Minutes - 10/22/2013 - Board of Trustees ti Of QA1'9 MINUTES OF THE OCTOBER 22, 2013 REGULAR MEETING OF
90 THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
ti NOVEMBER 12, 2013
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1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael
Manzo, Mark Moy, Gerald Wolin, and Asif Yusuf.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Robert L. Kallien, Jr.,
Community Development Director; Sharon Dangles, Finance Director; Sue
Madorin, Library Director; James Kruger, Police Chief; Mike Hullihan,
Public Works Director; Trey VanDyke, Sports Core Director; and Peter
Friedman, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that the Village held a bid opening last Friday for Electric
Aggregation Electricity Supply and approved the lowest bid submitted by Verde Energy.
President Lalmalani thanked everyone involved for their hard work.
Trustee Wolin stated that the Board approved a 16 month term agreement with Verde
Energy for the Electric Aggregation Electricity Supply in the amount of$.5128/kwh. He
stated that is 6% lower than our current electric aggregation rate and 13% lower than the
current ComEd rate.
President Lalmalani briefing discussed the Illinois Municipal League Conference that he,
Trustee Moy, and Manager Niemeyer attended the previous week. There were
presentations on many topics such as Board relations, the new medical marijuana law, and
trends in retail. He also stated that he and Trustee Moy met with Michael Butler while in
the downtown area.
President Lalmalani stated that the Chamber sponsored a Gubernatorial Forum on Monday.
All 4 Republican candidates were there. Governor Quinn was invited but did not attend.
He congratulated the Chamber for a well run event that featured excellent questions.
President Lalmalani announced that the Oak Brook Historical Society will be holding a
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Veterans Day Ceremony on November 11th at 1:00 PM at the Heritage Center. The
program will honor all Veterans who live or work in Oak Brook. He stated that forms to
fill out to honor a veteran can be picked up at the Oak Brook Heritage Center, Village Hall,
or the Oak Brook Public Library.
President Lalmalani stated that Business Districts Inc., the firm awarded the contract for
the Oak Brook Residential Branding/Marketing Initiative, is putting together a survey
which will be available on the Village website shortly. The survey will ask residents their
perception of living in Oak Brook.
Finally, President Lalmalani announced that Special Village Board meetings/budget
workshops have been scheduled for November 19th and 251H
A. RESOLUTION OF APPRECIATION AND RECOGNITION — MCDONALD'S
CORPORATION
The Resolution was read by Clerk Pruss.
Motion by Trustee Manzo, seconded by Trustee Yusuf to approve Resolution R-1309.
VOICE VOTE: Motion carried.
4. RESIDENT/VISITOR COMMENTS
Cindy Mochel, from United Soccer Academy, thanked the Board and the Park District for
the turf soccer field and stated that she hopes that they can train on a lit soccer field year
round.
John O'Brien, Oak Brook park District President, stated that he and other residents are in
favor of the Park District fields being used year round. He briefly discussed the study
being conducted and the importance of sports.
Resident Bill Denton expressed his pleasure with Electric Aggregation and discussed
rebate programs for energy consumption.
Other residents who signed up to speak will do so during the agenda item.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 8, 2013
Motion by Trustee Wolin, seconded by Trustee Manzo, to approve the minutes of the
Regular Board of Trustees Meeting of October 8, 2013. VOICE VOTE: Motion carried.
B. EXECUTIVE MEETING MINUTES OF SEPTEMBER 24, 2013
Motion by Trustee Wolin, seconded by Trustee Manzo, to approve the minutes of the
Executive Meeting of September 24, 2013, VOICE VOTE: Motion carried.
6. CONSENT AGENDA
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All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending October 16, 2013 - $925,391.03
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. —Legal Services—
September, 2013 - $317.50 (FYI 3 —YTD - $51,952.87)
2) Seyfarth, Shaw, LLP—Legal Services—August, 2013 - $6,496.25
(FY—YTD - $11,816.20
3) Hervas, Condon & Bersani, P.C. - Legal Services— September, 2013 - $1,005.73
(FYI 3 —YTD - $14,671.43)
TOTAL LEGAL BILLS PAID FOR 2013-$234,474.25
4) 2013 Third Quarter Hotel/Motel Tax Receipts - $18,121.60
5) DuPage Water Commission - September, 2013 - $427,638.50
B. Approval of Payroll for Pay Period Ending October 17, 2013 - $ 684,524.01
C. Community Development Referrals—NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 61522 d Street Demolition
2) Police Investigations Division Tac-Van
E. Budget Adjustments—NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2013-BD-CL-MIN-EXI-R-1308, A Resolution for the Approval
and Release of Closed Meeting Minutes
2) ORDINANCE 2013-CD-BC-G-1011, An Ordinance Amending Section 10-1-2 of
the Village Code of the Village of Oak Brook Relating to Span Table Amendments
to the International Building Code and International Residential Code
3) RESOLUTION 2013-ENG-ST-PRJT-R-1307, A Resolution Approving and
Authorizing a Professional Service Agreement By and Between the Village of Oak
Brook and Christopher B. Burke Engineering, LTD for Design Services Related to
the 2014 Street Improvement Project
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G. Monthly Treasurer's Report— September 30, 2013
Motion by Trustee Baar, seconded by Trustee Manzo to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA—NONE
8. BOARD & COMMISSION RECOMMENDATIONS
A. CBRE, Inc. 700 Commerce Drive—Variation— Sign Regulations
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals and approve a request from CBRE for a variation to
permit the replacement of an existing monument sign with a new 17-foot high monument
sign for the office building located at 700 Commerce Drive subject to the following
conditions:
1. The design and placement of the proposed monument sign shall be in substantial
conformance with the plans as submitted and approved;
2. Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived; and
3. Adoption of an ordinance necessary to grant the requested special use,
which ordinance the Village Attorney shall by this motion be directed to
prepare for consideration at the November 12, 2013 Board of Trustees
meeting.
