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R-1733 - 07/10/2018 - PURCHASING - Resolutions RESOLUTION 2018-SC-GOLF-PG-R-1733 A RESOLUTION APPROVING THE WAIVER OF FURTHER BIDDING AND AUTHORIZING THE PURCHASE OF A UTILITY TRACTOR WHEREAS, Oak Brook Village Code Section 1-7-10 authorizes the Village to participate in cooperative purchasing arrangements; and WHEREAS, the Village is a member of Sourcewell (f/k/a National Joint Powers Alliance), a government purchasing cooperative; and WHEREAS, Sourcewell solicited bids on the Village's behalf for a new utility tractor for use at the Oak Brook Golf Club; and WHEREAS, the Village reviewed the results of Sourcewell's bidding process and determined that the bid offered by Burris Equipment Company for a Kubota L5460HST tractor was the lowest responsible bid; and WHEREAS, the Village hereby waives any additional bidding requirements and wishes to accept Kubota's bid, in accordance with this Resolution; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows: Section 1: The Village Manager is hereby authorized to: i) execute a purchase order attached hereto as Exhibit A for a Kubota L5460HST tractor in an amount not to exceed $29,991.89; and ii)take all steps necessary to implement the terms of this Resolution. Section 2: The Village authorizes the adoption of this Resolution and the entry into this Contract without the need for further competitive bidding because the Village obtained bids through its membership in Sourcewell, a government purchasing cooperative. Section 3: This Resolution shall be in full force/and effect from and after its passage and approval by the Village President. i APPROVED THIS 10th day of July, 20 Gopal G. Lalmalani Village President PASSED THIS 10th day of July, 2018 Ayes: Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: None Absent: None ATT ST' Charlotte K. Pruss 4 Village Clerk k EXHIBIT A PURCHASE ORDER 4818-3573-9243,v. 1 2 Village of Oak Brook Purchase Order 1200 Oak Brook Road Oak Brook, IL 60523-2255 (630) 368-5000 Fiscal Year 2018 Page: 1 of: 1 www.oak-brook.org Revisions 000 THIS NU s R MUSTAPR ON ALL INVOICES, PACKAGES AND SHIPPING PAPERS. B 831 Purchase 20180292-000 VILLAGE OF OAK BROOK Expiration Date 12/31/2018 Order# L' GOLF CLUB GENERAL OPERATIONS TYORK ROAD OAK Delivery must be made within OAK BROOK, IL 60523 doors of specified destination. jl V 2 S` 834 E' BURRIS EQUIPMENT I VILLAGE OF OAK BROOK N 2001 CHERRY HILL ROAD P GOLF COURSE MAINTENANCE O ATTN: GEORGE O'HARA 810 OAK BROOK ROAD R JOLIET, IL 60433-8454 ©' OAK BROOK, IL 60523 Vendor Phone Number Vendor Fax Number Requisition Number Delivery Reference 815-464-6951 20180380 SEAN CREED Date Ordered Vendor Number mate Required Freight Methodfrerms Department-/Location ocation 07/11/2018 10360 GOLF COURSE MAINTENANCE Item# Deseri tion/PartNo QTY t j,M I Unit Price Extended Price 1 KUBOTA L5460HST TRACTOR 1.0 EACH $29,991.89 $29,991.89 IMPORTANT:By accepting this purchase order, the Vendor hereby acknowledges and agrees to the Terms& Conditions on the back of,or attached to, this purchase order Purchase Order Total $29,991.89 Village Manager VENDOR COPY VILLAGE OF OAK BROOK PURCHASING TERMS AND CONDITIONS 1. This purchase order, when not indicated CONFIRMING, is an offer to purchase the indicated goods or services. Acceptance of this purchase order is evidence that a contract exists between the vendor(contractor)and the Village of Oak Brook. 2. This purchase order, when indicated CONFIRMING, is issued as evidence that a contractual agreement has been reached between the vendor(contractor)and the Village of Oak Brook. 3. All applicable portions of the Uniform Commercial Code shall govern this contract between the vendor and the Village of Oak Brook. 4. Where applicable, the vendor (contractor) shall be governed by the Illinois Prevailing Wage Act; 820 ILCS 130-0.01 and following sections. 5. The vendor is required to submit a Material Safety Data Sheet (MSDS), prior to or at the time of delivery, if any toxic substance is contained in the product per 820 ILCS 255/11. 6. All pricing must be FOB delivery point.Where shipping costs are not included in the stated price on the purchase order, the vendor shall prepay such costs and add to the invoice. 7. Where circumstances or conditions exist preventing effective inspection of the goods at the time of delivery, the Village of Oak Brook reserves the right to inspect the goods at a reasonable time subsequent to delivery. 8. All invoices are to be directed to the"BILL TO"address on the front side of this Purchase Order. 9. The Village of Oak Brook complies with the Illinois Local Government Prompt Payment Act which states that any bill approved for payment shall be paid within 30 days after date of approval. 10. The Village of Oak Brook approves accounts payable twice monthly. 11. The Village of Oak Brook is exempt from payment of State, Federal Excise and Illinois Retailers Occupational taxes. The Village's tax exemption number is E9997-4381-07,and our Federal Identification Number is 36-6009534. 12. Vendors are required to comply with all Federal and State Laws and Regulations, including but not limited to, all Equal Employment Opportunity, Affirmative Action statutes,as required by law. 13. Vendors are required to comply with all Insurance Requirements as set by the Village of Oak Brook, including but not limited to General Liability, Property, Workers Compensation and Automobile. The Village of Oak Brook must be listed as additional insured. 14. In case any article sold and delivered to the Village of Oak Brook shall be protected by any patent or copyright, the seller agrees to defend, indemnify and save harmless the Village of Oak Brook from and against any and all suits, claims, judgments, and costs instituted or recovered against it by any persons whomsoever on account of the use or sale of such article by the Village in violation of rights under such patent or copyright. 15. Any Act done or omitted to be done by the seller in violation or disregard of the foregoing terms and conditions shall not be binding upon the Village of Oak Brook, nor shall the Village be responsible for any damage or loss to the seller arising out of,or in consequence of, any such act or omission. 16. Vendor certifies that it is not barred from contracting with the Village of Oak Brook as a result of violation of either Section 5/33E-3(bid-rigging)or 5/33E-4(bid rotating)of Chapter 720 of the Illinois Compiled Statues. 17. Vendor certifies that it does and will provide a drug-free workplace by complying with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3. 18. Vendor states under oath pursuant to 65 ILCS 5/11-42.2-1 that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue. 19. Vendor certifies that it has and will comply with Section 5/2-105 of the Human Rights Act (775 ILCS 5/2-105), including having a written sexual harassment policy which complies with said section.