Minutes - 04/02/2013 - Streetscape Committee AGE OF OgKe90
SUMMARY OF THE APRIL 2, 2013 MEETING OF THE OAK BROOK
0 0 STREETSCAPE COMMITTEE OF THE VILLAGE OF OAK BROOK
2 OFFICIAL AS WRITTEN ON SEPTEMBER 13, 2013.
v
F OOUN-TI,
1. CALL TO ORDER:
The special meeting of the Oak Brook Streetscape Committee of the Village of Oak Brook
was held in the West Wing Training Room of the Butler Government Center and called to
order by Chairman Jeff Kennedy at 2:03 p.m.
2. ROLL CALL:
Executive Secretary Donna Bettin called the roll with the following persons:
PRESENT: Chairman Jeff Kennedy, Members Chuck Fleming, Mort Kouklan, Kathy
Manofsky, and Jeff Shay
ABSENT: Linda Gonnella, Harry Peters and Dan Wagner.
IN ATTENDANCE: David Niemeyer, Village Manager; Mike Hullihan, Public Works
Director, Tim King, Hitchcock Design Group; Chuck Fieldman, The Doings, Valentina
Tomov, Vice President of Economic Development from the Greater Oak Brook Chamber
of Commerce and Bill Lindeman, Oak Brook Civic Association.
3. APPROVAL OF MINUTES -November 16, 2012
Motion by Member Manofsky, seconded by Member Shay to approve the Minutes of
November 16, 2012 as presented. Motion carried.
4. UNFINISHED BUSINESS
A. Update on Spring Road to Salt Creek Project
Mike Hullihan gave a brief update of the Spring Road to Salt Creek project. A
preconstruction meeting was held with IDOT. The contractor has executed the contract
and he will have 35 business days to construct the project for median improvements with
construction hopefully beginning after Memorial Day.
B. Update on Promenade Gateway Sign
With the Promenade Gateway sign, Dennis Hiffman is working with ComEd in
developing renderings for their approval and planned to be installed this year.
5. PEDESTRIAN ACCESS PROJECT
A. Overview on Status of Projects & Discussion with Stakeholders
1. Projects likely to proceed this year (B, C, D, E, F, G& H)
Chairman Kennedy gave an explanation of what will occur with each of these projects.
The stakeholders, if they approve, would own the improvements on their property and
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would maintain those improvements. The stakeholders would then make their decisions if
they wish to agree to the improvements on their properties. Since November Chairman
Kennedy, Village Manager Niemeyer, Village Engineer Hullihan, Tracy Mulqueen and
Jeff Shay have met with all of the stakeholders of the original 8 projects with 6 or 7
agreeing with the proposed projects. The stakeholders would pay their share of this
project on or before February, 2014.
2. Projects requiring more time& development(A, I & J)
Tim King noted that there has been interest shown with some of the property owners on
the west side of Route 83. The jurisdiction is within Oakbrook Terrace and IDOT as to
whether a cross walk or sidewalk would be considered to the shopping center. An
intergovernmental agreement with Oak Brook and Oakbrook Terrace would also need to
occur.
B. Description of Projects
Tim King presented an explanation of each of these projects
C. Timetable for Moving Forward to signed Agreements, Bidding & Construction
Meetings have been held with the stakeholders to move forward with the project. The
Committee should determine the type of materials and design.
D. Presentation by Tim King Regarding Design
Tim King gave a PowerPoint presentation of the types of improvements recommended
and the committee is to determine the materials to be used and any esthetic improvements.
He gave a brief description of each of the areas affected. If a stakeholder decides not to
agree to their area of the project, then their affected project would be deferred.
E. Discussion and Decisions on Preliminary Designs and Design Criteria
Chairman Kennedy asked the Committee to choose the materials that will be attractive
and the most efficient in the long term. Member Fleming indicated that the Center would
be opposed to connecting a crosswalk to Pinstripes due to safety issues and their need for
parking spaces. They would prefer that the sidewalk be on the eastern side rather than the
western side of the 16th street entrance. The 1900 Spring Road area is not owned by the
Center so staff will further investigate who is the property owner for any type of sidewalk
consideration. The Center would like a maintenance free type of sidewalk and he doesn't
recommend staining any sidewalks as it would have to be stained each year. The Center
has new signage with their renovation project and the Committee agrees to match
accordingly with the Center's signage. He suggested keeping all public right-of-ways at
distinction points to be more effective to manage and easier to install. Mike Hullihan
indicated that three traffic signals will have count down signals at 16th Street, Spring Road
and Commerce Drive.
F. Discussion and Decisions on Materials and Appearance Options
The design drawings, cost of the project for the stakeholders should go before the Village
Board of Trustees for their approval at their May 28, 2013 meeting. The Committee
agreed that stamped concrete would be used on the public roads and that on the private
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property around the ring road of the Center standard concrete would be used. Chairman
Kennedy recommended that a standard concrete be installed from Oak Brook Club and
around the Residence Inn. Two weeks from Monday a meeting is planned with the
preliminary designs and cost estimates to be given by Tim King to the stakeholders.
G. Other Issues on This Project—None presented.
6. SALT CREEK TO I-294 22ND ST. BEAUTIFICATION PROJECT
A. Overview on Status, Grant Received and Next Steps
The Village was awarded a federal grant of$850,000.00 for this project from Salt Creek
to the Tollway and on York Road from the Drake to Clearwater Drive.
B. Discussion and Recommendations on Scope of Project
The Committee discussed whether to contract directly with Hitchcock Design for final
design or to work through IDOT. If the Village of Oak Brook moves forward with this
project in its entirety, there isn't a benefit to work with IDOT but rather to pay outside of
the contract. The Committee discussed the Village funds that are available for this project
and they are ample.
C. Discussion and Recommendations on Handling of Design Services
Motion by Member Manofsky, seconded by Member Fleming to vote approval of the
entire project with Beautification Fund monies and the federal grant of $850,000.00.
Motion carried.
7. OTHER-None
8. ADJOURNMENT
The meeting adjourned at 3:58 p.m.
ATTEST:
David J. Niemeyer
Village Manager
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