Minutes - 11/12/2013 - Board of Trustees vp Of OA r Is, MINUTES OF THE NOVEMBER 12, 2013 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
A NOVEMBER 26, 2013
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael
Manzo, Mark Moy, Gerald Wolin, and Asif Yusuf.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director; Gary
Clark, Acting Fire Chief; Sue Madorin, Library Director; James Kruger,
Police Chief; Mike Hullihan, Public Works Director; Trey VanDyke, Sports
Core Director; and Peter Friedman, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani offered a moment of silence to honor the passing of Bill Rahn, former
Westmont Mayor, and to those who lost their lives and the survivors of Typhoon Haiyan in
the Philippines.
President Lalmalani congratulated Peter Friedman and the Holland and Knight Illinois
Land Use and Local Government Team for receiving the top ranking in Government
Relations, Land Use and Zoning and in Real Estate Law in the 2014 U.S. News — Best
Lawyers "Best Law Firms" listings. Also, U.S. News named Holland & Knight the 2014
"Law Firm of the Year" in Land Use and Zoning Law, and awarded the firm the most
metropolitan first-tier rankings in the US in that category.
President Lalmalani discussed the Veterans Day Ceremony and played the slide
presentation that was done during the ceremony. He also thanked Kathy Maher for her
dedication and hard work for putting the entire event together to honor our Veterans.
President Lalmalani announced that due to the retirement of Tom McEllin, he appointed
Gary Clark as Acting Fire Chief. He stated that Acting Chief Clark's record of superior
service over the years to the Village will lead the department well. President Lalmalani
also appointed a Committee to conduct a search for candidates qualified to be Oak Brook's
next Fire Chief. The Committee consists of Trustee Manzo as Chairman, Trustees Baar
VILLAGE OF OAK BROOK MINUTES Page I of 9 REGULAR MEETING OF NOVEMBER 12, 2013
and Trustee Moy, and Residents Cathy Giangrasse and Tom Mullins. The committee will
set up criteria in terms of experience and other required qualifications for the new Fire
Chief, screen applications, interview the most qualified, and submit finalists to the Board
for consideration. Other Trustees are encouraged and welcome to attend these deliberations
and provide their input.
Finally, President Lalmalani requested that residents complete a quick online survey on
Oak Brook's residential development and regional image. The survey should only take
about 10 minutes and will be available for a limited time. He stated that feedback is very
important and greatly appreciated. A link to the survey can be found on the Village
website, www.oak-brook.oriz.
4. RESIDENTNISITOR COMMENTS
Resident Mark Karambelas congratulated Acting Fire Chief Clark. He also discussed the
Kiwanis organization that has been created to help needy children on the community.
Other residents who signed up to speak will do so during the agenda item.
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF OCTOBER 18, 2013
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Special Board of Trustees Meeting of October 18, 2013, VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 22, 2013
Motion by Trustee Yusuf, seconded by Trustee Moy to approve the minutes of the Regular
Board Meeting of October 22, 2013. VOICE VOTE: Motion carried.
C. SPECIAL BOARD FO TRUSTEES MEETING OF OCTOBER 30, 2013
Motion by Trustee Moy, seconded by Trustee Manzo to approve the minutes of the Special
Board of Trustees Meeting of October 30, 2013. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending November 7, 2013 - $1,103,919.24
Significant Items included in Above:
1) Rathje, Woodward, LLC - Legal Services - September, 2013 - $3,333.33
(FYI 3 —YTD - $29,999.97)
2) Holland & Knight, LLC—Legal Services— September, 2013 - $13,686.52
(FYI 3 —YTD - $145,264.69)
TOTAL LEGAL BILLS PAID FOR 2013 - $250,405.10
VILLAGE OF OAK BROOK MINUTES Page 2 of 9 REGULAR MEETING OF NOVEMBER 12, 2013
3) Christopher B. Burke Engineering, Ltd. —Payout#3 —2013 Street Improvement—
Construction Inspection- $19,203.29
4) Central Blacktop Company—Payout#3 —2013 Street Improvement—77,846.37
5) Chicago Title & Trust Co. — Sale of Property—615 W. 22nd Street-$227,000.00
