Minutes - 12/14/1992 - Board of Trustees14
VILLAGE OF OAK BROOK SPECIAL MEETING Minutes Dec. 14, 1992
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS AMENDED , BY VILLAGE BOARD
ON x'93
1. MEETING CALL: MEETING CALL
The Special Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Roma of the Village Commons
at 7:38 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Shumate,
Skinner and Minters.
ABSENT: Mane.
IN ATTENDANCE: Vince Long, Assistant to Village Manager; Richard A.
Martens, Village Attorney; Chuck McAdams, Sports Core Manager; Dale L.
Durfey, Jr., Village Engineer; Tbm Hawk, Director of Code Enforcement;
Maggie Powers, Finance Officer /Treasurer; Trey VanDyke, Golf Club Pro;
Tom Wangalin, Athletic Director /Tennis Pro; Joe Santoro, Food & Beverage
Manager /Chef; and Sean Creed, Golf Club Greens Superintendent.
3. APPOINTMENT:
President Bushy stated the appointment of a member to the Zoning Board
of Appeals would be placed on the Village Board meeting agenda of
January 12, 1993.
4. REFERRALS - REvERI-ALS:
A. REVOCATION OF WHITEHALL PARK!- ®.2., t•1uITERALL PARR
B. WHITEHALL PARR SPECIAL USE AND NEW P INARY PLAT:
Trustee Skinner moved to refV,11993, ms A. and B. to a Special Plan
Commission meeting of Januar1993, to a Zoning Board of
Appeals meeting of February and then reviewed by the
Village Board at the February 23, 1993 greeting. Seconded by
Trustee Payovich. ROLL CALL VOTE.
Ayes: 5- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Days: O -None.
Absent: a -None. Motion carried.
C. POLICE DEPARTMENT REASSURANCE PROGRAM: REASSURANCE
PROGRZAY
Police Chief Fleming requested the Reassurance Program be placed
bn the agenda of the Regular Board Meeting of January 12, 1993 for
discussion.
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5. FIBER OPTICS FRANCHISE PROPOSALS: FIBER OPTICS
Trustee Winters recused himself from any discussion or voting on said
subject due to employment by Illinois Bell.
Village Attorney Martens stated that the Illinois Supreme Court ruled
that non -home rule communities may enter into a franchise agreement with
cable companies. President Bushy, Assistant to the Village Manager
Vince Long, and Attorney Martens had net with Metropolitan Fiber
Systems, Inc. (MFS) to discuss their telecommunication service.
Ron Vidal, Vide President of Strategic Planning, and Kelly Walters,
Director of Development for MS'S, Inc., presented a slide presentation of
fiber optic telecommunications.
Trustee Mayer inquired if MFS were franchised to operate within the
Village of Oak Brook, would this preclude other companies from
operating? Mr. Walters stated anyone may operate said services, but MFS
is requesting approval for use of public ways and streets to implement
their communications equipment. The company would only service the
business community in the Village.
President Bushy noted Continental Cable TV has buried hollow conduits
within the Village, and is presently in litigation.
It was the consensus of the Village Board to direct staff and the
Village Attorney to examine Continental Cable TV's franchise agreement;
propose an agreement with the present petitioner and any future
petitioners; and examine possible revenues and compensation from said
agreements with final review by the Village Board.
Trustee Shumate asked if the Village may collect a utility tax. Village
Attorney Martens stated the Village may pose a utility tax on
telecommunication cables but unclear o:► how to bill the tax.
6. SPURTS CORE 1993 BUDGET PREPARATION DISCQ.�SiON: SPORTS CORE
1993 BUDGET
Trustee Shumate introduced Sports Core Manager Chuck- McAdams and his DISCUSSION
staff as follows: Trey VanDyke, Golf Club Pro; Sean Creed, Golf Club
Greens Superintendent; Tan Wangelin, Athletic Director /Tennis Pro; and
Joe Santoro, Food & Beverage Manager/Chef.
President Bushy stated staff will do the daily operations of the Sports
Core according to the policy decisions of the Village Board. President
Bushy recommended a Saturday morning workshop to address the budget.
