R-1720 AGREEMENT REVIEW OF CONTRACTS
Awardi gency: a of Contract:
Depa ems: Program/Account Number:
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Awarded Contract Price: Budgeted Amount:
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C::l Under $20,000 0 $500,001 - $1;600,000
r $20,000 - $500,000
Cj Over $1,000,000
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Name: Date:
Name. Date: �t
Name: Date:
[Name: Date:
Three (3) Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initial es
J� Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees- Date/Initials:
ENGINEERING SERVICES AGREEMENT
VILLAGE OF OAK BROOK
SALT STORAGE FACILITY DESIGN
THIS AGREEMENT, made and entered into this day of April 2018,by and between
Christopher B. Burke Engineering, Ltd. (hereinafter referred to as "ENGINEER") and the
Village of Oak Brook, a municipal corporation (hereinafter referred to as "VILLAGE") covers
certain professional engineering services in connection with the Salt Storage Facility Design,
(hereinafter referred to as "PROJECT").
The VILLAGE wishes to retain ENGINEER for these certain professional engineering
services and ENGINEER is willing to perform such services for the compensation and in
accordance with the terms and conditions described in this Agreement.
NOW, THEREFORE, in consideration of the mutual benefits, covenants and agreements
contained within this Agreement, the parties agree as follows:
1. SCOPE OF SERVICES
ENGINEER agrees to perform engineering consulting services as defined in the Scope of
Services attached as Appendix I and made a part of this Agreement.
2. COMPENSATION AND PAYMENT
ENGINEER shall be paid by VILLAGE for all services stipulated within this Agreement
according to the Compensation Schedule attached as Appendix II and made a part of this
Agreement.
Payment to ENGINEER shall be made by VILLAGE upon receipt of ENGINEER'S
monthly invoice. The invoice shall consist of a summary of direct labor hours by
ENGINEER'S standard job classification times the respective factors as depicted in
Appendix II plus listing of reimbursable costs incurred with copies of appropriate invoices.
The invoice will state the phase of work for which it applies, if a multi-phase scope is used
(e.g., design, construction, etc.). If VILLAGE identifies an item in the invoice which
appears to be in error, VILLAGE may withhold the amount in question,pay the balance of
the invoiced amount, and provide ENGINEER with a statement concerning the questioned
item. Alternatively, VILLAGE may pay the invoiced amount in full, provide ENGINEER
with a statement of the questioned item, and an adjustment, if appropriate, will be made in
the next subsequent invoice submitted by ENGINEER.
Engineer will mark"Invoice number and final" on the invoice which closes out
this contract or a phase of the contract.
If VILLAGE fails to make any payment due ENGINEER for services and expenses,
including amounts wrongly withheld, within thirty (30) days after submittal of
ENGINEER'S billing thereof, the amounts due ENGINEER shall include a charge at the
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rate of one percent (1.0) per month from such thirtieth (30th) day; and, in addition, the
ENGINEER may,after giving seven(7)days written notice to VILLAGE,suspend services
under this Agreement until it has been paid in full the amounts due it for services and
expenses. During the period of any such suspension, the parties shall have the same rights
and obligations as are provided by Subsection 5(e) of this Agreement.
3. TIME SCHEDULE
The services required by this Agreement shall be completed in accordance with the Time
Schedule attached as Appendix III and made a part of this Agreement. It is recognized by
the parties that the Time Schedule may be contingent upon factors beyond the control of
either party. Both parties will take all reasonable steps to adhere to the Time Schedule.
4. TERM OF AGREEMENT
Unless extended by amendment, this Agreement shall terminate at the time of receipt of
final payment by the ENGINEER, provided that all warranties and representations shall
survive said final payment.
5. GENERAL TERMS AND CONDITIONS
a. Modification
The nature and the scope of services specified in this Agreement may only be
modified by written amendment to this Agreement approved by both parties.
b. Relationship between ENGINEER and VILLAGE
ENGINEER shall serve as VILLAGE'S professional engineering consultant in
those phases of the PROJECT to which this Agreement applies. The relationship is
that of a buyer and seller of professional services, and it is understood that the
parties have not entered into any joint venture or partnership with the other.
C. Responsibility of the ENGINEER
That all plans and other documents furnished by the ENGINEER pursuant to this
Agreement will be endorsed by him and will show his professional seal where such
is required by law.