6) Miles Chevrolet—Final Payout—2013 Chevrolet Tahoe 2WD - $81,274.80
B. Approval of Payroll for Pay Period Ending October 26, 2013 - $656,971.59
C. Community Development Referrals
1) Referral—Elgaq—424 Canterberry Lane—Variations
D. Authorization to Seek Bids or Proposals or Negotiate Contracts—NONE
E. Budget Adjustments—NONE
F. Ordinances & Resolutions
1) ORDINANCE 2013-ZO-V-EX-S-1384, An Ordinance granting a Variation from
Certain Provisions of Section 13-11-10 of Title 13 ("Zoning Regulations") of the
Village of Oak Brook Relative to a Monument Sign for the Property at 700
Commerce Drive in the Village of Oak Brook, Illinois
2) ORDINANCE 2013-PP-S-1385, An Ordinance Authorizing the Sale Through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village Of Oak Brook
3) RESOLUTION 2013-BD-CL-MIN-R-1310, A Resolution for the Approval and
Release of Closed Meeting Minutes
4) RESOLUTION 2013-ADHOC-ENHANCE-CMTE-R-1311, A Resolution Further
Amending Resolution R-1191 to Increase the Number of Members on the Village
Ad Hoc Residential Enhancement Committee
Motion by Trustee Wolin, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
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7. ITEMS REMOVED FROM THE CONSENT AGENDA—NONE
8. BOARD & COMMISSION RECOMMENDATIONS —NONE
9. UNFINISHED BUSINESS
A. Oak Brook Park District — 1450 Forest Gate Road — Variation— To Amend Section 3,
Paragraph H of Ordinance S-1361
Trustee Adler suggested deferring this item until the December 10th meeting since the
study may not be done on November 25th
Trustee Wolin commented on the discrepancies he found in the letter written by Park
District President, John O'Brien. He also stated that he is not in favor of deferring this
item to the December 10th Board meeting.
Resident Tom Cygan spoke against the motion to approve a delay in making a decision
regarding the use of the lights on the synthetic soccer field beyond November 15th. He also
discussed the letter sent by John O'Brien.
Resident Ernie Karras discussed the ordinance pertaining to the soccer field lights. He also
discussed the actions still needed to be taken by the Park District.
Resident Bill Lindeman explained the photographs of lights that he gave to the Board
members.
Trustees Yusuf and Moy are in favor of letting the Park District use the fields after
November 15th on a temporary measure.
Discussion ensued regarding the proper wording for the amended motion and the history of
the lighting issue at the synthetic soccer field.
Resident Rob Aprati stated that a violation of an ordinance in existence is still a violation
and that the Village should hold the Park District accountable.
Trustee Baar stated that he is not in favor of the extended usage of the lights at the
synthetic soccer field after November 15th
Trustee Adler stated that he wants a real and final solution to this issue.
Amended Motion by Trustee Adler, seconded by Trustee Moy to defer any action until the
December 10, 2013 Board meeting and allow temporary usage of lights at the synthetic
soccer field after November 15th
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ROLL CALL VOTE:
Ayes: 3 —Trustees Adler, Moy, and Yusuf
Nays: 4—President Lalmalani, Trustees Baar, Manzo, and Wolin
Abstain: 0—None
Absent: 0—None
Motion fails
Motion by Trustee Moy, seconded by Trustee Wolin to defer action on a request from Oak
Brook Park District to amend Ordinance S-1361 to permit the use of the synthetic turf
lights year-round to the November 26, 2013 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 1 —Trustee Adler
Abstain: 0—None
Absent: 0—None
Motion carried
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Ad-Hoc Residential Enhancement Committee
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the appointment of Mr.
Jeff Bulin to the Ad-hoc Residential Enhancement Committee to a term to expire in
October 2014. VOICE VOTE: Motion carried.
B. Ordinance & Resolutions
1) ORDINANCE 2013-TO-TA-G-1013, An Ordinance Amending Title 4, Chapter 6 of the
Village Code of the Village of Oak Brook Relating to Alternative Nicotine Products
Trustee Yusuf stated that the ordinance is to control the sale of alternative nicotine
products by age.
Det. Sgt. King discussed the Police Departments compliance check program on the sale of
nicotine and alternative nicotine products.
