Minutes - 02/27/2018 - Board of Trustees (2)OAK B 卜謳 ぷル 遣躙鳳闇鴇ざ躙糧羅IIttT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON MARCH 27,2018
1. CALL TO ORDER
The Regular Mccting of the Villagc Board of Trustees was callcd to ordcr by Prcsident Gopal
Lalrnalaniin thc Samucl E.Dcan Board Roonl ofthc Butlcr Govcrmcnt Ccntcr at 7:06 pm.The
Pledge of Allcgiancc was givcn.
2. ROLL CALL
Villagc Clerk Charlotte Pruss callcd thc roll、vith the follo、ving pcrsons
PRESENT: Prcsidcnt Gopal Lalrnalani,Trustees John Baar,Philip Cuevas,Ⅳlichacl NIanzo,
Ⅳloin Saiycd,Edward Ticscnga,Asif Yusuf
ABSENT:Nonc
IN ATTENDANCE:Village Managcr Rick Gincx,Financc Dircctor Jason Paprocki,Villagc
Attorncy Grcg Joncs,Dcvclopment ScⅣiccs Dircctor Tony Budzikowski,
Information Technology]Dircctor Jilln Fox,Police Chicf Jilln Krugcr,Firc Chief
Barry Liss,Public Works I)ircctor Doug Patchin,Hcad Librarian Jacob Post,Golf
Club Supcrintcndcnt/Managcr Sean Crccd
3. PRESIDENT'S OPENING COヽ 4市 IENTS
President Lalmalani、vclcomcd cveryone to the mccting. Hc then sharcd ncws ofthc passing of
Board of Firc and Police Colninission Chairrnan Edヽ 4ain and conductcd a inomcnt of silcncc in
his honor.
A,Omccr and civilian Employec ofthe Year Awards
Policc Chief mger read two bios and prcscntcd Allison Kern with thc Offlccr ofthe Year
Award and Kassy Polivka vvith thc Civilian Employec ofthc Ycar Award.
4. uSIDENT/VISITOR COMMENT
At the request ofthe residents who signed up to speak,they lvish to address their concerns
during Active Business on the Agenda。
5. APPROVAL OFヽ 41NUTES
A. Spccial Board of Trustecs Mccting ⅣIinutes of Fcbruary 5,2018
Motion by Trustee Yusut seCOnded by Trustee ⅣIanzo,to approve the ⅣIinutes ofthe
Special Board of Trustees Ⅳleeting of Februa】75,2018。VOICE VOTE:Ⅳlotion carried.
6. CONSENT AGENDA
All itcms on the Consent Agcnda are considered to bc routine in naturc and will be cnactcd in
one motion. There will be no scparate discussion of these items unless a Board member so
requcsts,in which evcnt,thc itclln、vill be rcmovcd from the Consent Agenda and considered as
the irst itclln a■er approval ofthe Consent Agcnda.
VIl:´A(■OF
VILLAGE OF OAK BROOK MINUTES Page I of6 REGULAR MEETING OF FEBRUARY 27,2018
A. Accounts Payable for Period Ending February 22,2018 - $872,103.03
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services - January
2018 - $9,108.23 (Fyl8 - yTD - $9,108.23)
2) Clark, Baird, Smith, LLP - Legal Services - January 2018 - $5,236.50
(FYl8-YTD-$5,236.50)
TOTAL LEGAL BUDGET FOR 2018 IS $293,070.00
TOTAL LEGAL BILLS PAID FOR 2018 - YTD - $14,672.73
3) Health Care Services -BCBS - PPO - January 201 8 - $224,499.14
4) Health Care Services -BCBS - HMO - March 2018 - $31,932.75
5) DuPage Water Commission - January 2018 - $365,799.92
B. Approval of Payroll for Pay Period Ending February 10,2018 - $757,990.59
C. Development Services Referrals
1) 1950 Spring Road - Special Use - Outdoor Dining Area Adjacent to a Restaurant
2) 3824 York Road - Certificate of Appropriateness - Amend Existing Signage
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Golf Course Cart Path Paving
2) Alarm Board Monitoring Services
E. Ordinances & Resolutions
1) RESOLUTION 2018-SR-FP-EX-R-1705 Hannnon's Yorkshire Estates Subdivision -
601 Harger Road - Final Plat - 2-Lot Subdivision
2) RESOLUTION 201 8-SR-FR\P-EX-R- I 706 Franklin Subdivision - 1900 Spring Road -
Final Plat - 3-Lot Subdivision
3) RESOLUTION 201S-PD-V-PG-R-1709, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Police Vehicles Through
Suburban Purchasing Cooperative From Currie Motors And Roesch Ford
4) RESOLUTION 2018-SC-GOLF-R-1708 A Resolution Authorizing the Purchase of
Golf Commodities for the Oak Brook Golf Course
F. Village of oak Brook - Monthly Financial Reports - January 201 8
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA - None
8. ACTIVE BUSINESS
A. Cellular Communication Discussion
Trustee Tiesenga introduced Information Technology Services Director Jim Fox whom
explained that T-Mobile approached the Village regarding the addition of adding cellular
VILLAGE OF OAK BROOK MINUTES Page 2 of 6 RECULAR MEETING OF FEBRUARY 27,2018
phone services to two Village-owned properties. He explained the locations the Village
currently has cellular phone equipment and who the carriers are.
