Minutes - 10/18/2013 - Electric Aggregation & Issues Committee Of OAKe MINUTES OF THE OCTOBER 18, 2013 SPECIAL MEETING OF
0 THE PRESIDENT AND BOARD OF TRUSTEES AND THE
0 K ELECTRIC AGGREGATION AND ISSUES COMMITTEE OF THE
o VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
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1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees and Electric Aggregation and Issues
Committee was called to order by President Lalmalani in the Samuel E. Dean Board Room
of the Butler Government Center at 9:30 am. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Michael Manzo, Mark Moy,
Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee Donald Adler
IN ATTENDANCE: David Niemeyer, Village Manager, Toral Bhansali, Electric
Aggregation and Issues Committee Member, Tom Cygan, Electric Aggregation and Issues
Committee Member, Mark Pruitt, Village Consultant.
3. RESIDENT/VISITOR COMMENTS—NONE
4. SUMMARY OF ELECTRIC AGGREGATION ELECTRICITY SUPLY BID OPENING
Mark Pruitt, the Village's Electric Aggregation Consultant, gave a brief summary of the
bidding process conducted for the electric aggregation electricity supply. The bid opening
was held at 8:30 am. He discussed the details of the bids received for a 12 month and an
18 month term. He asked the Board if they are willing to allow Integrys to submit revised
pricing for the 18 month term since there was an error in the bid they submitted. The
consensus was to not allow Integrys to submit revised pricing to maintain the integrity of
the bidding process. Discussion ensued regarding the bids received and the consensus was
to award a contract to Verde Energy for the electric supply from January 2014 to June
2015 for the Village's Electric Aggregation Program. Mark Pruitt also explained why the
Village requested an 18 month term rather than 16 months as previously discussed, mainly
to synchronize the Village rates with ComEd rates. Mark Pruitt further explained
electricity hedging and the reasons why it's best to award a contract on the same day as the
bid opening. The Trustees thanked the committee members and Mark Pruitt on a job well
done.
5. RESOLUTION 2013-ELEC-PURCH-CNTRCT-R-1302, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and
an Electric Supplier for the Village's Electric Aggregation Program
Motion by Trustee Wolin, seconded by Trustee Yusuf to approve Resolution 2013-ELEC-
VILLAGE OF OAK BROOK MINUTES Page i of 2 SPECIAL MEETING OF OCTOBER 18, 2013
PURCH-CNTRCT-R-1302, A Resolution Approving and Authorizing the Execution of an
Eighteen (18) Month Agreement By and Between the Village of Oak Brook and Verde
Energy for the Village's Electric Aggregation Program at a rate of $.051850, assuming
there are no material terms and conditions that Verde is requesting.
ROLL CALL VOTE:
Ayes: 5 —Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Adler
Motion carried
5. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Yusuf, to adjourn the Special Meeting of
the Board of Trustees and Electric Aggregation and Issues Committee at 10:00 am.
VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES Page 2 of 2 SPECIAL MEETING OF OCTOBER 18, 2013