Notwithstanding anything to the contrary which may be contained in this
Agreement or any other material incorporated herein by reference, or in any
agreement between VILLAGE and any other party concerning the PROJECT,
ENGINEER shall not have control or be in charge of and shall not be responsible
for the means,methods,techniques, sequences or procedures of construction,or the
safety, safety precautions or programs of VILLAGE, the construction contractor,
other contractors or subcontractors performing any of the work or providing any of
the services on the PROJECT, nor shall ENGINEER be responsible for the acts or
omissions of VILLAGE provided that the ENGINEER has properly executed his
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duties. ENGINEER shall not be responsible for the failure of VILLAGE, any
architect, engineer, consultant, contractor or subcontractor to carry out their
respective responsibilities in accordance with the PROJECT documents, or any
other agreement concerning the PROJECT.Any provision which purports to amend
this provision shall be without effect unless it contains a reference that the content
of this Subsection 5(c) is expressly amended for the purposes described in such
amendment and is signed by ENGINEER.
d. Corrections
In the event plans, surveys or construction staking is found to be in error and
revisions of the plans or survey or construction staking are necessary, the
ENGINEER agrees that he will perform such work without expense to the
VILLAGE, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the
contractor.
e. Suspension of Services
VILLAGE may, at any time, by written order to ENGINEER (Suspension of
Services Order),require ENGINEER to stop all,or any part of,the services required
by this Agreement. Upon receipt of such an order, ENGINEER shall immediately
comply with its terms and take all reasonable steps to minimize the occurrence of
costs allocable to the services covered by the order.
ENGINEER will not be obligated to provide the same personnel employed prior to
suspension when the services are resumed,in the event the period of any suspension
exceeds thirty(30) days.
f. Termination
1) The VILLAGE shall have the right to terminate this Agreement with or
without cause upon serving thirty (30) days written notice upon the other
party.
2) Upon such termination, the liabilities of the parties to this Agreement shall
cease,but they shall not be relieved of the duty to perform their obligations
up to the date of termination. All warranties and the provisions of Section
5, Paragraph I shall be in full force and effect after termination.
3) Upon such termination, ENGINEER shall cause to be delivered to the
VILLAGE all drawings, specifications, partial and completed estimates,
and any and all other data concerning the PROJECT which ENGINEER is
then accomplishing for the VILLAGE. ENGINEER shall be paid for any
services completed and any services partially completed in accordance with
Sections 2 and 3.
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g. Warranties
In addition to the covenants herein made, the ENGINEER represents and certifies
that its engineering services shall be performed in accordance with the standards of
professional practice,care,and diligence practiced by recognized engineering firms
in the industry in performing services of a similar nature in existence at the time of
performance. The representations and certifications expressed shall be in addition
to any other representations and certifications expressed in this Agreement, or
expressed or implied by law, which are hereby reserved unto the VILLAGE.
h. Representations
In addition to the covenants herein made, the ENGINEER represents and agrees:
1) That all plans and special provisions to be furnished by the ENGINEER
pursuant to this Agreement will be in accordance with the current standard
specifications and policies of the VILLAGE, it being understood that all
such plans and drafts shall, before being finally accepted, be subject to
approval by the VILLAGE.
2) That he has not employed or retained any company or person, other than a
bona fide employee working solely for the ENGINEER,to solicit or secure
this Agreement, and that he has not paid or agreed to pay any company or
person,other than a bona fide employee working solely for the ENGINEER,
any fee, commission, percentage, brokerage fee, gifts, or any other
consideration,contingent upon or resulting from the award or making of the
Agreement. For breach or violation of this warranty, the VILLAGE shall
have the right to annul this Agreement without liability, or in its discretion
to deduct from the Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage,brokerage fee, gift, or
contingent fee.
3) The ENGINEER represents and certifies that the ENGINEER is not barred
from contracting with a unit of state or local government as a result of: (1)
a delinquency in the payment of any tax administered by the Illinois
Department of Revenue, unless the ENGINEER is contesting, in
accordance with the procedures established by the appropriate revenue act,
its liability for the tax or the amount of the tax, as set forth in Section 11-
42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.;
or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E
of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. ENGINEER
represents that the only persons, firms, or corporations interested in this
Agreement as principals are those disclosed to the VILLAGE prior to the
execution of this Agreement, and that this Agreement is made without
collusion with any other person, firm, or corporation. If at any time it shall
be found that the ENGINEER has, in procuring this Agreement, colluded
with any other person, firm, or corporation, then the ENGINEER shall be
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liable to the Village for all loss or damage that the VILLAGE may suffer,
and this Agreement shall, at the VILLAGE's option, be null and void.
4) That he is qualified technically and is conversant with the policies
applicable to the PROJECT; and that he has and will furnish sufficient,
properly trained and experienced personnel to perform the services
enumerated herein.
5) That he will not employ, for the duration of this Agreement, any person
presently employed by the VILLAGE without the written consent of the
VILLAGE.
