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Minutes - 06/08/1998 - Committee of the Whole VILLAGE OF OAK BROOK COMMITTEE-OF-THE-WHOLE Minutes JUNE 8. 1998 UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓ OR AS MENDED BY VILLAGE BOARD ON 1. MEETING CALL.: The Committee-of-the-Whole meeting of Monday, June 8, 1998 was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. The Deputy Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Caleel, Kenny and Savino. ABSENT: Trustees Bartecki, McInerney and Shumate. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief/Building Commissioner; Bruce F. Kapff, Director of Information Services & Purchasing; Darrell J. Langlois, Finance Director/Treasurer; Michael J. Meranda, Public Works Director; Bonnie Sartore, Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager; and Lt. William Cavalier, Police Department. 2. REVIEW OF VILLAGE BOARD VISION AND MISSION STATEMENTS; President Bushy gave an overview of items on the agenda citing the importance of stating the vision, mission and objectives of the Village Board to the residents. Trustee Savino suggested an amendment to the Statement of Vision could be the Board's vision of havin, beautiful, safe and high-quality business districts as well as residential neighborhoods. All trustees in attendance were in agreement with the vision and mission statements. 3. DISCUSSION OF POTENTIAL 1999 VILLAGE BOARD OBJECTIVES: President Bushy invited the Trustees to offer suggestions to the listed objectives. Village Manager Veitch commented that in general each item and some bullet points under an item are subjects the Board may wish to establish as a 1999 objective. He stated that after discussion this evening, staff will then Fist 1999 Village Board objectives, in draft form, to be reviewed by the Village Board for comments. These objectives will then be presented to the Village Board of Trustees for their tentative approval later this summer. The Village Board of Trustees and President then reviewed each of the Village department's proposed 1999 Village Board objectives. A. Legislative and General management (includes Legislative Support, Legal, General Management, Purchasing, Information Services and Emergency Services). Potential subject areas for 1999 Village Board Objectives include: 1. Unfunded mantlates - In this "off year" (and election year)for the General Assembly, the legislation that ~mould cause a constitutional amendment to be brought to the voters did not CONIN11TTEE-OF-11IE-WHOLE Page 1 of I 1 June 8, 1998 Nlinutes move. It can be assumed that this subject will be at the top of the Illinois Municipal League's priorities in the next session. President Bushy noted that unfunded mandates are an important concern for the Village, and both the Illinois Municipal League and Mayors and Managers Conference work very hard on this issue. 2. Electric utility franchise and service issues: Distribution reliability - As the Village Board has discussed, the reliability of the local electric distribution system is crucial to the Village, and will become even more important as customers gain access to a competitive market to purchase their electric power. The Village's role might be thought of as encompassing action on several fronts: • Continued support of and participation in intergovernmental efforts to influence the reliability rulemaking process at the Illinois Commerce Commission. • Continued effort to obtain useful data on performance, maintenance and improvement of each distribution circuit that serves Oak Brook. • Informational assistance to customers seeking to file damage claims in connection with ComEd-caused outages. • Coordination of a bulk purchasing program for home generators. Staff is investigating the feasibility of negotiating favorable pricing on a small range of models. Staff does not yet know what volume would be necessary to obtain significant discounts from retail. Trustee Caleel inquired about the feasibility of the bulk purchasing program for home generators. Village Manager Veitch reported that Purchasing Director Kapff, Village Engineer Durfey and Public Works Director Meranda have drafted sections of the code, relating to electric utility service issues, for final review by the Village Attorney. Electric franchise compensation - In addition to restructuring the electric utility tax from the gross receipts basis to the consumption basis (which will be accomplished during 1998), the deregulation legislation permits municipalities to convert the existing free service franchise compensation to monetary compensation. Naturally, if that election were to be made, the Village would have to negotiate purchase arrangements for all of its power needs, initially with CoinEd and eventually in the competitive market. The Village Board will need to analyze and make a decision on which way to go during 1999. Load AggregationlJoint Purchasing- The most far-reaching feature of the legislation is the opportunity that it will afford to aggregate load and purchase power in a competitive marketplace individually (see above), with other governments or in partnership with Oak Brook residents and businesses. Although the opportunity will not be fully available until 2002, it will be wise to begin earnest investigation during 1999. The DuPage Mayors and COMMITTEE-OF-THE-WI IDLE Page 2 of 1 1 June 8, 1998 N'tinutes Managers Conference, as well as other municipal conferences, will be studying the issue, but the subject could also lend itself to study on a local basis by a Boardlstaff/citizen task force. 