R-1291 - 08/27/2013 - CONTRACTS - Resolutions Supporting Documents ITEM 9.A.2.
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AGENDA ITEM
Regular Board of Trustees Meeting
of
August 27, 2013
SUBJECT: Pedestrian Access Project
FROM: Mike Hullihan P.E., Village Engineer
BUDGET IMPACT: $266,075 from the Hotel and Motel Tax Fund
RECOMMENDED MOTION: I move that the Village Board authorize the award of a contract
for the pedestrian access project to Kovilic Construction for an amount not to exceed $266,075.
Background: For the past year the Streetscape Committee has been pursuing several projects with the
objective of improving safe pedestrian access to the Oakbrook Center. The first two areas, 16th Street
(Project B) adjacent to the Oak Brook Club and the Spring/Commerce area(Project E), were
advertised for bids. Bids were opened and the results are outlined below.
Bid Results:
Engineer's Estimate
Project B: $53,149
Project E: $248,422
Total: $301,571
Kovilic Construction Low Bidder
Project B: $92,375
Project E: $266,075
Total: $358,450
Driessen
Project B: $94,170
Project E: $323,360
Total: $417,530
Alliance
Project B: $95,114
Project E: $320,292
Total: $415,406
Based upon the great disparity between the estimate and the low bids for Project B (16th Street), Staff
recommends that this project not be awarded at this time. Staff recommends award of a contract for
Project E (Spring/Commerce area) only. The contractor has indicated that he will accept award of only
this portion of the work. The contract work will include improved marked crossings of both
Commerce Drive and Spring Road, countdown pedestrian signals, and lighted guide bollards. The
attached schematic depicts the location of the improvements. Benefitted surrounding businesses have
agreed to share in the cost of these improvements. McDonald's has already agreed to contribute and
we have received verbal approval from Arden Realty and General Growth Properties for their share of
the contract cost.
Recommendation:
That a contract be awarded to Kovilic Construction for the pedestrian access project for an amount not
to exceed $266,075.
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RESOLUTION 2013-PED-ACCESS-CNSTRCT-R-1291
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
CONSTRUCTION CONTRACT WITH KOVILIC CONSTRUCTION FOR PROJECT E OF THE
PEDESTRIAN ACCESS PROJECT
WHEREAS, the Village desires to improve pedestrian and bicycle access to the Oakbrook Center
and the hotels, offices, businesses, universities, and residential developments located adjacent to or near
the Oakbrook Center (collectively, "Oakbrook Center Area Businesses' through implementation of 10
related infrastructure projects collectively known as the Pedestrian Access Project (collectively,
"Project'); and
WHEREAS, as part of the Project, the Village solicited bids to construct a crosswalk to traverse
16th Street in the vicinity of the main entrance to the Oak Brook Club ("Project B'J; and
WHEREAS, the Village also solicited bids for improvements to be made to the sidewalks,
pedestrian crossings, and lighting in the vicinity of Spring Road and Commerce Drive ("Project E'D; and
WHEREAS, the Village received 3 bids for construction services for Project B and Project E; and
WHEREAS, the bids to provide construction services for Project B were significantly higher than
the estimates provided by the Village's engineering consultant; and
WHEREAS, the Village staff has recommended that the Board of Trustees reject all three bids to
provide construction services for Project B and re-solicit for bids for Project B at a later time; and
WHEREAS, Kovilic Construction was the lowest responsive and responsible bidder to provide
construction services for Project E in an amount not to exceed $266,075; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a construction contract to Kovilic Construction for Project E in substantially the form
attached hereto as Exhibit A;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Rejection of Bids. The bids received by the Village for construction services for
Project B are hereby rejected.
Section 3: Approval of Purchase. The purchase of construction services from Kovilic
Construction to complete the Work in a total amount not to exceed $266,075 shall be, and is hereby,
approved.
Section 4: Approval of the Contract. The President and Board of Trustees hereby approve
the Construction Contract by and between the Village and Kovilic Construction in substantially the form
attached hereto as Exhibit A and in a final form acceptable to the Village Manager and the Village
Attorney.
Section 5: Authorization and Execution of the Contract. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Construction Contract on behalf of the
Resolution 2013-PED-ACCESS-CNSTRCT-R-1291
Award of Contract to Kovilic Construction
Page 2 of 3
Village after review and approval of the final form of the Contract by the Village Manager and the Village
Attorney.
Section 6: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS 27th day of August, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of August, 2013
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
CONSTRUCTION CONTRACT
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