6) ENGINEER represents and certifies that, to the best of its knowledge: (1)
no elected or appointed VILLAGE official, employee or agent has a
personal financial interest in the business of ENGINEER or in this
Agreement, or has personally received payment or other consideration for
this Agreement; (2) as of the date of this Agreement, neither ENGINEER
nor any person employed or associated with ENGINEER has any interest
that would conflict in any manner or degree with the performance of the
obligations under this Agreement; and (3) neither ENGINEER nor any
person employed by or associated with ENGINEER shall at any time during
the term of this Agreement obtain or acquire any interest that would conflict
in any manner or degree with the performance of the obligations under this
Agreement.
i. Documents Property of VILLAGE
Drawings, specifications, reports, and any other documents prepared by
ENGINEER in connection with any or all of the services furnished hereunder shall
be the property of VILLAGE and the VILLAGE shall obtain any and all intellectual
property rights in the drawings, specifications,reports, and documents prepared by
ENGINEER in connection with any and all of the services furnished hereunder.
ENGINEER shall have the right to retain copies of all documents and drawings for
its files. All construction drawings shall be prepared electronically using
MICROSTATION software. Paper copies will be provided to the VILLAGE in
full-size(24"x 36")or quarter-size(11"x 17")as requested. Electronic design files
will also be transferred to the VILLAGE.
If construction services are a part of the ENGINEER'S work, he will create
electronic "As-Built" conditions and will deliver them to the VILLAGE within
thirty (30) days after completion of construction and before final payment to the
ENGINEER. ENGINEER will title these files "Record Drawings".
If construction services are not part of the ENGINEER'S work, he will deliver
electronic MICROSTATION files to the VILLAGE upon request and before final
payment to the ENGINEER.
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j. Access to Records
The ENGINEER shall maintain all books, documents, papers, accounting records
and other evidence pertaining to his costs incurred by reason of this Agreement and
agrees to make such material available, at his office at the address indicated in
Section 5, Paragraph a of this Agreement, at all reasonable times during the life of
this Agreement and for a period of three(3) years from the date of final payment of
the obligations of this Agreement by the VILLAGE or such longer time as
requested by the VILLAGE, for inspection by personnel of the VILLAGE, or any
authorized representative of the VILLAGE, and copies thereof shall be furnished if
requested. The cost of any copies shall be paid by the VILLAGE.
k. Reuse of Documents
All documents, including drawings and specifications furnished by ENGINEER
pursuant to this Agreement, are intended for use on the PROJECT only. They
should not be used or modified by VILLAGE or others on extensions of the
PROJECT or any other project without specific written verification or adaptation
by ENGINEER. Any reuse or modification without written verification or
adaptation by ENGINEER shall be at VILLAGE'S sole risk.
1. Indemnification
ENGINEER agrees to indemnify,hold harmless, and defend(or pay the VILLAGE
for the costs of defense if the Village so desires in its sole discretion)the VILLAGE
and any of its officers, employees, or agents from and against all liability, claims,
demands, and causes of action arising out of or related to any loss, damage, injury,
death, or loss or damage to property resulting from any negligence, errors or
omissions by the ENGINEER in the performance of this Agreement.
In the event of joint or concurrent negligence of ENGINEER and VILLAGE, each
shall bear that portion of the loss or expense that its share of the joint or concurrent
negligence bears to the total negligence (including that of third parties) which
caused the personal injury or property damage.
M. Entire Agreement
This Agreement sets forth all the covenants, conditions and promises between the
parties. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement and the attached Rider No. 1.
n. Governing Law
This Agreement shall be governed by the laws of the State of Illinois both as to
interpretation and performance.
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o. Successors and Assigns
The terms of this Agreement shall be binding upon and inure to the benefit of the
parties and their respective successors and assigns; provided,however, that neither
party shall assign this Agreement in whole or in part without the proper written
approval of the other.
P. Waiver of Contract Breach
The waiver of one party of any breach of this Agreement or the failure of one party
to enforce at any time, or for any period of time, any of the provisions hereof, shall
be limited to the particular instance, shall not operate or be deemed to waive any
future breaches of this Agreement, and shall not be construed to be a waiver of any
provision, except for the particular instance.
q. Severability of Invalid Provisions
If any provisions of this Agreement shall be held to contravene or be invalid under
the laws of any particular State, County or jurisdiction where used, such
contravention shall not invalidate the entire Agreement,but it shall be construed as
if not containing the particular provision or provisions held to be invalid in the
particular State, County or jurisdiction and the rights or obligations of the parties
hereto shall be construed and enforced accordingly.
r. Force Majeure
Neither VILLAGE nor ENGINEER shall be liable for any fault or delay caused by
any contingency beyond their control, including, but not limited to, acts of God,
wars, strikes, walkouts, fires, or natural calamities.