3. Municipal Code review project -Although litigation has effectively monopolized the Legal Department's time thus far this year, staff is continuing to make steady, if slow,progress on this project through the efforts of several people. Staff hopes to complete enough additional chapters and appendices to make re-codification of the Code in an easier to use 8.5 X 11 format worthwhile yet this year. Even so, this is a continuous effort and one that the Board might want to carry as a Village Board Objective for another term. 4. Economic development - Ongoing activities include monitoring sales tar information, informal efforts to attract businesses that generate sales tax revenue, and working with major corporate citizens to encourage State and County agencies to make needed arterial and interstate system improvements. Business retention contacts have been made on an ad hoc basis, but could possibly be done on a more formal and scheduled program. Trustee Savino inquired what establishments generate more in sales tax receipts for the Village, restaurants or retail. Village Manager Veitch responded that the Village closely tracks the top 20 producers of sales tax, and that the top generators come from both restaurants and retail stores. Often new restaurants take the place of poor performing retailers. President Bushy stated the shopping center management has developed this new mix. Oakbrook Center has been very successful in the synergy of tour buses to the Center that appeals to a variety of tastes for shopping and their restaurants. S. Applications of information technology - The Village's Technology Plan is updated on an annual basis, in advance of the Five-Year Financial Plan. Major systems have been or are being implemented The principal issue staff views is whether or not to implement a Geographic Information System - staff will need to do a hard evaluation of its costs and benefits to Oak Brook. B. Financial Services (includes Administration, Accounting and Reporting, and Pensions). Potential subject areas for 1999 Village Board Objectives include: 1. Long-term capital needs programming - The Village has institutionalized a 10 year planning period for roadway maintenance and improvements eve years appears in the Five- Year Financial Plat) and have informally done the same for water system improvements. The Board has from time to time expressed interest in formalizing long term capital needs programming for major facilities such as the water system and municipal buildings. Consideration could be given to lengthening the planning period for certain items (above a minimum replacement cost threshold) to 15 years or longer and establishment of appropriate reserves to pre-fiord major expenditures. Trustee Savino asked if municipalities may set up endowments for specific projects. Village Manager Veitch explained that a capital projects fund is one mechanism that functions like an endowment. It is a method of setting aside funds from the General Fund to a specific project. Trustee Caleel suggested that surpluses be kept in the General Fund and not be earmarked for a specific project but remain in the General Fund with an understanding that certain funds are for a specific project so that if an emergency occurs, the funds would be accessible. COMMITTEE-OF-THE-WHOLE Page 3 of 11 June 8, 1998 Minutes `Ig, 2. Utility Tax policy - Initially, the utility tax was earmarked for certain capital projects and replacement of capital equipment. Since 1995, the Equipment Replacement Fund has been funded with vehicle depreciation charges (primarily from the General Corporate Fund) and utility tax revenues have been deposited directly to the Infrastructure Fund and used solely for roadway, drainage and safety pathway improvements. Recent Five-Year Financial Plans have shown utility tax revenues declining in accord with projected needs in those areas. If the Board wishes to consider changing this approach, there are several structural alternatives for expanding the scope of items funded by the tax, such as creation of a capital projects hind using utility tax and General Corporate Fund contributions to fund a broader range of items. Village Manager Veitch is not recommending any change at this time, as the Board may wish to consider a change at a later time. Trustee Caleel agreed that changes be made when necessary, otherwise the policy should remain as stated. C. Public Works (includes Administration, Buildings and Grounds, Streets, Garage, and Water). Potential subject areas for 1999 Village Board Objectives include: 1. Beautification of major street right-of-way - The appearance of major thoroughfare right- of-way continues to be a defining characteristic of Oak Brook. The Village's 1998 objectives include expanding the planting of trees on major streets. Staff will be proposing a change order to the 22nd Street/York Road project to install conduit to four median areas that will be able to accommodate later installation of water and power to those areas. Underground utilities prevent planting of street trees in many areas. Staff is considering using shrubs, and possibly,Jlowers, in such areas. Does the Board want staff to pursue such improvements and to what extent? Trustee Caleel asked about corporate contributors for beautification of streets. Village Manager Veitch cited some firms on Jorie Boulevard have offered to pay for installation of trees in the median. Some medians have too much underground utilities to install major