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Agenda - 01/28/2014 - Board of Trustees BOARD OF TRUSTEES MEETING e - SAMUEL E. DEAN BOARD ROOM co A z0 BUTLER GOVERNMENT CENTER 9�F ���� 1200 OAK BROOK ROAD C°UNt1' OAK BROOK, ILLINOIS h d a 630-368-5000 Age REGULAR MEETING TUESDAY, JANUARY 28, 2014 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT'S OPENING COMMENTS A. ComEd Presentation 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of November 26,2013 B. Special Executive Meeting Minutes of December 17,2013 C. Special Executive Meeting Minutes of December 18,2013 D. Special Board of Trustees Meeting of January 13,2014(Fire Chief) E. Special Board of Trustees Meeting of January 13,2014(Public Works) F. Regular Board of Trustees Meeting of January 14,2014 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending January 22,2014-$1,398,846.41 Adler/ Manzo BOT AGENDA Page 1 Significant Items included in Above: 1) Ancel,Glink,Diamond,Bush,DiCianni&Krafhefer,P.C.-Legal Services-December,2013- $3,992.50(FY13—YTD-$57,818.16) 2) Hervas,Condon&Bersani,P.C.—Legal Services—December,2013-$2537.84 (FY13—YTD-$19,486.69) 3) Rathje,Woodward,LLC—Legal Services—December,2013 -$3,333.33 (FY13—YTD-$39,999.96) 4) Holland&Knight,LLP—Legal Services-December,2013 -$5,626.50 (FY13—YTD-$193,938.29) TOTAL LEGAL BILLS PAID FOR 2013-$364,434.83 5) Christopher B.Burke Engineering,Ltd.—Payout#1 —2014 Street Improvement Design- $26,698.53 6) Christopher B.Burke Engineering,Ltd.—Payout#6&Final—St.Paschals—35`h Street TCM- $20,267.73 7) Oak Brook Park District—Ace Hardware Fitness Membership—January,2013 to December, 2013 -$6,000.00 8) DuPage Water Commission—December 31,2013 -$269,161.62 9) DU-COMM—Fire Quarterly Shares-$38,870.25 10) DU-COMM—Police Quarterly Shares-$97,380.00 11) Kovilic Construction—Pedestrian Circulation Improvements-$175,078.00 B. Approval of Payroll for Pay Period Ending January 18,2014-$681,635.18 Adler/ Manzo C. Community Development Referrals—NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Tollway Bridge Deck Surface Repairs—Qualifications for Design Services Yusuf 2) York/22"d Street Monument Sign Yusuf 3) Fire Station 2 Heating,Ventilation,and Air Conditioning Yusuf 4) Golf Course Maintenance Equipment Manzo 5) Golf Merchandise for Resale Manzo 6) Aquatic Services Manzo 7) Sports Core Equipment Manzo 8) Golf Course Commodities Manzo 9) Butler Government Center Irrigation System Yusuf E. Budget Adjustments—NONE AT THIS TIME F. Ordinances&Resolutions 1) ORDINANCE 2014-ZO-PUD-EX-S-1391,An Ordinance Approving a Planned Development(GGP Interior Common Area-Oakbrook Center) Moy 2) Ordinance 2014-ZO-DP+CA-EX-S-1392,An Ordinance Approving a Certificate of Appropriateness for the Property Located at 3824 York Road in the Village of Oak Brook, Illinois Moy BOT AGENDA Page 2 3) ORDINANCE 2014-PP-S-1393,An Ordinance Authorizing the Sale Through Electronic Auction or Broker,Donation or Disposal of Certain Items of Personal Property Owned by the Village Of Oak Brook Lalmalani 4) ORDINANCE 2014-LY-EXI-S-1394, An Ordinance Adopting a Revision of the General Policy Moy/ for the Oak Brook Public Library Yusuf 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD&COMMISSION RECOMMENDATIONS A. Elqaq-424 Canterberry Lane—Variation Moy 9. UNFINISHED BUSINESS A. 2014 Budget—New Positions Manzo/ Adler 10. ACTIVE BUSINESS A. Confirmation of Appointments—NONE AT THIS TIME B. Ordinances&Resolutions 1) RESOLUTION 2014-PD-PG-R-1328, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of In-Car Computer Equipment Yusuf C. Polo Update Adler/ Yusuf D. Strategic Plan Update Lalmalani E. Proposed Graue Mill Flood Protection Plan Yusuf 11. INFORMATION&UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED SESSION,For the purpose of discussing(1)minutes of meetings lawfully closed under this act,(2)litigation,and(3)appointment,employment,compensation,discipline, performance,or dismissal of specific employees of the public body pursuant to 2c(21), Section 2c(11), and 2c(I)of the Illinois Open Meetings Act,respectively 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act,any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Blaine Wing, the Village's ADA Coordinator, at(630) 368-5022 or for TDD response(630)990-2131 as soon as possible before the meeting date. BOT AGENDA Page 3