S. Access and Permits
VILLAGE shall arrange for ENGINEER to enter upon public and private property
and shall obtain all necessary approvals and permits required from all governmental
authorities having jurisdiction over the PROJECT.
t. Designation of Authorized Representatives
Each party shall designate one or more persons to act with authority in its behalf in
respect to appropriate aspects of the PROJECT. The persons designated shall
review and respond promptly to all communications received from the other party.
U. Address for Notices
Whenever it is provided in this Agreement that notice shall be given or other
communication sent to ENGINEER, such notices or communications shall be
delivered or sent to:
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Christopher B. Burke Engineering, Ltd.
9575 West Higgins Road
Suite 600
Rosemont, Illinois 60018
Attn: Orion Galey, PE
Whenever it is provided in this Agreement that notice shall be given or other
communication sent to the VILLAGE, such notices or communications shall be
delivered or sent to:
VILLAGE OF OAK BROOK
1200 Oak Brook Road
Oak Brook, Illinois 60523
Attn: Doug Patchin
Director of Public Works
Notices personally delivered or sent via U.S. Mail, postage prepaid, shall be
deemed, for all purposes, proper notice.
V. Insurance
ENGINEER agrees to obtain and maintain, for the term of this Agreement, and for
a period of twelve(12)months after the services contracted for hereunder have been
completed,insurance hereinafter provided, furnishing a certificate or certificates of
insurance to the VILLAGE prior to commencing work under this Agreement. The
certificate or certificates of insurance shall be in a form satisfactory to the
VILLAGE from companies authorized to do business in Illinois and shall provide
that the policies referred to shall not be canceled or changed without first giving
thirty (30) days written notice thereof to the VILLAGE. Said insurance
requirements are attached as Appendix IV and made a part of this Agreement
("REQUIRED INSURANCE POLICIES").
The VILLAGE shall be named as an additional insured and a cancellation notice
recipient on all Required Insurance Policies.
W. Additional Services
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for furnishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for furnishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
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X. Time
Time is of the essence in the performance of all terms and provisions of this
Agreement.
Y. Third Party Beneficiary
No claim as a third party beneficiary under this Agreement by any person, firm, or
corporation shall be made or be valid against the Village.
Z. Conflicts
If any provisions of this Agreement conflict with any provisions of the attached
appendices I through IV, the provisions of this Agreement shall control.
IN WITNESS WHEREOF, the parties set their hands and seals on the date first written
above.
VILLAGE OF OAK BROOK ATTEST:
A Municipal Corporation
V llage Manager Village Clerk
Christopher B. Burke Engineering, Ltd. ATTEST:
Duly Authorized Officer
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APPENDIX 1
SCOPE OF SERVICES
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated April 18, 2018.
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APPENDIX II
COMPENSATION SCHEDULE
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated April 18, 2018.
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APPENDIX III
TIME SCHEDULE
Per Proposal for Professional Services submitted by
Christopher B. Burke Engineering, Ltd., dated April 18, 2018.
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CHRISTOPHER B. BURKE ENGINEERING,LTD.
9575 West Higgins Road Suite 600 Rosemont,Illinois 60018 TEL(847)823-0500 FAX(847)823-0520
April 18, 2018
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
Attention: Mr. Doug Patchin
Public Works Director
Subject: Professional Engineering Services Proposal
Salt Storage Facility
Oak Brook, DuPage County, IL
Dear Mr. Patchin:
The subject property is located south of the Oak Brook Golf Course maintenance building in
the Village of Oak Brook, DuPage County, IL. Christopher B. Burke Engineering, Ltd. (CBBEL)
will work with the Village to develop engineering design plans that will be permitted under the
DuPage County Countywide Stormwater and Floodplain Ordinance (Ordinance). Included in
this proposal are our Understanding of the Assignment, Scope of Services and Fee Estimate.
UNDERSTANDING OF ASSIGNMENT
CBBEL's understanding is that the Village of Oak Brook is proposing to construct a new salt
storage facility and parking lot. The preferred location of the salt storage facility is the Village
owned property south of the Oak Brook Golf Course maintenance building between Bath and
Tennis Drive and Polo Drive. The intent is for the design to be completed and bid in 2018 and
project constructed in 2019. The project will be funded with MFT and local funds.
Village's preferred salt facility design is yet to be determined. CBBEL's understanding is that
the facility will need electricity, drainage, and water, but not sanitary, or communications.
