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2004 Budget
i 1 1 0 I' Q COUNIII Village of Oak Brook 1 1 12004 unicipai Budget i i. 1 � ' t 0 1 ■ 6t OF 044. �p ego o �G h A 9C�00UNTI •\��\ Village of I)ak Brook December 10, 2003 1200 Oak Brook Road k Brook, IL 60523-2255 Website Village President and Board of Trustees www.oak-brook.org Village of Oak Brook Administration 630.990.3000 President Quinlan and Trustees: FAX 630.990.0876 Community Presented herewith is the Municipal Budget for the Village of Oak Brook for the ' Development calendar year ending December 31, 2004. The 2004 Municipal Budget, as well as 630.990.3045 the 2004-2008 Five-Year Financial Plan and 2004 Program Objectives, were FAX 630.990.3985 ' approved by the Village Board on December 9, 2003. Highlights of the budget are Engineering summarized in this letter of transmittal. Department 630.990.3010 The 2004 Budget continues the methodology, called "results budgeting". This ' FAX 630.990.3985 methodology.combines traditional program budgeting and line item control with a Fire Department management by objectives system. Coupled with the Five-Year Financial Plan, this 630.990.3040 approach provides the Village with a management system that goes beyond FAX 630.990.2392 traditional budgeting to become a directional mechanism for accomplishment of the Police Department results desired by the Village Board and the community. The methodology is ' 630.990.2358 summarized in the Overview and Structure section of the document. FAX 630.990.7484 Public Works Long range policy guidance for the budget process is drawn from the Mission and ' Department Vision statements, which are reviewed annually and were last formally re-adopted by 630.990.3044 the Village Board on July 8, 2003. The linkage between the tenets of the Mission FAX 630.472.0223 Statement and operating goals is found in the Program Goals of each Budget ' Oak Brook Program. The Mission and Vision statements immediately follow this letter of Public Library transmittal. 600 Oak Brook Road Short range policy guidance is provided each year by the Village Board and staff k Brook, IL 60523-2200 through the establishment of Program Objectives ware arra throughout Objectihich ed thhout the 630.990.2222 g J y g FAX 630.990.4509 2004 Budget. Statements summarizing each objective are found on the Program Summary page that accompanies each Program Budget. The complete collection of Oak Brook Sports Core Program Objectives, including measures of accomplishment and anticipated completion date, has been provided under separate cover. Bath&Tennis Club 700 Oak Brook Road Oak Brook,IL 60523-4600 630.990.3020 ' FAX 630.990.1002 Golf Club 2606 York Road k Brook,IL 60523-4602 630.990.3032 FAX 630.990.0245 Village President and Board of Trustees December 10,2003 Page 2 Ordinance 1999-FI-S-957, the Village Board's policy ordinance on Finance, Taxation and Budget, ' provides both long and short range guidance to the budget process through the fundamental policies embodied therein. A copy of the policy ordinance is found in the Appendix. The policy ordinance, as well as other policy decisions of the Village Board, directs us to: , • Operate the Village without a general real estate tax. • Accumulate cash reserves in advance of major capital projects (utilizing long term debt , very judicially and only in order to meet financial goals and policies of the Board). • Maintain a cash balance of at least six months operating expenditures in the General , Corporate Fund. • Annually test the incremental growth in General Corporate Fund operating expenditures ' against the incremental growth in revenues, striving to hold expenditure growth within ' the limits of new revenues. • Operate enterprise activities on a self-supporting basis. ' • Annually review the need for and uses of the utility tax on natural gas and electric service. ' This 2004 Budget is consistent with most of these fundamental policies. The Budget does not rely on a real estate tax to fund operations. Cash reserves and operating revenue will be used to fund ' capital projects (no new long-term debt). Incremental growth in General Corporate Fund operating revenues exceeds the incremental growth in operating expenditures (page F-11). Enterprise activities are budgeted to operate on a self-supporting basis. The needs and uses for the utility tax , were reviewed and the tax extended on October 14, 2003. The only exception to the fundamental policies is that the December 31, 2004 ending cash position in the General Corporate Fund is projected at 5.3 months of operating expenditures, which is below the current six month policy. , Over the last several years there have been many issues that have been putting financial pressure on ' the Village's Budget. Declining sales tax revenues, lower telecommunications taxes, significant reductions in interest earnings due to historically low rates, and rapidly increasing pension and employee benefit costs are some of the more material items in recent years. Due to further declines ' in some revenue sources as well as continued increases in operating costs (employee salaries, pensions, and liability insurance are the three most significant), the preparation of the 2004 Budget was based solely on maintenance of existing service levels, reducing individual line item requests to ' the extent possible (including staff training), and preserving existing staffing levels. Although personnel additions were included in previous budgets and were requested by each of the major operating departments this year (and supported by staffing studies), no additional staff positions are ' included in this Budget. Village President and Board of Trustees December 10,2003 Page 3 ' Despite these efforts, as well as proposing several revenue enhancements (most significantly increasing the telecommunications tax to the maximum rate of 6%), the initial projections for the General Corporate Fund that were presented at the Budget Workshop indicated that normal ' operating expenses would continue to exceed operating revenue for the duration of the Five-Year Plan. This was before any taking into account any capital expenditures. After considering various options for addressing this situation, the direction given to staff was as follows: • The telecommunications tax increase contained in the draft 2004 Budget is to be eliminated. • The 2004 budget should be balanced in that budgeted expenditures are limited to the amount of budgeted revenue. This was accomplished by increases in some revenue sources, significant reductions in individual line items and programs (including staff training, some ' community events, elimination of the Village Board contingency, etc.), deferral in hiring several public safety positions for up to six months, and deferral of most capital items until 2005. • The Village Board would place a referendum question on the March 16, 2004 ballot for the implementation of a non-home rule sales tax of 0.25%. If the referendum is successful, the Village would receive approximately $2.25 million annually in additional sales tax revenue. The use of this tax would be restricted to infrastructure and public works projects but would allow most of the utility tax presently used for this purpose to be used by the General Corporate Fund for other governmental purposes. The Financial exhibits that follow have been revised based on the direction given at the Budget Workshop except that non-home rule sales tax revenue has not been included in the Budget due to ' the referendum requirement. Although the 2004 Budget has been balanced, as previously mentioned the projected ending cash position is approximately $765,000 below the six month cash reserve requirement. The 2004-2008 Five-Year Financial Plan projects a further decrease of ' approximately $1.3 million in 2005, with further reductions projected in each remaining year of the Plan. If the sales tax referendum is successful, this will solve most of the budget problems currently faced. If the referendum fails, permanent reductions in service levels and/or elimination of some ' full-time staff positions will likely be required in the 2005 Budget. In 1999, the Village Board revised its cash reserve policy from a range of four to six months to a ' firm six month reserve policy. This was done at a time when operating revenues greatly exceeded operating expenses and none of the factors that have impacted the Village (primarily the large sales ' tax declines) could have been predicted. As we strive to get General Corporate Fund operating revenues and expenditures in balance, even limiting expenditure growth to unavoidable inflation (primarily salaries and benefits)will require 50%more in revenues than the growth in expenditures. While the economy has shown some signs of coming back, it is uncertain whether it will come back at a rate that will provide enough funds to increase cash reserves in addition to funding increases in expenditures. Village President and Board of Trustees December 10, 2003 Page 4 SUMMARY The total budget for operating and capital expenditures (excludingnon-operating and interfund activities) is $29,872,580, a decrease of$711,145 or 2.33% from the comparable figure in the 2003 ' budget (see Page S-4). The primary cause of this positive variance is a reduction in capital expenditures from the prior year. The total expenditure budget for 2004 is $36,554,680 on total revenues of$35,085,800, a decrease , in expenditures of$2,279,735 or 5.87 percent from the comparable figure in the 2003 budget. In accordance with generally accepted accounting principles (GAAP) as they apply to governmental entities, these amounts include interfund transfers, interfund loans and internal service charges. The GAAP basis of accounting requires inclusion of these items in order to properly account for activity in each fund and the cost of each program. However, on a cash basis this has the effect of ' overstating both revenues and expenditures since the cash position of the Village is not affected by these transactions. Net of these interfund activities, the 2004 expenditure budget is $32,425,565 on total revenues of$30,956,685. A comprehensive presentation of sources and uses of funds is found ' on pages S-5 and S-6. Total unrestricted cash balances (excluding pension funds) are budgeted to decrease approximately , $3,591,015 from the estimated January 1, 2004 balances (see Page S-7). The decrease in cash balances is due primarily to capital outlays in the Motor Fuel Tax Fund, Infrastructure Fund and , Water Fund as well as the scheduled replacements of vehicles. REVENUE ' Itemized budgeted revenues are found on or following each fund summary in the Analysis of Funds section of the budget document. Highlights are as follows: , • Revenue from the 1 percent share of the Retailers Occupation Tax (a.k.a. General Sales Tax) is projected to end 2003 at $10,000,000, which is 1.3% over the 2003 budget amount and 4.5% over the prior year. After experiencing several years of decline this is very good news. The budget amount for 2004 is $10,225,000, which is based on a 3 percent growth assumption, new retail development, and some other one-time factors known to have an ' effect on the 2004 projections. Historical sales tax revenue trends are depicted in the graph on Page S-10. • State Income Tax revenues of$540,000, which is 11p ercent below the 2003 estimate and ' $86,500 or 14 percent below the 2003 budget of $626,500. The decrease in 2004 is attributable to an increase in the amount of taxes allocated for backlogged and prospective refunds, which results in less funds expected to