landscaping. Staff is considering low maintenance vegetation. Staff will be recommending conduit installation at the York Road and 22nd Street project so that lighting and water may be installed in the median for vegetation planting at a later date. Trustee Caleel asked if Adopt-A-Street program of major corporations in our community could be instituted to see if the firms would quote on beautifying a street. Village Manager Veitch pointed out that service clubs participate in Adopt-A-Highway program for cleaning the street. The Board suggested staff could investigate this program with recommendations for review by the Village Board. President Bushy noted that in prior years the State would not allow this due to safety factors and liability on Route 83. Trustee Savino asked that staff recommend to the Village Board types of landscape improvements to rights-of-way on our streets. Village Manager Veitch explained that north York Road will have landscape improvements once the Village receives jurisdiction of the road. D. Engineering and Capital Projects (includes Engineering, Capital Projects - Corporate, Capital Projects - MFT, Capital Projects - Water, and Capital Projects - Infrastructure). Potential subject areas for 1999 Village Board Objectives include: COMMITTEE-OF-THE-WHOLE Page 4 of l 1 June 8, 1998 Minutes L�� 1. Timber Trails area drainage study Most of the items on the "drainage problems inventory" that have not been addressed through the annual drainage improvement project mechanism are located in the Timber Trails area Staff is unable to fashion appropriate solutions to these problems due to the generally low lying and flat nature of the area In connection with upcoming street work in the area (some was done this year and the remainder is scheduled for 2001), the Village needs to undertake a comprehensive drainage study of the area Typically, such a study would be completed by a consultant at a cost of about $50-75,000 for an area of this size. Staff believes that it is important to accomplish this study if the Village is going to do an effective job of addressing these drainage issues both separately and in connection with road work. 2. Major road projects - Significant projects are continuing in our area The Village needs to continue to take a lead role in informing, and keeping informed, our residents and businesses. 3. Village Commons improvements - Several formerly distinct projects are more and more coming together into a multi phased program to upgrade and modernize our facilities. (Projects such as these are budgeted in Program 421, Municipal Building Improvements, but are managed by staff from various departments.) • Municipal Building project-Preliminary concepts have been reviewed and rejected based on size and cost. Staff and architects are working to reduce the scope of the project without sacrificing its goals: Adequate space for Fire Department headquarters and operations; adequate space for Community Development functions; enhanced efficiency and customer service through relocation of Engineering; vacating Village Hall space for modest Police Department growth; adequate EOC and Communications Center facilities; adequate space for IS and Purchasing finnctions. The objective for 1998 is to complete design and award construction contracts. It would be appropriate to review that objective and discuss objective(s)for 1999. • Police Department renovation - Renovation and modest expansion of the Police Department is currently planned for 2000-2001. The thrust of the re-design is enhancement of officer and public safety, improved space allocation and adjacencies, and general modernization of the facility. Timing will depend on the municipal building construction project. An appropriate objective for 1999 might be completion of design of the renovated space. • Village Hall electricaUmechanical systems - A needs assessment has been completed, but detailed engineering is on hold pending decisions on the co f guratiom of new and remodeled space. Existing systems are functioning adequately for the time being, but will require major attention. Staff now sees updating and upgrading becoming a part of the two above projects. • Site improvements - Adequate parking, circulation and stormwater management .facilities must be provided on the site, and tree loss is a significant issue, as ivell. This is proving to be a substantial component of total cost. If there develops a need COMM11-ME-OF-THE-WHOLE Page 5 of 11 June 8, 1998 Minutes 7 to accommodate a new Library on the Village Commons, the site development issues and costs will undoubtedly expand E. LibraEy (includes Administration, Technical Services, Reference and User Services, and Youth Services). Potential subject areas for 1999 Village Board Objectives include: 1. New Libraty - Continue with the new building program as appropriate, based on the progress of the pending litigation concerning the Sports Core site. If the Sports Core site is not feasible, the concept design will need to be re-done for another site, presumably the Village Commons. If the litigation is resolved in the Village's favor by the Fall of 1998, it should be possible to begin construction in the spring of 1999. 