Minutes - 04/10/2018 - Board of TrusteesViLLAG E OliOAK MINUTES OF THE ⅣIARCH 13,2018 REGULAR
MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN
ON APRIL 10,2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal
Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:02 pm. The
Pledge of Allegiance was glven.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin
Saiyed, Edward Tiesenga
ABSENT: Trustee Asif Yusuf
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village
Attorney Greg Jones, Development Services Director Tony Budzikowski,
Information Technology Director Jim Fox, Police Chief Jim Kruger, Fire Chief
Barry Liss, Public Works Director Doug Patchin, Head Librarian Jacob Post, Golf
Club Superintendent / Manager Sean Creed
Trustee Asif Yusuf aruived at 7:13 PM
3. PRESIDENT'S OPENING COMMENTS
A. Resolution of Memoriam - Ed Main
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Resolution of
Memoriam, R-1711. VOICE VOTE: Motion carried.
President Lalmalani requested Clerk Pruss read the Resolution of Mernoriam for the record. He
presented the plaque to the family of Ed Main. Mr. Main's son addressed the Board and thanked
them for this honor.
President Lalmalani congratulated Fire Chief Barry Liss for his 40th Anniversary in the Fire
Service. He also talked about the Polar Plunge held at the Bath & Tennis Club.
4. RESIDENTA/ISITOR COMMENT
The following residents addressed the Village Board regarding the Oak Brook Hills development
on all items related to: construction traffic, possible 35th street road closure, potential traffic
concerns/safety issues on 35fr street, storm water management, the proposed natatorium/swim
meets/pool usage, apartments and potential growth on the property and how it may affect Oak
Brook and residents:
Resident Sunil Lulla, Resident MaryAnn Mazukelli, Resident Sinod Srivastava,
Resident Cathy Giangrasse requested l5 minutes at the April 1Oft meeting for a presentation.
Resident Alan Koren, Resident Wayne Pitzel, Resident Randy Simon, Resident Ajay Patel,BVILLAGE OF OAK BR00K MINUTES Page I of5 REGULAR MEETNG OF MARCH 13,2018
Residcnt NIlichael Walsh,Rcsident Walter lvarson,Residcnt Janヽ 4iller,Resident Joe Aceto,
Residcnt Ray Martinez and Resident Terry O'ヽ 4alley―He spoke aboutthe tcsts he ran on thc
watcrin Oak Brook lakes and the contanlinants he found.
5. APPROVAL OFヽ 41NUTES
A. Regular Board ofTrustees Meeting Minutes ofFebruary 13,2018
Motion by Trustee Baar,seconded by Trustee Cuevas,to approve the ⅣIhutes ofthe
Regular Board of Trustees MIeeting of February 13,2018.VOICE V(DTE:]Ⅶotion carried.
B. Special Board ofTrustees NIleeting lVIinutes of Fcbruary 13,2018
Ⅳlotion by Trustee PIanzo,seconded by Trustee Baar,to approve the Minutes ofthe Special
Board of Trustees ⅣIeeting of February 13,2018.VC)ICE VOTE:IⅦotion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routinc in naturc and will be enacted in one
motion. There will be no separatc discussion ofthcse items unless a 13oard nlelnber so requests,in
which event,the itern will be relnovcd iЮ n■thc Consent Agenda and considercd as thc flrst item
after approval ofthe Consent Agenda.
A. Accounts Payable fbr Pcriod Ending March 8,2018-$337,516.53
Signiflcant lterns included in Above:
1)Ancel,Glink,Diamond,Bush,DiCiallni&Krafthefcr,P.C.,―Legal Services―
February 2018¨$9,463.05(FY18-YTD―$18,571.28)
2)Holland and Knight―Legal Services―Dccember 2017&February 2018-$1,334.50
(FY18-YTD‐$1,334.50)
3)Rattte W00dWard,LLC―Lcgal Services―January 2018‐$3,333.33(FY18-YTD―
$3,333.33)
TOTAL LEGAL BUDGET FOR 20181S S293,070.00
TOTAL LEGAL BILLS PAID FOR 2018-YTD―$28,803.61
4)Paramedic Services of 11linois―Contract Paramedics―March 2018-$44,746.75
5)PineOak Partners-2018 Polo Season―$65,000.00
B. Approval ofPayroll fbr Pay Pe五 od Ending February 24,2018-$702,231.05
C.Autho五 zation to Seek Bids or Proposals or Negotiate Contracts
l)WatCr Meter Replacernent atthe Oakbrook Center Mall
D.Ordinances&Resolutions
l)RESOLUTION 2018-DMMC―LP―EXl―R-1710,A Resolution Adopting the 2018
Lcgislative Positions and PHoHties ofthe DuPage Mayors and Managers Conferencc
2)ORDINANCE 2018-LC―AL―G-1126,An Ordinance Amending Title 4,Chaptcr l,
Scction 8A ofthe Village Code ofthc Village ofOak Brook,11linois by Decreasing by
One to Thirty―Fourthe Number ofAuthoHzed Class A-l Liquor Licenses.
3)ORDINANCE 2018-BU―AMEND―S‐1525,An Ordinance Autho五 zing an Amendment
to thc 2018]Budget.
Ⅳlotion by Trustee Baar,seconded by Trustee Cuevas,to approve the Consent Agenda and
authorize expenditures as presented.