be allocated to the Local Government Distributive Fund. The downturn in the economy in general also has a negative effect on , this and other State shared revenues. The 2004 budget for all State revenues is based on projections provided by the Illinois Municipal League. Village President and Board of Trustees ' December 10,2003 Page 5 • Total revenue in the General Corporate Fund from the Telecommunications Tax and utility tax on electric and natural gas of$3,977,000, an increase of$462,200 from the 2003 budget amount. For 2004, two additional months of telecommunications tax revenue is expected since only ten months of revenue was budgeted in 2003 due to a one-time increase of two months in the lag time of receipts due to the State assuming collection responsibilities of this tax. As to the utility tax, a one-time increase from 2% to 3% of the total 5% rate in the ' amount allocated to the General Corporate Fund is needed for 2004 in order to fund general governmental operations. The General Corporate Fund share of this tax is scheduled to revert back to I%beginning in 2005. • Total fees from licenses and permits of $560,800, approximately 13.4% above the 2003 Y budget amount of$494,450, and total fees for charges for services of$631,100, an increase ' of 14.1% over the 2003 budget amount of$553,000. These increases are due primarily to significant adjustments to various fees over the last two years. • Motor Fuel Tax revenues of $251,500, which is unchanged for the 2003 budget amount. This revenue is derived from the taxes levied by the State of Illinois on gasoline and other ' fuels. Approximately 54 percent of the amount deposited to the Local Government Distributive Fund is distributed to municipalities on a per capita formula. ' • Revenue to the Infrastructure Fund from utility taxes of$745,000, which is approximately 37% below the 2003 budget amount. This reduction is due to a proposed one-time redirection of 1% of the 3% rate normally allocated here to the General Corporate Fund for ' 2004. Thus, for 2004 the Infrastructure Fund will receive 2% of the 5% total rate. • There is no revenue to the Equipment Replacement Fund from utility taxes in 2003. Consistent with prior budgets and five-year financial plans, this is the second and final year that this Fund's 1% percent share of the 5% rate is re-directed to the General Corporate ' Fund. It is expected that the Village will revert to the prior policy beginning in 2005. • Revenue from sale of water of $4,279,000, an increase of 11% over the 2003 budget. Consistent with projections made in prior years, the retail rate for water of$2.60 per 1,000 gallons is recommended to increase to $2.85 effective January 1, 2004. With this increase the Oak Brook water rate will still be among the lowest of DuPage Water Commission customers and is well below the long-term break even rate of approximately$3.50. OPERATING EXPENDITURES The total 2004 operating budget is $25,629,240. This is an increase of 1.83 percent over the ' comparable figure from the 2003 budget (see Page S-4). Significant changes budget to budget are noted in each Program Summary presentation. The 2004 operating budget does not include any of the new staff positions that were included in the previous budgets and five-year financial plans due to continuing revenue issues. Village President and Board of Trustees December 10,2003 ' Page 6 The total change in full-time equivalent (FTE) staff positions reflected in the 2003 budget is a decrease of 1.5. A Full Time Equivalent Personnel Summary is included in the Summaries section ' (S-24 and S-25) and further mention of the details is made in this letter and in the relevant Budget Program Summaries. ' Pay grade adjustments have been budgeted for police personnel represented by the Fraternal Order of Police (FOP) and fire personnel represented by Teamsters Local 714 based their collective ' bargaining agreements. For non-union personnel, the 2004 budget for full-time salaries is based on an average top-of-grade increase of 3.5 percent. 2004 is the year whereby top-of-grade salary increases will be based on an outside pay study. The results of the study, which are expected to be ' received late in the year, will determine actual salary increases for 2004. The following paragraphs summarize the most significant features of the operating budget of each ' department: Department 1 - Legislative and General Management This department involves a wide variety , of general-scope functions including the operations of the Village Board and the offices of the Village Clerk, Village Manager and Village Attorney. The Human Resources, Employee Benefits, Risk Management, General Services, Purchasing, Information Services, Village Communications ' Center and Emergency Management budgets are located in this department as well. The most apparent features of the 2004 budget for these functions are a significant increase in the ' cost of liability and worker's compensation insurance premiums through IRMA, increases in employee benefits (i.e. health insurance), elimination of the Village Board contingency account, , reduction in the cost of labor negotiations due to completion of two collective bargaining agreements, and outlays in the hotel/motel tax program. Department 2 - Financial Services This department includes all functions related to the Village's ' financial management activities, including the Police and Firefighters' Pension Funds. Increased outlays are reflected in both pension funds due to projected retirement benefits. ' Department 3 - Public Works This department has charge of maintenance of the Village's physical infrastructure consisting of buildings, streets, pathways, trees and vehicular equipment. , The department also is responsible for operation of the water utility. The 2004 Budget includes approximately $100,000 in Program 365 (Forestry) for Village ' beautification efforts. The Budget also includes funds to address gypsy moth problems as well as increased mosquito control efforts. There is a significant reduction in the Water Operation Program due to substantial completion of the system-wide automated meter reading program in 2003. The , budget for the Equipment Replacement Fund is $709,750 and includes several major equipment items scheduled in 2002 and 2003 but were deferred to 2004. Each purchase will be evaluated ' individually before proceeding. The transfer from the Garage Fund to the General Corporate Fund has been decreased by $200,000 since in 2003 there was a one-time increase in order to return surplus funds generated over the past several years. ' Village President and Board of Trustees December 10,2003 Page 7 The 2004 Budget continues the shift in funding of several Streets Division programs from the General Corporate Fund to the Infrastructure Fund. New for 2004, the Mosquito Control Program has been shifted here also. These changes assist the General Corporate Fund in meeting its other obligations and is made possible in part by decreasing needs for major maintenance and reconstruction expenditures as a result of the aggressive work undertaken over the last decade as well as the availability of Motor Fuel Tax funds to assist with funding the annual paving program. ' Department 4 - Engineering This budget covers all operations of the Engineering Department and the office of the Village Engineer. The program budgets for the majority of the Village's capital improvement programs are found in this section as well. The highlights of the capital programs are discussed elsewhere in this transmittal letter. rDepartment 5 - Library The Library budget in total is projected to decrease 2.6% from 2003. Staffing is budgeted to remain at its 2003 levels. iDepartment 6 - Police The 2004 budget includes reallocation of two budgeted positions from the Police Investigations Program to the Police Field Services Program in order to staff a full time traffic enforcement unit. Consistent with past practice, the budget also includes two years of salary increases for bargaining unit personnel since salary increases were not included in the 2003 budget. The replacement of the vacant Support Services Lieutenant position has been deferred until ' approximately July 1, 2004. The Equipment Replacement Program budget related to the Police Department includes funds for the replacement of light bars on all marked police vehicle units. Department 7 - Fire The costs associated with salary increases as well as increased pension costs due to several years of unfavorable market conditions are included in the 2004 Budget. The replacement of a vacant Battalion Chief position has been deferred until at least April, 2004. ' Although a full-time Fire Prevention Bureau Director position was included in the 2002 and 2003 budgets, this position remains unfilled and has not been included for 2004 due to current budget issues. Department 8 - Sports Core The 2003 Budget projects more favorable operating results due to budgeted increases in numbers of events, larger events, and price increases. Also included is reduced debt service expenditures due to the refinancing of the Bath & Tennis Clubhouse installment contract. Program 844 (Golf Surcharge) includes $125,000 for substantial improvements to the bridge area at Hole 9 and to the practice facility. Department 9 - Community Development The 2004 budget for the Community Development Department contains no substantial changes from 2003. CAPITAL PROJECTS "Capital Projects" expenditures are a subset of capital expenditures (account series 9000). Capital projects are budgeted in several programs so-named and located in Department 4 (Engineering and ' Capital Projects) and Department 8 (Sports Core). Other capital outlays are found in the 9000 accounts in the operating program budgets. A complete listing of all 9000 account budgeted expenditures, by fund and program, is found in the Summaries section. Village President and Board of Trustees December 10, 2003 Page 8 The 2004 budget for capital projects is $4,243,340, a decrease of $1,172,840 or 21.7% from the ' comparable figure in the 2003 budget. The following is a brief discussion of the highlights of the capital program, organized by project type. Municipal Buildings The final expenditures related to the Municipal Complex Project are expected to occur in 2003. The project, involving a 32,700 square foot addition to Village Hall in order to house a new fire station, office space for several Village departments, and substantial renovation of the Police Department, is expected to cost just under $10.1 million when completed. Most projects included in Program 421 (Municipal Building Improvements) in the draft 2004 Budget have been deferred to 2005 and later years due to the current budget situation. This includes the replacement of the roof at the Public Works building, which was originally included in the 2003 budget at a cost of$228,000. A listing of those building projects that remain for 2004 can be found on page 4-6. Street Improvements The budget includes $1,475,000 for paving, microsurfacing, crack sealing, g pavement rejuvenation and pavement markings. Water System Improvements The Village will continue to care for its waters stem in 2004 with v p g Y $1,236,300 budgeted for water main replacements and system improvements (program 451). ' Safety Pathway System The 2004 budget includes a total of $1,038,000 for various projects critical to the unification and completion of the Village's Safety Pathway System. Highlights include significant progress on the 31St Street/Route 83 and York Road/Harger Road connections. , These major projects are recipients