Minutes - 12/19/1994 - Board of Trustees�tgOL.iG. 44E6NCr
va-19-M94 0
3. PUBLIC HQ a PROPOSED 995 NJ
N19E& RUDQET:
4. AY�R,N,�:
Motion by Trust" Caizaretta, seconded by TMstee Bartecld, to adjourn the Public Hearing at 7 :05
P.m. VOICE VOTE- Lotion carried.
ATTEST:
IN
CLinda . Gonnella, C
Village Cleric
ph 1219
VILLAGE OF OAK BROOK
'PUBLIC HEARING Minutes I December 19, 1994
M.,
VILLAGE OF OAK BROOK Minutes of the
PUBLIC HEARING M& 19.1-224
UNOFFICIAL UNTIL APPROVE® BY BOARD
APPROVED AS WRITTEN OR
APPROVED AS AMENDED � , BY
VILLAGE BOARD ON ,
1. ME�MNG CALL:
The Public Hearing was called to order by President Rushy at 7 :02 p.m. In the Sar-•,gl E. Dean
Board Room of the Village Commons.
The meeting was call pursua�at to Notice givers by law, copy
of which Is attached.
2. ROLL CALL:
3. PUBLIC HQ a PROPOSED 995 NJ
N19E& RUDQET:
4. AY�R,N,�:
Motion by Trust" Caizaretta, seconded by TMstee Bartecld, to adjourn the Public Hearing at 7 :05
P.m. VOICE VOTE- Lotion carried.
ATTEST:
IN
CLinda . Gonnella, C
Village Cleric
ph 1219
VILLAGE OF OAK BROOK
'PUBLIC HEARING Minutes I December 19, 1994
M.,
VILLAGE OF OAK BROOK SPECIAL MEETING
Minutes DECEMBER ' 4
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS AM DED , BY VILLAGE BOARD
ON
1. MEETING CALL:
The Special Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:31
p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Calzaretta, Kenny, McInerney,
Payovich and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Vince Long, Assistant
to Village Manager; Richard A. Martens, Village Attorney; Bruce F. Kapff,
Purchasing Director /Grants Coordinator; Dale L. Durfey, Jr., Village Engineer;
Darrell J. Langlois, Finance Officer/Treasurer; James Fleming, Chief of Police;
Michael J. Meranda, Superintendent of Public Works; Torn Hawk, Director of
Code Enforcement; Trey VanDyke, Golf Club Manager; and Ruth A. Martin,
Librarian.
3. .ANNOUNCEMENTS & OPEN FORUM:
Trustee Shumate requested the purchase amount for the microfilm reader from
the Library. His firm is interested in purchasing the obsolete equipment from
the Village. Librarian Martin will notify him of the purchase amount.
President Bushy announced the Village Board of Trustees, at their Closed
Meeting of November 22, 1994, approved the release of the Closed Meeting
Minutes from January through June, 1994 for public review.
President Bushy commended the Village employees for their donations of
paper products to the Family Shelter Services of DuPage County. Some
employees had requested to participate in some type of charity in conjunction
with their employee Christmas reception.
4. APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of November 22, 1994 as presented and waive
the full reading thereof. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes
r
December 19, 1994
�y
MEETING CALL
ROLL CALL
A.NNOUNCEMENTS
AND
OPEN FORM
MINUTES
Yoe -GO T amitj
iovtL mr6r
Motion by Trustee Kenny, seconded by Trustee Shumate, to approve the
minutes of the 1995 Budget Workshop Special Meeting of December 3, 1994
as presented and waive the full reading thereni VOICE VOTE: Motion
carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - Done.
Absent: 0 - None. Motion carried.
APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS :
$831,853.64
B. APPROVAL OF PAYROLLS: Approved Omnibus Vote. PAYROLLS:
$1939663.70 & $208,836.32
C. PAYOUTS: PAYOUTS:
I. GROUP I RESOURCES. INC. - PAYOUT #2 - INFORMATION INFORMATION
SYSTEM ANALYSIS PROJECT -_$,I 5,000.00: Approved Omnibus SYSTEM
Vote. ANALY S I S
2.