2. Interim operating issues - Given that occupancy of the new building will be delayed by at least two years from the original plan, there are additional interim operating issues, beyond those already addressed in 1998, that need to be evaluated and acted upon: • It is necessary to improve and enhance electronic resources capabilities prior to the trove to a greater degree than previously thought. • Hours of operation and staff coverage must continue to increase to meet the demands of Library patrons as expressed in the citizen survey and at the Library. • The off-site storage program will need to continue and probably grow in scope. F. Police (includes Administration, Field Services and Support Services). Potential subject areas for 1999 Village Board Objectives include: 1. Neighborhood Liaison program - One of the features of the community policing movement that staff thinks fits i+•ell with the geography and makeup of our community is that of establishing liaison relationships benveen each neighborhood (and/or homeowners association) and the Police Department. Pilot efforts are underway with Saddle Brook and Forest Glen, with York Woods, Brook Forest and Ginger Creek to follow. If the Board supports this concept and its expansion, it would be appropriate to make it a Village Board objective. Lt. Cavalier addressed the Village Board on the community relations program being successful at this point. The Saddle Brook Subdivision has given excellent response to the program and more patrolling has occurred. President Bushy noted that this is an outgrowth of the bicycle patrol which has been so well received by our residents. Village Manager Veitch noted this program may bolster interest in the Citizen's Police Academy. 2. DUI and traffic enforcement - The proper goal of traffic enforcement is public safety; not tickets and revenue. However, given the volume of traffic traversing the Village, staff continues to believe that our traffic enforcement results, although improving, have been insufficient as measured by numbers of ii jury accidents and moving violations, particularly DUI arrests. Accidents were up in 1997 over 1996, and are up year-to-date in 1998. Hazardous moving violations were down in 1997 from 1996, but are well up year-to-date in 1998. T here were 70 DUI arrests in 1997,just 4 more than in 1996. The Village is on a COMMITTEE-OF-TILE-WHOLE Page 6 of 1 1 June 8, 1998 Nlinutes pace to reach 90-100 in 1998. Although staff does not believe in quotas, staff still believes that there are large numbers of violations that are missed. Staff recommends that objectives to increase officer time devoted to traffic enforcement and reduce the number of injury accidents be re-established for 1999. Trustee Kenny asked the newspapers and neighborhood liaison program to advertise that the Village will prosecute people that have been overserved alcohol in area restaurants. President Bushy explained that it is mandatory for the staff of the liquor licensed establishments in Oak Brook to attend State of Illinois approved alcohol server training. 3. Cultural Diversity Awareness Training - Village police officers come into contact with people from a wide array of cultural backgrounds and traditions. A need has been identified for additional training in the area of cultural diversity awareness. A lesson plan has been developed and staff suggests a 1999 objective to deliver this training to all Police and Communications Center personnel. It might also be possible to involve appropriate staff from other departments in this training. G. Fire and Community Development (includes Administration, Fire Operations, Emergency Medical Services, and Code Enforcement). Potential subject areas for 1999 Village Board Objectives include: 1. Fire Department accreditation - Accredited status (through the Commission on Fire Accreditation International) will likely become the industry standard in the future,just as it has over the last 15 years in the law enforcement field. Naperville and the Countryside FPD have already become accredited and Lombard, Oak Park, Glencoe, Niles, Skokie and Orland Park are among those who are beginning the process. Accreditation involves a thorough assessment of afire organization's capabilities in a wide variety of areas. Staff is presently assessing the costs and benefits of beginning the process, but anticipate that, like law enforcement accreditation,fire department accreditation will eventually be essential. Staffs current view is that the Village is not yet ready to enter the program with any realistic expectation of completing it within the allotted 18 months. An appropriate objective for 1999 might be to perforin an informal self-assessment in order to establish a timetable for considering and,possibly, entering the accreditation program. 2. Expansion of automatic mutual aid - With the advent of the new "two in and two out" OSHAIIDOL regulations later this year, personnel oil the fire scene in addition to what village response protocols currently provide will likely become a legal necessity. Additional staffing is all issue that will need to be evaluated, but automatic aid is a more immediate and cost effective alternative to investigate. A number of neighboring departments are expanding their capabilities by entering into automatic aid agreements (Oak Brook already has one such agreement, with Downers Grove) that guarantee 2-3 additional personnel on every emergency fire call within the first 10 minutes. Staff believes Oak Brook should consider doing the same. 3. Thermal imaging cameras - The Village's 1998 objectives include evaluating acquisition of this technology. Thermal imaging cameras enable firefighters to "see"through dense smoke in much the same way as night vision technology in law enforcement. They have been shown to have a tremendous impact oil victim survival and firefighter safety. They also enable firefighters to find the source of afire more quickly, thereby helping to minimize property COMMITTEE-OF-THE-WHOLE Page 7 of 1 1 June 8, 1998 Minutes damage through quicker suppression. Staff is contemplating recommending two cameras, one for each front line engine. 