There is an adjacent maintenance building for the golf course to remain that has these
facilities. There will be a new drive connection to the site via either the existing entrance drive
or a new entrance, still to be determined. This proposal includes engineering services the
construction of the foundations and slabs for the salt facility, water supply, and electrical feed,
however, CBBEL understands the salt facility plans will be provided separately, by others.
Portions of the area of the proposed improvement may be in wetland/buffer area and will
require tree removal. Any wetland impacts are anticipated to be banked. Compensatory
storage will need to be accommodated on-site.
The Village walked the site with CBBEL and gave a general overview of the desired footprint.
As the feasibility is not currently known, the Village may choose to incrementally work through
the design/permit process via separate engineering contracts. CBBEL offers the following fee
proposals for each contract (Environmental Assessment, Concept, Permit Plans, Bid
Documents).
BMPs and other conditions/requirements of the DuPage County Ordinance permit will be
implemented as part of the Storm Water Pollution Prevention Plan (SWPPP) for this project.
With the loading of salt in typically wet conditions, runoff will be a consideration. As such,
CBBEL will research cost effective pre-treatment methods for the runoff prior to entering the
sewer system or a proposed detention system. Additionally, CBBEL will make provide a sewer
design to drain the existing hard surface area adjacent to the proposed site.
CBBEL estimates the cost of all related site work will range from $950,000 -$1,350,000
depending on the design considerations to be determined by the Village and the final
routing of the access road. Additionally, the salt facility is expected to cost between
$600,000 and $900,000 depending on the size and amenities provided.
CBBEL also understands that the Village may desire to incorporate other improvements
throughout the Sports Core at or around the same time period as the salt facility construction.
Possible improvements include: 1) Creation of focal point at the entrance at Bath and Tennis
Drive and Oak Brook Road; 2) Jogging track; 3) Focal point for entrance to B&T Clubhouse;
4) Permeable brick pavers in entrance circle; 5) New tennis shed; 6) Soccer fields with
connectivity to pool; 7) Picnic area with gazebo; 8) Bank stabilization along perimeter of pond;
9) Leveling of grassy area adjacent to pond for event planning; 10) Installation of gutters on
entrance overhang at B&T Clubhouse. CBBEL will prepare a story board of the Sports Core
area with exhibits depicting these improvements for the Village's consideration. If the Village
decides to move forward with any of these improvements, all additional planning and design
fees will be negotiated separately.
SCOPE OF SERVICES
PRELIMINARY ENGINEERING
Task 1 — Data Collection: We will collect Village information about the maintenance building
as-builts and permits, Village GIS information and other Village provided data in our analysis
of the Salt Facility Project feasibility. CBBEL will also call in a JULIE Design Ticket Request,
and draft atlas information.
Task 2 — Stormwater Assessment: Using the data from Task 1, CBBEL will determine the
detention requirements required to comply with current Ordinance standards.
Task 3 — Concept Layout: CBBEL will utilize the findings of Task 1 and 2 to create two
concept alternate options for site designs including Salt Facility, Drainage, parking
lot/entrances, road extensions, water service, treatment basin, storage yard, fencing/gates,
and restoration limits. An order-of-magnitude estimate of construction cost for each option will
be included in the exhibit, along with permitting/schedule implications. This task will also
include the overall Sports Core story board.
Task 4 — Finalized Concept: Based on Village direction, CBBEL will update the preferred
alternate exhibit.
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Task 5 — Coordination: CBBEL will meet with Village / Stakeholders / Salt Facility Designer
to discuss findings and refine Facility elements. CBBEL anticipates 2-3 Staff attending one
meeting at the beginning of Task 3. CBBEL will prepare agendas and meeting summaries.
CBBEL will also coordinate the project via email/ftp site and phone conference calls.
Task 6 — Project Management: CBBEL Staff will be responsible for progress reports,
scheduling, invoicing, technical direction of staff project management and coordination.
CBBEL Staff(design and construction)will QA/QC Task deliverables, and look for sustainable
design opportunities and value engineering opportunities.
Preliminary Engineering Deliverables:
• To Village: PDF versions of the Alternate Concepts and of the Finalized Concept, PDF
version of meeting agendas and meeting summaries, Progress Reports/Invoices.
• Map of potential Sports Core Improvements with concept drawings -to be utilized in
conjunction with Salt Facility planning.
• To Utilities: PDF version of Finalized Concept (with atlas request).
• Direct Costs include QAQC and record sets for each deliverable, and meeting
agendas/exhibits.
