Minutes - 11/19/2013 - Board of Trustees aF OA4,49, MINUTES OF THE NOVEMBER 19, 2013 SPECIAL MEETING OF
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VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
JANUARY 14, 2014
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1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:05 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Mark Moy,
Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee Michael Manzo (arrived at 7:23 pm).
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director; Gary
Clark, Acting Fire Chief, Sue Madorin, Library Director; and James Kruger,
Police Chief.
A moment of silence was given for victims of the recent tornadoes in Illinois.
3. RESIDENT COMMENTS —NONE
4. 2014 BUDGET WORKSHOP
A. PowerPoint Presentation—Overview of Budget
Manager Niemeyer began the PowerPoint Presentation by discussing the following:
• 2013 Highlights
• Economic Condition and Outlook
• 2014 Budget: Overview of Revenues ($52.8 M)
• Sales Tax Collections
• 2014 Budget: Overview of Expenditures ($52.5 M)
• General Corporate Fund and 2014 Budget
• General Fund Balance History
• General Fund Revenues ($21.3M)
• Utility/Telecommunications Tax
• General Fund Expenditures ($22.5M)
• Promenade Special Tax Allocation Fund
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B. General Fund Revenues
A brief overview of the 2014 budget revenues of$52.8 M was given.
C. General Fund Expenditures
1. Financial Services (to include TIF Promenade and Pension Funds)
Finance Director Dangles gave a brief presentation on the following:
• 2014 Financial Services Objectives
• 2014 Total Financial Services Budget — $6,491,595 (3.7% increase from
2013 projected)
Discussion ensued regarding a number of proposed 2014 projects, such as the Golf
Course Drainage Project, Heritage Center upgrades, and Polo.
2. Community Development
Community Development Director Kallien gave a brief presentation on the following:
• 2014 Community Development Department Objectives
• Proposed Staffing Adjustments
• 2014 Community Development Total Budget - $916,920 ($16.8% increase
from 2013)
Discussion ensued regarding the proposed staffing increase and ongoing
efforts to update the building and zoning codes.
3. Legislative and General Management
Manager Niemeyer gave a brief presentation on the following:
• 2014 Objectives for the Village Board, Village Clerk's Office, Legal, General
Management, Human Resources, Risk Management, Transportation,
Communications/Marketing, Economic Development, Purchasing, and
Information Technology Services
4. Library
Library Director Sue Madorin gave a brief presentation on the following:
• 2014 Library Objectives
• 2014 Library Total Budget- $1,021,785 (8% increase from 2013 projected)
• 2014 Personnel Changes
• Library Building Improvements
5. Fire
Acting Chief Clark gave a brief presentation on the following:
• 2014 Fire Department Objectives
• 2014 Total Budget- $6,632,695 (9.2% increase from 2013 projected)
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• Station 93 Improvements
• Engine 95 Replacement - Rescue Engine
Discussion ensued regarding Engine 95 replacement, Station 93 rear driveway concrete
replacement, and increase in 2014 overtime due to required training.
6. Police
Police Chief Kruger gave a brief presentation on the following:
• 2014 Police Department Objectives
• 2014 Total Budget- $7,719,040 (4.8% increase from 2013 projected)
• 2014 Major Projects
• Personnel Changes
• Proposed Police Auxiliary Program
Discussion ensued regarding the required training and screening, authority and duties
proposed for the Police Auxiliary Program, and the authority and duties of Community
Service Officers (CSO's).
Manager Niemeyer briefly discussed the 2014 Polo proposed budget and stated that it will
be discussed in detail at the next Budget Workshop.
Trustee Adler and Finance Director Dangles discussed State sales tax reporting and
auditing.
Trustee Adler discussed whether information on the Fire & Police Pension Fund budgets
should be included in the Village budget.
Manager Niemeyer outlined the November 25, 2013 Budget Workshop meeting.
5. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Moy to adjourn the Special Meeting of the
Board of Trustees at 9:30 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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