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R-1305 - 10/08/2013 - PUBLIC WORKS - Resolutions RESOLUTION 2013-PW-PURCH-R-1305 A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF A PICK-UP TRUCK WHEREAS, the Village has a 2004 Ford F-350 pick-up truck, known as Unit 512, which is in need of replacement; and WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of government in cooperative purchasing plans when it is in the best interests of the Village; and WHEREAS, the Village participates in the Suburban Purchasing Cooperative ("SPC"), which permits local governments to purchase commodities and services according to contracts bid and negotiated by the SPC, resulting in significant savings for the Village; and WHEREAS, the SPC sought bids for the purchase of 2014 Ford F-350 pick-up trucks ("Replacement Truck") and identified Currie Motors of Frankfort, Illinois ("Currie"), as the lowest responsible bidder; and WHEREAS, price offered by Currie for the Replacement Truck is $37,175.00, which includes $31,187.00 for the Replacement Truck and $5,988.00 to equip the Replacement Truck with a snow plow, emergency lighting, and other necessary equipment(collectively "Equipment"); and WHEREAS the Village desires to purchase the Replacement Truck and Equipment from Currie pursuant to Currie's bid with the SPC for a price not to exceed $37,175.00; and WHEREAS, because SPC already conducted competitive bidding processes for the purchase of the Replacement Truck and Equipment, the Village staff has recommended that the Village waive competitive bidding and approve the purchase of the Replacement Truck and Equipment from Currie; and WHEREAS, the President and Board of Trustees, being fully advised in the premises, have determined that it is in the best interests of the Village and its residents to so waive competitive bidding and to approve the purchase of the Replacement Truck and Equipment; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding requirements for the purchase of the Replacement Truck and Equipment are hereby waived in accordance with Section 1-7-4 of the Village Code. Section 3: Authorization of Purchase of the Replacement Truck. The purchase of the Replacement Truck and Equipment that meets the specifications set forth in Exhibit A, attached hereto and incorporated herein, in a total amount not to exceed $37,175.00 is hereby authorized. Section 4: Execution of Required Documentation. The Village President and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents necessary to complete the purchase pursuant to Sections 3 of this Resolution. Section 5: Effective Date. This Resolution shall be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. Resolution 2013-PW-PURCH-R-1305 Approving the Purchase of Replacement Pick-Up Truck Page 2 of 3 APPROVED THIS 8th day of October, 2013 Gopal G. Lalmalani Village President PASSED THIS 8th day of October, 2013 Ayes: Trustees Adler. Baar. Manzo. Moy. Wolin.Yusuf Nays: None Absent: None . ATTEST: Charlotte K. Pruss Village Clerk ell _ m �/ Resolution 2013-PW-PURCH-R-1305 Approving the Purchase of Replacement Pick-Up Truck Page 3 of 3 EXHIBIT A Specification of the Replacement Truck #25986891 vl 09/27/2013 Suburban Purchasing Cooperative Contract # 104 Currie Motors Frankfort 2014 Ford F-350 XL 4x2 DRW $ 19,118.00 Regular cab Pick Up with 8' bed Oxford White Single Rear Wheel 4X4 Pick up $2,386.00 6.7 01-IV Power Stroke Diesel V8 $ 6,503.00 Torq Shift 6-speed Automatic - OD Limited Slip Axle $ 350.00 Electronic Shift-on-the-fly-4x4 $ 154.00 Extra H.D. Alternator $ 62.00 Trailer Bake Controller $230.00 Snow Plow Prep Package $ 71.00 LT245/75Rx 17E SSW AT tires $ 125.00 Steps—6"angular