Minutes - 12/16/1980 - Board of TrusteesI. CALL MEETING TO ORDER
VILLAGE OF OAK BROOK
KIMTES OF REGULAR MEETING
December 16, 1980
The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M.
by President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees George Congreve
Walter C. Imrie
Barbara F. Reynolds
Joseph H. Rush
William R. Watson
President Wence F. Cerne
Absent:
II. APPROVAL OF MINUTES
Trustee Arthur W. Philip
Trustee Watson moved - seconded by Trustee Congreve....
That the minutes of the Regular Meeting of December 9, 1980 be approved
as corrected and waive reading of same.
Voice vote: all in favor So ordered
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Beutler's Subdivision - Preliminary Plat of Subdivision
(Deleted - was on Board of Trustees Agenda on 12/9/80)
B. RESOLUTION NO. R -293: A RESOLUTION APPROVING THE FINAL PLAT OF
AMERICAN HOMESTEAD RESUBDIVISION
Trustee Reynolds moved - seconded by Trustee Rush....
To approve Resolution R -293 as presented and waive fuel reading of same.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
C. ORDINANCE NO. S -462: AN ORDINANCE GRANTING VARIATIONS FROM THE PROVISIONS
OF SECTION VII (D)(8)(a) and (b) OF THE ZONING ORDINANCE OF THE VILLAGE OF
OAK BROOK, ORDINANCE G -60, AS AMENDED, RELATIVE TO YARD REQUIREMENTS IN A
R -2 SINGLE FAMILY DETACHED RESIDENCE DISTRICT (4Cheval Drive)
Trustee Reynolds moved - seconded by Trustee Rush....
To approve Ordinance S -462 as presented and waive full reading of same.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
D. ORDINANCE NO. S -463: AN ORDINANCE GRANTING A VARIATION FROM THE PROVISIONS
OF SECTION VII (D)(8)(b) OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK
BROOK, ORDINANCE G -60, AS AMENDED, RELATIVE TO YARD REQUIREMENTS IN A R -2
SINGLE-FAMILY DETACHED RESIDENCE DISTRICT (3625 Madison Street)
Trustee Reynolds moved - seconded by Trustee Rush....
To approve Ordinance S -463 as presented and waive full reading of same.
Roll dall vote: Ayes: Trustees Congreve, Irrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
Village of Oak Brook Minutes - 1 - December 16, 1980
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F : Village of Oak Brook 'Minutes -2- December 16,'1980
E. ORDINANCE NO. 5 -464: AN ORDINANCE GRANTING A VARIATION FROM THE _~ r
PROVISIONS OF SECTION(1)(b)(3) OF APPENDIX II OF THE ZONING ORDINANCE
OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED, RELATIVE
TO NONRESIDENTIAL ACCESS DRIVEWAY WIDTH REQUIREMENTS (711 Jorie Blvd)
Trustee Reynolds moved - seconded by Trustee Rush....
To approve Ordinance S -464 as presented and waive full reading of same.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
F. RESOLUTION NO. R -294: AN ANNUAL RESOLUTION FOR IMPROVEMENT PERMIT
ON STATE HIGHWAYS WITHIN THE MUNICIPALITY
Trustee Congreve moved - seconded by Trustee Imrie....
To approve Resolution R -294 as presented and authorize the President
,and Clerk to affix their signatures thereon.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
IV. FINANCIAL
A. Payout - 1981 Intergovernmental Risk Management Assn. Contribution
Trustee Rush moved - seconded by Trustee Congreve....
To authorize payment to IRMA for the 1981 contribution in the amount
of $115,676:03 r
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
B. Approval - $5,000,000 Excess Umbrella Insurance
Additional liability policy of $5,000,000 above the IRMA self -- insurance
group coverage.
Trustee Rush moved - seconded by Trustee Imrie....
To accept the proposal form International Surplus Lines Insurance Company
in the amount of $4,048.00.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
C. Payout - 6th & Final - Mangan & Co. - Oak Brook Golf Course Clubhouse
Trustee Congreve moved - seconded by Trustee Watson....
To approve final payout for Oak Brook Golf Course Clubhouse in the amount
of $27,730.00 to Mangan Builders, Inc., which includes the deduction for
concrete removal & curb repair, subject to receipt of
1) As- builts of the entire building certified by the contractors.
2) Guarantee from Mangan, Inc.
3) Approval of final waivers.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion.
So ordered
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D. Investments
V
Trustee Rush moved - seconded by Trustee Congreve....
