Minutes - 09/10/2013 - Board of Trustees Of oA r& MINUTES OF THE SEPTEMBER 10, 2013 SPECIAL MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
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1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:32 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, and Gerald Wolin.
ABSENT: Trustees John Baar and Asif Yusuf(arrived at 7:35 pm).
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director; Sharon
Dangles, Finance Director; Sue Madorin, Library Director; Jason Cates,
Deputy Police Chief; Thomas McEllin, Fire Chief, Mike Hullihan, Public
Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani thanked everyone who attended the 9/11 remembrance ceremony as
well as Fire Chief Tom McEllin for organizing the event and to all those who participated
in making the event a memorable one.
President Lalmalani reminded everyone that there are two more Polo matches left for the
year. Sunday, September 15`1' is themed British Day and Sunday, September 22nd is
Argentina Day. Tickets for the two events can be purchased during regular business hours
at Village Hall, at the Oak Brook Public Library, at the Oak Brook Golf Clubhouse, or
online at www.oak-brook.org/S .
A. OAKBROOK CENTER COMMON AREA PLANNED DEVELOPMENT
PRESENTATION
General Manager of the Oakbrook Center, Chuck Fleming, gave an update on the
development, construction, and improvements taking place at the Oakbrook Center
Common areas. He requested approval from the Village to build six (6) additional glass
structures for amenities, soft seating, and promotional activities. He also requested placing
a digital screen in the open green area of the mall for events such as movies at the park.
The digital screen can also be used for notification purposes.
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B. GOOGLE AWARD
Mr. Robert Biederman, a representative from Google, presented the Village with the
Google Award. Google named Oak Brook as the 2013 eCity for the State of Illinois. The
eCity Award recognizes the strongest online business community in each state—the digital
capitals of America. The award emphasizes that Oak Brook businesses are embracing the
web to find new customers, connection with existing clients, and fueling the local economy
more than any other community in Illinois. Some of the other 49 cities include, Austin,
Texas, Boulder, Colorado, and New York City.
C. GIS PRESENTATION
Public Works Director Hullihan discussed the GIS presentation. He gave an update on the
GIS system and gave examples of how the system was used for emergency event support,
emerald ash borer mitigation, drainage analysis, and special event support.
Jim Kelly, GIS Specialist, gave a brief explanation on how the GIS system can be used by
residents via the Village website.
Assistant ITS Director Fox reminded residents that they can call the Village main line and
ask to speak to a GIS specialist for assistance with the program.
George Gaulrapp introduced himself as the Village External Affairs Manager for ComEd
and stated that he looks forward to working with the Village.
4. RESIDENTNISITOR COMMENTS
Resident Bill Lindeman discussed the renewal with PSI for paramedic services. He also
discussed the need for sign code review by the Zoning Board of Appeals. Community
Development Director Kallien addressed Resident Lindeman's concerns.
5. APPROVAL OF MINUTES—NONE
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: September 5, 2013 - $186,738.14.
B. Approval of Payroll for Pay Period Ending: August 31, 2013 - $ 742,911.19
C. Community Development Referrals
1) Rocca and MB Financial—3824 York Road—Historic Graue Mill Gateway Area—
Certificate of Appropriateness—Amend Ordinance S-914
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D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE
E. Budget Adjustments
1) Public Works—From Drainage Maintenance, Services to Drainage Maintenance,
Supplies
2) Public Works—From Garage Fund, Other Services to Garage Fund Maintenance,
Vehicles
3) Sports Core—From B&T Clubhouse, Maintenance Buildings and Golf General
Operations to B&T Clubhouse, Equipment Replacement
F. Ordinances & Resolutions
1) ORDINANCE 2013-ZO-SU-EX-S-1378 An Ordinance Granting a Special Use for
an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 2103
Clearwater Drive in the Village of Oak Brook
2) RESOLUTION 2013-PED-ACCESS-AG-R-1297, A Resolution Approving And
Authorizing The Award And Execution Of An Engineering Services Contract With
Engineering Resource Associates For Project E Of The Pedestrian Access Project
3) RESOLUTION 2013-BD-CL-MIN-EXI-R-1296, A Resolution for the Approval
and Release of Closed Meeting Minutes
Motion by Trustee Manzo, seconded by Trustee Wolin to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 —Trustees Adler, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA—NONE
8. BOARD & COMMISSION RECOMMENDATIONS—NONE
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2013-FD-PSI-AG-EX-R-1294, A Resolution Approving A
Compensation Agreement By And Between The Village Of Oak Brook And Paramedic
Services Of Illinois
Motion by Trustee Moy, seconded by Trustee Manzo that the Village Board renews the
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contract with Paramedic Services of Illinois for 2013/2014 for an annual amount of
$501,522.
