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Agenda - 12/12/2017 - Board of TrusteesBOT AGENDA - December 12, 2017 Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, DECEMBER 12, 2017 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Resolution of Appreciation – Illinois State Representative Patricia R. Bellock 4. PUBLIC HEARING – PROPOSED 2018 BUDGET The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2018 and ending December 31, 2018. The Village welcomes your comments at the December 12, 2017 meeting on the Proposed 2018 Municipal Budget. 5. CLOSE OF PUBLIC HEARING 6. RESIDENT/VISITOR COMMENT 7. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of October 10, 2017 B. Regular Executive Meeting Minutes of November 14, 2017 C. Regular Board of Trustees Meeting Minutes of November 28, 2017 8. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending December 7, 2017 - $712,993.22 Manzo Yusuf Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – November 2017 - $8,500.00 (FY17 – YTD - $153,500.84) 2) Rathje Woodward, LLC - Legal Services – November 2017 - $3,333.33 (FY17 – YTD - $36,666.63) 3) Clark, Baird, Smith, LLP – Legal Services – November 2017 - $6,063.00 BOT AGENDA - December 12, 2017 Page 2 (FY17 – YTD - $23,162.25) 4) Holland & Knight – Legal Services – October & November 2017 - $8,395.50 (FY17 – YTD - $8,395.50) TOTAL LEGAL BUDGET FOR 2017 IS $293,100 TOTAL LEGAL BILLS PAID FOR 2017- YTD - $241,544.22 5) Paramedic Services of Illinois, Inc. – Services rendered for month ending December 31, 2017, plus Retroactive - November 2017 and Orientation in the total amount of $48,064.50 6) Paramedic Services of Illinois, Inc. – Retroactive Pay from November 2015 to October 31, 2017 7) Blue Cross Blue Shield of Illinois – HMO - $32,447.22 8) Blue Cross Blue Shield of Illinois – PPO Claims and Fees - $280,451.46 B. Approval of Payroll for Pay Period Ending: 1) Pay Period Ending December 2, 2017 - $727,134.58 Manzo Yusuf C. Budget Adjustments Manzo Yusuf 1) Fire, Rescue, & EMS Operations to Information Services D. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Telephone System and Services Tiesenga E. Ordinances & Resolutions 1) ORDINANCE 2017-TELECOM-TWR-S-1517, An Ordinance Approving An Amendment To A Communication Site Lease Agreement (Ground) With Sprintcom, Inc. A Kansas Corporation Tiesenga 2) ORDINANCE 2017-LY-EX-S-1520, An Ordinance Combining The Exhibits And Displays Policy With The Special Acquisitions Policy For The Oak Brook Public Library Tiesenga 3) RESOLUTION 2017-PD-FIAT-AG-R-1680, A Resolution Approving And Authorizing an Amendment To The Intergovernmental Police Service Assistance Agreement In Relation To The Felony Investigation Assistance Team Baar Saiyed Yusuf 4) ORDINANCE 2017-WA-G-1119, An Ordinance Amending Chapter 5 Of Title 8 Of The Village Code Of The Village Of Oak Brook, Illinois Relating To Water Charges Manzo Yusuf 5) ORDINANCE 2017-PP-S-1519, An Ordinance Authorizing The Sale, Donation Or Disposal Of Certain Items Of Personal Property Owned By The Village Of Oak Brook Lalmalani 6) RESOLUTION 2017-MRKTG-AG-R-1681, A Resolution Approving the Waiver of Competitive Bidding and Authorizing a Retainer Fee Services Agreement for Advertising and Marketing Services By and Between the Village of Oak Brook and Point B Communications Cuevas Manzo Saiyed 7) RESOLUTION 2017-FD-IT-EQ-R-1682, A Resolution Approving The Waiver Of Competitive Bidding And Authorizing The Purchase Of Computers For Fire Department Vehicles From CDS Office Technologies Tiesenga 8) RESOLUTION 2017-GL-ST-TECH-R-1683, A Resolution Urging The Governor To Veto Senate Bill 1451 Lalmalani Cuevas 9) RESOLUTION 2017-BGC-WW-AG-R-1684, A Resolution Approving And Authorizing The Execution Of An Agreement By And Between The Village Of Oak Brook And Continental Tiesenga BOT AGENDA - December 12, 2017 Page 3 Flooring Company For The Removal And Replacement Of Carpet In The West Wing Of The Butler Government Center 10) ORDINANCE 2017-LC-AL-G-1122, An Ordinance Amending Title 4, Chapter 1, Section 8a Of The Village Code Of The Village Of Oak Brook, Illinois By Increasing By One To Fifteen The Number Of Authorized Class B Liquor Licenses Lalmalani F. Scavenger Licenses Lalmalani Tiesenga G. Year End Bill Payment Manzo Yusuf 9. ITEMS REMOVED FROM CONSENT AGENDA 10. ACTIVE BUSINESS A. Ordinances & Resolutions 1) ORDINANCE 2017-BU-EX-S-1518, An Ordinance Adopting the Budget of the Village of Oak Brook for 2018 Manzo Yusuf 2) ORDINANCE 2017-LC-AL-G-1120, An Ordinance Amending Title 4, Chapter 1, Section 15 Of The Village Code Of The Village Of Oak Brook Relative To Permitted Hours For Sale And Consumption Of Alcohol Lalmalani 3) ORDINANCE 2017-PL-HARAS-G-1121, An Ordinance Amending Section 7.02 Of The Personnel Manual Of The Village Of Oak Brook To Expand On The Definition And Actions To Be Taken In Relationship To Sexual Harassment Lalmalani B. Additional 2017 Contributions to Police and Firefighters Pension Funds Manzo Yusuf 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully closed under this act, and (2) litigation pending against, affecting, or on behalf of the Village, or probable or imminent litigation against or by the Village pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open Meetings Act, respectively 13. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.