Loading...
Minutes - 12/14/1993 - Board of TrusteesThe Public hearing was called to order by President Bushy at 7:16 p.m. in the Samuel E. Dean Board Room of the Village Commons. The meeting was called pursuant to notice given by law, copy of which is attached. Pledge of Allegiance was given. The Clerk callers the roll with the following persons PRESENT: President Bushy, Trustees Payovich, Shumate and Skinner. ABSENT: Trustees Bartecki, Kenny and Mclnerney. IN ATTENDANCE: Margaret C. Powers, Village Manager, Bruce F. Kapff, Purchasing Director /Grants Coordinator, Richard A. Martens, Village Attorney; Cale L. Durfey, Jr., Village Engineer, Darrell J. Langiois, FLiance Officer and Michael J. Meranda, Superintendent of Public'orks. President Bushy announced a Special Meeting Budget workshop was held December 11, 1993, to discuss the proposed 1994 Village of Oak Brook budget from 9:00 a.m. to 3:45 p.m. One reporter was in aftendance at the meeting. The proposed ordinance adopting the budget of the Village of Oak Brook far 1994 was published in the Daily Herald on December 3, 1993. Copies of the proposed budget were available for public examination for ten days, and no one appeared to speak or submit any written comments on behalf of or against the ordinance. Motion by Trustee Skinner, secorvJed by Trustee Payouich, to adjourn the meeting at 7:18 p.m. VOICE VOTE: Motk3n carried. ATTEST: Linda,K Gonnella, CMC Village Clerk pubhmg.lkg VILLAGE OF OAK BROOK PUBLIC HEARING Minutes i'j December 14, 1993 I. 2. 3. 4. °M c v o m VILLAGE OF OAK BROOK Minutes Dec. 144D 1593 UNOFFICIAL UNTIL APPROVED OR APPROVED APPROVED AS WRITTEN „d„L,,,,,_, AS AMENDED � BY VILLAGE BOARD ON �iR -! • MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m.. Pledge of Allegiance was given. ROIL CALL: The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. ABSENT: None. �ar� Vince Long IN ATTENDANCE: Margaret C. Powers, Village s, Assistant to Village Manager; Bruce F. Kapff, , Ping Dhv&0 r1Grants Coordinator; Richard A. Martens, Village Attorney; Dale L. Durfey, Jr. , Village Engineer;. Darrell J. Langlois, Finance officer/ Treasurer; Michael J. Meranda, Superintendent of Public Works; Tom hawk, Director of Code Enforcement; Sean Creed, Golf Club Greens, Superintendent VanDyke, Golf Pro. ANNOUNCEMENTS & OPEN FORUM: joe Fullan thanked the Village Board for the budget workshop session and noted the needs for a Sports Core Manager, as he felt Village %3nage Powers could not be a mater and Sports Core advocate simultaneously • He stated without a Sports Core Manager in place, the department is handicapped in presenting its budget. in order to develop a comprehensive long -range plan for the Sports Core, use is dependent upon an urban planner. He commented on the vocal opposition of such a planner on this Board does not change the need for its as it was formally approved by the Trustees . He inquired into the options the 'Board would offer for the unplanned surplus of $1 million from the budget � -owned assets need repair rather than user fees pay for maintenance and improvements of the facilities. APPROVAL OF MINUTES: MEETING CALL ROLL CALL ANNOUNCEMENTS & OPEN FORUM MINUTES Motion by Trustee Skinner, seconded by Trustee Barte kndeapprove ve minutes of the Regular Meeting of November 23, 1.993 as the full reading thereof . VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 1 December 14, 1993 LP VOB- 50T —M6,�j 1 a— I4—g3 5. OMNIBUS AGENDA: Motion by Trustee Skinner, seconded by Trustee Bartecki., to approve the Omnibus Agenda. ROLL CALL VOTE: 6 - Trustees