4. Address visibility and driveway access - The Village is continually concerned about structures that do not have address numbers clearly visible to entering emergency vehicles and driveways (mainly residential drives) that cannot be negotiated by fire apparatus. Staff is particularly concerned with the ability of mutual aid equipment and personnel, who are not as familiar with Oak Brook, to respond in a timely manner. Staffs efforts to deal with these problems would be strengthened by the vocal support of the Board through its 1999 objectives. The Village Board will consider in upgrading their objectives of address visibility for our resident's safety. 5. Strengthening community maintenance code provisions - The Village has seen increasing concern within the community about maintenance of private property, especially residential property. Staff does not see a widespread problem yet (and may never) but there are some chronic cases and the number seems to be increasing. Among the responses available for investigation are: • BOCA Property Maintenance Code- This national code is available for adoption by reference and addresses a wide range of conditions for which the Village has no code response at the present time. The Village has a 1998 objective to review this code and evaluate its usefulness to Oak Brook. This was last done in 1995, when the Village concluded that adoption of this code was not necessary. Village Manager Veitch suggested staff may recommend adoption of this code in early 1999. Staff will review this code to determine if any language may be changed in ordinance form for the Village of Oak Brook. • Permit regulations - One of the Village's more frequent complaints concerns work under building permits that never seems to conclude. Section 5-2(g) of the Village Code of Ordinances requires work to commence within 90 days and provides that permits eipire if no work is done for a period of more than 90 days - a limitation that is difficult to monitor. There is no outside limit on the time to complete work. • Administrative adjudication - The normal way to adjudicate code violations,failing informal resolution, is to issue formal citations that are adjudicated through the circuit court (inn Downers Grove). Oak Brook works hard at achieving informal resolution and very rarely issues a code violation citation. Municipalities have limited authority to set up processes to adjudicate citations administratively. Such processes do not involve the court (initially), but do require substantial administrative resources to operate. 6. Comprehensive Plait and Zoning Ordinance update - The Plan Commission has tacitly endorsed the principles embodied in the Lohan Report and the various concepts are pending with the stuff and Village Board. The next step is to prepare amendments to the Comprehensive Plan and Zoning Ordinance that would incorporate these concepts. The COMM11713E-OP-11I -WHOLE Page 8 of 1 1 June 8, 1998 Minutes `Z� amendments would then be submitted to the public hearing process, which staff anticipates in 1999. Meanwhile, a petition has been filed to create a new zoning classification with a maximum FAR higher than Lohan's low density recommendation and lower than their high density recommendation. This could prove to bean appropriate mechanism to both phase in access to higher densities and to transition between higher and lower densities, one of the issues raised by the Lohan future land use map proposal. Notably, the current Comprehensive Plan document contains no future land use or office density guidelines that would be inconsistent with either the Lohan concepts or the pending petition. H. Sports Core (includes Bath & Tennis Club, Food & Beverage, Golf Club, and Capital Projects- Sports Core). Potential subject areas for 1999 Village Board Objectives include: 1. Capital improvements - The current Five-Year Financial Plan includes substantial investment in improvements to the Sports Core intended to solider its financial footing and greatly increase the probability of self-sustaining Sports Core operations each year, as called for by Village Board policy. Funds for these improvements are scheduled to come from 31"Street right-of-way compensation and sale of residential lots in Westchester Park, as well as limited borrowing. The major improvements are as follows: Village Manager Veitch explained the Village is required to hold a referendum for sale of Sports Core property. Staff is working on a November referendum to sell the properties between Coolidge and Lincoln Streets. The Village may divest itself of the properties and use the funds for the public good of the community. The surrounding property owners will petition with the Village for rezoning part of the property from Conservation/Recreation to Residential and a subdivision; reconfigure their lots to a larger size and the availability of three new lots. Staff is planning to file a petition with the Plan Commission for rezoning and preliminary plat approval in July. Staff would then ask the Village Board to place the question on the ballot in August for the November election. The results of the Plan Commission and Zoning Board of Appeals review will be received