Sports Core Manager McAdams thanked his staff for the Sports Core's best
season. Mr. McAdams highlighted the various changes of the Sports Core
budget. The following recommendations were presented:
a) M additional assistant to Sean Creed for maintenance of the
facility.
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b) Trustee Shumate requested a cash register for the food cart on the
golf course.
C) Discontinuation of the tennis pro shop inventory and allow Torn
Wangelin to supply the tennis inventory with the Village receiving
a 10% commission of sale of merchandise.
d) Budget $40,000 to hire an urban planner to create a master plan
for the Sports Core. Trustee Shumate stated a fundamental
difference with the master plan. He recommended integrating
enough of the community interest groups could enable the passage,
by referendum, of said project.
Mr. McAdams stated if the Board did not concur with the Master
Plap to move forward and address the additional nine hole golf
course for flood mitigation.
e) Trustee Shumate recommended charging regular members at the end of
the season a monthly billing of 1 /12th the annual fee.
Trustee Winters requested a harmonious combination from a heavy
user fee of the Sports Core and a daily fee for a casual user. He
further stated this should be a policy decision by the Village
Board.
Trustee Shumate noted the $60 social fee or the August fee is
available for the casual user of the Sports Core.
Trustee Mayer stated a basic decision has to be made by the Board
whether the Sports Core is operated as a business, if a manager is
needed, have him operate the facility and the Trustees not make the
management decisions.
President Bushy asked for public comment. Dick Calzaretta requested the
Board examine the feasibility of a Sports Core Commission to assist the
Sports Core.
Starr Pitsch requested the Board focus more on the regular users of the
Sports Core and how to encourage more usage from these members.
Dick Caizaretta recommended the Bath & Tennis and Golf Committees stop
micromanaging the Sports Core and disband the committees for a Sports
Core Commission.
Trustee Skinner recommended the Board set the philosophical policies of
the Sports Core and allow the Manager to operate the facility.
Trustee Bartecki requested a standard yearly minimum membership fee
increase be implemented. Trustee Shumate noted the new $1.00 tennis
surcharge as a new revenue source.
It was the consensus of the Village Board that recommendations of the
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Sports Core staff be addressed as follows:
1) urban Land Planner (a budgeted item, and staff examine a land
planning concept for further discussion at a later date).
2) Staff re-examine the fee structure due to inflation for further
review by the Village Board.
3) Sports Core Manager decides the feasibility of a daily fee.
'4) Sports Core Manager implements the tennis surcharge.
5) Sports Core Manager decides the feasibility of corporate picnics.
The Village Board noted th- Village could require a bond before an
event and cost of clean up.
b) Sports Core Management decision for proposed Saturday weddings.
7) Further review by the Village Board and staff.
8) Sports Core Management decision for proper age requirement.
9) Sports Core Manager McAdams will present a detailed report of the
proposed Tennis Bubble at the January Board meeting.
10) Sports Core Man, gemaent decision: for the golf surcharge to remain
in effect for the 1993 season.
Trustee Winters requested management to examine any other additional
uses of the Sports Core facility.
Bill Lindeman commented on the Elmhurst Quarry purchase if flood
mitigation of the golf course may not be necessary. President Bushy
stated the urban planner should address this issue.
Mr. Lindeman requested the possibility of abandoning the Tennis Bubble
concept. Mr. McAdams will present information to the Board on this
possibility.
Trustee Shumate requested no further payment of the Tennis Bubble
presently until matters had been clarified.
7. CLOSED MEETING:
Trustee Skinner moved to adjourn to a closed meeting at 11:12 p.m. to
discuss the appointment, employment or dismissal of an officer or an
employee. Seconded by Trustee Shumate. ROLL CALL VOTE:
Ayes: 6-Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: O -None.
Absent: O -None. Motion carried.
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CLOSED
MEETING
ADJOURNMENT:
Trustee Skinner moved to adjourn the meeting at 1:52 a.m.. Seconded by
Trustee Winters. VOICE Vim: Notion carried.
ATTEST:
Linda K. Gonnella
Village Clerk
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December 14, 1992
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VILLAGE OF OAK BROOK Minutes 5
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December 14, 1992
ADJOURNMENT