PERMIT APPLICATIONS/PLANS
Task 1 —Survey: CBBEL will conduct a topographic survey of the site as defined in the
Village's approved Final Concept, per the following scope:
• Horizontal Control: Utilizing state plane coordinates, CBBEL will set recoverable
primary control utilizing state of the art GPS equipment based on NGS Control
Monumentation.
• Vertical Control: CBBEL will establish benchmarks and assign elevations to the
horizontal control points. This will be based on GPS observed DuPage County Control
Monumentation (NAVD'88 vertical control datum).
• Existing Right-of-Way: CBBEL will establish the approximate existing right-of-way of
the roadways within the project limits based on monumentation found in the field, plats
of highways, subdivision plats and any other available information.
• Topographic Survey: CBBEL will field locate all pavements, driveways, curb and
gutters, pavement markings, signs, manholes, utility vaults, drainage structures,
utilities, driveway culverts, cross road culverts, flagged wetland boundaries, etc. within
the project limits. Establish all rim and invert elevations, utility sizes & type, depth
subterranean structure, etc., at all points of access to below-grade utilities.
• Cross Sections: CBBEL will survey cross sections along the project limits at 50'
intervals, at driveways, and at all other grade controlling features. Survey will be
obtained for 10 feet beyond the existing right-of-way line.
• Utility Survey and Coordination: All existing storm and sanitary sewers will be
surveyed to determine rim and invert elevations and pipe sizes. Above ground
facilities of any additional underground utilities including water main, gas, electric,
cable, etc. will also be located.
• Tree Survey: CBBEL will locate Ione trees over 6" inches in diameter, ornamental
trees, and only the tree line for wooded areas, if any, within the limits associated with
the project. The located trees will be identified by species (deciduous or coniferous)
and the size.
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• Base Mapping: CBBEL will compile all of the above information onto one base map
at 1'=20' scale that is representative of existing conditions.
Task 2—Permit Plans: Using Task 1 deliverables, CBBEL will create a draft version of Permit
Plans based on the Village's approved Finalized Concept. After Meeting 1, CBBEL will
continue plan development concurrently with Task 3-6. The plans will be prepared in
accordance with Village and IDOT design criteria. The plans are anticipated to include the
following sheets:
No of Sheets Sheet Description
1 Cover Sheet
2 General Notes
1 Overview (1"=100')
2 Existing Conditions and Removal Plan (1"=20')
2 Proposed Site/Grading/Utility Plan (1"=20')
4 Lighting Plans/Details
2 Temp Sed-Eros Control Plan / Environmental Impacts Sheets (1"=20')
4 Sediment/ Erosion Control Details / Standards
7 Construction Details / Standards
8 Cross Sections
33 Total Sheets
Photometric calculations will be performed for the proposed parking lot in accordance with
Village requirements and/or IES RP-20-14 "Illuminating Engineering Society - Lighting for
Parking Facilities". Based on the photometric calculations proposed lighting plans/detail
sheets and specifications will be prepared. The plan sheets will include the locations of the
lighting units along with electric cables/raceways, power source and hand holes. It is assumed
that the proposed lighting will be powered from the existing shed building and a new electric
service will not be needed. Detail drawings will include light pole and luminaire, concrete
foundation, lighting controls, wiring diagram, pole handhole wiring diagram, one line circuit
diagram, handhole and conduit installation details. Detailed specifications will be prepared
along with the appropriate standards. Voltage drop calculations and opinion of probable
construction cost and summary of quantities will also be performed.
Coordination with the salt facility structure designer will be performed in this task. It is assumed
that the salt facility designer will perform the lighting/electric design for the facility, and an we
will provide an empty conduit between facility and shed building for their use.
A Geotechnical Report, generated by Testing Service Inc. (TSC), CBBEL's sub-consultant,
will be included with this submittal. The report will show the boring logs and geotechnical
analysis resultant from five 30' structural borings within the proposed Facility footprint. This
report will be utilized for pavement thicknesses, undercut locations, and building foundation
design.
Also, included in this submittal will be an updated order-of-magnitude estimate of construction
cost. CBBEL will also perform a PESA and evaluate impacts of Village's Tree Ordinance.
The Permit Plans will show concept locations for lighting/power feeds, salt facility footprint,
and be signed/sealed by Engineer for inclusion in the various permit submittals.
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Task 3 — DuPage County Wetland Submittal: CBBEL will use the wetland/waters
delineation report prepared under a prior contract for the application package. CBBEL
Environmental Resources Staff will assist the project engineer in preparation of the wetland,
waters and buffer portions of the Stormwater Management Permit Application. This
information will include the required exhibits, specifications, data and project information. This
task includes time for preparation of responses to comments and coordination.