before the election but the Village may not proceed with rezoning or accomplish the subdivision until the referendum is held. If the referendum is passed, then the Village will proceed with the process and market the land. • Golf clubhouse expansion project - This project is planned for completion in 1999. The Village Board has had an opportunity to review and discuss very preliminary concept plans for this project. The concept is being refined in order to flesh out certain details and firm up the cost estimate (hopefully at a level somewhat lower than that provided initially). The project will return to the Board as soon as possible for concept design approval and approval of a contract for architectural services for final design and construction supervision services. • Golf course improvements - The current Five-Year Financial Plan calls for installation of a new irrigation system in 1999. This project will be coupled with conversion of fairways to bent grass from bluegrass. These steps, together with the clubhouse expansion, are the core of the program to keep Oak Brook Golf Club competitive in the public golf marketplace. Cart path paving and tree planting are annual progranns related to this goal that can be expected to continue. COMMITI'EE-OF-"I'1IE-WHOLE Page 9 of 1 1 June 8, 1998 /Minutes 2.. • Bath & Tennis Club clubhouse expansion project - This project, currently scheduled for 1999-2000, is intended to allow the Bath & Tennis Club to accommodate more and larger banquet events and to consolidate administrative functions, leaving the existing Sports Core building to function as Bath & Tennis Club storage and a warming/refreshment facility for ice skating and events on Field 3. The general concept of the expansion would involve enclosing the existing patio area, enlarging the kitchen and related storage space, providing adequate office space, converting existing office space to storage, and updating the HVAC system. • Pool area improvements- The 1998 Budget includes remodeling of the locker rooms (in progress), and construction of a new pool-side food facility (designed and ready to go to bid). Additional improvements scheduled in the current Five-Year Financial Plan include replacement of the pool deck(1999) and replacement of the heater and filter system (1999). Another improvement not in plans, but requested more and more frequently, is an outdoor in-ground whirlpool facility for adults. The Village Board requested a whirlpool facility proposal be included with the pool deck project. 2. Cooperative aquatics program with Park District- Discussions are underway between staff members of the Village and Park District concerning how a 12-mon1h program could be operated. Staff suggests that the year-round staff should be Park District employees shared with the Village during the outdoor season. Much of the rest of the discussion concerns structuring of membership options. Staff is proceeding on the assumption that the Board supports this type of program. Additional thoughts and suggestions are requested. Trustee Caleel asked for an update on the Tennis Dome facility. Trustee Savino requested a sunset provision be included for selling the facility by such a date and, if no bid is received, ship it to the manufacturer to market it. Village Manager Veitch explained the financial performance of the Dome has covered its operating cost but not the debt service, and the manufacturer is not interested in selling the Dome. President Bushy recommended that it be taken off the market for sale during the winter months in order to better market the tennis facilities for our residents during the winter. Then put it on the market when closed during the summer months. If sold during the winter, have it conditional upon sale to remove it during the spring. She stated it is an asset to the Village, and many residents use it compared to the few who are against this facility. Trustee Savino commented that the non-sprinkling of the Tennis Dome is a violation of our code requirement,as it remains standing year round and is not a temporary facility. I. Other Activities (includes Equipment Replacement, Hotel/Motel Tax and Community Events). Potential subject areas for 1999 Village Board Objectives include: 1. Observance of the millennium:-Although earlier attempts to develop interest in this subject were not successful(perhaps they were IaQ early), the event will be upon us at the end of the coming year. The Historical Society is interested in undertaking a documentation project. Financial support of that project is one way the Village could observe this event. Other suggestions are requested. COMMITTEE-OF-THE-WHOLE Page 10 of 11 June 8, 1998 Minutes The Village Board agreed to work with the Historical Society subject to receipt of their proposed budget for any type of millennium project. The Village Board will review their proposal and determine if the Village would incur any costs and assistance of their project. 2. Evaluation of Hotel Committee marketing program - The Committee is beginning to identify means of evaluating the effectiveness of its marketing efforts. Since this is a subject that has been of interest to the Board, it might be appropriate to establish a Village Board objective here. 4. ADJOURNMENT: Motion by Trustee Caleel, seconded by Trustee Kenny, to adjourn the Committee-of-the-Whole meeting at 9:45 p.m. VOICE VOTE: Motion carried. ATTEST: Linda K. Gon ella, CMC Village Clerk cow6898 COMMITTEE-Or-TILE-WHOLE Page I I of 1 I June 8, 1998 Minutcs . Y.