Motion by Trustee Yusuf, seconded by Trustee Moy to approve Ordinance G-1013, an
ordinance amending Title 4, Chapter 6 of the Village Code relating to the sale and
possession of alternative nicotine products.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
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2) RESOLUTION 2013-PD-VEH-PG-R-1312, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of a Police Van
Motion by Trustee Baar, seconded by Trustee Manzo that the Village Board waive further
bidding since the State of Illinois already conducted the bid process and issue a purchase
order to Wright Automotive, Hillsboro, Illinois for one (1) 2014 Dodge Grand Caravan in
the amount of$20,955. Additionally, that $1,000 be authorized to purchase the necessary
lighting for the above vehicle. Most of the equipment can be re-used from the vehicle
being replaced.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0-None
Absent: 0—None
Motion carried
3) RESOLUTION 2013-FD-PG-EQ-R-1313, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Monitors and Defibrillators
Motion by Trustee Moy, seconded by Trustee Manzo that the Village Board waive further
bidding, since National Purchasing Partners already conducted the bid process and issue a
purchase order to Zoll Medical Corporation, Chelmsford, MA, for three (3) X Series
Manual Monitor/Defibrillator plus accessories in the amount of$107,154.81, pending final
attorney review. Additionally, that $2,000 is authorized to purchase the necessary
mounting brackets from a different vendor.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
4) ORDINANCE 2013WA-G-1012, An Ordinance Amending Chapter 5 of Title 8 of the
Village Code of the Village of Oak Brook, Illinois Relating to Water Charges
Trustee Wolin stated that water rates have gone up substantially over the last few years due
to many reasons. He also discussed the new water rate structure.
Trustee Yusuf stated that Oak Brook allows for the installation of wells for irrigation
systems.
Trustee Adler asked questions regarding the water fund and administrative salaries.
Manager Niemeyer stated that staff will have exact numbers during the budget discussions.
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Trustee Manzo stated that it is unfair that Oak Brook residents have to pay for the misuse
and mishandling of other governmental agencies.
Motion by Trustee Wolin, seconded by Trustee Manzo that the Village Board approve
Ordinance G-1012, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of
the Village of Oak Brook, Illinois Relating to Water Charges.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
C. American Heart Association 5K
Assistant Manager Wing stated that the 5K Walk will be held on the morning of September
27, 2014. He also discussed the review conducted by Village staff.
Representatives from the American Heart Association and Ravenswood Events Services
discussed the 5K Walk event and were present to answer questions.
Motion by Trustee Manzo, seconded by Trustee Baar that the Village Board approve and
support a 20t' Anniversary American Heart Association 5K in Oak Brook, is recommended
by staff and it positively highlights the charm and hospitality of the Village of Oak Brook,
VOICE VOTE: Motion carried.
D. Busse Woods Dam Modification
Trustee Wolin discussed the study being conducted and stated that the intent is to provide
more water storage in Busse Woods so that less water flows downstream during heavy rain
events.
Motion by Trustee Wolin, seconded by Trustee Moy that the Village Manager be
authorized to contribute up to $3,000 to the DuPage County Stormwater Management
Department for the Busse Woods Dam Modification Study.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
11. INFORMATION & UPDATES
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A. VILLAGE MANAGER
Manager Niemeyer announced that Budget hearings will be held on November 19`h and
November 25tH
B. VILLAGE CLERK—NONE
C. TRUSTEES
Trustee Manzo stated that the process for selecting a new Fire Chief will be open to the public
and encouraged residents to attend.
Trustee Baar commended all Veterans who live and work for the Village. He also thanked
Kathleen Maher and the Historical Society for sponsoring the event.
Trustee Yusuf thanked all Veterans for their service. He also asked everyone to watch for
children while out on the roads.
D. VILLAGE ATTORNEY—NONE
E. VILLAGE PRESIDENT
Chief Kruger stated that the Police Department will be looking into the safety concerns
raised by residents on Spring Road. He reported that the Oak Brook Honor Guard has
been asked to serve as the rifle team for the Moving Viet Nam Memorial Wall. He also
discussed the robbery at Fifth Third Bank and stated that a suspect is in custody.
Acting Fire Chief Clark recognized members of the Fire Department for their hard work.
Public Works Director Hullihan stated that the leaf pickup program is now in full swing
and asked residents to not place leaf piles near the street or basins.
Community Development Director Kallien gave a brief summary of two new restaurants in
Oak Brook. He also discussed the work being done on La Meridien Hotel.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Wolin, seconded by Trustee Yusuf to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) collective
negotiating matters, (3) appointment, employment, compensation, discipline, performance,
or dismissal of specific employees of the public body and (4) to consider litigation,
pursuant to 2c(21), Section 2c(2), 2c(1) and 2c(11) of the Illinois Open Meetings Act,
respectively.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
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Absent: 0—None
Motion carried
The meeting was adjourned to closed session at 8:54 p.m.
12. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Yusuf to adjourn the Regular Meeting of
the Board of Trustees at 11:03 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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