Task 4 — US Army Corps of Engineers Submittal (if necessary): If there will be wetland
impacts and the wetlands are regulated by the Corps of Engineers, CBBEL staff will prepare,
submit and process a Corps of Engineers permit for the project. We have assumed the
application will be processed as a Regional Permit, if the application is processed as an
Individual Permit, the cost of those services will be covered under a separate contract.
Task 5 — Village of Oak Brook Permit: A stormwater permit application will be prepared
containing all necessary documentation as required by the Village's permit application
process.
Task 6 — DuPage County Stormwater Management Permit: Because the Village is a full
waiver community, all work within a special management area will not require a DuPage
County permit. However, included in this submittal will be supporting documentation for
wetlands, waters and buffer portions. A stormwater permit application will be prepared
containing all necessary documentation as required by the County's ordinance. All direct costs
and permit application fees will be covered by the Village.
Task 7 — Public Coordination: CBBEL will meet with Village / Stakeholders / Salt Facility
Designer to discuss findings and refine Facility elements. CBBEL anticipates 2-3 Staff
attending three meetings; Meeting 1: at the beginning of Task 3-6, mid-point of Task 2,
Meeting 2: just prior to permits' final submittal, and Meeting 3: Village Council/Public meeting
at Village's discretion. CBBEL will prepare agendas and meeting summaries. CBBEL will also
coordinate the project via email/ftp site and phone conference calls.
Task 8 — Proiect Management: CBBEL Staff will be responsible for progress reports,
scheduling, invoicing, technical direction of staff project management and coordination.
CBBEL Staff(design and construction)will QA/QC Task deliverables, and look for sustainable
design opportunities and value engineering opportunities.
Permit Applications/Plans Deliverables:
• To Village: PDF and MicroStation versions of the Pre-Final Plans. PDF version of
Permit Application packets, meeting agendas and meeting summaries. Progress
Reports/Invoices will be electronically submitted.
• To Permitting Agencies.
• Direct Costs include QAQC and record sets for each deliverable, hardcopy submittals
to Agencies, meeting agendas/exhibits, TSC Soil Investigation fees, and messenger
delivery charges.
NAPROPOSALS\ADMIN\2018\Oak Brook_Saltstoragefacility_Scope REV 041718.Docx Page 5 of 9
CONSTRUCTION DOCUMENTS
Task 1 — Final Submittal: CBBEL will update the submitted Permit Plans, based on Village's
review comments, utility company comments, and finalize. CBBEL will also create special
provisions as needed to supplement Village and IDOT standard special provisions. CBBEL
will incorporate Village provided boilerplate bidding information into the document to create a
Final Bidder's Book. CBBEL will also include a line item estimate of construction cost and
anticipated construction schedule. The plans are anticipated to include the following sheets:
No of
Sheets Sheet Description
1 Cover Sheet
2 General Notes
1 Overview(1"=100')
1 Summary of Quantities
1 Schedule of Quantities
2 Existing Conditions and Removal Plan (1"=20')
2 Proposed Site/Grading/Utility Plan (1"=20')
2 Proposed Electrical Plan (1"=20')
6 Proposed Electrical Details
2 Temp Sed-Eros Control Plan / Environmental Impacts Sheets (1"=20')
4 Sediment/ Erosion Control Details/ Standards
7 Construction Details/Standards
3 Salt Barn Foundation and Slab Sheets
2 Proposed Interior(MEP) Utilities (fire suppression) - Salt Barn Plan / Details
6 Proposed Interior(MEP) Utilities (electric, water, sewer) -Salt Barn / Details
8 Cross Sections
50 Total Sheets
Task 2 — Salt Facility Design: CBBEL will file-share with Salt Facility Designer, so that all
elements are coordinated. Depending on project schedule and Village's need to have a salt
storage area, the Salt Facility Design will be included in the Bid Set Submittal.
Task 3 — Fire Suppression Design: Proposed Interior (MEP) Utilities (fire suppression) —
Salt Barn Plan/ Details Sheets to be completed by subconsultant - Fox Valley Fire & Safety,
Inc.
Task 4 — Bid Set Submittal: CBBEL will incorporate all comments receive on previous
submittals and create Bid Set construction documents (Plans, Bid Book, Estimate of
Construction Cost, Anticipated Construction Schedule).
Task 5 — Bidding Assistance: If requested, CBBEL will attend a Bidder's Pre-Bid Meeting
and the Bid Opening, responding to questions as needed. CBBEL will provide updates to Bid
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Set Submittal, if needed, for Village's use in creating/issuing Bid Set Addendum. CBBEL will
review compiled bid tab, and make comments to Village.