Barteclk€, Kenny, McInerney, Payovich, Shumate Ayes: and Skinner. Nays. 0 - None. Absent: 0 - None. Motion carried • A."PROVAL OF A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS: $6709246.43 B. PAYOUTS: PAY: 1. CIVILTECH ENGINEERING INC °PAYOUT #4 - YORK ROAD YORK RD. BIKE BIKE TRAIL: Approved Omnibus Vote. TRAIL: $6v307.04 PAGE WATER COMMISSION - PAYOUT #59 - FIXED COSTS DWC - FIXED 2. DU AND O & M: Approved Omnibus Vote. COSTS 3. JAMES J. BENES & ASSOCIATES, INC. - PAYOUT L5 - 1994 194 PAVING & PAVING AND WATER MAIN PROJECT: Approved Omnibus WM.: $11,707-98 Vote. 4. JAMES J. BENES & ASSOCIATES INC. - PAYOUT #17 - JORIE ORIE1B V . : BOULEVARD: Approved Omnibus Vote. WINDOOR CONSTRUCTION COMPANY - PAYOUT #1 & FINAL - S. C. ADMIN . 5. SPORTS Cf, RE ADMINISTRATION WINDOW REPLAC T: WINDOWS: Approved. Omnibus Vote. $189059.00 C BID AUTHORIZATION - 1994 COMBINED PAVING AND MAIN 194 COMBINED SINE . PROJECT: Approved Omnibus Vote. D REQUEST FOR RELEASE OF Fb � e DS FOR THIRD QiJARTER HOTEL TAX: . RECEIPTS - DU PAGE CONVENTION & VISITORS BUREAU OAK $13s582.06 BROOK HOTEL CONVENTION & VISITORS COMM pp � Omnibus Vote. 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ORDINANCES AND RESOLUTIONS: A. RESOLUTION 93- SAP -EXl °R -609 A RESOLUTION PLAN FOR NON- EXl- ?t�609AP AMENDMENT'S TO THE SALARY ADMINISTRATION SALARY ADMIN. UNION EMPLOYEES : PLAN ' AMEND - Motion by Trustee Kenny, seconded by Trustee Meln ne pass MENTS Resolution 93- SAP -EK1-R -609 as presented and ��' e reading thereof . ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 2 December 14, 1993 JYO B. Ayes: 6 - Trustees Bartecki, Kenny, McInerney, PaWvich, Shumate and Skinner Nays: 0 - None. .Absent: 0 - None. Motion carried. RESOLUTION 93- SAP -EX1 -R -610 A RESOLUTION APPROVING AMENDMENTS TO THE EMPLOYEE PAY PLAN FOR NON -UNION 1.. P LOYEES R 1994: Motion by "trustee Kenny, seconded by Trustee Skinner, to pass Resolution 93- SAP -EXl -R -610 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Steer. Nays: 0 - None . Absent: 0 - None. Motion carried. RES. 93 -SAP- EX1 -R -610 - EMPLOYEE PAY PLAN AMEND- MENTS C. ORDINANCE 93 -WA -G -526 AN ORDINANCE AMENDING SECTION 12- ORD. 93 -WA- 87 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK G -52'6 - BROOK ILLINOIS AND ADJUSTING WATER CHARGES: ADJUSTING WATER CHARGES Motion by Trustee Bartecki, seconded by Trustee Skinner, to pass Ordinance 93 -WA -G -526 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Barteclds Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. Motion dried. D. ORDINANCE 93- TX -UT -G -527 AN ORDINANCE FURTHER ORD. 93- TX -UT- AMENDING ORDINANCE G -470 "AN ORDINANCE ESTABLISHING A G -527 - UTILITY TAX WITHIN THE VUA AGE OF OAK BROOK, DU Ply, GE AMENDING AND COOK COUNTIES, ILLINOIS" (&nMR= School DLStrlCts and UTILITY TAX Units of Local Government) : Motion by Trustee Bartecki, seconded by Trustee Skinner, to pass Ordinance 93- TX -UT -G -527 as presented and waive the full reading thereof . ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, Mcinerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. Motion carried. E. ORDINANCE 93- TX- AB -SC -S -765 AN ORDINANCE PROVIDING FOR ORD. TX- AB -SC- THE PARTIAL ABATEMENT OF THE 1993 TAX LEVY OF THE s - ?65 $10,270,000 GENERAL OBLIGATION RECREATION BONDS OF THE ABATMENT - VILLAGE OF OAK BROOK, ILLINOIS DATED SEPTEMBER 1,_ 1977: BONDSECREATION Trustee Shumate requested clarification of the funds in the Debt VILLAGE OF OAK BROOK Minutes 3 December 149 1993 I A4 \)03 -eoTwo M14f..) Service Fund, and if any monies bad come from the General. Fund. If