INTERNATIONAL CONTRACTORS - PAYOUT #1 - ADA
ADA COMPLI-
COMPLIANCE REMODELING - $80,260.00: Approved Omnibus
ANCE REMODEL-
Vote.
ING
3.
DU PAGE WATER COMMISSION - LAYOUT #71 - FIXED COSTS
DWC - FIXED
AND O &M - $186.114.56: Approved Omnibus Vote.
COSTS
4.
CRAWFORD. MURPHY &_TILLY, INC. - PAYOUT #4 - BRIDGE
BRIDGE INVEN-
INVENTORY AND INSPECTION $257.40: Approved Omnibus
TORY & INSPEC
Vote.
TION
5.
R. W. DUNTEM AN - PAYOUT #7 - 1994 PAVING AND WATER
'94 PAVING &
MAIN _PROJECT - $131.220.86; Approved Omnibus Vote.
WATER MAIN
6.
CARLSON BROTHERS, INC. - PAYOUT #2 & FINAL - FIRE
FIRE STATION
STATION #2 DRIVEWAY - $12.126.90: Approved Omnibus Vote.
#2 DRIVEWAY
7.
SKS CONSTRUCTION. INC. - PAYOUT #2 &_FINAL - 1994 CRACK
"94 CRACK
SE&ING PROJECT - $5.958.55: Approved Omnibus Vote. -
SEALING
8.
JAMES J. BENES & ASSOCIATES, INC. -.PAYOUT #18 - 1994
'94 PAVING &
PAVING/WATER MAIN PROJECT - $2,461.98: Approved Omnibus
WATER MAIN
Vote.
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes
2
December 19, 1994
SPWZiA L MUO . AMI
i ® c -nct 4 if
9. JAMES J. BENES & ASSOCIATES. INC. - PAYOUT #26 - JORIE
BOULEVARD INSPECTION - X265.62: Approved Omnibus Vote.
10. JAMES J. BENES & ASSOCIATES. INC. - PAYOUT #5 - 1995
PAVING PROJECT - DESIGN ,-1,15.216.02: Approved Omnibus
Vote.
11. LOHAN ASSOCIATES - PAYOUT #2 -
112.129.01: Approved Omnibus Vote.
JORIE BLVD.
INSPECTION
'95 PAVING
PROJECT -
DESIGN
COMP. PLAN
ZON. ORD.
UPDATE
D. PHAINGE ORDERS 5 & 6 - R. W. DUNTEMAN - 1994 PAVING & WATER 194 PAVING &
MAIN PROJECT: Approved Omnibus VWe. WATER MAIN
E. SID AUTHORIZATION - 1995 PAVING PROJECT: Approved Omnibus 1995 PAVING
Vote. PROJECT
F. BID AUTHORIZATION - C -WALL CONSTRUCTION - GOLF COURSE: C -WALL
Approved Omnibus Vote. CONSTRUCTION
7. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE 94- BU -S-792 ORDINANCE ADOPTING THE BUDGET OF ORD. 94 -BU-
THE VILLAGE OF OAK BROOK FOR 1995: S -792
1995 BUDGET
Motion by Trustee Bartecki, seconded by Trustee Calzaretta, to pass
Ordinance 94- BU -S-792 as presented and waive the full reading thereof.
ROLL CALL VOTE:
►yes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Pay "_,vich
and Shumate.
(Nays: 0 - Done.
Absent: 0 - Bone. Motion carried.