black rurming board $266.00 Manual Sliding Rear Window $ 104.00 Tough lied Spray in Bed Liner $ 374.00 Up Fitters Switches $ 104.00 4-Corner Strobes $ 750.00 Detailed Shop Manual (CD) $295.00 Steel 40/Console/40 Vinyl $ 295.00 Pick Up Subtotal $31,187.00 Monroe Truck Equipment Quote 9 71156 $ 5,988.00 Snow Plow, Emergency Lighting and associated equipment. See Attached Plow, Equipment,and Setup Sub Total $ 5,988.00 Total Cost $37,175,00 MONROE TRUCK EQUIPMENT-JOLIET 812 DRAPER AVENUE JoLIET IL 60432 rifled me. , x 815-727-3134 FAX 815-727-5429 ..,.. CUSTOMER 220800 QUOTE # 71156 Ship to: OAK BROOK, VILLAGE OF DATE: 09/27/13 1200 OAK BROOK ROAD CUST PO # DOUG PATCHIN TERMS: NET 30 OAK BROOK IL 60523-2255 SALES REP: 303 QUOTED BY: RICK MICH MODEL, AND DESCRIPTION ***WEATHER GUARD 127-0-02 ALUMINUM TOOL BOX ***DZ-4138 TAILGATE AND CAP PROTECTOR ***DR-41931 DRAW TITE HITCH ***WATCH DOG PAVEMENT SENSOR ***PH-T-60-AL; RIGID MOUNT PINTLE HOOK (4 BOLT) *** 2" ADJUSTABLE PINTLE MOUNTING PLATE WITH PIN AND CLIP 8' BOSS SUPER DUTY STRAIGHT BLADE SNOWPLOW *********** r*******r*** FREE PLOW PROGRAM ***r*r**************** - SMARTHITCH 2 - SMARTTOUCH 2 CONTROLLER SMARTLIGHT 2 - SMARTSHIELD - HIGH-PERFORMANCE HYDRAULIC PACKAGE - ENCLOSED HYDRAULICS - CHAINLESS HYDRAULIC CYLINDER LIFTING SYSTEM - FULL MOLDBOARD TRIP DESIGN - REINFORCED MOLDBOARD - CAST-IRON PLOW SHOES - BLADE SHOCK ABSORBER - HEAVY-DUTY PUSH FRAME AND QUADRANT - INSTALLED - TWO-YEAR LIMITED WARRANTY - BOSS; STRAIGHT BLADE; RUBBER SNOW DEFLECTOR; INSTALLED - BOSS; STRAIGHT BLADE; 8' SUPER DUTY; STEEL - 7-WAY CONNECTOR, ROUND SOCKET, FLAT PIN, RV STYLE - CODE 3 21TR22A2 ROOF MOUNT LIGHT BAR - CODE 3 ARROW STICK XT308AS - PLOW WINGS ADDED TO PLOW TOTALQUOTE ---------------------------------------------------------------------- 5,988,00 Submitted By: RICK MICHALOWSKI for MONROE TRUCK EQUIPMENT SURUR!AN PURCHASING 2014 FORD F-350 XL 4x2 DRW Pick Up Contract# 104 r Currie Motors Fleet "Nice People To Do Business With" Your Fu11-Line Municipal Dealer www.CurrieFleet.com GOOD THRU: 01/21/2014 find us on You em' 1:011 ow us of I Facebook Currie Motors Frankfort SPC Conti-act Winner 2014 Ford F-350 XL 4x2 DRW Pick Up Call Toin Sullivan (815) 464-9200 Standard Package: 519,118.00 Warranty 3 Years 36, 000 miles Bumper to Bumper/5 Years 60,000 Power train tree Delivery With in 30 Miles from Point of Windows—fixed rear Purchaser's Billing Address Alternator— 157 Amps, Fleavy Duty Air Conditioning—manual Axle—Twin I-Beam front axle with coil Audio—AM/FM/Clock spring suspension Door True—Armrest/grab handle and Non-Limited Slip Rear Axle reflector Battery—72 Amp Hour Ploor Covering—black vinyl Engine—6.2L 2-Valve V-8 E85 Instrument Center— Multifunctional switch message center with ice blue lighting(three Transmission-TorgShift 6-Speed SelectShift button message control on steering wheel) Automatic O/D Manual door locks and windows Brakes—(ABS)With Advanced Trac Roll Stability Control(SRW) Rearview Mirror— 11.5"clay/night 8' Pick Up Bed Seats—HD vinyl 40/20/40 split bench with Bumper—Front—black painted steel with center armrest,cupholder and storage,manual grained MIC top cover lumbar support,driver side Steering Wheel—black vinyl,telescoping Grille—Black M1C steering wheel/column Mirrors—Manually telescoping trailer tow Sunvisors—Color coordinated vinyl,single twill)manual glass&INVO-way fold driver with pocket,single passenger with Wheels— 17"Argent Painted Steel insert Airbags--Driver and passenger side, passenger side deactivation switch GOOD THRU: 01/21/2014 Additional Options and Order Ford Please enter the following: Ford Fleet Number Contact Name Phone Number Purchase Order Number State Tax