the monies kept in the General Fund bad d. ,awn interest, then the interest would have remained in the General Fund. Therefore, the monies should remain in the General Fund and a public hearing be held on lisp . -nsing the monies. Village Attorney Martens stated the Village is not able to verify if any funds had drawn interest from the tax levy In that Fund. Trustee Shumate inquired if funds from the Corporate Fund could be used by the Village . Village Attorney Martens stated it would not be prudent by the Village and may pose a risk to the Village. Trustee Shumate voiced his opposition to the proposed lax abatement. Motion by Trustee Bartecki, seconded by Trustee Skinner, to pass Ordinance 93- TX- AB -SC -S -765 as presented and waive the full reading thereof. ROLL CAIL VOTE: Ayes: 5 - Trustees Barteeld, Kenny, McInerney, Payovich, and Skinner. Flays: 1 - Trustee Shumate. Absent: 0 - None. Motion carried. F. ORDINANCE 93- BU -S - 766 AN ORDINANCE ADOPTING THE BUDUE`r ORD. 93 -BU-- OF THE VILLAGE OF OAK BROOK FOR 1994: 5 -766 1994 BUDGET Trustee Bartecki stated the budget items for 1994 as follows: The 1994 Budget projects sales tax revenues of $9, 840, 000; Utility Tax revenues in the 1994 Budget are projected -It $1,595,000; income, Surcharge, Photo and Use Taxeb, totaling $493,400 are included in the 1994 Budget; The 1994 Budget includes a transfer of $275,000 from the Water Fund to the Corporate fund; A $398, 750 transfer from the Corporate Fund to the Equipment Replacement Fund and a $1,196,t250 transfer from the Corporate Fiend to the Infrastructure Funds have been included in the 1994 Budget; A► new business license revenue item of $50, 000 has been included in the Corporate Fund Budget for 1994; Capital Equipment expenditures for the corporate Fund are proj Or- ml'41 0 Water fund revenues contained in the 1994 Budget are projected to total $4,439,151 based on the increase in water rates passed by the Board of Trustees on December 14, 1993. The rate per i , 000 gallons was increased from $2.30 to $2.75; The Water Fund Budget also includes $1,006,310 of capital projects for 1994; A new category of membership has been added to the Bath the rate Club for 1994 which provides for corporate memberships of $200.00 each with a minimum monthly food and beverage charge of $150.00; $451,622 of capital repairs and replacements are included � e 119; Sports Core Budget. Funding for $177.9292 of lake repairs IN derived from the Golf Surcharge funds generated in c -rrent and prior years; For 1994, $224,400 of capital equipment expenditures have been included in the Budget; and For 1994, $1759000 has been budgeted for bike tradis, $1,482,000 for paving projects, and $!389,000 for drainage in the Infrastructure Fund President Bushy noted $2,958,000 of items budgeted last year were not spent by the Village. Motion by Trustee Bartecki, seconded by Trustee Skinner, to pass Ordinance 93 -BU -S -766 as presented and waive the full reading thereof . ROLL CALL VOTE: , Kenny, McInerney, Pay ovich, Ayes: 6 - Trustees Bartecki Shumate and Skinner. Nays: 0 - None. Absent: 0 -- None. Motion carried. S. DEPARTMENTAL REPORTS - SPECIALTY AREAS: DEPARTMENTAL Thanked REPORTS Environmental Concerns & Public Works : Trustee Payovichetor Grants Superintendent of Public Works Meranday Purchasing ]]ire Coordinator Kapff and Village Engineer Durfey for their time and effort this year and wished staff a happy holiday. Finance/ Purchasing: Trustee Bartecki - Noted the Village has completed the budget process and now will begin the audit process. The Purchasing Department received Board approval for a clerk to assist Purebasingr Director Kapff . Library & Hotel, Convention and Visitors Committee: Trustee McInerney - vILLAGE OF OAK BROOK Minutes 5 December 14, 1993 4 V i a -3oTa- 14 I - r -- The Oak Brook Hotel, Convention and Visitors Committee has requested Brook appointment of icon Junemen, new General Manager of Stouffer Hotel, to the Committee. digs Personnel & Public-- Trustee Denny - The Fire Department . �.. , �..