of significant grant funding. PROPERTY TAX POLICY Sections 7 and 8 of Ordinance 1999-FI-S-957 state that it is the policy of the Village Board that the general operations of the Village continue to be financed without the imposition of a general tax on real property and that the Board will consider imposition of such a tax only to meet financial obligations that have been approved by the voters at referendum. In the history of the Village, the only property tax ever levied was for debt service. The most recent financial planning process does not project a need to levy a property tax. DEBT ADMINISTRATION The Village's legal general obligation debt limit is 8.625 percent of equalized assessed valuation ' (EAV), or $111,590,582 based on January 1, 2002 EAV of $1,293,803,854. General obligation bonds have been issued only once in the history of the Village. Bonds were authorized and issued in 1977 for the acquisition and improvement of the Oak Brook Sports Core. The final payment on those bonds was made in 1994. Revenue bond debt has been utilized on two occasions. Water revenue bonds were issued in 1973 , and again in 1976. The first issue was to finance acquisition of the Oak Brook Utility Company. Village President and Board of Trustees December 10, 2003 Page 9 ' The second was to finance improvements to the water system acquired through the first bond issue. As of May 1, 1996, when the last payment was made on the Series 1973 bonds, the Village has no long term bonded debt outstanding. During 1999, the Village issued installment contract certificates in the amount of $820,000 to finance the construction of a new irrigation system for the Golf Club at the Oak Brook Sports Core. ' Late in 2000, the Village issued installment contract certificates in the aggregate amount of $1.8 million to fund the expansion and renovation of the Bath & Tennis Clubhouse. Early in 2001, the Village issued $4 million in similar instruments in order to finance approximately 40% percent of the Municipal Complex Project. Installment contract certificates are general obligations of the Village but are not secured by a pledge of property taxes. With respect to the 1999 and 2000 series certificates, the Village intends to use Sports Core revenues to pay the annual debt service. With respect to the 2001 series certificates, the Village intends to use General Corporate Fund revenues to pay the annual debt service. BUDGETADMI NISTRATION The budget is adopted each year by the Village Board by means of a Budget Ordinance. Pursuant to Ordinance 1999-FI-S-957, budgetary control is established at the category (i.e., object account series) level. The Finance Director (Budget Officer) may authorize transfers of budgeted funds between account categories within a single budget program with the approval of the Village Manager. Transfers of budgeted funds from one budget program to another, any increase in the total ' appropriation within any fund, or any expenditure from any budgeted contingency amount is subject to the approval of the Village Board. Once the Budget is adopted, budgeted revenues and expenditures are allocated to each month based on anticipated timing. Monthly variance analysis compares actual results to budget and the Village Manager, Finance Director and Department Heads review the status of the budget on a regular basis. This enables management to identify and respond to trends and events in a timely manner. The Summaries section of the budget document contains a series of tabular summaries of the 2004 Municipal Budget. Beginning with the overall summary, various exhibits present the budget by fund, program and category. There is also an itemized presentation of budgeted capital expenditures. The Analysis of Funds section contains individual fund summaries, which are presented opposite the appropriate Five-Year Financial Plan summary page and are accompanied by revenue schedules and schedules of expenditures from each fund, presented by program and category. Details on each program budget follow the Analysis of Funds section and proceed in organization structure order. Each Program Summary identifies the ongoing Program Goal and Program Performance Measure, and summarizes the 2004 Program Objectives and highlights of the Program Budget. Village President and Board of Trustees December 10,2003 Page 10 The preparation of the annual budget is an enormous undertaking, participated in by virtually the entire Village staff. The process gets its overall direction from the President and Board of Trustees through its Mission and Vision statements and financial policy ordinance. Village departments develop goals and objectives for each program and the initial financial budget is based on that guidance. Finally, special thanks also go to Alice Filinovich, Rose Kane, Denise Williamsen, and Joyce Resh for their assistance in producing this document. In conclusion, the 2004 Municipal Budget has presented many challenges due to declining revenues and increases in normal operating expenditures. If the referendum campaign is successful, the imposition of a non-home rule sales tax of 0.25% will go a long way towards solving the Village's budget situation. This revenue enhancement will enable the Village's government to continue to serve the needs of the Oak Brook community while maintaining a sound financial condition for the foreseeable future. Respectfully submitted, Richard B. Boehm Darr�Janglois Village Manager Finance Director/Village Treasurer i Village of Oak Brook ■ Mission Statement The mission of the Village of Oak Brook is to provide the community with excellent local government services that meet the needs of its citizens and are delivered in a professional, responsive and responsible manner. To achieve this mission, the Village will: • Strive to deliver high-quality municipal services in a cost-effective and fiscally responsible manner; with courtesy, integrity and fairness; and with a view toward the good of the entire community as well as the individual resident or corporate citizen. ' 0 Continually evaluate the content and quality of Village programs and services. • Engage in ongoing planning and development efforts designed to preserve and enhance the value of property in the Village. • Consult with and involve Oak Brook citizens in the Village's decision-making processes through both formal and informal means including hearings, meetings, surveys, advisory boards and commissions, task forces and committees. • Seek to develop a Village staff that emulates, through its values and performance, this mission and its tenets. 1 Village President and Board of Trustees July 8, 2003 Village of Oak Brook Statement of Vision Our shared vision for Oak Brook is a place of quality and natural beauty that offers an excellent residential and business environment. The principal elements of our vision; • Beautiful, safe and high-quality residential neighborhoods, business districts and community facilities, , • A prominent business center, home to major national and international corporations, world-class shopping and an array of business, professional and personal services, • An appropriate balance between residential and business land uses, • Vast open spaces and extensive cultural and recreational facilities, ' • A professional, responsive and responsible local government that acts with integrity and treats all citizens with respect, • A strong sense of community, combine to create an outstanding quality of life in Oak Brook. Village President and Board of Trustees July 8, 2003 ■ VILLAGE OF OAK BROOK 2004 MUNICIPAL BUDGET TABLE OF CONTENTS Paqe OVERVIEW AND STRUCTURE Budget Organization and Structure S-1 Summary of Budgeted Expenditures S-4 Sources and Uses of Funds—All Fund Types S-5 Fund Summary (All Funds) S-7 Village Organization Chart S-8 SUMMARIES Revenues by Source S-9 Sales Tax Collections 1996-2004 S-10 Summary of Budgeted Expenditures by Program S-11 Expenditures by Category S-15 Summary of Budgeted Expenditures by Category S-16 Budgeted Capital Expenditures S-20 Full time Equivalent Personnel Summary S-23 ANALYSIS OF FUNDS 10 - General Corporate Fund F-1 Special Revenue Funds 21 - Hotel/Motel Tax Fund F-12 22 - Motor Fuel Tax Fund F-16 23 - Foreign Fire Insurance Tax Fund F-20 Capital Proiect Fund 41 - Infrastructure Fund F-24 Enterprise Funds 51 - Water Fund F-28 52 - Sports Core Fund F-32 Internal Service Funds 61 - Self-Insurance Fund F-41 62 - Garage Fund F-45 63 - Equipment Replacement Fund F-49 Trust and Agency Funds 71 - Police Pension Fund F-53 72 - Firefighters' Pension Fund F-57 1 - LEGISLATIVE AND GENERAL MANAGEMENT 1-1 111 - Board of Trustees 1-4 112 -Village Clerk 1-6 121 - Legal 1-8 131 - General Management 1-10 132 - Human Resources 1-12 i Table of Contents (continued) Paqe 1 - LEGISLATIVE AND GENERAL MANAGEMENT (continued) 133 - Employee Benefits 1-14 134 - Risk Management 1-16 136 - General Services 1-18 141 - Purchasing 1-20 151 - Information Services 1-22 161 - Village Communications Center 1-24 162 - Emergency Management 1-26 171 - Hotel/Motel Tax 1-28 181 - Community Events 1-30 2 - FINANCIAL SERVICES 2-1 211 - Financial Services Management 2-4 221 -Accounting and Reporting 2-6 271 - Interfund Transfers 2-8 281 - Installment Contract Debt Service 2-10 291 - Police Pension 2-12 292 - Firefighters' Pension 2-14 3 - PUBLIC WORKS 3-1 311 - Public Works Management 3-4 312 - Mosquito Control 3-6 321 - Buildings and Grounds 3-8 330 - Streets - General Salaries 3-10 333 - Snow Removal 3-12 341 - Garage Operations 3-14 342 - Equipment Replacement 3-16 351 - Water Operations 3-18 361 - Street Maintenance 3-21 362 -Traffic and Lighting Maintenance 3-23 364 - Drainage Maintenance 3-25 365 - Forestry 3-27 366 - Safety Pathways Maintenance 3-29 367-Mosquito Control 3-31 4 - ENGINEERING AND CAPITAL PROJECTS 4-1 411 - Engineering 4-4 421 - Municipal Building Improvements 4-6 425 - Library Building Project 4-8 426 - Municipal Building Project 4-10 431 - MFT Improvements 4-12 451 - Water System Improvements 4-14 461 - Roadway Improvements 4-16 462 - Stormwater Management Improvements 4-18 463 - Safety Pathway Improvements 4-20 ii i Table of Contents continued P_ge 5 - LIBRARY 5-1 511 - Library General Operations 5-4 521 - Library Technical Services 5-6 531 - Library Reference and User Services 5-8 541 - Library Youth Services 5-10 6 - POLICE 6-1 611 - Police Services Management 6-4 621 - Police Field Services 6-6 631 - Police General Support 6-8 632 - Police Investigations 6-10 634 - Police Records 6-12 635 - Police Public Relations/Crime Prevention 6-14 7 - FIRE AND COMMUNITY DEVELOPMENT 7-1 700 - Fire and EMS General Salaries 7-4 711 - Rescue and Fire Service Management 7-6 721 - Rescue and Fire Operations 7-8 722- Special Teams Operations 7-10 723 - Rescue and Fire Training 7-12 729- Foreign Fire Insurance Tax 7-14 731 - Emergency Medical Services 7-16 741 - Fire Prevention and Public Safety Education 7-18 8 - SPORTS CORE 8-1 811 - Sports Core General Operations 8-5 812 - Swimming Operations 8-8 813- Tennis Operations - Outdoor 8-10 821 - Sports Core Food & Beverage Operations 8-12 831 - Golf Club General Operations 8-15 832 - Golf Learning and Practice 8-18 833 - Golf Cart Operations 8-20 834- Golf Course Maintenance 8-22 841 - Sports Core Improvements 8-25 844- Golf Improvements - Surcharge 8-27 9— COMMUNITY DEVELOPMENT 9-1 911 - Community Development Management 9-4 921 - Code Enforcement 9-6 APPENDIX I. Financial Policy Ordinance A-1 II. General Information A-6 III. Glossary A-11 IV. Classification of Revenues A-16 V. Classification of Expenditures A-26 iii i VILLAGE OF OAK BROOK FISCAL YEAR 2003 