R-1317 - 11/26/2013 - PURCHASING - Resolutions RESOLUTION 2013-FOC-PG-R-1317
A RESOLUTION RATIFYING AND APPROVING THE WAIVER OF COMPETITIVE BIDDING AND
AUTHORIZING THE PURCHASE OF FIBER SWITCHES FOR THE VILLAGE'S TELEPHONE SYSTEM
WHEREAS, in 2004, the Village installed Cisco fiber optic network switches ("Equipment") to
connect the Village's telephone system to its computer network; and
WHEREAS, the Equipment will no longer be supported by its manufacturer after 2013; and
WHEREAS, the Village is scheduled to replace the Equipment through the purchase and
installation of replacement fiber optic network switches (collectively, "Replacement Equipment'; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, National IPA Contract# 130733 through its cooperative purchasing program, sought
bids for Replacement Equipment and identified CDW Government, Inc., of Chicago, Illinois ("CDWG"), as
the lowest responsible bidder; and
WHEREAS, Section 1-7-3 provides that the Village Manager shall have the authority to make
purchases up to$20,000.00; and
WHEREAS, the Village Manager approved the purchase of the Replacement Equipment because
the cost of the Replacement Equipment was within the Village Manager's purchasing authority provided
by Section 1-7-3 of the Village Code; and
WHEREAS, upon receiving the Replacement Equipment, the Village determined that it was
necessary to purchase a redundant power supply component ("Component") for the Replacement
Equipment; and
WHEREAS, because aggregate purchase price for the Replacement Equipment and the
Component exceeds the Village Manager's purchasing authority, the Village Manager seeks to have the
Board of Trustees ratify and approve the purchase of the Replacement Equipment and the Component in
accordance with Section 1-7-4 of the Village Code; and
WHEREAS, because National IPA Contract # 130733 already conducted competitive bidding
processes for the purchase of the Replacement Equipment and the Component, the Village staff has
recommended that the Village waive competitive bidding and approve the purchase of the Replacement
Equipment and Component from CDWG for a total amount not to exceed $20,627.99; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to ratify and approve the purchase of the Replacement Equipment and Component;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Replacement Equipment and Component are hereby waived in
accordance with Section 1-7-4 of the Village Code.
Resolution 2013-FOC-PG-R-1317
Ratifying and Approving the Purchase of
Fiber Switches
Page 2 of 2
Section 3: Ratification and Authorization of Purchase of Replacement Equipment. The
President and the Board of Trustees hereby ratify and confirm the approval by the Village of the purchase
of the Replacement Equipment and Component from CDW in a total amount not to exceed $20,627.99.
Section 4: Execution of Required Documentation. The Village President, Village Manager,
and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village
all documents necessary to complete the purchase pursuant to Section 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 26th day of November, 2013 t
Gopal G. Lalmalani
Village President
PASSED THIS 26th day of November, 2013
Ayes: Trustees Adler, Saar, Manzo, Moy, Yusuf
Nays: None
Absent: Trustee Wolin
ATTEST.
k
Char otte K. Pruss
-� Village Clerk