�.. _ ._ - at Salt Creek. The Fire team assr`sted Elmhu tin the recent drowning Department presented a holiday safety program on Christmas lig hts at the shopping center. Trustee Denny noted recent police activities, especially the burglary ring arrests by Detectives King, Romani and Rancor. President Bushy . commended the resident who responded to the recent burglary, regarding this case which subsequently resulted in the arrest of the burglary suspects. A resolution of appreciation wall be given to the resident at the January meeting. Planning &Zoning: Trustee Steer - The Plan Commission is still proceeding with the Institute in Basic Fife Principles hearings . Sorts Core: Trustee Shumate - Bonnie Sartore is to be congratulated for the Christmas decorations at the Bath & Tennis Club ndad excellent designed menu from Chef Brian Shanahan. The �sion stateffi plan by former Trustee Krafthefer is being met, as the Sports Core facility, is now in operation 12 months of the year - The tennis dome is operating well, and a few rounds of golf are being played. The golf course will try a scientffic approved spray on the grass that will deter geese from rea�ining one �ff course • Staff has begun preliminary, negotiations for polo next year. Staff is also working with Butler National on the driving ranges, and addressing the issue of the ponds on the golf course for next spring. VgM President: President Bushy - Commented that the Village has been working with the homeowner association presidents to use the Village of Oak Brook as an experimental project to test a chemical grape spray that will deter geese from the Village. The Police Pension Board is meeting frequently, and she is pleased to be a part of that Board on behalf of the Trustees and addressing been d by the manager for the Pension Fund. The Village Clerk Police Pension Board as a recording secretary/ clerk to the Pound. Meeting notices and minutes are being handled properly, and the Board is studying the ADA and requirements for physicals by the Board of Fire and Police Commissioners. President Bushy explained her recent visit with Art Str ng: D�� County Forest Preserve, and Village �r Powers gelding Mayslake property and the need for sal ty and security by Oak Brook for the Trinity Fakes residents . VILLAGE OF OAK BROOK Minutes 6 December 14, 1993 4 9. voa-aaT-44W 0 —1&+ •q 3 If the artisan groups are unable to raise funds and heir proposed facil- ty is not finaanciaily viable, the Fores` Preserve win spend $1 million to demolish the facility and the land will remain for preservation of open space. President Bushy explained the viable operation of the re-development discussed the Miller's House at Graue Mill. Trustee Skinner and she Brook, be Forest Preserve the proposal, the renovation of said Blouse with most of the requested to assist in funding funding coming from the private sector. UNFINISHED BUSINESS: A. HERITAGE OAKS UNIT 2 SUBDWISION - ACCEPT -4N W Aftrn WP%1kT i1T 4 B. SECURITY: Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve and accept the subdivision improvements for Heritage Oaks Unit 2 Subdivision. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. Motion carried. Motion by Trustee Skinner, seconded. by Trustee Bartecisi, to authorize a reduction in the subdivision security by the amount of $61,176.50, leaving $229246.50 (15% excluding sanitary sewer) to act as the one (1) year maintenance security. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays : 0 - None. Absent: 0 - None. Motion carried. Motion by Trustee Skinner, seconded. by Trustee Bartecki, to approve and accept the subdivision improvements for Breakenridge Farm, Unit 3 Subdivision; and authorize a reduction in the subdivision security by the amount of $87,9 490. 55., leaving $7 , 062.45 (15% excluding sanitary sewer) to act as the one (1) year enance security. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None. motion carried. 'PILLAGE OF OAK BROOK Mutes 4 7 HERITAGE OAKS UNIT 2 SUBDIVISION December 14, 1993 BREAKENRIDGE FARM UNIT 3 SUBDIVISION 14 -q3 C. PROPOSED CONTRACT FOR DESIGN OF ADA -RE UIRED_ ADA - -°°-�-- '--'�" INTEili'LAN CONSTRUCTION DOCUMENTS - INTERPLAN PRACTICE LTD. INTERICE LTD. Motion by Trustee Payovich, seconded by Trustee Skinner, to CONTRACT authorize entering into a contract with Interplan Practice, Ltd. based on the provisions Of the contract at a fee' of 7% of the construction contract amount, or $16,9409 whichever is greater. ROLL. CAIN VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 0 - None . Motion carried . Trustee Bartecki inquired into the fee of 7$ of the construction contract amount. Motion by Trustee Bartecki, seconded by Trustee Shumate. to reconsider the question to approve the authorization of entering into a contract with Interplan Practice, Ltd. based on the provisions of the contract at a fee of 7% of the construction contract amounts or $16,940, whichever is greater. VOICE VOTE: Motion carried with Trustee Skinner voting nay. President Bushy suggested to table this item to the January meeting and that the Village Board revisit the proposed Interplan contract. Motion by Trustee Bartecki, seconded by Trustee Kenny, to table to the Regular Meeting of January 11, 1994. VOICE VOTE: Motion carried with Trustee Skinner voting nay. D . REQUEST FOR TIME EXTENSION - KECK SUBDIVISION - KECK COMPLETION OF FINAL PLAT REQUIREMENTS: SUBDIVISION Motion by Trustee Skinner, seconded by Trustee Kenny, grant the second request for time extension and approve an additional ninety (90) days (to March 201, 1994) for completing the Final Plat requirements. VOICE VOTE: Motion carried. E. REQUEST FOR AUTHORIZATION OF PRASE III ENGINEERING UST REPLACE - SERVICES - UNDERGROUND STORAGE TANK RFPLAC'N'� : MENT Motion by Trustee Payovich, seconded by Trustee Skinner, to authorize Crawford, Murphy & Tilly, Inc. (CMT) to proceed with Phase III Construction Engineering Services for our Underground Storage Tanis (UST) replacement at a cost not -to- exceed $25,476.33; and authorize payment of $2.,895. 00 to CMT for installation of ground water monitoring wells. ROLL CALL VOTE Ayes: 4 - Trustees Bartecki, Kenny, Payovich, and Skinner. Nays: 2 - Trustees McInerney and Shumate. VILLAGE OF OAK BROOK Minutes S December 14, 1993 0 `a-- 14 -q 3 Absent: 0 - None . Motion carried. 