BUDGET ORGANIZATION AND STRUCTURE The 2004 Municipal Budget has been developed utilizing the approach introduced to Oak Brook with the 1995 Municipal Budget. Known as "Results Budgeting", this approach has been recognized nationally for its effectiveness in communicating plans and expected results and linking them to the resources necessary to achieve them. It integrates a programmatic approach to planning with traditional line item budgeting and a management by objectives system to comprise a plan for the effective and efficient accomplishment of the results desired by the Village Board and the community. Results Budgeting views the annual budget primarily as a management document, not as a financial one. This focus flows through to the content and structure of the budget document. The ' central concept is simple: An organization will increase the probability of achieving the results it wants if it articulates them in advance and if it organizes responsibility for attaining those results and the resources necessary to attain them in a manner consistent with its own structure. Results Budgeting has a number of components and subsystems, both managerial and administrative in nature. The significant components are interrelated and are reflected in the format of the budget document such that a review of the budget structure serves both to explain the format and to describe the system. The annual budget cycle also includes the Five-Year Financial Plan. This document is an integrated long-range operating budget and capital improvements plan that is based on the first year of the budget and makes projections into the future in order to assess the long-range financial impact of current decisions. It is the Village's financial road map and is completely updated and restated each year. Relevant portions are normally included in the budget document, opposite each fund summary, in order to facilitate comparison between the long range ' projection from the Financial Plan and the more current one-year projection depicted in each fund summary. Although the Village's audited financial statements are prepared on an accrual or modified accrual basis (as applicable and consistent with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board), the Five-Year Financial Plan and the annual Municipal Budget are prepared and presented on a cash basis whereby transactions are recognized only when cash is increased or decreased. This results in documents that are more easily understood and more useful to the general public. The structure of the budget is based on the way in which the financial planning, accounting and organizational systems of the Village are integrated. The structure proceeds from the general to the specific as follows: Fund., A separate financial entity with its own revenues and expenditures. The basic unit of the Five-Year Financial Plan and the Annual Financial Audit. Identified by the first two digits of the accounting code. S-1 Budget Organization and Structure (continued) Department. The largest organizational unit of the Village. Composed of one or more divisions. Supported by one or more funds. Headed by a senior level staff member. Identified by the third digit of the accounting code. Division. An operating unit of the Village directed by a department head or supervisor. Part of a department. Composed of one or more programs. Identified within the department by the fourth digit in the accounting code. Program. The basic unit of the budget. Part of a division. Directed by a department head or supervisor. Basis for the line item budget. Identified within the division by the fifth digit in the accounting code. Line Item Budget. The itemized content of the budget, which is essential for financial control. Provides resources for each program on an object-of-expenditure basis. Identified by the sixth through ninth digits of the accounting code. In addition to integrating the financial planning, accounting and organizational systems, Results Budgeting also integrates the Village's Management by Objectives (MBO) system. This is extremely important because the system of goals and objectives provides the means for identifying and measuring accomplishment of results and gives direction to the formulation of the budget. The importance of integrating the MBO system into the budget cannot be overstated. It is through this step that the desired results, as expressed in goals and objectives, are linked to the resources necessary to achieve them. The way in which this is done relates most to the "Program". Each budget program represents a "product" produced by the Village - an activity in which the Village engages to provide, either directly or indirectly, a public service. (Certain other necessary functions, such as administration of pension and insurance plans, providing for transfers between funds or budgeting for unallocated personnel costs, are also set up as programs in the budget structure.) Each program has a "Program Goal" and a measure of effectiveness related to the goal, called a "Program Performance Measure". The Program Goal is a long-range statement of what the Village wants to accomplish through the program. The Program Performance Measure is a statement of the criteria or technique, which will be applied to determine how well the goal is being accomplished over time. Since the reason for the existence of most programs is to provide a service to the public, most of the program performance measures involve citizen or on-site surveys. The Program Goal and the Program Performance Measure are stated on the Program Summary page for each program. Supporting most Program Goals are one or more "Program Objectives". Program Objectives express specific results to be accomplished during the fiscal year in the furtherance of the Program Goal. Typically, objectives relate to a specific task or project, or to a change in methods or operations designed to move the program toward achievement of its goal. It is important to note that objectives, which normally change each year, do not represent the totality of what a program is intended to accomplish. For example, they do not include most ongoing responsibilities or activities. Often, however, they lead to changes in those activities. S-2 ' Budget Organization and Structure (continued) The Program Objectives are developed for each program with broad participation by department personnel, Department Directors, and especially the Village Board. They are reviewed with the Village Manager's office for consistency with program goals. Each objective has its own measure of accomplishment, a person principally responsible for accomplishing the objective and a target completion date. Once established, program objectives help form the basis for budget requests. Program objectives are listed on the program summary page for each program. Measures of accomplishment, responsible parties and target completion dates are documented separately. The status of objectives is reviewed periodically through the year and level of accomplishment is considered in personnel performance evaluation. Day-to-day administration of the budget is the responsibility of each department manager, reporting to the Village Manager and under the oversight of the Finance Director (in his statutory capacity as Budget Officer). Regular review sessions are held throughout the year at which variances, existing or anticipated, are identified and analyzed. Financial control of the budget is at the program level. Any transfers between programs, and any increase in the total appropriation of any fund, must be approved by a two-thirds majority vote of the corporate authorities. Lastly, the Village engages in performance auditing activities in order to measure accomplishment of program goals and program objectives. The effort involves an annual Village- wide citizen survey, various other surveys directed to certain populations ("target surveys"), and objective measurement through use of statistics, and physical verification. The Assistant Village Manager directs the performance auditing effort. To summarize, the management by objectives approach utilized by the Village of Oak Brook involves the following elements: • Program. The basic unit of the budget. Represents a discrete service or internal support function. • Program Goal. Fundamental long-range mission of the program. • Program Performance Measure. Continuing measure of overall program performance. • Program Obiectives. Specific results to be accomplished in the fiscal year. Change oriented. Focused on new initiatives, change items or areas to be emphasized. • Performance Auditing. Systematic measurement of results for use in performance evaluation and establishment of new goals and objectives. Results Budgeting helps channel the resources and the efforts of the Village toward particular results and allows the corporate authorities and management of the Village to evaluate the effectiveness of each service over time. It encourages participation by the Village Board, staff and public in an organized process to determine desired results. It is the mechanism we use in the ongoing effort to achieve the mission and vision of the Village of Oak Brook. S-3 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES FISCAL YEAR 2004 2003 2004 Increase % Increase Budget Budget (Decrease) (Decrease) Legislative and General Management(Less Employee Benefits, Computer 3,765,585 3,782,010 Hardware and Software) Financial Services (Less Interfund Transfers, Pension,Programs, Debt Service) 545,495 537,635 Public Works (Less Garage Operations, Equipment Replacement, Automated Meter Project) 5,898,175 6,085,980 Engineering 405,275 416,790 Library 1,238,170 1,204,500 Police 4,858,110 5,002,540 Fire 4,421,810 4,498,330 Sports Core (Less Capital Projects and Debt Service) 3,534,500 3,588,610 Community Development 500,425 512,845 Total Operating Activities 25,167,545 25,629,240 461,695 1.83% Capital Projects (Less MFT Improvements-Transfer) 4,078,640 3,862,300 C/) Automated Meter Reading Project 1,000,000 140,350 Capital Projects-Sports Core 162,540 178,190 Computer Hardware and Software 175,000 62,500 Total Capital Projects and Computer Hardware and Software 5,416,180 4,243,340 (1,172,840) -21.65% TOTAL OPERATING AND CAPITAL 30,583,725 29,872,580 (711,145) -2.33% Employee Benefits 1,744,350 1,916,880 MFT Improvements (Transfer to Infrastructure Fund) 440,000 643,000 Police and Firefighters' Pension Programs 1,950,200 2,284,030 Municipal Complex Installment Contract Debt Service 374,465 374,985 Bath &Tennis Clubhouse Installment Contract Debt Service 181,875 95,270 Irrigation System Installment Contract Debt Service 105,080 106,380 Garage Operations 624,950 450,805 Equipment Replacement 1,076,870 709,750 Interfund Loan Repayment-Sports Core 1,607,100 Interfund Transfers 145,800 101,000 Total Non-Operating and Interfund Activities 8,250,690 6,682,100 (1,568,590) -19.01% Total Budget 38,834,415 36,554,680 (2,279,735) -5.87% M M = M a M M anis r M M r = VILLAGE OF OAK BROOK SOURCES AND USES OF FUNDS-ALL FUND TYPES 2004 BUDGET General Special Capital Project Enterprise Internal Pension Corporate Revenue Infrastructure Water Sports Core Service Trust Total Sources of Funds Cash Received from Operating Revenue Intergovernmental Revenues 11,055,000 251,500 261,300 11,567,800 Taxes 3,977,200 366,100 745,000 5,088,300 Charges for Services 631,100 631,100 Interest 200,000 10,500 26,000 43,000 4,000 63,445 2,894,800 3,241,745 Water Sales& Fees 4,279,000 4,279,000 Sports Core User Fees 3,771,430 3,771,430 Other 1,242,410 - 129,500 521,300 484,100 2,377,310 17,105,710 