S. ORDINANCE 94 ZO -S-791 AN ORDINANCE AMENDING ORDINANCE ORD. 94 -ZO-
G -342 RELATIVE Ttl A SPECIAL USE PERMIT OAK BROOK PARK. S -791
DISTRICT, 13M1500 FOREST GATE ROAD: 0. B. PARK
DISTRICT
President Bushy explained that the Village Board's approval of the SPECIAL USE
ordinance is for special land use of the Park District property and not the PERMIT
facility itself. '
Motion by Truste-i Shumate, seconded by Trustee McInerney, to pass
Ordinance 94-ZO -S -791 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes 3 December 19, 1994
/1�
C.
vas- ���
0 Spe Lo PAT& -
1- 141-S
Days: 1 - Trustee Bartecki.
Absent: 0 - None. Motion carried.
Motion by Trustee Payovich, seconded by Trustee McInerney, to pass
Ordinance 94 -TC -G -548 as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Environmental Concerns and Engineering: Trustee Payovich - After the first of
the year, the Village Board will be given a proposed plan of the 22nd
StreetlYork road intersection project and the amount of Village contributions
for said project.
Finance and Purchasing: Trustee Bartecki - The audit will begin soon. A
Fixed Asset Study has been scheduled to list, bar code and place a value of
all Village- owned fixed assets. This study will improve the tracking of
inventories and insurance costs.
Library and Hotel. Convention & Visitors Committee: Trustee McInerney - The
Library has offered to decorate the Library Christmas tree with book ornaments
as a Christmas project for children. A book reading contest is also being held,
with cinema tickets ring given for prizes to the winners. Christmas activities
for children include meeting Mario, a puppet show and storytime for toddlers.
The Oak Brook Hotel, Convention and Visitors Committee's budget for 1995 is
$287,000. Two new programs will be the Visa/Mastercard inserts campaign
offering hotel discounts. This is targeted toward professional organizations
and corporate people. The advertising campaign for holiday travelers has
been instituted again.
Personnel and Public Safety: Trustee Kenny - The Fire Department responded
to a severe fire on Merr�naL e. The house was a total loss with no injuries.
Our Fire Department brought the fire under control with assistance from area
departments. The Fire Department has begun their annual holiday inspections
of the commercial sector to safeguard against hazardous fires.
Letters of appreciation have. been received for Detectives Birdsall, Weber and
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes
4
December 19, 1994
ORD. 94 -TC-
0 -548
REGULATE
TRAFFIC AT
ENTRANCE OF
BRIARWOOD
LAKES SUB.
DEPARTMENTAL
REPORTS -
SPECIALT'
AREAS
voB- %eT�1'MU
S PeGia L ��'G-
King's investigation of a $20,000 residential burglary. They were able to obtain
confessions from three suspects of the burglary. Patrolman Arendt assisted a
woman from the Oakbrook Center who had her car stolen. Citicorp Credit
Services sent a letter of appreciation for the assistance of Detectives Weber
and Birdsall in their investigation of credit card fraud.
F'la -- n and Zoning: Trustee Shumate - Noted the substantial progress of the
home at Midwest Load and 31st Street. He asked for a workshop with the
Plan Commission, Zoning Board of Appeals and Village Board along with the
11,11illage Attorney to explain proper legal proceedings for the Board members.
He recommended a January meeting date for this.
Christmas. ic Works and Cable T.V.: Trustee Calzaretta - Wished everyone a Merry
_
Vili__�,e Clerk: Clerk Gonnella - Attended the Information System Analysis
meeting with staff and noted the progress of staff understanding the flow of
information to departments and other governmental agencies. A report of the
Information System Analysis study will be presented to staff on Wednesday
with further meetings to be held for discussion.
Village Pres�ider;t: !president Bushy - The Court Reporter's transcript has been
received from the Sylviano's liquor hearing. Counsel is reviewing the transcript
presently, and the Liquor Control Commissioner will review it. A decision will
be rendered after the first of the year with the Village Board being notified of
the decision.
District 2 Mayors and Presidents met with Gayle Franzen, DuPage County
d Chairman, to discuss the appointment of the States' Attorney and the
philosophy of that office.
Hopefully, a major announcement will be made of a large retail company
coming to Oak Brook.