December 16, 1980
To approve and ratify the following investment from the Corporate
Fund.
One federally secured certificate of deposit in the amount of
$3509000.00
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
Trustee Rush moved - seconded by Trustee Congreve....
To approve and ratify the following investment from the Sports Core
Operating Fund.
One federally secured certificate of deposit in the amount of
$1009000.00
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
OLD BUSINESS
A. Maintenance Contract - Sports Core - excluding Golf Course
Trustee Congreve moved - seconded by Trustee Imrie....
To approve extension of contract with Oak Brook Landscaping extending
the maintenance on the Sports Core Open Field for the 1981 season in the
amount of $73,832.56, and on the basis that this is an extension of contract
that the bidding requirement be waived.
Roll call vote: Ayes: Trustees Congreve, Imrie and Watson
Nays: Trustees Reynolds and Rush
Absent: Trustee Philip
President Cerne indicated approval of the motion. Motion failed
Trustee Congreve moved - seconded by Trustee Watson....
To reconsider prior vote.
Voice vote: all in favor So ordered
Trustee Congreve moved - seconded by Trustee Watson
To approve extension of contract with Oak Brook Landscaping extending
the maintenance on the Sports Core Open Field for the 1981 season in the
amount of $73,832.56, and on the basis that this is an extension of con -
tract that the bidding request be waived.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds and Watson
Nays: Trustee Rush
Absent: Trustee Philip
_ President Cerne indicated approval of the motion. So ordered
B. Award of Professional Services Contract - Jorie Blvd. Pavement Investigation
Proposal for two phase investigation and design for the rehabilitation of
a section of Jorie Blvd. pavement from 22nd St. to GE Building (3,500' +)
Trustee Congreve moved - seconded by Trustee Watson
To accept proposal for Professional Engineering Consulting Services
Contract with Tornrose, Camber & Associates, Inc., in the amount of
$179560.00.
Village of Oak Brook Minutes -3- December 16, 1980
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Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
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C. Acceptance - 16th & Spring Rd. Public Improvements
Trustee Congreve moved - seconded by Trustee Rush....
To accept the improvements of 16th Street & Spring Road, Reconstruction
Project 9CS, retaining a Cash bond in the amount of $1,500.00 to assure
satisfactory completion of topsoil and seeding restoration at the con-
struction trailer site.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
D. Steeplechase Subdivision - Maintenance Bond
Trustee Congreve moved - seconded by Trustee Rush....
To authorize the Village Attorney to amend the Irrevocable Holdback
Agreement with Zeus Development Corporation approved at the meeting of
December 9, 1980, to allow for a Maintenance Bond from a reputable bonding
company to be posted in the amount of 15% of $61,454.69 (9,218.20) in
lieu of $9,218.20 in cash.
Roll call vote: Ayes: Trustees Congreve, Imrie, Reynolds, Rush and Watson
Nays: none
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
VI NEW BUSINESS
A. Liquor License Request Claim Co. (Errant Enterprises)
Request from Errant Enterprises for a Class A -1 Liquor License for Oak
Brook Claim Company, restaurant and lounge, to be located at 232 Oakbrook
Center Mall.
Trustee Congreve moved - seconded by Trustee Rush....
To authorize the Village Attorney to prepare an ordinance amending
Section 3 -23(1) of the Oak Brook Code to increase the number of Class
A -1 Liquor Licenses from 10 to 11 in such a manner as to have this
license available to Errant Enterprises prior to their opening.
Roll call vote: Ayes: Trustees Congreve, Rush and Watson
Nays: Trustees Imrie and Reynolds
Absent: Trustee Philip
President Cerne indicated approval of the motion. So ordered
B. Report of Activities
Communications & Sports Core: Trustee Philip had no report.
Finance: Trustee Rush commended Finance Officer & Treasurer for fiscal
excellence in investment practices.
Personnel & Public Safety: Trustee Watson interviewing candidates for
Sports Core Manager.
Public Works: Trustee Congreve reported that Lake Michigan water allocation
has been approved.
Transportation & Library: Trustee Imrie had no report.
Zoning & Planning: Trustee Reynolds reported new construction for
shopping center proceeding for August 1981 opening.
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C. Open Forum
No one appeared.
D. Adjournment Time: 8:50 P.M.
Trustee Congreve moved - seconded by Trustee Rush....
To adjourn this meeting.
Voice vote: all in favor.
Approved
Village of Oak Brook Minutes
December 16, 1980
So ordered
Respectfully submitted,
Mari nne Lakosil, Village Clerk
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