Minutes - 11/25/2013 - Board of Trustees (2) Of OA t19 MINUTES OF THE NOVEMBER 25, 2013 SPECIAL MEETING OF
90
0 THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
A JANUARY 14, 2014
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1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael
Manzo, and Mark Moy.
ABSENT: Trustees Gerald Wolin (arrived at 7:10 pm) and Asif Yusuf.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Sharon Dangles, Finance Director; Michael Hullihan, Public
Works Director; and Trey VanDyke; Sports Core Director
3. RESIDENT COMMENTS
Resident Kathy Maher discussed Polo and how it has been part of Oak Brook's brand for
many years.
4. 2014 BUDGET WORKSHOP
A. Chamber Economic Development/Experience—Presentation, Hotel/Motel Fund
Valentina Tomov from the Greater Oak Brook Economic Development Partnership,
discussed the following in a PowerPoint presentation:
• 2013 Partnership Work on Retention
• 2013 Partnership Work on Attraction
• Third Annual Commercial Real Estate Luncheon for Office and Retail Brokers and
Site Selection Consultants
• 2013 Marketing Efforts
• Initiatives Including International Programs and Outreach, Workforce and Jobs,
Transportation Plan, Pedestrian Access Plan, Young Professionals Program
• Experience Oak Brook Program
• Second Experience Oak Brook Luncheon
• 2014 New Initiatives
Discussion ensued regarding retaining businesses in Oak Brook, the upcoming Polo
season, and commerce initiatives.
A representative from Point B Communications gave a brief presentation of the 2014
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Hotels of Oak Brook Media Strategy that outlined the following:
• 2013 Performance Results
• 2013 Highlights
• 2013 Creative Recap
• 2014 Media Strategy & Plan Objectives and Overall Approach
• 2014 Polo Marketing
• 2014 Media Strategy—Leisure Market
• 2014 Proposed Plan
Discussion ensued regarding tools used for evaluation, marketing for Polo and the Village,
reaching out to international travelers, and how the collected hotel/motel tax can be used.
Resident Mort Kouklan discussed the Oak Brook Hotels, Polo, and attracting international
travelers.
Manager Niemeyer gave a presentation on the Hotel/Motel Tax Fund revenues and
expenditures.
B. Sports Core Operations
Sports Core Director VanDyke gave a brief presentation on Sports Core Operations that
outlined the following:
• Summary of the 2013 Season
• 2014 Objectives
• 2014 Sports Core Revenues - $4.1 M ($.5 M increase from 2013)
• 2014 Sports Core Expenses ($4 M)
• Additional Personnel — Recreation Manager and Change Part-Time Position to
Full-Time
• 2014 Significant Capital Projects
• Overview of the Golf Course Drainage Project
Discussion ensued regarding drainage improvement options, necessary modifications to
the current pump stations, the study conducted by the University of Illinois, restoration of
other areas of Sports Core property, trends in golf, B&T membership fees, marketing golf
memberships, personnel additions, and potential relocation of the golf holes and
clubhouse.
Assistant Manager Bing gave a brief presentation on Polo that outlined the following:
• Brief History of the 2013 Season
• 2014 Polo Major Revenues - $120,500 Plus General Fund Subsidy of$115, 475
• 2014 Polo Major Expenses
Assistant Manager Wing gave a brief presentation on the Self Insurance Fund that outlined
the following:
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• Total budgeted revenues of$3 M ($.2 M increase from 2013)
• Total expenditures of$3. 3 M ($374,300 decrease from 2013)
C. General Fund Operations
1. Public Works – Mosquito Control; Building & Grounds; Forestry; Municipal Building
Improvements; Engineering
Public Works Director Hullihan gave a brief presentation that outlined the following:
• Mosquito Control Slight Increase Due to West Nile Virus
• Forestry – Increase of $62,7—for Emerald Ash Borer Losses and Tree Inventory
Program
• Municipal Building Improvements– Significant Increase for Deferred Maintenance
D. Water Operations
Public Works Director Hullihan gave a presentation on the Water Fund that outlined the
following:
• Total Revenue of$7.3 M (decrease of$.2M from 2013)
• Current and Future Water Rates
• Total Expenditure of$7.9 M (increase of$1.6 M from 2013)
• Total Personnel Costs
• Capital Budget of$.6 M
E. Other Funds
1. Infrastructure
Public Works Director Hullihan gave a presentation on the Infrastructure Fund that
outlined the following:
• Total Revenue Budget of$6.7 M (increase of$1 M from 2013)
• 2014 Sales Tax Revenue Projection of$5.3 M
• 2014 Budget Transfers
• Total Expenditure of$6 M (increase of$100,000 from 2013)
• Total Personnel Cost of$1.5 M
• Paving Program
2. Garage
Public Works Director Hullihan gave a brief presentation on the Garage Fund that
outlined the following:
• Revenue Highlights- $810,090 ($24,980 increase from 2013)
• Expenditure Highlights–Increase of$39,685
• Fuel and Oil Cost Increase
3. Equipment Replacement
Public Works Director Hullihan gave a brief presentation on the Equipment Replacement
Fund that outlined the following:
• Revenue Highlights - $734,155 (increase of$349,905 from 2013)
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• Expenditure Highlights—2014 Budget of$1.3 M
Discussion ensued regarding the Water Fund Expenditures, 2014 Infrastructure Fund and
Equipment Replacement Fund projects.
4. 5 Year Plan
Finance Director Dangles gave a brief presentation on the Long Range Financial Plan for
the General Corporate Fund, the Infrastructure Fund, the Water Fund, and the Sports Core
Fund.
Discussion ensued regarding the SLEP Liability, the Village electrical project, the
purchase of a new fire truck, and personnel.
Trustee Manzo briefly discussed a future riverwalk and a new future fire station/garage to
house an ambulance to improve response times.
5. Wrap Up Issues
The Board decided that the budget should be approved at the December 10th Board
meeting after further discussion on items proposed in the 2014 budget.
5. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Manzo to adjourn the Special Meeting of the
Board of Trustees at 10:01 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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