Agenda - 01/09/2018 - Boad of Trustees
BOT AGENDA – January 9, 2018 Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, JANUARY 9, 2018
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Resolution of Appreciation – Sports Core Long Range Planning Committee
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of November 28, 2017
B. Regular Board of Trustees Meeting of December 12, 2017
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending: Manzo
Yusuf
1) December 21, 2017 - $963,928.35
2) January 4, 2018 - $545,450.05
Significant Items included in Above:
1) CDS Office Technologies – Extended Warranties for FD Toughbooks - $43,432.00
2) IRMA – Net Payment of 2018 Contribution - $304,533.00
3) American Infrastructure Technologies, LLC – Water Meter Vaults – Oakbrook Center -
$28,190.50
4) Health Care Service Corporation – BCBS HMO – January 2018 - $31,932.75
5) Zoll Medical Corporation – EMS Supplies - $33,640.24
6) Williams Architects – Professional Services – November 2017 - $38,817.90
7) Illinois State Treasurer – IDOT – York Road – Village Share - $137,429.67
8) DuPage Water Commission – November 2017 - $298,207.04
9) Winkler’s Tree Service – 2017 Tree Trimming - $26,635.00
BOT AGENDA – January 9, 2018 Page 2
10) Civiltech Engineering, Inc. – Professional Services 10/28/17-11/24/17 - $21,154.15
B. Approval of Payroll for Pay Period Ending: Manzo
Yusuf
1) Fire Department Retroactive Pay – December 15, 2017 - $276,723.48
2) December 16, 2017 - $797,402.28
3) December 30, 2017 - $727,449.60
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Golf Course Commodities Baar
Cuevas
Manzo
D. Development Services Referrals
1) Hannon’s Yorkshire Estates Subdivision – 601 Harger Road – Final Plat – 2-Lot Subdivision Saiyed
Tiesenga
2) Franklin Subdivision – 1900 Spring Road – Preliminary and Final Plat – 3-Lot Subdivision Saiyed
Tiesenga
E. Ordinances & Resolutions
1) RESOLUTION 2018-SC-AG-EX-R-1686, A Resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village Of Oak Brook And Eclipse Select
Soccer Club, Inc. To Allow The Use Of A Sports Core Soccer Field
Baar
Cuevas
Manzo
2) RESOLUTION 2018-SC-AG-EX-R-1687, A Resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village Of Oak Brook And Oak Brook
Soccer Club, Inc. To Allow The Use Of A Sports Core Soccer Field
Baar
Cuevas
Manzo
3) RESOLUTION 2018-SC-GOLF-PG-R-1688, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Purchase Of Golf Merchandise For Resale
Baar
Cuevas
Manzo
4) RESOLUTION 2018-SC-GOLF-PG-R-1692, A Resolution Approving The Waiver Of
Competitive Bidding And Authorizing The Execution Of Purchase Order And Lease
Agreement By And Between The Village Of Oak Brook And E-Z-Go Textron, Inc. In Regard
To The Replacement Of Utility And Golf Carts
Baar
Cuevas
Manzo
5) RESOLUTION 2018-IT-GIS-AG-1689, A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Extension Of An Agreement By And Between The Village Of
Oak Brook And Municipal GIS Partners, Inc. To Provide GIS Support Services
Tiesenga
6) RESOLUTION 2018-LY-PG-R-1690, A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Purchase Of Library Books From Authorized Distributors
Tiesenga
7) RESOLUTION 2018-BGC-WW-AG-R-1691, A Resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village Of Oak Brook And Douglas Floor
Covering For The Removal And Replacement Of Carpet In The West Wing Of The Butler
Government Center And To Repeal Resolution 2017-BGC-WW-AG-R-1684
Tiesenga
8) RESOLUTION 2018-BD-CL-REC-D-R-1697, A Resolution Authorizing The Destruction Of
Verbatim Recordings Of Certain Closed Meetings Of The Village Board Of Trustees
Lalmalani
F. Sports Core Loan
BOT AGENDA – January 9, 2018 Page 3
G.Village of Oak Brook – Monthly Financial Reports – November 2017 Manzo
Yusuf
Baar
Cuevas
Baar
Cuevas
Baar
Cuevas
Baar
Cuevas
Manzo
Lalmalani
7.ITEMS REMOVED FROM CONSENT AGENDA
8.BOARD & COMMISSION RECOMMENDATIONS
A.Clearwater Development – 2100-2122 York Road – Amend Special Use Ordinance S-1183
B.2055 Clearwater Drive – Senior Lifestyle Development Company – Variations
C.1200 Oak Brook PD Addition – Special Use – Amending S-972
9.ACTIVE BUSINESS
A.Ordinances & Resolutions
1)RESOLUTION 2018-POLO-AG-R-1695, A Resolution Authorizing The Execution Of A
License Agreement By The Village Of Oak Brook With Pineoak Partners, LLC Relating To
The 2018 Polo Season
B.Confirmation of Appointments
1)Zoning Board of Appeals
10.INFORMATION & UPDATES
A.Village Manager
B.Village Clerk
C.Trustees
D.Village Attorney
E.Village President
11.ADJOURN TO CLOSED SESSON - For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) litigation pending against, affecting, or on behalf of the Village, or probable or
imminent litigation against or by the Village, and (3) appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body or legal counsel for the
public body,pursuant to 2(c)(21), 2(c)(11) and 2(c)(1) of the Illinois Open Meetings Act, respectively
12.ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.