1) 2011 Windsor Drive - Discussion - Water tower does not currently have any cellular
equipment on it.
2) New Tower - Oak Brook Road & Meyers Road - Discussion - T-Mobile is proposing
to build a tower location on Village owned property on the southeast side of the
property, turn the building over to the Village and they then would rent the space from
the Village.
Jim Fox introduced Lauren Neil from T-Mobile who explained the tower height and location on
the west side of the Village. This will improve cellular communications to the residents in the
Village.
B. Oak Brook Hills 35th Street Discussion
Resident comments:
Resident Alan Koren spoke about the Oak Brook Hills development plans and the possible
stormwater impact on Oak Brook.
Resident Bob Ivarson, presented 4 slides showing watershed divides, wetlands, fresh water
ponds and fresh water green emergent, federally, state and locally regulated floodways as it
relates to the Oak Brook Hills development and possible impact on Oak Brook.
Resident Terry O'Malley showed a video of Lake Breakenridge flowing into the Bronswood
Creek area as it relates to stormwater run-off from the Oak Brook Hills development.
C. ZoningOrdinance Amendment - Emergency and Health Related Transportation for Age-
Restricted Facilities
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to direct the Village Attorney
and Staff to draft the necessary provisions for the text amendment to the Zoning Ordinance
for emergency and health related transportation for age restricted residential facilities.
VOICE VOTE: Motion carried.
Trustee Tiesenga spoke about the amount of proposals coming to the Village for apartment
buildings and a call for innovation. This request is specific to age restricted facilities and the
range of medical care and medical transport or lack thereof.
Attorney Jones explained the Village public process that this zoning ordinance will have to go
through.
President Lalmalani stated that having an ambulance on-call on-site is always a benefit.
D. Ordinances and Resolutions
1 ) RESOLUTION 201 8-IGA-RTA-LST-MILE-R-1 707 A Resolution Authorizing the
Execution of an Intergovernmental Agreement Between the Village of Oak Brook and
The Regional Transportation Authority Regarding "Last-Mile Services"
VILLAGE OF OAK BROOK MINUTES Page 3 of6 REGULAR MEETING OF FEBRUARY 27,2018
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve Resolution 2018- IGA-
RTA-LST-MILE-R-1707 A Resolution Authorizing an Intergovernmental Agreement
Between the Village of Oak Brook and The Regional Transportation Authority Regarding
Last-Mile Services. VOICE VOTE: Motion carried.
Manager Ginex explained that at the RTA Feb. meeting they approved the intergovernmental
agreement. Received 3 bids which are under review. Will come back to the Board with an
agreement with the vendor. Discussion ensued.
2) ORDINANCE20IS-SC-EX-G-1124, An Ordinance Amending Chapter 2 of Title 12,
Entitled "Recreational Facilities" of the Village Code of the Village of Oak Brook,
Illinois (Golf CIub Fees)
Motion by Trustee Baar, seconded by Trustee Cuevas, for passage of Ordinance
Amending Chapter 2 of Title 12, Entitled Oak Brook Golf Club, of the Village Code of the
Village of Oak Brook, Illinois. VOICE VOTE: Motion carried.
3) An Ordinance Amending Chapter 2 of Title 12, Entitled "Recreational Facilities" of the
Village Code of the Village of Oak Brook, Illinois - (Bath & Tennis Club, Swim &
Tennis Fees)
Motion by Trustee Baar, seconded by Trustee Saiyed, to approve An Ordinance
Amending Chapter 2 of Title 12, Entitled "Recreational Facilities" of the Village Code of
the Village of Oak Brook, Illinois. VOICE VOTE: Motion carried.
