Village Clerk