10. NEW BUSINESS: A. APPOINTMENTS: APPOINTMENTS: Motion by Trustee McInerney, seconded by Trustee Skinner a to Ron RON JUN - concur with the recommendation of President Bushy and appoint Ju.neman, the new General Manager of the Stouffer Oak Brook hotel, to the Oak Brook Hotel Convention and Visitors Committee VOICE Keith Schaffner, with his term expiring February 28, 1 VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Skinner, to BOBBI PETZ - concur with the recommendation of President Bushy and appoint Ms . LIBRARY Bobbi Petz to the Library Commission to fill the unexpired VOICE VOTE: COMMI S S ION Barbara Haffner, with her term expiring May, 1994. Motion carried. Motion by Trustee Bartecki, seconded by Trustee Skinner, to concur JOHN W. CRAIG with the recommendation of President Bushy and appoint John V- BOARD OF FIRE Cram to the Board of Fire and Police Commissicners to fill the & POLICE expired term of Richard Becker, with his term expiring Nhy, 1996. COMMISSIONERS VOICE VOTE: Motion carried s B. REWEST FOR LIVERY LICENSE - ZI Motion by Trustee Skinner, seconded by Trustee McInerney, to grant the request of Mr. Zbigniew Nalazinski for a livery license to operate a taxicab within the Village of Oak Brook. VOICE VOTE: Motion carried. C. wATE SERVICE_RMUEST - YORK CENTER PARK DISTRICT.--* York Center Park District Director Sharon T. Labak- Neubauer addressed the Board for the proposed water service request. Trustees Shumate and Skinner noted their opposition to the request due to additional personnel and administrative costs to include water service users outside the certificated area. Motion by Trustee Payovich, seconded by Trustee Skinner, to deny the requested water service for the York Center Park District. ROLL CALL VOTE: Ayes: 5 - Trustees Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 1 - Trustee Barteeki. Absent: 0 - None. Motion carried. ZIGGY LIMOUSINE - LIVERY LICENSE YORK CENTER PARK DISTRICT - WATER SERVICE REQUEST VILLAGE OF OAK BROOK Minutes 9 December 14, 1993 V o5~ BOT- W 1'N I, 4 93 D. RE VEST FOR ADVANCE A`PPROVAL - LAST APPROVAL OF BALLS ADVANCE FOR DECEMBER: REgUEST - DECEMBER Motion by Trustee Bartecki, seconded by Trustee Skinner ok Off' authorize staff to pay the December bills during the last w in BILLS December prior to the V1lhLge Beard's approval. ROLL CALL VOTE: Ayes ; 6 - Trustees Bartecki, Kenna, McInerney, P a y Shumate and Skinner. Nays: 0 - none . Absent: 0 - None. Motion carried. The list of bills till be presented for Board approval at the first meeting in January. E. LANDSCAPE MAINTENANCE CONTRACS - 1994I95: 1994/95 LANDSCAPE Trustee Shumate inquired into the reasoning for exempting the MAINTENANCE formal bid process of serttices. CONTRACT Purchasing Directors Grants Coordinat®r Ifapff noted Past practices have noted extensive deficiencies of service in accepting the lowest bid proposal or only receiving one bid proposal for the project. Former Trustee Joe Rush requested prequalified bidders for the project. Trustee Payovich requested the Board to accept Staff's recommendation of the proposal. Motion by Trustee Payovich, sec onde& by Trustee S1dWsr, to concur with Staff's recommendation and grant a contract renewal to continue with Oak Brook ce Company for an additional two years for landscape maintenance and waive the formal bidding process due to the s 0M nature of services. BONG CALL VOTE: Ayes: 5 - Trustees Bartecki r, Benny, Mclnerney, Payovich, and Skinner. Nays: 1 - Trustee Shumate. Absent: 0 - Done. Motion carried. President Bushy extended a safe and healthy 1994 to Staff , fellow elected officials and residents. 11. ADJOURNMENT:: ADJOURNMENT Motion by Trustee Skinner, seconded by Trustee Bartecki, to adjourn the meeting at 9:35 p.m. VOICE VOTE: Motion carried. VIIJAGE OF OAK BROOK Minutes 10 December 14, 1993 10 o ®14 -13 ATTEST Lnn a K. Oonnellat CHIC Vinage Clerk btmn1214 VILLAGE OF OAK BROOK Minutes 11 1(0 December 14, 1993