ROLL CALL VOTE:
Ayes: 6—Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried
B. Oak Brook Park District — 1450 Forest Gate Road — Variation— To Amend Section 3,
Paragraph H of Ordinance S-1361
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals and approve a request from Oak Brook Park District to
amend Ordinance S-1361 to permit the use of the synthetic turf field lights year-round
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located at 1450 Forest Gate Road subject to the following conditions:
1. To accept the Park District's offer to install $30,000 of new landscaping on
the Central Park property over the next two years to lessen the impact of the
soccer and ball field lights on the adjacent residential area;
2. Park District implementation of the lighting consultant's recommendations;
3. Establish a timeframe or "bench mark" to require implementation by the Park
District;
4. Add the condition "Notwithstanding the attached exhibits, the applicant shall
meet all Village Ordinance requirements at the time of building permit
application except as specifically varied or waived"; and
5. Adoption of an ordinance necessary to grant the requested special use,
which ordinance the Village Attorney shall by this motion be directed
to prepare for consideration at the November 12, 2013 Board of
Trustees meeting.
Resident Lou Paskalides stated that he is in support of the Park District's variance request
and hopes the Board comes up with a fair resolution.
Resident Sharon Knitter stated that she supports the Park District's request and that the use
of the fields should not be limited.
Resident Walter Barber stated that the lights at the Park District are not in compliance with
the Village Ordinance and that there needs to be a resolution.
Resident Andrea Cygan requested that the glare issue from the lights imposed on Forest
Gate residents be resolved before discussing extending field usage at the Park District. She
also discussed the history of the lighting issue.
Resident Ernie Karras discussed the history of the Park District lighting issue and the study
currently being conducted. He also requested that the Village deny the Park District's
variance request.
Community Development Director Kallien gave a brief update on the Park District
Lighting Study. He stated that the first test was conducted and that a final test needs to be
done after the leaves fall from the trees. Once the test is complete, a report will be
presented.
Discussion ensued and the consensus among the Trustees was to defer this item
until the consultant's report is complete, Forest Gate resident's concerns have been
addressed, and a reasonable solution is reached.
Trustees Moy and Yusuf are not in favor of deferring the vote until the November
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12th Board meeting and feel a temporary measure should be voted on today.
John O'Brien, Park District President, discussed the efforts the Park District has
taken and will take to resolve the issues raised by Forest Gate residents.
Motion by Trustee Baar, seconded by Trustee Manzo to defer this item until the
November 12th Board meeting. VOICE VOTE: Motion carried.
9. UNFINISHED BUSINESS —NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Ad-Hoc Residential Enhancement Committee
Motion by Trustee Yusuf, seconded by Trustee Moy to approve the reappointments of
Cristin Jones and Todd Rusteberg as Co-Chairs, Karen Giandonato, Kathy Iaccino, Sharon
Kocour, Jim Lazzarini, Nikki Ricci, Lina Shah, Roger Taylor, David Thommes, Valentina
Tomov, Mai Truong, Mario Vescovi and Charlie Walsh to the Oak Brook Residential
Enhancement Committee to a term to expire in October 2014. VOICE VOTE: Motion
carried.
B. Ordinance & Resolutions—NONE
C. Award of Contract—NONE
D. Police Lockup Facility Improvements
Mark Bushhouse, from William's Architects, presented a PowerPoint presentation on the
findings of the space needs analysis study. The presentation highlighted the following:
• Study Findings
• Building Integrity
• Existing Site Plan
• Village Hall Campus Way Finding
• Solutions
• Safety/Visitor Area
• Upper Level Spartan Concept
• Safety Concerns
• Structure Issues
• Proposed Lower Level Detention
• Project Prioritization
• Project Considerations of Cost
• Preliminary Cost Estimates Range from $13M - $7.6M
Mr. Bushhouse is recommending reconfiguring the police lockup area for a projected cost
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of$1.3M.
Discussion ensued regarding issues with the configuration of the police department lockup
area, lobby configuration, safety issues, proposed upgrades, and project cost estimates.
E. Baldrige/Continuous Improvement Process
Manager Niemeyer presented his recommendations on the next steps for the Baldrige
process, including the resources that need to be devoted. He recommended the following:
• Focus on a specific criteria area or department for improvement
• Send Manager Niemeyer and one other senior staff member to a 2 day "Champions
for Baldrige Criteria" seminar in January
• Have 2—3 employees trained as assessors
• Once the Village has fully trained assessors, begin the process of completing our
own assessment with the help of outside examiners
Discussion ensued and the Trustees supported the recommendations made.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER—NONE
B. VILLAGE CLERK—NONE
C. TRUSTEES
Trustee Moy discussed the Illinois Municipal League annual meeting and stated that it was
very productive.
Trustee Manzo mentioned the Saddle Brook annexation process. He also discussed the
electric aggregation program.
Trustee Wolin discussed the Busse Woods Flood Control Project and suggested that the
Village make a contribution to the effort.
D. VILLAGE ATTORNEY—NONE
E. VILLAGE PRESIDENT
Chief Kruger stated that the Citizens Police Academy graduation will be held on October
301h and invited the Board to attend. He also stated that the range modification project is
now complete.
Sports Core Director VanDyke discussed the projects taking place at the Sports Core
facilities. He also updated the Board on September golf financials.
Finance Director Dangles mentioned the sales tax receipts are 4.5% higher than the same
time last year. She stated the Village is doing very well.
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12. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 9:37 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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