ROLL CALL VOTE:
Ayes: 5 —Trustees Adler, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried
B. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE
C. Award of Contract-NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments—NONE
B. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE
C. Award of Contract
1) RESOLUTION 2013-SP-PP-CNTRCT-R-1295, A Resolution Approving and
Authorizing the Award and Execution of a Contract to Repave Certain Village Safety
Pathways by and Between the Village of Oak Brook and Ingstrup Paving, Inc. of Villa
Park, Illinois
Discussion was had regarding the paving of the safety pathways and the consensus was to
award a contract to Ingstrup Paving. The project will be completed in the fall.
Motion by Trustee Wolin, seconded by Trustee Manzo that the Village Board a contract to
the lowest responsive and responsible bidder, Ingstrup Paving, Inc., Villa Park, Illinois,
subject to staff and attorney review, for the 2013 Safety Pathway Specialty Paving Project
in the amount of $42,125 and approve Resolution 2013-SS-PP-CNTRCT-R-1295, A
Resolution Approving and Authorizing the Award and Execution of a Contract to Repave
Certain Village Safety Pathways by and Between the Village of Oak Brook and Ingstrup
Paving, Inc., of Villa Park, Illinois.
ROLL CALL VOTE:
Ayes: 5 —Trustees Adler, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried
D. Fire Department Response Time Update
Chief McEllin gave a brief update based on the evaluation of the emergency response
times to outlying areas in the Village. The average EMA response time from notification
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to arrival at scene is as follows:
Saddle Brook 6.6 minutes
Midwest Club 5.4 minutes
Forest Glens 5.2 minutes
Timber Trials 5.4 minutes
Yorkshire Woods 5.0 minutes
Chief McEllin discussed the measures the Fire Department has taken to improve response
times,the limitation of travel times, and the advantages and disadvantages of a sub-station.
Discussion ensued regarding improving the response time ranges, cooperative relationships
with neighboring communities and local hospitals, housing a garage and ambulance in the
western section of the Village, and promoting basic CPR training and external
defibrillation.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer thanked Chief McEllin and Chief Kruger for their work on the 9/11
remembrance ceremony and Public Works for their work at the Heritage Center.
B. VILLAGE CLERK
Clerk Pruss thanked and recognized Public Works employees for their hard work at the
Heritage Center.
C. TRUSTEES
Trustees discussed the 9/11 remembrance ceremony and expressed their appreciation to
everyone involved.
Trustee Yusuf reminded everyone that school is back in session and to be careful when
out on the streets.
Trustee Moy stated that he can hold CPR classes for residents at their Homeowners
Association's meetings.
D. VILLAGE ATTORNEY-NONE
E. VILLAGE PRESIDENT
Deputy Chief Cates thanked the Police Department Honor Guard on a job well done at
the 9/11 remembrance ceremony.
Chief McEllin thanked the Fire Department for all their hard work on the 9/11
remembrance ceremony.
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Library Director Madorin reminded everyone of the Electronics Recycling Event at the
Library on Saturday, September 21St
Assistant Village Manager Wing briefly discussed the upcoming Polo events.
Community Development Director Kallien discussed the record setting new home
development in Oak Brook.
12. ADJOURN TO CLOSED SESSION For the purpose of discussing (1) appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of
the public body, to discuss minutes of meetings lawfully closed, and to discuss the
purchase or lease of real property, whether a particular parcel should be acquired pursuant
to Sections 2c(1), 2c(21), and 2c(5) of the Illinois Open Meetings Act, respectively
Motion by Trustee Wolin, seconded by Trustee Manzo to adjourn to closed session for the
purpose of discussing (1) appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body, to discuss minutes of
meetings lawfully closed, and to discuss the purchase or lease of real property, whether a
particular parcel should be acquired pursuant to Sections 2c(1), 2c(21), and 2c(5) of the
Illinois Open Meetings Act, respectively.
ROLL CALL VOTE:
Ayes: 5 —Trustees Adler, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried
The meeting was adjourned to closed session at 9:21 pm.
13. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Special Meeting of
the Board of Trustees at 11:33 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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