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R-1666 - 09/26/2017 - AGREEMENTS - Resolutions Exhibits SCANNED IN r ( TO LASERFICHE T.� }L �(f� REVIEW OF CONTRACTS AwardAgencyAgency: T e of Contract: r: vs D rnnt: Prog� 1/Account Number: Awarded Contract Price: Budgeted Amount: F--j Under $20,000 0 $500,001 - $1,000,000 $20,000 - $500,000 Over $1,000,000 444nd ��- S L a�z-stiff Name: Date: Name: Date: ha/ Name: Date: ,_� .0 Na Date: 1-7 Three (3) Originals signed by other party Date/Initials lv 7A Original provided to staff member for other party Date/Initials 1 � Original provided to Official Files Date/Initials h Village of Oak Brook I Approved by Board of Trustees- Date/Initials: k L � left s kR Not%115 �� { k' % ,' S.�rt .'` f :.: ��-� •� �- , a kms`"47, fi � F At. i;.." �. � •. XX „§ yy{ aj ENGINEERING ENGINEERS I SCIENTISTS I SURVEYORS RESOURCE ASSOCIATES Sent via email to Doug Patchin dpatchin@oak-brook,org September 5, 2017 Mr. Doug Patchin Director of Public Works Village of Oak Brook 3003 Jorie Blvd. Oak Brook, Illinois 60523 SUBJECT: Amendment No, 1 Phase III Resident Engineering for the 22nd Street Beautification and Lighting Project, Section No, 13-00046-00-LS, Oak Brook, Illinois Dear Doug: On May 10, 2016, the Village of Oak Brook Board of Trustees approved the Phase III Resident Engineering Services agreement to Engineering Resource Associates, Inc. (ERA) in the amount of$181,694.08 for the 22nd Street Beautification and Lighting Project, The contractor began work in the summer of 2016. The contractor's progress schedule indicated that the work was anticipated to be substantially complete by the end of the 2016 construction season. The construction contract specified a total of 60 working days. The resident engineering contract included a total of 66 workable days allowing ERA to provide construction observation during times when the contractor works even though they are not charged a working day. The contractor was delayed in starting the project due to electrical catalog cut approval and scheduling the maintenance transfers with IDOT operations. Work commenced on the project in early August. At the end of the 2016 construction season the contractor worked a total of 27 of the 60 working days. The contractor exercised the option to continue working throughout late fall, winter and early spring. During this period, the contractor required full time construction observation but was not charged working days. The work consisted primarily of electrical work which was an appropriate of construction during winter months. The remainder of the construction was completed through the summer of 2017. At this time, the contractor has removed the old street lights. IDOT does not allow restoration of seeding during the heat of summer. Once the contractor has completed the restoration and the remaining punchlist of items, the project can be closed out. It is estimated that the contractor will need to work five additional working days to complete the restoration on the project. To date, the contractor has charged 62,5 working days of the 60-working day allotted in the contract, The completion of the restoration work will resume once the Village's resurfacing project does not create a disruption to their operations, During the winter construction period when working days were not being charged, the contractor worked 73 additional days. Provided below is a summary of the tasks beyond the anticipated scope of services, the hours and corresponding costs: WARRENVILLE CHICAGO CHAMPAIGN 3x701 West Avenue, Suite 150 10 South Riverside Plaza, Suite 875 2416 Galen Drive Warrenvilie, IL 60555 Chicago. IL 60606 Champaign. IL 61821 P 630.393.3060 P 312.474.7841 P 217.351.6268 www.eraconsultants.com Mr. Doug Patchin Page 2 of 3 September 5,2017 Task: Hours Costs 1. Meetings/Coordination 9 hours $ 1,298 2. Construction Observation and Documentation for 73 additional days the contractor worked: 314 hours $33,788 3. Additional material testing over extended schedule, (Sub) $ 2,300 4. Photometric analysis at residential subdivision 20 hours 1,814 Direct Costs 650 Total: $39,850 Hours and Fees Hours and fees for engineering services described in this Amendment No. 1 are proposed on an hourly not-to- exceed basis in the amount of$ 39,850 as summarized on the following page. We appreciate your consideration of Amendment No. 1 and trust that it meets with your approval. If acceptable, please sign the proposal where indicated below and return one (1) copy for our files. Receipt of the final executed contract will serve as authorization to proceed with the project. The attached General Terms and Conditions are expressly incorporated into and are an integral part of this proposal. If you have any questions, please contact me at 630-393-3060x43 or imayer(cDeraconsultants,com. Sincerely, ENGINEERING RESOURCE