628,100 1,032,300 4,451,500 3,775,430 584,745 3,378,900 30,956,685 Internal Services and Interfund Revenues �iInternal Charges For Services 25,000 1,975,000 1,027,265 3,027,265 ci Interfund Transfers 357,850 643,000 101,000 1,101,850 Interfund Loan Repayment - 357,850 - 643,000 - 126,000 1,975,000 1,027,265 4,129,115 Total Sources of Funds 17,463,560 628,100 1,675,300 4,451,500 3,901,430 2,559,745 4,406,165 35,085,800 VILLAGE OF OAK BROOK SOURCES AND USES OF FUNDS-ALL FUND TYPES 2004 BUDGET General Special Capital Project Enterprise Internal Pension Corporate Revenue Infrastructure Water Sports Core Service Trust Total Uses of Funds Operating Expense Payments To Outside Recipients Personnel 11,127,420 2,100 12,845 508,050 2,031,905 158,625 2,141,750 15,982,695 Materials&Supplies 611,550 3,500 55,715 94,350 832,320 120,845 3,550 1,721,830 Operation&Contractual 2,260,910 452,000 953,555 2,992,620 611,805 2,037,450 138,730 9,447,070 13,999,880 457,600 1,022,115 3,595,020 3,476,030 2,316,920 2,284,030 27,151,595 Payments to Outside Recipients for Capital and Financing Activities Debt Service Payments 374,385 201,650 576,035 Capital Expenditures 237,350 37,000 2,149,985 1,359,850 196,000 717,750 4,697,935 W 611,735 37,000 2,149,985 1,359,850 397,650 717,750 - 5,273,970 rn Total Payments to Outside Recipients 14,611,615 494,600 3,172,100 4,954,870 3,873,680 3,034,670 2,284,030 32,425,565 Internal Service and Interfund Expenditures Internal Charges for Services* 2,682,425 84,200 145,355 94,770 20,515 3,027,265 Health &Dental Insurance 1,290,545 58,125 91,065 15,565 1,455,300 Vehicle O&M Charges 339,615 84,200 41,580 3,705 - 469,100 Vehicle Replacement Charges - 45,650 4,950 50,600 Police & Fire Pension Contributions 1,027,265 - 1,027,265 B&T Clubhouse Rental 25,000 - 25,000 Interfund Transfers 101,000 653,600 325,000 22,250 1,101,850 Interfund Loan Repayment - 2,783,425 653,600 84,200 470,355 94,770 42,765 - 4,129,115 Total Uses of Funds 17,395,040 1,148,200 3,256,300 5,425,225 3,968,450 3,077,435 2,284,030 36,554,680 Net Increase (Decrease) In Cash 68,520 (520,100) (1,581,000) (973,725) (67,020) (517,690) 2,122,135 (1,468,880) *Consists of equivalent premiums for health and dental insurance, Village contributions for Police and Fire pensions,vehicle operations& maintenance charges, vehicle replacement charges,and subsidized meeting space rental at the Bath&Tennis Club m ■ri r rr rr rr r� r� rr rr r err rr rr rr rr rr rr rr VILLAGE OF OAK BROOK FUND SUMMARY FISCAL YEAR 2004 2004 2004 2004 Estimated Estimated Budgeted Change In Estimated Fund Cash 1-1-2004 Revenues Expenditures Cash Cash 12-31-2004 General Corporate $ 7,502,756 $17,463,560 $17,395,040 $ 68,520 $ 7,571,276 Hotel/Motel Tax 394,831 340,000 462,600 (122,600) 272,231 Motor Fuel Tax 623,564 256,500 643,000 (386,500) 237,064 Foreign Fire Insurance Tax 95,656 31,600 42,600 (11,000) 84,656 Infrastructure 2,104,528 1,675,300 3,256,300 (1,581,000) 523,528 Water 3,170,329 4,451,500 5,425,225 (973,725) 2,196,604 Sports Core 275,884 3,901,430 3,968,450 (67,020) 208,864 Self-Insurance 463,587 1,965,600 1,916,880 48,720 512,307 Garage 103,225 470,100 450,805 19,295 122,520 Equipment Replacement 2,922,253 124,045 709,750 (585,705) 2,336,548 Police Pension* 21,916,482 2,371,890 1,128,415 1,243,475 23,159,957 Firefighters' Pension* 17,410,012 2,034,275 1,155,615 878,660 18,288,672 Total $ 56,983,107 $35,085,800 $36,554,680 $ (1,468,880) $ 55,514,227 *Cash is restricted in these funds VILLAGE OF OAK BROOK ORGANIZATIONAL CHART January, 2004 Citizens of Oak Brook Advisory Boards President and and Commissions Board of Trustees Village Clerk w Electrical Commission Board of Fire&Police Commissioners Village Attorney 1 Village Manager [Treasurer/Budget Officer Hotel Convention and Visitors Committee Library Commission Plan Commission Safety Pathway Committee Zoning Board of Appeals Police Pension Board Information Services Firefighters' Pension Board &Purchasing Financial Public Engineering Communit Y Services Works Capital Projects Library Police Fire Core Development VILLAGE OF OAK BROOK REVENUES BY SOURCE ALL FUNDS - BUDGET 2004 2004 Percent of REVENUES Budget Budget Sales Tax $ 10,225,000 29.14% Utility/Telecommunications Tax 4,722,200 13.46% Other Taxes 1,447,600 4.13% Charges For Services 3,112,400 8.87% Interest 3,242,745 9.24% Other 3,159,575 9.01% Interfund Revenues 1,101,850 3.14% Water Sales 4,279,000 12.20% Sports Core User Fees 3,795,430 10.81% Total $ 35,085,800 100.00% Sports Core User Fees 10.81% Water Sales Sales Tax 12.20% s 29.14% Interfund Revenues 3.14% y : d Other 9.01% Utility/ Interest Telecommunications Tax 9.24% Charges for Other 13.46% Services Taxes 8.87% 4.13% VILLAGE OF OAK BROOK SALES TAX COLLECTIONS 1996-2003 $12,000,000 $11 050 570 $11 057 573 $11,049 834 $11,000,000 $10,684,599 $10,591,635 y $10,225 000 Y $10,000,000ZZ r; o $10,000,000 �' G r n ! c $9 605,724 $9,570001 t 51,11 WS �r -�• yrs=1 r` $8,000,000 s tit , • 3 $7,000,000 k }: 4 I I I I 1996 1997 1998 1999 2000 2001 2002 2003 Estimate 2004 Budget VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 2002-2004 Budget Budget 2002 2003 2003 2004 Increase/ % Actual Budget Estimate Budget (Decrease) Change Legislative and General Management 111 Board of Trustees 132,433 248,355 132,205 132,155 (116,200) 112 Village Clerk 150,787 179,185 166,665 175,970 (3,215) 121 Legal 168,966 284,895 242,515 225,035 (59,860) 131 General Management 259,432 301,930 290,405 332,190 30,260 132 Human Resources 183,473 180,375 180,835 145,505 (34,870) 133 Employee Benefits 1,515,075 1,744,350 1,710,575 1,916,880 172,530 134 Risk Management 511,642 483,055 512,610 615,135 132,080 136 General Services 339,012 346,105 314,800 284,365 (61,740) 141 Purchasing 117,391 120,485 118,960 126,115 5,630 151 Information Services 624,227 586,140 504,010 491,965 (94,175) 161 Village Communications Center 910,230 657,160 698,165 721,010 63,850 162 Emergency Management 1,377 20,200 11,685 22,465 2,265 171 Hotel/Motel Tax 335,874 404,700 433,500 462,600 57,900 181 Community Events 139,473 128,000 137,240 110,000 (18,000) Total Legislative and General Management 5,389,392 5,684,935 5,454,170 5,761,390 76,455 1.4% Financial Services 211 Financial Services Management 150,408 164,780 163,565 170,180 5,400 221 Accounting and Reporting 329,706 380,715 354,200 367,455 (13,260) 271 Interfund Transfers 148,400 145,800 295,800 101,000 (44,800) 281 Installment Contract Debt Service 373,481 374,465 374,465 374,985 520 291 Police Pension 934,933 931,200 949,310 1,128,415 197,215 292 Firefighters' Pension 949,027 1,019,000 997,120 1,155,615 136,615 Total Financial Services 2,885,955 3,015,960 3,134,460 3,297,650 281,690 9.8% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 2002-2004 Budget Budget 2002 2003 2003 2004 Increase/ % Actual Budget Estimate Budget (Decrease) Change Public Works 3t° 311 Public Works Management 291,580 305,885 300,495 319,435 13,550 321 Buildings and Grounds 238,719 289,835 292,200 315,620 25,785 3d a3T Streets-General Salaries 537,903 570,720 561,580 595,540 24,820 3'-" 333 Snow Removal 89,672 127,750 110,785 125,510 (2,240) 341 Garage Operations 475,484 624,950 624,280 450,805 (174,145) 342 Equipment Replacement 332,809 1,076,870 497,210 709,750 (367,120) 351 Water Operations 4,398,579 4,930,520 5,058,625 4,188,925 (741,595) '3 CZ aal Street Maintenance 76,557 100,605 81,710 92,845 (7,760) 3 C3 362_ Traffic and Lighting Maintenance 262,386 154,010 220,265 167,525 13,515 364 ,Drainage Maintenance 44,567 43,295 40,005 41,275 (2,020) 331 365 Forestry 158,397 255,790 137,415 225,005 (30,785) 366 Safety Pathway Maintenance 14,380 48,790 31,535 72,615 23,825 3127 Mosquito Control 58,266 70,975 73,655 82,035 11,060 Total Public Works 6,979,299 8,599,995 8,029,760 7,386,885 (1,213,110) -17.4% Engineering and Capital Projects 411 Engineering 339,854 405,275 349,305 416,790 11,515 421 Municipal Building Improvements 33,327 426,000 81,070 51,000 (375,000) 425 Library Building Project 811,493 30,000 37,645 (30,000) 426 Municipal Complex Project 5,270,609 1,410,000 1,711,500 (1,410,000) 431 MFT Improvements 238,307 440,000 281,200 643,000 203,000 451 Water System Improvements 83,799 704,140 241,600 1,236,300 532,160 461 Roadway Improvements 556,501 769,500 576,505 1,475,000 705,500 462 Stormwater Management Improvements 42,024 70,000 45,845 62,000 (8,000) 463 Safety Pathway Improvements 318,953 669,000 314,845 1,038,000 369,000 Total Engineering and Capital Projects 7,694,867 4,923,915 3,639,515 4,922,090 (1,825) 0.0% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 2002-2004 Budget Budget 2002 2003 2003 2004 Increase/ % Actual Budget Estimate Budget (Decrease) Change Library 511 Library General Operations 684,074 567,870 513,720 529,110 (38,760) 521 Library Technical Services 133,827 158,295 154,575 165,350 7,055 531 Library Reference and User Services 262,475 288,885 273,285 286,535 (2,350) 541 Library Youth Services 196,768 223,120 221,640 223,505 385 Total Library 1,277,144 1,238,170 1,163,220 1,204,500 (33,670) -2.6% Police 611 Police Services Management 497,525 513,750 506,585 531,820 18,070 621 Police Field Services 3,118,822 3,074,800 3,438,065 3,281,225 206,425 631 Police General Support 293,924 278,395 278,035 217,285 (61,110) 632 Police Investigations 459,401 688,305 571,065 626,225 (62,080) 634 Police Records 136,261 146,825 148,070 163,210 16,385 G' 635 Police Public Relations/Crime Prevention 130,095 156,035 152,010 182,775 26,740 Total Police 4,636,028 4,858,110 5,093,830 5,002,540 144,430 3.1% Fire 700 Fire and EMS General Salaries 2,979,582 3,015,925 3,040,705 3,185,130 169,205 711 Rescue and Fire Service Management 324,989 339,015 308,715 330,190 (8,825) 721 Rescue and Fire Operations 174,693 215,730 228,280 235,860 20,130 722 Special Teams Operations 23,696 27,440 14,800 16,155 (11,285) 723 Rescue and Fire Training 28,456 43,185 21,375 26,585 (16,600) 729 Foreign Fire Insurance Tax 22,174 46,000 39,825 42,600 (3,400) 731 Emergency Medical Services 429,892 510,405 503,700 469,350 (41,055) 741 Prevention and Public Safety Education 170,717 224,110 202,775 192,460 (31,650) Total Fire 4,154,199 4,421,810 4,360,175 4,498,330 76,520 1.8% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY PROGRAM FISCAL YEARS 2002-2004 Budget Budget 2002 2003 2003 2004 Increase/ % Actual Budget Estimate Budget (Decrease) Change Sports Core 811 Sports Core General Operations 528,780 562,270 561,015 567,250 4,980 812 Swimming Operations 178,998 145,705 185,810 160,150 14,445 813 Summer Tennis 106,191 109,895 108,480 110,745 850 814 Tennis Operations-Indoor - - - - - 821 Sports Core Food & Beverage Operations 1,411,357 1,460,400 1,361,240 1,327,235 (133,165) 831 Golf Club General Operations 688,928 739,470 722,705 764,275 24,805 832 Golf Learning & Practice 58,942 73,725 93,120 79,845 6,120 833 Golf Cart Operations 29,985 66,815 67,180 33,365 (33,450) 834 Golf Course Maintenance 632,669 663,175 654,270 747,395 84,220 841 Sports Core Improvements 14,234 1,607,100 1,631,925 - (1,607,100) 844 Golf Improvements-Surcharge 55,811 162,540 55,040 178,190 15,650 Total Sports Core 3,705,895 5,591,095 5,440,785 3,968,450 (1,622,645) -43.8% Community Development 911 Community Development Management 198,358 207,090 203,315 213,390 6,300 921 Code Enforcement 280,816 293,335 307,875 299,455 6,120 Total Community Development 479,174 500,425 511,190 512,845 12,420 2.6% Total Programs 37,201,953 38,834,415 36,827,105 36,554,680 (2,279,735) -6.1% rr r rr rr �r r rr rr r r �r rr r r it r r r �r VILLAGE OF OAK BROOK EXPENDITURES BY CATEGORY ALL FUNDS - 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Personnel $ 18,483,550 50.56% Materials & Supplies 1,740,880 4.76% Operational & Contractual 9,954,430 27.23% Miscellaneous 1,677,885 4.59% Capital 4,697,935 12.85% cn Total $ 36,554,680 100.00% Capital Miscellaneous 12.85% 4.59% Y Personnel Operational x 50.56% Contractual , . ' 27.23% Materials & Supplies 4.76% VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 111 Board of Trustees 77,580 4,275 50,300 132,155 112 Village Clerk 157,265 1,340 17,365 175,970 121 Legal 22,775 2,100 200,160 225,035 131 General Management 322,435 2,390 7,365 332,190 132 Human Resources 78,255 1,550 65,700 145,505 133 Employee Benefits 1,916,880 1,916,880 134 Risk Management 46,635 568,500 615,135 136 General Services 63,540 62,325 153,500 5,000 284,365 141 Purchasing 124,705 1,340 70 126,115 151 Information Services 348,580 13,150 67,735 62,500 491,965 161 Village Communications Center 653,645 13,525 22,340 31,500 721,010 rn 162 Emergency Management 12,265 2,700 1,500 6,000 22,465 171 Hotel/Motel Tax 452,000 10,600 462,600 181 Community Events 110,000 110,000 Total Legislative and General Management 1,907,680 104,695 3,633,415 10,600 105,000 5,761,390 Financial Services 211 Financial Services Management 137,220 1,400 31,560 170,180 221 Accounting and Reporting 333,085 7,400 26,970 367,455 271 Interfund Transfers 101,000 101,000 281 Inst. Contract Debt Service 600 374,385 374,985 291 Police Pension 1,065,750 2,300 60,365 1,128,415 292 Firefighters' Pension 1,076,000 1,250 78,365 1,155,615 Total Financial Services 2,612,055 12,350 197,860 475,385 3,297,650 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 311 Public Works Management 302,390 4,185 12,860 319,435 321 Buildings and Grounds 74,760 27,310 213,550 315,620 330 Streets -General Salaries 586,260 6,420 2,860 595,540 333 Snow Removal 49,925 49,960 25,625 125,510 341 Garage Operations 174,190 120,845 125,520 22,250 8,000 450,805 342 Equipment Replacement 709,750 709,750 351 Water Operations 566,175 94,350 2,978,050 325,000 225,350 4,188,925 361 Street Maintenance 15,675 77,170 92,845 362 Traffic and Lighting Maintenance 16,000 133,525 18,000 167,525 364 Drainage Maintenance 3,850 37,425 41,275 365 Forestry 12,845 1,900 210,260 225,005 v 366 Safety Pathway Maintenance 18,290 37,340 16,985 72,615 312/367 Mosquito Control 82,035 82,035 Total Public Works 1,784,835 377,835 3,898,880 347,250 978,085 7,386,885 Engineering and Capital Projects 411 Engineering 368,630 8,255 19,905 20,000 416,790 421 Municipal Building Improvements 10,000 41,000 51,000 431 MFT Improvements 643,000 643,000 451 Water System Improvements 101,800 1,134,500 1,236,300 461 Roadway Improvements 157,000 1,318,000 1,475,000 462 Stormwater Management Improvements 2,000 60,000 62,000 463 Safety Pathway Improvements 301,000 737,000 1,038,000 Total Engineering and Capital Projects 368,630 8,255 591,705 643,000 3,310,500 4,922,090 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Library 511 Library General Operations 355,845 23,780 134,485 15,000 529,110 521 Library Technical Services 151,505 6,345 7,500 165,350 531 Library Reference and User Services 151,235 127,450 7,850 286,535 541 Library Youth Services 170,380 46,400 6,725 223,505 Total Library 828,965 203,975 156,560 15,000 1,204,500 Police 611 Police Services Management 479,245 4,100 48,475 531,820 621 Police Field Services 3,031,255 58,650 191,320 3,281,225 � 631 Police General Support 185,860 19,450 1,625 10,350 217,285 00 632 Police Investigations 590,525 11,650 24,050 626,225 634 Police Records 150,610 5,600 7,000 163,210 635 Police Public Relations/Crime Prevention 172,145 4,100 6,530 182,775 Total Police 4,609,640 103,550 279,000 10,350 5,002,540 700 Fire and EMS General Salaries 3,185,130 3,185,130 711 Rescue and Fire Service Management 321,775 2,750 5,665 330,190 721 Rescue and Fire Operations 3,375 57,660 128,825 46,000 235,860 722 Special Teams Operations 30 12,500 3,625 16,155 723 Rescue and Fire Training 25,125 1,460 26,585 729 Foreign Fire Insurance Tax 2,100 3,500 37,000 42,600 731 Emergency Medical Services 49,180 13,505 406,665 469,350 741 Prevention and Public Safety Education 179,080 3,950 9,430 192,460 Total Fire 3,765,795 95,325 554,210 83,000 4,498,330 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Sports Core 811 Sports Core General Operations 388,665 37,900 140,685 567,250 812 Swimming Operations 108,450 23,500 28,200 160,150 813 Summer Tennis 75,895 9,000 15,850 10,000 110,745 821 Sports Core Food & Beverage Operations 626,415 434,450 171,100 95,270 1,327,235 831 Golf Club General Operations 398,480 178,420 179,375 8,000 764,275 832 Golf Range Operations 55,045 14,500 10,300 79,845 833 Golf Cart Operations 22,965 1,400 9,000 33,365 834 Golf Course Maintenance 447,055 133,150 31,000 53,190 83,000 747,395 844 Golf Improvements -Surcharge 30,000 53,190 95,000 178,190 Total Sports Core Fund 2,122,970 832,320 615,510 201,650 196,000 3,968,450 Community Development 911 Community Development Management 211,515 875 1,000 213,390 921 Code Enforcement 271,465 1,700 26,290 299,455 Total Other Activities 482,980 2,575 27,290 512,845 Total All Programs 18,483,550 1,740,880 9,954,430 1,677,885 4,697,935 36,554,680 VILLAGE OF OAK BROOK ' BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 2004 , Program Number Amount 10-GENERAL CORPORATE FUND ' Legislative and General Management 136 General Services , Telephone Upgrades 5,000 151 Information Services ' Computer Hardware and Software 62,500 161 Village Communications Center Radio Systems Upgrades 31,500 ' 162 Emergency Management Siren Monitor System 6,000 ' Total Legislative and General Management 105,000 Engineering and Capital Projects , 411 Engineering GPS Unit 15,000 , Print Machine Replacement 5,000 421 Municipal Building Improvements See Program (421) 41,000 , Total Engineering and Capital Projects 61,000 Library 511 Library General Operations Sound Analysis & Modifications 8,000 ' Computer Equipment 7,000 Total Library 15,000 ' Police 631 Police General Support Gas Masks 10,350 Total Police 10,350 ' S-20 ' VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 2004 Program Number Amount ' Fire 721 Rescue and Fire Operations ' Station 2 Lockers 9,000 Breathing Apparatus Upgrades 20,000 SCBA Facepieces & Regulators 10,000 SCBA Flow Tester 7,000 Total Fire 46,000 TOTAL GENERAL FUND 237,350 23-FOREIGN FIRE INSURANCE TAX FUND ' 729 Foreign Fire Insurance Tax Station Enhancements 25,000 Laptop Computer& Software for EMS Data Entry 12,000 ' TOTAL FOREIGN FIRE INSURANCE TAX FUND 37,000 ' 41-INFRASTRUCTURE FUND Public Works ' 362 Traffic& Lighting Project Traffic Controller 13,000 Lighting Arrow Board 5,000 366 Safety Pathway Maintenance Pathway System Signage 16,985 Engineering and Capital Projects 461 Roadway Improvements See Program (461) 1,318,000 ' 462 Stormwater Management Improvements See Program (462) 60,000 463 Safety Pathway Improvements See Program (463) 737,000 TOTAL INFRASTRUCTURE FUND 2,149,985 ' 51-WATER FUND Public Works ' 351 Water Operations Water Meters 85,000 Radio Frequency Meter Reading Project 140,350 ' Total Public Works 225,350 ' S-21 VILLAGE OF OAK BROOK BUDGETED CAPITAL EXPENDITURES FISCAL YEAR 2004 ' Program Number Amount Engineering and Capital Projects ' 451 Water Systems Improvements See Program (451) 1,134,500 , TOTAL WATER FUND 1,359,850 52-SPORTS CORE FUND , Sports Core 813 Tennis Operations-Outdoor ' Tennis Fence Replacement 10,000 831 Golf Club General Operations ' Patio Furniture 8,000 834 Golf Course Maintenance ' Paving Cart Paths 5,000 Tractor/Rough Mower 40,000 Trim Mower 18,000 ' Turf Utility Vehicle 14,000 Jib Crane 6,000 844 Golf Improvements-Surcharge ' See Program (844) 95,000 TOTAL SPORTS CORE FUND 196,000 ' 62-GARAGE FUND Public Works ' 341 Garage Operations Air Compressor 8,000 ' TOTAL GARAGE FUND 8,000 63-EQUIPMENT REPLACEMENT FUND ' Public Works 342 Equipment Replacement ' See Program (342) 709,750 TOTAL EQUIPMENT REPLACEMENT FUND 709,750 ' TOTAL ALL FUNDS 4,697,935 t S-22 , VILLAGE OF OAK BROOK Full-Time Equivalent Personnel Summary* 2Ufl2 2003 ;i2004 Pro ram Bud: et. Bud a Bud et g 9 111 Board of Trustees 0.50 0.50 0.50 112 Village Clerk 2.50 2.50 2.50 121 Legal 1.00 1.00 0.25 131 General Management 3.25 3.25 3.50 132 Human Resources 1.00 1.00 1.00 134 Risk Management 0.50 0.50 0.50 136 General Services 1.25 1.25 1.25 141 Purchasing 1.50 1.50 1.50 151 Information Services 3.50 3.50 3.50 ' 161 Village Communications Center 10.00 10.00 10.00 Ldgislativo and'General Management 7otial 25 00 ;':25 00:: 24:5;Q 211 Financial Services Management 1.00 1.00 1.00 221 Accounting and Reporting 5.00 4.50 4.50 Finar►eiaL;Services Total ... OQ 5D 5:5:© 311 Public Works Management 3.00 3.00 3.00 321 Buildings and Grounds 2.00 1.00 1.00 ' 330 Streets -General Salaries 8.00 8.00 8.00 341 Garage Operations 2.00 2.00 2.00 351 Water Operations 6.00 7.00 7.00 ' Public.orks o al 27 QQ 21 fl0 21 E1Q 411 Engineering 4.00 4.00 4.00 Engineer n and;Capital Pr.octs Total 4 OQ 4 OO ;i 4:UE1 511 Library General Operations 7.00 7.00 7.00 521 Technical Services 2.50 2.50 2.50 531 Reference and User Services 2.50 2.50 2.50 541 Youth Services 2.75 2.751 2.75 Library TQtaI 4 75 1 4 75 14 75 i 611 Police Services Management 4.00 4.00 4.00 ' 621 Police Field Services 36.00 33.00 35.00 631 Police General Support 2.00 2.00 2.00 632 Police Investigations 8.00 8.00 6.00 634 Police Records 3.00 3.00 3.00 ' 635 Police Public Relations/Crime Prevention 2.001 2.00, 2.00 Police Tofal 55 OQ 2:00 52 00:. S-23 1 VILLAGE OF OAK BROOK Full-Time Equivalent Personnel Summary* 2flfl2... 2003 2'004' r Rrograr 13i dg t Budget: Budget 700 Fire and EMS - General Salaries' 33.00 33.00 33.00 r 711 Rescue and Fire Service Management 3.00 3.00 3.00 741 Fire Prevention and Public SafetyEducation 2.00 2.00 1.00 ' Fire Tofal*** 38 QQ 38: 0 37.O0 811 Sports Core General Operations 3.25 3.25 3.25 ' 821 Sports Core Food & Beverage Operations 2.00 2.00 2.00 831 Golf Club General Operations 3.25 3.25 3.25 834 Golf Course Maintenance 3.00 1 3.00 3.00 Spans Core Total 1 50 11. D 911 Community Development Management 2.00 2.00 2.00 ' 921 Code Enforcement 3.00 3.00 3.00 Community Development Tota[ 5 Ot); 5 00 5 00 G;IZAND TOTAL ALL;DPARTMN?S 1�0 25 176.75 175.25 *Summary represents full-time equivalent positions not including seasonal, temporary or situational employees. Regular part-time employee hours have ' been rounded to the nearest quarter full-time equivalent. **Six contract firefighterlparamedics are used to supplement the full-time compliment ' of firefighter/paramedics. ***Part-time positions that are filled by off-duty full-time Fire Department personnel ' are not included. These positions include Fire Prevention Inspectors, Building Inspectors, Administrative Aide, EMS Director, Public Safety Information Coordinator, and CPR Coordinator. ' r r r r r S-24 rr ■r ri �r >,r Ir r rr r r r r r r r r r r r GENERAL FUND General Fund - to account for resources traditionally associated with governments which are not required to be accounted for in another fund. VILLAGE OF OAK BROOK GENERAL CORPORATE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Intergovernmental $ 15,032,200 86.08% Personnel $ 13,445,230 77.29% Licenses & Permits 560,800 3.21% Materials & Supplies 611,550 3.52% Charges for Services 631,100 3.61% Operational &Contractual 2,625,525 15.09% Other Revenue 881,610 5.05% Other Expenditures 475,385 2.73% Interfund Revenue 357,850 2.05% Capital 237,350 1.37% Total $ 17,463,560 1 100.00% 1 Total $ 17,395,040 100.00% REVENUES EXPENDITURES 3.61% ° ❑Intergovernmental 1.37% 5.05/° 2.05% 2.73% ❑Personnel 3.21% ■Licenses&Permits 15.090/( 3.52% ■Materials&Supplies ❑Charges for Services ❑Operational&Contractual 13 Other Revenue 0 Other Expenditures ■Capital 86.08/° ° ■Interfund Revenue 77.29% Village of Oak Brook 2004-2008 Five-Year Financial Plan GENERAL CORPORATE FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $8,314,139 Estimated Income $16,688,840 $16,679,745 $17,463,560 $17,327,879 $17,723,418 $18,352,758 $18,993,881 Less Estimated Operating Expenses Operating Budget 15,399,100 15,173,490 15,658,015 16,150,741 16,497,332 16,857,527 17,319,185 Exceptional Charges 1,399,500 1,468,505 1,489,675 1,541,640 1,581,435 1,627,165 1,668,200 Estimated Net Operating Income (109,760) 37,750 315,870 (364,502) (355,349) (131,934) 6,497 ?