9. UNFINISHED BUSINESS:
A. AWARD OF CONTRACT -,ENGINE DIAGNOSTIC ANALYZER - PUBLIC
WORKS:
Competitive sealed bids were received on December 6, 1994 from two
companies.
!Motion by Trustee Calzaretta, seconded by Trustee Payovich, to award a
contract, subject to staff review, to Snap -On Tools, Inc., New Berlin,
Wisconsin, the lowest responsible bidder, in a lump sum cost of $23,665
and transfer funds in the amount of $23,665 from the 1994 Contingency
Fund. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney,
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes 5 December 19, 1994
I9�
ENGINE
DIAGNOSTIC
ANALYZER
d_ iA!
SPE44L. PAT4r
1�, li-wA4
Payovich and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
10. NEW BUSINESS:
APPOINTMENT:
HEIDI
Motion by Trustee McInerney, seconded by Trustee Payovich, to concur HUIZENGA -
woith the recommendation of President Bushy and reappoint Heidi OAK BROOK
Huizenga (Northwest Quadrant - term expired 2/94) a,,a a member of the SAFETY PATH -
Oak Brook Safety Pathway Committee, with term exp;ring February, 1997. WAY COMMITTEE
VOICE VOTE: Lotion carried.
B. REQUEST FOR AUTHORIZATION TO PAS!' BILLS CiN DECEMBER 29, AUTH. TO PAY
1994: BILLS ON
DEC. 299 1994
Due to the cancellation of the second Board meeting in December, only
one disbursement run for the erstire month of December may occur. The
Finance Department is requesting payment of bills a second time in
December prior to Board approval. A separate list of bills containing
these disbursements will be presented for Board approval at the first
meeting in January.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to authorize the
Finance Department to pay bills on December 29, 1994 prior to Board
approval. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretia, Kenny, McInerney,
Payovich and Shumate.
Nays: 0 - None.
Absent: 0 - None. Lotion carried.
C. REQUEST FOR REDUCTION IN SUBDIVISION SECURITY - COVINGTON SUB.
COVINGTON SUBDIVISION: REDUCTION IN
SUBDIVISION
Motion by Trustee Shumate, seconded by Trustee Bartecki, to reduce the SECURITY
Covington Subdivision Irrevocable Letter of Credit No. 11- 09 -93 -1 from the
Midwest Bank & Trust Company by the amount $157,444.20. ROLL
CALL VOTE:
Ayes. 0 - Trustees Bartecki, Calzaretta, Kenny, McInerney,
Payovich and Shumate.
Nays: 0 - None.
Absent: 0 - Done. Motion carried.
D. REQUEST FOR PURCHASEO DER THROUGH CITY OF CHICAGO SQUAD CAR
JOINT PURCHASING_- SQUAD CAR REPLACEMENT: REPLACE *':ENT
Pursuant to the provisions of Section 2 -192 of the Village Code, the
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes 6 December 19, 1994
4
VIIlage is permitted to join with other governmental units in order to
benefit from cooperative purchasing arrangements.
Orders placed under this contract must be placed no later than January
13, 1995, based on requirements established by Chevrolet.
Wilue
12. ADJOURN TO CLOSEC MEETING:
Motion by Trustee McInemey, seconded by Trustee Calzaretta, to adjourn at
8:17 p.m. to a Closed Meeting to discuss the appointment, employment or
dismissal of an officer or an employee. ROLL CALL VOTE:
Ayes: 5 - Trustees Sartecki, Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Mays: 0 - None.
Absent: 0 - None. Motion carried.
13. ADJOURNMENT:
Motion by Trustee Sartecki, seconded by Trustee Shumate, to adjourn the
Special Meeting at 9:05 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes
P91
7
97 =77
PAINT COLOR
OF SQUAD CARS
CLOSED
MEETING
ADJOURNMENT
ATTEST:
Linda X. Gonnella, CMC
Village Clerk
btrnn1219
VILLAGE OF OAK BROOK
SPECIAL MEETING Minutes 9 December 19, 1994
In.. _