ROLL CALL VOTE:
Ayes: 6-Trustees Baar,Cuevas,ⅣIanzo,Saiyed,Tiesenga,Yusuf
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Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA - None
8. ACTIVE BUSINESS
A. Actuarial Results Presentation - Mike Zurek, Actuary with Nyhart
Motion by Trustee Manzo, seconded by Trustee Tiesenga to accept the proposed actuarial
assumptions and results of the Police and Firefighters' Pension Funds for inclusion in the
2017 Comprehensive Annual Financial Report. VOICE VOTE. Motion carried.
A power point presentation and the Police/Firefighter's plan review was done by Mike Zurek with
Nyhart. Discussion ensued.
B. Confirmation of Appointments
1) Various Boards, Commissions and Committee's
Community Enhancement Committee - Appointment of David Carlin, CEO, Greater
Oak Brook Chamber of Commerce
Firefighters Pension Fund Board - Reappointments - George Kouba, Timothy Schlindwein
Hotel, Convention & Visitors Committee -Appointments - David Carlin Chamber CEO,
Casey Crowley General Manager LeMeridien. Reappointments - Mort Kouklan,
Dr. Iftikharul Abbasy
Library Commission - Anthony DiCanio, Roberta Petz
Plan Commission - Tom Doyle, Raju Iyer
Police Pension Fund Board - Alan Feldman
Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the appointments and
reappointments as presented. VOICE VOTE: Motion carried.
C. Ordinances & Resolutions
l) RESOLUTION 2018-VS-PL-IS-EX-R-7712, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Vision Benefits for Employees
Motion by Trustee Baar, seconded by Trustee Cuevas, to approve Resolution 2018-VS-PL-IS-
EX-R-1712, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the
Purchase of Vision Benefits for Employees.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesengao Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
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9.
D. Village Board Meetings - Cancelation of Second Meeting in July
Motion by Trustee Cuevas, seconded by Trustee Baar, to approve the Cancelation of the
Second Meeting in July. VOICE VOTE: Motion carried.
INFORMATION & UPDATES
A. Village Manager - spoke about the Park District working hard on the Sports Core
Brochure with staff and the Sports Core Committee. They have done a great job!
B. Village Clerk - primary election is March 5th. Explained early voting location and
hours.
C. Trustees:
Trustee Manzo - Good Sam is located on 39ft & Highland. The quickest route is 3l't street.
Oak Brook Hills development will move forward.
Trustee Tiesenga - thanked Residents from Saddle Brook for coming out to voice their
concerns to the Village Board tonight.
Trustee Baar - Thank you for resolution honoring Ed Main recognizing his commitment to
this Community. He also wants to applaud Stan Pruss, President of the Oak Brook Civic
Association who has attended every meeting. Please give a shout out to Stan Pruss for all
of his good work with the Civic Association.
Phil Cuevas - he spent two full days researching the Natatorium & possible traffic issues.
Met with residents of Saddle Brook and Cathy Giangrasse. He conducted research on Swim
meets and functions to be held at the Natatorium. Found out safeguards are in place. The
USA swim meets; there are a total of 3 major meets they could possibly host. There is also
a state meet which is different from USA Swim. You have to bid for these swim meets.
Trustee Cuevas met with Marianne Kaufrnan, owner of the Natatorium. The Village of
Westmont will require the Kaufman's to secure permits for each of the large events and
have police and traffic control measures as a condition of their agreement. Trustee Cuevas
met with the Village of Westmont and was informed that at no time can the Natatorium
host an event the same time as a golf course event or hotel event. Mrs. Kaufman is willing
to sit down and meet with people to get this to work. Permits have not been approved for
either the Natatorium or an apartment building through Westmont to-date.
Trustee Saiyed - Agreed with what has been said about Ed Main. He was a good man.
Trustee Yusuf - Echoed sentiments about Ed Main and spoke to the Oak Brook Hills
development and resident's concerns.
D. Village Attorney - nothing to report.
E. Village President-Sports Core Advisory Committee meeting on Thursday, March
15th. Regarding the Oak Brook Hills Development, thanked Trustee Cuevas for his
diligence in obtaining facts of this development. Explained to residents the due diligence
that he and the Trustees are continuing to monitor the Oak Brook Hills development.
VILLAGE OF OAK BR00K MNUTES Page 4 of 5 REGULAR MEETING OF MARCH 13,2018
Information Technology Director Jim Fox - staff expects to receive final plans for the new
monopole tower here at Village Hall. Construction to begin in May and completed in
August.
Public Works Director Doug Patchin - Bath & Tennis Drive has had a lot of the buckthom
removed. Drive looks nice.
Golf Club Manager Sean Creed - Golf Course opened on the 3'd. New fleet of carts have
arrived.
Finance Director Jason Paprocki - Updated the Board on the recent sales tax numbers and
how they compared to last year.
Fire Chief Barry Liss - Thank you President Lalmalani for comments at start of the
meeting. Citizens Fire Academy held its first class last week, currently have 8 seats filled
for this program.
Development Services Director, Tony Budzikowski - Monopole plans are coming in permit
wise and they are starting to get information from T-Mobile for referrals in a couple of
weeks.
10. ADJOURN TO CLOSED SESSON - For the purpose of discussing (l) minutes of meetings
lawfully closed under this act, (2) litigation pending against, affecting, or on behalf of the Village,
or probable or imminent litigation against or by the Village, pursuant to sections 2(c)(21) and
2(cXl l) of the Illinois Open Meetings Act, respectively
Motion by Trustee Yusuf, seconded by Trustee Cuevas to adjourn to closed session at 9zl2
p.m.
ROLL CALL VOTE:
Ayes: 6 - Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0 - None
Abstain: 0 - None
Absent: 0 - None
Motion carried.
I I. ADJOURNMENT
Motion by Trustee Cuevas, seconded by Trustee Manzo to adjourn the Regular Meeting of
the Board of Trustees at 10:23 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K.Pruss
Village Clerk
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