Task 6 — Coordination: CBBEL will meet with Village / Stakeholders / Salt Facility Designer
to discuss finalizing Facility elements. CBBEL anticipates 2-3 Staff attending three meetings;
Meeting 1: at the beginning of Task 3/4, mid-point of Task 2, Meeting 2: just prior to permits'
final submittal, and Meeting 3: Village Council/Public meeting at Village's discretion. CBBEL
will prepare agendas and meeting summaries. CBBEL will also coordinate the project via
email/ftp site and phone conference calls.
Task 7 — Project Management: CBBEL Staff will be responsible for progress reports,
scheduling, invoicing, technical direction of staff project management and coordination.
CBBEL Staff(design and construction)will QA/QC Task deliverables, and look for sustainable
design opportunities and value engineering opportunities.
Construction Documents Deliverables:
• To Village: PDF\Word\Excel\MicroStation versions of the Bid Set Submittal, PDF
version of Final Submittal, meeting agendas and meeting summaries, and Progress
Reports/Invoices. 2 CDs containing Bid Set Bid Book and Plans (for Village's use in
providing Bidders the bid documents)
• To Agencies: electronic submittal of SWPPP to TEPA.
• To Utilities: PDF version of Final Plans (with request for conflict analysis).
• To Salt Facility Designer: PDF\MicroStation versions of the Final and Bid Set
Submittals.
• Direct Costs include QAQC and record sets for each deliverable, meeting
agendas/exhibits, and messenger delivery charges.
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FEE ESTIMATE
PRELIMINARY ENGINEERING
Task 1 — Data Collection $ 850.00
Task 2 — Stormwater Assessment $ 1,500.00
Task 3 — Concept Layout $11,000.00
Task 4 — Finalized Concept $ 2,240.00
Task 5 — Coordination $ 1,750.00
Task 6 — Project Management $ 1,400.00
Total $18,740.00
PERMIT APPLICATIONS/PLANS
Task 1 —Survey $10,525.00
Task 2 — Permit Plans $42,850.00
Task 3 — DuPage County Wetland Submittal $ 3,725.00
Task 4— US Army Corps of Engineers Submittal (if necessary): $ 1,250.00
Task 5 —Village of Oak Brook Permit $ 1,700.00
Task 6 — DuPage County Stormwater Management Permit $ 930.00
Task 7 — Public Coordination $ 4,650.00
Task 8 — Project Management $ 4,330.00
Total $69,960.00
CONSTRUCTION DOCUMENTS
Task 1 — Final Submittal $32,600.00
Task 2 — Salt Facility Design $30,000.00
Task 3 — Fire Suppression Design $15,000.00
Task 4— Bid Set Submittal $ 8,675.00
Task 5 — Bidding Assistance $ 2,550.00
Task 6 —Coordination $ 3,500.00
Task 7 — Project Management $ 5,000.00
Total $97,325.00
DIRECT COSTS
Outside Copies, Delivery Services $2,500.00
ENGINEERING SERVICES GRAND TOTAL $188,525.00
N1PROPOSALMADMIM201810ak Brook_Saltstoragefacility_Scope REV 041718.Docx Page 8 of 9
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CONVERSION TO DESIGN / BUILD
If upon completion of Preliminary Engineering plans, or at any point during the work under this
contract, the Village of Oak Brook wishes to convert this contract to a Design/Build Contract,
CBBEL offers the services of Burke, LLC, a legal entity closely affiliated with CBBEL. CBBEL
will terminate this contract and forfeit any remaining fee on the basis that Burke, LLC, CBBEL
and the Village of Oak Brook will execute a PRICE AND SCHEDULE GUARANTEE based on
the preliminary plans and cost estimate. Burke, LLC will act as the General Contractor /
Construction Manager in accordance with the terms and conditions of a mutually acceptable
CONSTRUCTION MANAGEMENT CONTRACT. Burke, LLC with work with the Village of
Oak Brook to develop a mutually acceptable form of contract for construction services.
We would like to establish our contract in accordance with the Village of Oak Brook's approved
Engineering Services Agreement, Rider No. 1, General Terms and Conditions and Standard
Charges.
It is understood that this agreement may be terminated by either party upon 60 days written
notice.
Please sign both copies of the agreement and return one to us as an indication of acceptance
and notice to proceed. If you have any questions, please feel free to contact Orion Galey.
Sincerely,
9-
Christopher B. Burke, PhD, PE, D.WRE, Dist.M. ASCE
President
SALT STORAGE FACILITY (OAK BROOK, DUPAGE COUNTY, IL)
THIS PR SAL ACCEP D OR THE VILLAGE OF OAK BROOK.
BY:
TITLE:
DATE:
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