Exempt Number PLEASE SUBMIT P.O. TO Currie Motors 9423 IV Lincoln HwP Frankfort,IL 60423 PHONE: (815)464-9200 FAX: (81.5)464-7500 Conirrct Person: Tonl Sullivan Currie Fleef(ri1,;,�rnrrll.coat www.CurrieFleet.eortr Options—Cab Style ❑ Super Cab with 6,5' Bed 3047.00 ❑ Crew Cab with 6.5' Bed 4,235.00 ❑ Pick Up Box Delete does not includes are -519.00 ❑ 8' Bed(Super Cab/Crew Cab) 350.00 ❑ Single Rear Wheel 4x2 Pick U -252.00 ® Single Rear Wheel 4x4 Pick Up 2,386.00 Dual Rear Wheel 4x4 Pick Up 3,187.00 Options—Powertrnin (� 6.7L 0I-1 V Power Stroke Diesel 6,503.00 Extra HD Alternator 62.00 Limited Slip Axle 350.00 i ❑ Gaseous Pre does not include Conversion 315.00 Electronic Shift On the Fly 154.00 Engine Block Heater 45.00 PTO Provision available with 6.7L Engine) 232.00 Engine Idle Shut Down(available%vith 6,7L 208.00 Engine) ❑ Dual Alternators(requires 6.7L Engine) 315.00 O ptions--Stis mislon Snow Plow Prep Package 71.00 ❑ Heavy Duty Front Suspension Package f 04.00 ❑ FX4 Off Road Package 245.00 ❑ Skid Plates 83,00 El 5 Wheel/Gooseneck Hitch Prep Package 307,00 Trailer Brake Controller 230,00 Tires-LT245/75RxI7B BSW A/T 125.00 Tires-LT265/70RxI7E OWI.A/T 378.00 ❑ Spare Tire with Box Delete Option 350,00 ❑ S are Tire Delete w/Picku Boa -71.00 Options—Exterior ❑ Rear Camera 390.00 6" Black Molded Cab Steps 266.00 ❑ Exterior Back Up Chime 104,00 Day Time Rennin 7 Lights 37.00 (� Manual Sliding Rear Window 104,00 ❑ Roof Clearance Lights 45,00 ❑ Tail Gate Step 311,00 Tough Bed Spray In Bed Liner 374.00 01 Reverse Vehicle Aid Sensor 203.00 O ptious—Interior ❑ XL value Package 494.00 ❑ Power Equipment Grou 3 706.00 ❑ Remote Start System(requires Power 162,00 Equipment Grou ❑ Rapid Heat Supplemental Cab Heater(requires 208.00 6.71, Engine and Dual Alternators ❑ Sync includes USB Port(requires Steering 328.00 Wheel Controls and XL Value Package) LJ Steering Wheel Audio Controls 58.00 ❑ Air Conditioning Delete(call for details) -712.00 ❑ Side Air Bags/Curtain Delete -162,00 ❑ Frontal Passenger and Side Air Bags/Curtain -162,00 Delete ❑ Cruise Control 195.00 Up litters Switches 104.00 Options—Additional ❑ Powertrain Care 3 Year 100,000 Warranty 4x2 1,030.00 Gasoline Motor ❑ Powertrain Care 3 Year 100,000 Warranty 4x4 1,940.00 Gasoline Motor with Snow Plow Pre ❑ Rust proofing with Undercoating 395.00 4-Corner Strobes(requires U fitters Switches 750.00 ❑ 8' Steel Service Bod (re uires Trailer l-iitch) 5,403,00 ❑ 7.5' Meyer Lot Pro Snow Plow 4,250,00 8' Boss Snow Plow 4,405.00 ❑ 8' Western Snow Plow 4,405.00 _M Hand Hell Controller 90.00 ❑ Snow Deflector 295.00 ❑ Ford Drop In Bedliner 295.00 Detailed CD Rom Shop Manual 295.00 El [—Deliver �Of More Than 30 Miles 175,00 Exterior ❑ Vermillion Red ❑ Blue Jeans Metallic ❑ Pale Adobe Metallic ❑ Tuxedo Black ❑ Sterling Grey Metallic ❑ Ingot Silver Metallic Oxford White IT Green Gem ❑ Special Paint{minimum 544700 5 units, No minimum for School Bus Yellow Interior ❑ Steel 40/20/40 Vinyl Steel 40/20/40 Cloth 83.00 �1 Steel 40/Console/40 295.00 Vinyl-No Armrest Included ❑ Steel 40/Console/40 427.00 Cloth- No Armrest Included Please contact us if we have missed an option CLjrrieFleet@bgmajJ.com Please submit P.O. with Vehicle Order ITEM 7.A.5) INGSTRUP PAVING, INC. 201 E. HILL STREET VILLA PARK, IL 60181 63a279-9224 BILL TO:VILLAGE OF OAK BROOK SHIP TO: ATTN: PUBLIC WORKS BUILDING AND GROUNDS 1200 OAK BROOK ROAD OAK BROOK OAK BROOK, IL 60523 Invoice r = Date:tWl M SUN PAY REQUEST#1 ON P.0.#20130744-000 SAFETY PATHWAY SPECIALTY PAVING PROJECT 90%OF CONTRACT $42,412.50 TOTAL THIS INVOICE $42,412.50 PURCHASE ORDER 2 '22 VENDOR "3.y i J"`t FA Ya`#Sai.e sN!T �, 9� µ `�tit ��'%.?,'i!3 # J v THANK YOU FOR YOUR BUSINESS