Minutes - 12/27/2011 - Board of TrusteesMINUTES OF THE DECEMBER 27, 2011 SPECIAL MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 10,
2012.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis (arrived at 7:05 p.m.),
Michael Manzo, Mark Moy, Gerald Wolin, Asif Yusuf and Elaine Zannis.
ABSENT: None
IN ATTENDANCE: Village Manager David Niemeyer, Police Chief James Kruger and
Village Attorney Peter Friedman.
ORDINANCE & RESOLUTION
A. RESOLUTION 2011 -PL- IMRF -EXl -R -1147, A Resolution Approving an
Amendment to the Village of Oak Brook Personnel Manual
Village Manager Niemeyer informed the Board about recent legislation which has the
intent of discouraging municipalities from giving employees a bump in salary increases
over 6% at the time of retirement, affecting their IMRF pensions, including unused
vacation leave, sick leave, and other benefits. He stated that this has not been the practice
in the Village, but the entitled benefits could bump the amount over 6 %. He stated that the
legislation allows for an exemption for these employees and municipalities would not have
to pay the entire amount for the extra pension up front instead of over a 30 -year period by
amending their personnel manuals by December 31, 2011. Village Attorney Friedman
stated that this is a cash -flow issue because the liability would remain the same.
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve Resolution R -1147 as
presented.
ROLL CALL VOTE:
Ayes: 6- Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0— None
Motion carried.
B. ORDINANCE 2011- AG -EX1-S -1327, An Ordinance Approving and Authorizing a
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License Agreement for the Installation of Electric Vehicle Charging Stations
Between the Village of Oak Brook and 350 Green
Village Manager Niemeyer discussed a grant that allows municipalities to install electric
vehicle charging stations in response to an expected increase in the purchase of electric
vehicles. He stated that there have been some discussions with Oakbrook Mall and a
company who handles the installation, but that the Mall was not ready at this time to
partner with the company. He stated that due to a tight timetable with the grant, staff is
recommending installing these electric charging stations at the Library and the Golf
Course. Village Manager Niemeyer stated that the company would pay for a majority of
the facilities and the grant would cover a portion of it with the Village receiving 15% of
the net revenue generated by these charging stations. He stated that a Level 3 charging
station is being proposed at the Library which allows a charge in a half hour or less and a
Level 2 charging station at the Golf Course, which charges an electric vehicle in a few
hours. He discussed what the City of Chicago is doing with these charging stations at
Midway Airport and the proposed Agreement with 350 Green.
Ken Adams, of 350 Green, discussed the plans for installing the electric vehicle charging
stations in the Chicago area, and that the criteria for the charging stations is that they be
publicly accessible and in destination locations. He stated that his company has been
mostly partnered with private corporations, but has begun to work with municipalities. He
discussed the expectations of electric vehicles increasing in the Chicago market over the
next few years. He stated that roughly $30,000 of equipment and $10,000 of installation
costs are covered under the grant. Questions were asked regarding protecting the charging
stations from vandalism and the charging costs for the vehicle owners. Mr. Adams
discussed the trickle home charger which takes 16 -20 hours to fully charge a vehicle and
that the vehicle owner would need a subscription to utlize the charging network and the
processes involved in utilizing a charging station. He stated subscribers have an ID card
which is inserted to allow charging along with communication with the vehicle's
navigation system and no power is released without insertion of a valid ID card. He stated
that if the charging station is bumped by a vehicle, the station has a ground fault protection
and the electrical current shuts off, as well as being protected by bollards; these safeguards
serve to diminish the issue of vandalism and that the stations are UL listed and built to
withstand weather and are expected to last for ten years. He stated that their company
maintains the stations. He discussed that the typical cost for the subscriber for the Level 2
station is $3.00 for 90 minutes and $6.00 for 30 minutes for the Level 3 station.
Discussion ensued regarding the anticipated net revenue received by the Village, the safety
of the charging stations and liability coverage. Mr. Adams agreed to amend the liability
coverage to $2 million. Discussion ensued regarding potential charging stations at Village
Hall, the Mall and Fire Station 2. Mr. Adams stated that Fire Station 2 was dismissed
because of it not being a public destination location and emergency vehicles at the
location. Solar and wind energy were discussed as possible energy sources for the
charging stations. Trustee Aktipis expressed some concerns about whether usage will be
as much as anticipated and the appearance of the stations.
Motion by Trustee Yusuf, seconded by Trustee Wolin to approve Ordinance S -1327 as
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presented.
ROLL CALL VOTE:
Ayes: 5- Trustees Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 1 — Trustee Aktipis
Absent: 0— None
Motion carried.
4. ADJOURN TO CLOSED SESSION To Consider the Following Pending, Probable, or
Imminent Litigation Matter Pursuant to Section 2c(11) of the Illinois Open Meetings Act,
Respectively **
Motion by Trustee Manzo, seconded by Trustee Wolin to adjourn to closed session to
consider actual and probable or imminent litigation pursuant to section 2c(11) of the Open
Meetings Act.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
This meeting was adjourned to Closed Meeting at 7:41 pm.
5. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Wolin to adjourn the Special Meeting of
the Board of Trustees at 8:20 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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