E. Police Department Build Out Financing Discussion
Trustee Manzo stated that this has been discussed at the last Board meeting and Finance
Director Paprocki was to provide additional information on options. Finance Director Jason
Paprocki provided four different options that was included in the agenda packet for tonight's
meeting. Discussion ensued. Direction determined by the Board is to go 50% cash and 50o/o
loan.
INFORMATION & UPDATES
A. Village Manager - Nothing to report.
B. Village Clerk -Election is March 20th. Early voting starts Monday March 5, 2018.
Sample ballots are on line.
C. Trustees:
Trustee Yusuf - Please vote and make an educated choice.
Trustee Baar - talked about Ed Main, what a good, modest person he was with a real
commitment to serve. Trustee Baar reiterated Ed Main's past and present public service,
adding that he served with honor and dedication and will be sorely missed. Prayers go out
to his family.
Trustee Manzo -echoed Trustee Baar's sentiments about Ed Main. Complimented the
Police Department for working at Blueberry Hill and raising funds for Special Olympics.
He spoke regarding the Oak Brook Hills Development, the Village is fortunate to have very
9.
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETINC OF FEBRUARY 27,2018
talented individuals and hopefully we can do whatever we can to help our residents in that
afea.
Trustee Tiesenga - spoke about Ed Main. Explained that is was Ed Main who asked him
if he was interested in running as Trustee. Stated that the Oak Brook Club is a model of
how things were run and the reason for that was because of Ed Main. Also saying goodbye
to Lord and Taylor. They will not be renewing their lease. He thanked Lord & Taylor for
enriching our community for all those years.
D. Village Attorney - nothing to report.
E. Village President- nothing to report.
Information Technology Director Jim Fox - busy working with Public Works and the
Finance Department behind the scenes to ensure that the new water meters operate
smoothly with the water billing and meter reading equipment is working properly.
Police Chief Kruger - reminded everyone as weather gets nicer, kids will be outside around
the streets, to please be mindful when driving. March 3,2018, Special Olympics Torch Run
Polar Plunge at the Bath & Tennis Club.
Public Works Director Doug Patchin - expanded on what Jim Fox said, regarding the water
meter install. There is a lot of data conversion with files and propagation for meter reading.
The first set of letters to residents were mailed out Monday. In attempting to be proactive,
advanced notification to the Homeowner Associations Presidents was done and sent out
immediately to their residents which caused a flurry of calls to schedule appointments. This
project will be done in residential phases, so all residents will receive a letter from the
Village and United Meters Inc. Once the resident receives the letter, please call United
Meters for the appointment. Weather permitting Homer Tree Service will be starting at the
B & T tomorrow.
Golf Club Manager Sean Creed - Ed Main was a very good friend of the golf course. He
liked Ed Main to the Merrill Lynch commercial "when Ed spoke everyone listened" that's
why they put him on the 1't tee.
Finance Director Jason Paprocki - updates on the sales tax revenues from the holidays will
be coming at the end of March. November numbers were down from last year.
Fire Chief Bany Liss - Wednesday, March 7th will kick off the Fire Departments first
Citizens Fire Academy. There is still some openings if anyone is interested.
10. ADJOURN TO CLOSED SESSON - For the purpose of discussing litigation pending against,
affecting, or on behalf of the Village, or probable or imminent litigation against or by the
Village, pursuant to 2(c)(11) of the Illinois Open Meetings Act, respectively
Motion by Trustee Cuevas, seconded by Trustee Manzo to adjourn to closed session at 8:55
p.m.
ROLL CALL VOTE:
Ayes: 4 - Trustees Cuevas, Saiyed, Tiesenga, Yusuf
VILLAGE OF OAK BROOK MINUTES Page 5 of6 REGULAR MEETING OF FEBRUARY 2'7.2018
Nays: 0-None
Abstain:0-None
Absent: 2‐Trustees Baar,ⅣIanzo
Ⅳlotion carried.
11. AD」OURNMENT
Ⅳlotion by Trustee Ⅳlanzo seconded by Trustee Yusuf to adjourn the Regular ⅣIeeting of
the Board of Trustees at 9:34p.mo VOICE VOTE:Ⅳlotion carried.
ATTEST:
Village Clerk
VILLAGE OF OAK BROOK N711NUTES Pagc 6 of6 REGULAR MEETING OF FEBRUARY 27,2018