ASSOCIATES, INC. ERA Warrenville John F. Mayer, P.E., C.F,M. JFM/ck Attachments Enclosure �:J Mr, Doug Patchin September 5, 2017 Exhibit 1 Acceptance &Authorization Form—September 5, 2017 Amendment No, 1 22nd Street Beautification and Street Lighting Project Construction Engineering Services Village of Oak Brook Engineering Resource Associates, Inc. Village of Oak Brook 0' ? �;* / 4 Authorized Signature A thou eSignatupe John F. Mayer, PE, CFM Project Managers Printed 7l� Cr — Name and Title Printed Name and Tit e 3S701 West Avenue Date Suite 150 Warrenville, Illinois 60555 630-393-3060 t, 630-393-2152 f Please Provide Contact Information: Mailing Address: (please provide street address for UPS deliveries) Telephone & Facsimile Numbers: Email Address: INVOICES should be sent via: Email ❑ USPS Mail ❑ Email & USPS Mail ❑ If different than above address, invoices should be addressed to: Attn: Invoice Email Address (if different than above): Note any billing forms/procedures: } 1 -- a .: .._...+a � x � .. � .1...1: r+�..3 5 M _ _ -�t= l �-. IIIIfwis Depw nnent Cost Estimat( of Transportation Consultant S( (Direct Labor Multipl Firm ERA Inc. Date 09/05/17 Route 22nd Street Beautification and Lighitng Section 13-00046-00-LS Overhead Rate 135.70% County DuPage Job No. Complexity Factor 0 PTB&Item DBE (2.80+R)TIMES DIRECT SERVICES DBE %OF DROP ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND BOX OTHERS TOTAL (A) (B (C) D E C+D+E (C+D+E Meetings/Coordination 9 463.50 1,297.80 50.00 1,347.80 3.38% Additional Photometric Analysis 20 647.87 1,814.04 1,814.04 4.55% Construction Observation 210 7,972.12 22,321.94 600.00 2,300.00 25,221.94 63.29% Documentation 104 4,095.12 11,466.34 11,466.34 28.77% I TOTALS 343 13,178.61 36,900.11 650.00 2,300.00 0.00 39,850.11 100.00% DBE 0.00% BDE 027(Rev. 2/06) Printed 9/5/2017, 3:02 PM Page 3 gof Tra�cutaO K Average Hourly Project Rates Route 22nd Street Beautification and Lighitng Section 13-00046-00-LS County DuPage Consultant ERA Inc. Date 09/05/17 Job No. PTB/Item Sheet 1 OF 1 Payroll Avg Total Project Rates Meetings/Coordination Additional Photometric Analysi Construction Observation Documentation Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg [0.959%. art. AvgPart. Avg Professional Engineer VI $70.00 0 Professional Engineer VI $70.00 6 1.75% 1.22 2 0.67 4 3.85% 2.69 Professional En ineer IV $61.80 0 Professional En ineer III $51.50 37 10.79% 5.56 9 100.00% 51.50 16 .62% 3.92 12 11.54% 5.94 Professional Engineer II $43.26 0 Professional Engineer 1 $39.14 0 Structural Engineer VI $70.00 0 Structural Engineer III $57.68 0 Staff Engineer III $38.37 0 Staff Engineer II $30.90 88 25.66% 7.93 16 80.00% 24.72 48 22.86% 7.0624 23.08% 7.13 Staff Engineer 1 $28.84 0 Engineering Tech V $38.37 212 61.81% 23.71 4 20.00% 7.67 144 68.57% 26.31 64 61.54% 23.61 Engineering Tech IV $35.02 0 Engineering Tech III $27.81 0 EngineeringEngineehng Intern 11 $18.54 0 Engineering Intern 1 $15.45 0 Ecological Services Director $46.35 0 Environmental Specialist 1 $26.78 0 Professional Surveyor 1 $44.29 0 Surveyor III $28.84 0 Administrative Staff IV $30.90 0 Administrative Staff III $27.81 0 Administrative Staff 11 $24.72 0 0 0 0 0 0 0 0 TOTALS 343 100% $38.42 0 0% $0.00 9 100% $51.50 20 100% $32.39 210 100% $37.96 104 100% $39.38 BDE 027(Rev.2/06) PRINTED 9/5/2017,3:02 PM PAGE 4 Illinob Depant of Transporta#lortmen Payroll Rates FIRM NAME ERA Inc. DATE 09/05/17 PRIME/SUPPLEMENT Prime PTB NO. ESCALATION FACTOR 3.00% CLASSIFICATION CURRENT RATE ESCALATEERATE Professional Engineer VI $70.00 $70.00 Professional Engineer VI $69.00 $70.00 Professional Engineer IV $60.00 $61.80 Professional Engineer III $50.00 $51.50 Professional Engineer If $42.00 $43.26 Professional Engineer 1 $38.00 $39.14 Structural Engineer VI $70.00 $70.00 Structural Engineer III $56.00 $57.68 Staff Engineer III $37.25 $38.37 Staff Engineer II $30.00 $30.90 Staff Engineer 1 $28.00 $28.84 Engineering Tech V $37.25 $38.37 Engineering Tech IV $34.00 $35.02 Engineering Tech 111 $27.00 $27.81 Engineering Intern II $18.00 $18.54 Engineering Intern 1 $15.00 $15.45 Ecological Services Director $45.00 $46.35 Environmental Specialist 1 $26.00 $26.78 Professional Surveyor 1 $43.00 $44.29 Surveyor 111 $28.00 $28.84 Administrative Staff IV $30.00 $30.90 Administrative Staff 111 $27.00 $27.81 Administrative Staff II $24.00 $24.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BDE 027 (Rev. 2/06) PRINTED 9/5/2017, 3:02 PM PAGE 2 Payroll Escalation Table Fixed Raises New Formula FIRM NAME ERA Inc. DATE 09/05/17 PRIME/SUPPLEMENT Prime PTB NO. CONTRACT TERM 6 MONTHS OVERHEAD RATE 135.70% START DATE 8/15/2016 COMPLEXITY FACTOR 0 RAISE DATE 4/15/2017 %OF RAISE 3.00% ESCALATION PER YEAR 8/15/2016 - 2/14/2017 6 6 100.00% 1.0000 The total escalation for this project would be: 0.00% BIDE 027(Rev.2/06) PRINTED 9/5/2017,3:02 PM PAGE1