� Add Beginning of Year Cash Balance 8,314,139 8,314,139 7,502,759 7,571,279 6,242,927 5,652,328 5,497,545 N Estimated Available Funds 8,204,379 8,351,889 7,818,629 7,206,777 5,887,578 5,520,395 5,504,041 Interfund Loan 0 150,000 0 0 0 0 0 Interfund Loan Repayment 1,607,100 1,613,825 0 0 200,000 200,000 200,000 Adjusted Cash Available 9,811,479 9,815,714 7,818,629 7,206,777 6,087,578 5,720,395 5,704,041 Less Capital Improvement Program 2,412,000 2,312,955 247,350 963,850 435,250 222,850 276,450 Unrestricted Cash Available at Year-End $7,399,479 $7,502,759 $7,571,279 $6,242,927 $5,652,328 $5,497,545 $5,427,591 6 Months Operating $8,139,468 $8,061,165 $8,336,153 $8,606,970 $8,798,866 $8,998,263 $9,248,892 rr rr rr rr rr rr rr rr rr rr rr rr r rr rr rr rr rr rr VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: General Corporate Fund FUND NUMBER: 10 PRINCIPAL REVENUE SOURCE(S): Sales Tax, State Shared Revenues, Fines, Licenses, and Fees DEPARTMENT(S) SUPPORTED BY FUND: 1-Legislative and General Management, 2-Financial Services 3-Public Works, 4-Engineering and Capital Projects, 5-Library 6-Police, 7-Fire, 9-Community Development Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 8,314,139 $ 8,314,139 $ 7,502,759 Estimated Revenues ?� See Schedule $ 18,295,940 $ 18,293,570 $ 17,463,560 w Total Estimated Revenues $ 18,295,940 $ 18,293,570 $ 17,463,560 Estimated Cash Available $26,610,079 $26,607,709 $ 24,966,319 Estimated Expenditures Personnel $12,915,705 $ 12,904,790 $ 13,445,230 Materials& Supplies 621,030 602,945 611,550 Operation & Contractual 2,790,200 2,655,645 2,625,525 Other 519,665 669,665 475,385 Capital 2,364,000 2,271,905 237,350 Total Estimated Expenditures $ 19,210,600 $ 19,104,950 $ 17,395,040 Estimated Unrestricted Cash at Year-End $ 7,399,479 $ 7,502,759 $ 7,571,279 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 2004 Account 2002 2003 2003 2004 Number Description Actual Budget Estimate Budget 4101 General Sales Tax $ 9,982,742 $ 9,875,000 $ 10,000,000 $ 10,225,000 4102 State Income Tax 570,824 626,500 607,745 540,000 4104 Replacement Tax 165,635 172,200 156,600 162,000 4105 Road and Bridge Tax 57,353 60,000 52,000 52,000 4106 Local Use Tax 75,912 83,200 85,520 75,000 4108 Photo Processing Tax 6,621 0 0 0 4109 Charitable Games Tax 710 1,000 860 1,000 4110 Grants 665,811 0 1,810 0 4130 Utility/Telecommunication Tax 3,364,985 3,515,000 3,020,000 3,977,200 T Total Intergovernmental Revenue $ 14,890,593 $ 14,332,900 $ 13,924,535 $ 15,032,200 A 4201 Liquor Licenses $ 91,650 $ 92,000 $ 96,700 $ 98,000 4203 Scavenger Licenses 5,626 4,500 5,000 5,000 4204 Taxi Licenses 9,300 8,000 12,000 12,250 4205 Tobacco Licenses 1,250 1,400 2,200 2,200 4206 Raffle Licenses 130 250 300 300 4210 Building Permits 164,816 195,000 185,000 195,000 4211 Electrical Permits 83,151 80,000 105,000 110,000 4212 Plumbing Permits 35,390 35,000 31,500 35,000 4213 Alarm Application Fees 13,800 13,900 12,430 11,600 4214 Annual Alarm Permit Fees 180 200 200 200 4219 Miscellaneous Licenses & Permits 62,860 64,000 68,500 91,000 4220 Solicitation Permits 250 200 250 250 Total Licenses and Permits $ 468,403 $ 494,450 $ 519,080 $ 560,800 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 2004 Account 2002 2003 2003 2004 Number Description Actual Budget Estimate Budget 4301 Elevator Inspections $ 54,225 $ 55,000 $ 57,500 $ 60,000 4302 Zoning/Subdivision Appl. Fees 7,415 5,000 16,500 12,500 4303 Plan Review Fees 42,284 38,000 62,000 70,000 4304 Ambulance Fees 257,189 190,000 195,000 198,900 4305 Toll Road Fire/EMS Services 53,750 50,000 53,000 55,000 4306 Special Services-EMS 6,448 4,000 5,000 5,000 4307 Special Services-Fire 1,512 2,000 6,300 4,000 4308 False Alarm Fees-Fire 11,000 9,000 10,000 10,000 4309 Inspection Fees 117,776 115,000 110,000 125,000 4310 Passport Fees 1,110 0 3,000 3,000 4311 Fingerprinting 4,480 5,000 4,000 4,300 4312 Special Services-Police 15,360 14,500 35,000 16,000 4313 Field Services-Police 216 300 200 200 4314 Miscellaneous Support Services-Police 5,166 6,000 6,000 6,000 4315 False Alarm Fees-Police 42,750 45,000 40,000 42,000 4321 Engineering Plan Review & Inspection 6,994 8,500 10,000 10,000 4322 Subdivision Review & Inspection 18,935 2,000 0 2,000 4351 Library Services 8,911 6,500 10,000 10,000 4399 Bad Debts (95,317) (2,800) (2,800) (2,800) Total Charges for Services $ 560,204 $ 553,000 $ 620,700 $ 631,100 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND REVENUES FISCAL YEAR 2004 Account 2002 2003 2003 2004 Number Description Actual Budget Estimate Budget 4411 Court Fines 246,016 240,000 260,000 370,000 4412 Village Fines 39,487 45,000 45,000 45,900 4413 Training Reimbursement-Police 19,412 12,000 19,530 12,000 4451 Library Fines 6,836 6,500 8,500 8,500 4459 Donations 25,000 105,000 390,000 90,000 4460 Interest 383,719 240,000 165,000 200,000 4461 Franchise/IMF Fees 34,609 15,200 57,300 80,000 4462 Sale of Surplus Property 39,000 0 0 0 4463 Autumn Fest 15,709 0 0 0 4464 Rental Income 35,607 37,600 39,665 59,625 4467 Miscellaneous 3,996 5,000 43,000 5,000 4468 Road Maintenance Reimbursement 10,135 10,400 10,325 10,585 4469 IRMA Surplus Credit 0 73,890 59,210 0 4470 Installment Contract Proceeds 0 0 0 0 Total Other Revenues $ 859,526 $ 790,590 $ 1,097,530 $ 881,610 4810 Transfer from Water Fund $ 266,000 $ 286,000 $ 286,000 $ 325,000 4815 Transfer from Other Funds 31,000 231,900 231,900 32,850 4825 Interfund Loan Repayment 0 1,607,100 1,613,825 0 Total Miscellaneous $ 297,000 $ 2,125,000 $ 2,131,725 $ 357,850 Total Revenue $ 17,075,726 $ 18,295,940 $ 18,293,570 $ 17,463,560 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 111 Board of Trustees 77,580 4,275 50,300 132,155 112 Village Clerk 157,265 1,340 17,365 175,970 121 Legal 22,775 2,100 200,160 225,035 131 General Management 322,435 2,390 7,365 332,190 132 Human Resources 78,255 1,550 65,700 145,505 134 Risk Management 46,635 568,500 615,135 136 General Services 63,540 62,325 153,500 5,000 284,365 141 Purchasing 124,705 1,340 70 126,115 151 Information Services 348,580 13,150 67,735 62,500 491,965 161 Village Communications Center 653,645 13,525 22,340 31,500 721,010 162 Emergency Management 12,265 2,700 1,500 6,000 22,465 181 Community Events 110,000 110,000 Total Legislative and General Management 1,907,680 104,695 1,264,535 105,000 3,381,910 Financial Services 211 Financial Services Management 137,220 1,400 31,560 170,180 221 Accounting and Reporting 333,085 7,400 26,970 367,455 271 Interfund Transfers 101,000101,0 281 Installment Contract Debt Service 600 374,385 "'M7-4,985 Total Financial Services 470,305 8,800 59,130 475,385 1,013,620 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 311 Public Works Management 302,390 4,185 12,860 319,435 321 Buildings and Grounds 74,760 27,310 213,550 315,620 330 , Streets-General Salaries 586,260 6,420 2,860 595,540 333 Snow Removal 49,925 49,960 25,625 125,510 Total Public Works 1,013,335 87,875 254,895 1,356,105 Engineering and Capital Projects 411 Engineering 368,630 8,255 19,905 20,000 416,790 421 Municipal Building Improvements 10,000 41,000 51,000 425 Libra Building Project � Library 9 1 426 Municipal Building Project Total Engineering and Capital Projects 368,630 8,255 29,905 61,000 467,790 r rr ri rr �r rr r� rr rr rr rr �r rr �r r rr r rr �r VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Library 511 Library General Operations 355,845 23,780 134,485 15,000 529,110 521 Library Technical Services 151,505 6,345 7,500 165,350 531 Library Reference and User Services 151,235 127,450 7,850 286,535 541 Library Youth Services 170,380 46,400 6,725 223,505 Total Library 828,965 203,975 156,560 15,000 1,204,500 Police 611 Police Services Management 479,245 4,100 48,475 531,820 621 Police Field Services 3,031,255 58,650 191,320 3,281,225 T 631 Police General Support 185,860 19,450 1,625 10,350 217,285 632 Police Investigations 590,525 11,650 24,050 626,225 634 Police Records 150,610 5,600 7,000 163,210 635 Police Public Relations/Crime Prevention 172,145 4,100 6,530 182,775 Total Police 4,609,640 103,550 279,000 10,350 5,002,540 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GENERAL CORPORATE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Fire 700 Fire and EMS General Salaries 3,185,130 3,185,130 711 Rescue and Fire Service Management 321,775 2,750 5,665 330,190 721 Rescue and Fire Operations 3,375 57,660 128,825 46,000 235,860 722 Special Teams Operations 30 12,500 3,625 16,155 723 Rescue and Fire Training 25,125 1,460 26,585 731 Emergency Medical Services 49,180 13,505 406,665 469,350 741 Prevention & Public Safety Education 179,080 3,950 9,430 192,460 Total Fire 3,763,695 91,825 554,210 46,000 4,455,730 1 Community Development 911 Community Development Management 211,515 875 1,000 213,390 921 Code Enforcement 271,465 1,700 26,290 299,455 Total Community Development 482,980 2,575 27,290 512,845 Total General Fund 13,445,230 611,550 2,625,525 475,385 237,350 17,395,040 VILLAGE OF OAK BROOK GENERAL CORPORATE FUND ANALYSIS OF CHANGE IN NET REVENUES AND NET OPERATING EXPENDITURES 2003 Budget vs. 2003 2004 2004 Budget Budget Budget $ % Total Revenues $18,295,940 $17,463,560 Less Reconciling Items: Transfer of Surplus Funds from Garage Fund 200,000 0 IRMA Surplus Credit 73,890 0 Interfund Loan Repayment 1,607,100 0 Net Revenues $16,414,950 $17,463,560 $1,048,610 6.39% .1 Total Expenditures $19,210,600 $17,395,040 Less Reconciling Items: Capital Outlay 2,364,000 237,350 Significant One-Time Operating Items Municipal Building Project Professional Services 35,000 0 Net Operating Budget $16,811,600 $17,157,690 $346,090 2.06% Cad Of O A f B �O coG F C0UN�� ' r ■r r■ r ri r� rr rr ar rr rr r �r ■r r■ r� r ■� rr SPECIAL REVENUE FUNDS Hotel/Motel Tax Fund - to account for the accumulation of resources from payment of hotel/motel taxes. The Village has established a one percent (1%) hotel tax pursuant to state law. Funds are to be used to promote tourism and conventions within the municipality. Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as authorized by the Illinois Department of Transportation. Financing is provided from the Village's share of gasoline taxes. Foreign Fire Insurance Tax Fund - to account for Foreign Fire Insurance Tax revenues used to purchase items for the benefit of the Oak Brook Fire Department. VILLAGE OF OAK BROOK HOTEL/MOTEL TAX FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Hotel/Motel Tax $ 335,000 98.53% Operational &Contractual $ 452,000 97.71% Interest 5,000 1.47% Other Expenditures 10,600 2.29% N Total $ 340,000 100.00% Total $ 462,600 100.00% REVENUES EXPENDITURES 1.47% 2.29% ❑Hotel/Motel Tax ❑Operational&Contractual x >t ■Interest ■Other Expenditures 98.53% ,-f 97.71% Village of Oak Brook 2004-2008 Five-Year Financial Plan HOTEL/MOTEL TAX FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $505,331 Estimated Income $357,000 $323,000 $340,000 $349,000 $360,000 $370,000 $381,000 Less Estimated Operating Expenses Operating 13udget 394,400 423,200 452,000 350,000 350,000 375,000 375,000 Exceptional Charges 10,300 10,300 10,600 10,900 11,200 11,500 11,800 -n Estimated Net Operating Income (47,700) (110,500) (122,600) (11,900) (1,200) (16,500) (5,800) w Add Beginning of Year Cash Balance 505,331 505,331 394,831 272,231 260,331 259,131 242,631 Estimated Available Funds 457,631 394,831 272,231 260,331 259,131 242,631 236,831 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 457,631 394,831 272,231 260,331 259,131 242,631 236,831 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End $457,631 $394,831 $272,231 $260,331 $259,131 $242,631 $236,831 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Hotel/Motel Tax Fund FUND NUMBER: 21 PRINCIPAL REVENUE SOURCE(S): Hotel/Motel Tax DEPARTMENT(S) SUPPORTED BY FUND: 1-Legislative and General Management Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 505,331 $ 505,331 $ 394,831 Estimated Revenues m i; Interest $ 10,000 $ 5,000 $ 5,000 Hotel/Motel Tax 347,000 318,000 335,000 Total Estimated Revenues $ 357,000 $ 323,000 $ 340,000 Estimated Cash Available $ 862,331 $ 828,331 $ 734,831 Estimated Expenditures Operation & Contractual $ 394,400 $ 423,200 $ 452,000 Other 10,300 10,300 10,600 Total Estimated Expenditures $ 404,700 $ 433,500 $ 462,600 Estimated Unrestricted Cash at Year-End $ 457,631 $ 394,831 $ 272,231 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY HOTEL/MOTEL FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 171 Hotel/Motel Tax 452,000 10,600 462,600 Total Hotel/Motel Tax Fund 452,000 10,600 462,600 71 VILLAGE OF OAK BROOK MOTOR FUEL TAX FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Motor Fuel Tax Allotments $ 251,500 98.05% Other Expenditures $ 643,000 100.00% Interest 5,000 1.95% m rn Total $ 256,500 100.00% Total $ 643,000 100.00% REVENUES EXPENDITURES 1.95% ❑Motor Fuel Tax Allotments ❑Other Expenditures ■Interest � -� .. � r 9805% 100% Village of Oak Brook 2004-2008 Five-Year Financial Plan MOTOR FUEL TAX FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $645,264 Estimated Income $259,500 $259,500 $256,500 $252,183 $253,094 $252,428 $251,894 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 440,000 281,200 643,000 383,000 252,000 91,000 485,000 m Estimated Net Operating Income (180,500) (21,700) (386,500) (130,817) 1,094 161,428 (233,106) Add Beginning of Year Cash Balance 645,264 645,264 623,564 237,064 106,247 107,341 268,769 Estimated Available Funds 464,764 623,564 237,064 106,247 107,341 268,769 35,663 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 464,764 623,564 237,064 106,247 107,341 268,769 35,663 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End $464,764 $623,564 $237,064 $106,247 $107,341 $268,769 $35,663 r r r r r r r rr rr rr rr r� rr r �r r r r r VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Motor Fuel Tax Fund FUND NUMBER: 22 PRINCIPAL REVENUE SOURCE(S): Motor Fuel Tax DEPARTMENT(S) SUPPORTED BY FUND: 4-Enginering and Captial Projects Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 645,264 $ 645,264 $ 623,564 Estimated Revenues m Motor Fuel Tax Allotments $ 251,500 $ 251,500 $ 251,500 Interest 8,000 8,000 5,000 Total Estimated Revenues $ 259,500 $ 259,500 $ 256,500 Estimated Cash Available $ 904,764 $ 904,764 $ 880,064 Estimated Expenditures Other Expenditures $ 440,000 $ 281,200 $ 643,000 Total Estimated Expenditures $ 440,000 $ 281,200 $ 643,000 Estimated Unrestricted Cash at Year-End $ 464,764 $ 623,564 $ 237,064 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY MOTOR FUEL TAX FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Expenditures 431 MFT Improvements 643,000 643,000 Total Motor Fuel Tax Fund 643,000 643,000 VILLAGE OF OAK BROOK FOREIGN FIRE INSURANCE TAX FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Foreign Fire Insurance Tax $ 31,100 98.42% Personnel $ 2,100 4.93% Interest 500 1.58% Materials and Supplies 3,500 8.22% Capital Outlay 37,000 86.85% N O Total $ 31,600 100.00% Total $ 42,600 100.00% REVENUES EXPENDITURES 1.58% 8.22% 4.93% ., F 3: 41E3 Personnel 0 Foreign Fire Insurance Tax ■Materials and Supplies 98.42% ■Interest 86.85% ❑Capital Outlay Village of Oak Brook 2004-2008 Five-Year Financial Plan FOREIGN FIRE INSURANCE TAX FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $103,881 Estimated Income $40,500 $31,600 $31,600 $31,600 $31,600 $31,600 $31,600 Less Estimated Operating Expenses Operating Budget 7,300 9,900 5,600 5,600 5,600 5,600 5,600 Exceptional Charges 0 0 0 0 0 0 0 M Estimated Net Operating Income 33,200 21,700 26,000 26,000 26,000 26,000 26,000 N Add Beginning of Year Cash Balance 103,881 103,881 95,656 84,656 85,656 86,656 87,656 Estimated Available Funds 137,081 125,581 121,656 110,656 111,656 112,656 113,656 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 137,081 125,581 121,656 110,656 111,656 112,656 113,656 Less Capital Improvement Program 38,700 29,925 37,000 25,000 25,000 25,000 25,000 Estimated Unrestricted Cash Balance at Year-End $98,381 $95,656 $84,656 $85,656 $86,656 $87,656 $88,656 rr rr rr rr �r rr rr r� �r r r r� r r �r r� r� rr rr VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Foreign Fire Insurance Tax FUND NUMBER: 23 PRINCIPAL REVENUE SOURCE(S): Foreign Fire Insurance Tax DEPARTMENT(S) SUPPORTED BY FUND: 7-Fire Operations Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 103,881 $ 103,881 $ 95,656 Estimated Revenues N Foreign Fire Insurance Tax $ 39,000 $ 31,100 $ 31,100 Interest 1,500 500 500 Total Estimated Revenues $ 40,500 $ 31,600 $ 31,600 Estimated Cash Available $ 144,381 $ 135,481 $ 127,256 Estimated Expenditures Personnel $ 2,300 $ 1,500 $ 2,100 Materials & Supplies 5,000 8,400 3,500 Capital 38,700 29,925 37,000 Total Estimated Expenditures $ 46,000 $ 39,825 $ 42,600 Estimated Unrestricted Cash at Year-End $ 98,381 $ 95,656 $ 84,656 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FOREIGN FIRE INSURANCE TAX FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Expenditures 729 Foreign Fire Insurance Tax 2,100 3,500 37,000 42,600 Total Foreign Fire Insurance Tax Fund 2,100 3,500 37,000 42,600 N W CAPITAL PROJECT FUND Infrastructure Fund - to account for revenues and expenditures relative to the construction and maintenance of roadways, drainage and safety pathway systems. VILLAGE OF OAK BROOK INFRASTRUCTURE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Utility Tax $ 745,000 44.47% Personnel $ 12,845 0.39% Transfers In 643,000 38.38% Material & Supplies 55,715 1.71% Grants 261,300 15.60% Operation &Contractual 1,037,755 31.87% Interest 26,000 1.55% Capital 2,149,985 66.03% N A Total $ 1,675,300 100.00% Total $ 3,256,300 100.00% REVENUES EXPENDITURES 0.39% 1.71% 44.47% 38.38% 31.87% z , , s a t7 Utility Tax 0 Personnel "--" ■Transfers In ❑Material&Supplies 1.55% 15.60% ❑Grants 66.03% ❑Operation&Contractual Interest 13 Capital Village of Oak Brook 2004-2008 Five-Year Financial Plan INFRASTRUCTURE FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $1,849,553 Estimated Income 2,028,000 $1,703,100 $1,675,300 $1,590,272 $1,440,982 $1,312,218 $1,743,000 Less Estimated Operating Expenses Operating Budget 589,490 510,930 646,315 583,613 652,323 674,614 625,909 Exceptional Charges 0 0 0 0 0 0 0 Estimated Net Operating Income 1,438,510 1,192,170 1,028,985 1,006,659 788,659 637,604 1,117,091 _n Add Beginning of Year Cash Balance 1,849,553 1,849,553 2,104,528 523,528 102,187 (221,154) (421,550) N Ul Estimated Available Funds 3,288,063 3,041,723 3,133,513 1,530,187 890,846 416,450 695,541 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 3,288,063 3,041,723 3,133,513 1,530,187 890,846 416,450 695,541 Less Capital Improvement Program 1,521,500 937,195 2,609,985 1,428,000 1,112,000 838,000 1,928,000 Estimated Unrestricted Cash Balance at Year-End 1,766,563 $2,104,528 $523,528 $102,187 ($221,154) ($421,550) ($1,232,459) rr � r r r it rr r� rr rr �r rr r r� r rr r� rr rr �r rr rr �r rr r� rr r� rr rr rr rr rr rr r� r rr rr rr VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Infrastructure Fund FUND NUMBER: 41 PRINCIPAL REVENUE SOURCE(S): Utility Tax DEPARTMENT(S) SUPPORTED BY FUND: 4-Engineering and Capital Projects Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 1,849,553 $ 1,849,553 $ 2,104,528 Estimated Revenues 71 Utility/Telecommunications Tax $ 1,102,000 $ 1,190,000 $ 745,000 Transfers In 440,000 281,200 643,000 Grants 414,000 196,900 261,300 Interest 72,000 35,000 26,000 Total Estimated Revenues $ 2,028,000 $ 1,703,100 $ 1,675,300 Estimated Cash Available $ 3,877,553 $ 3,552,653 $ 3,779,828 Estimated Expenditures Personnel $ 11,795 $ 12,015 $ 12,845 Materials & Supplies 49,325 52,355 55,715 Operation & Contractual 913,870 747,220 1,037,755 Capital 1,136,000 636,535 2,149,985 Total Estimated Expenditures $ 2,110,990 $ 1,448,125 $ 3,256,300 Estimated Unrestricted Cash at Year-End $ 1,766,563 $ 2,104,528 $ 523,528 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY INFRASTRUCTURE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 361 Street Maintenance 15,675 77,170 92,845 362 Traffic and Lighting Maintenance 16,000 133,525 18,000 167,525 364 Drainage Maintenance 3,850 37,425 41,275 365 Forestry 12,845 1,900 210,260 225,005 366 Safety Pathway Maintenance 18,290 37,340 16,985 72,615 367 Mosquito Control 82,035 82,035 Total Public Works 12,845 55,715 577,755 34,985 681,300 N Engineering and Capital Projects 461 Roadway Improvements 157,000 1,318,000 1,475,000 462 Stormwater Management Improvements 2,000 60,000 62,000 463 Safety Pathway Improvements 301,000 737,000 1,038,000 Total Engineering and Capital Projects 460,000 2,115,000 2,575,000 Total Infrastructure Fund 12,845 55,715 1,037,755 2,149,985 3,256,300 ENTERPRISE FUNDS Waterworks System Fund - to account for revenues and expenses relative to the operation of the water utility. Sports Core - to account for revenues and expenses relative to the operation of the Sports Core. rr ■r rr ■r r rr rr r rr ar rr rr rr rr rr rr rr rr rr VILLAGE OF OAK BROOK WATER FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Water Sales &Services $ 4,279,000 96.12% Personnel $ 566,175 10.44% Interest 43,000 0.97% Materials & Supplies 94,350 1.74% Other 129,500 2.91% Operational & Contractual 3,079,850 56.77% Other Expenditures 325,000 5.99% 71 N) Capital 1,359,850 25.07% Total $ 4,451,500 100.00% Total $ 5,425,225 100.00% REVENUES EXPENDITURES 10.44% 0.97% 2.91% ❑Water Sales&Services 25.07% 1.74% ❑Personnel ■Materials&Supplies ■Interest ❑Operational&Contractual ' , g ❑Other Expenditures 13 Other 5.99% % . 96.12%v ■Capital 56.77% Village of Oak Brook 2004-2008 Five-Year Financial Plan WATER FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $4,480,044 Estimated Income $4,096,750 $3,990,510 $4,451,500 $4,449,085 $4,785,161 $4,791,822 $5,141,939 Less Estimated Operating Expenses Operating BLIdget 1,037,580 1,001,140 1,056,580 1,059,860 1,103,249 1,134,071 1,152,900 Exceptional Charges 2,812,940 2,911,810 2,906,995 2,915,995 2,927,045 2,938,045 2,948,045 n Estimated Net Operating Income 246,230 77,560 487,925 473,230 754,866 719,706 1,040,995 N (D Add Beginning of Year Cash Balance 4,480,044 4,480,044 3,170,329 2,196,604 2,069,834 2,175,701 2,515,406 Estimated Available Funds 4,726,274 4,557,604 3,658,254 2,669,834 2,824,701 2,895,406 3,556,401 Less Capital Improvement Program 1,784,140 1,387,275 1,461,650 600,000 649,000 380,000 270,000 Estimated Unrestricted Cash Balance at Year-End $2,942,134 $3,170,329 $2,196,604 $2,069,834 $2,175,701 $2,515,406 $3,286,401 rr rr r� �r rr r rr rr rs rr r� rr r r rr �r r rr rs VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Water Fund FUND NUMBER: 51 PRINCIPAL REVENUE SOURCE(S): Water Sales DEPARTMENT(S) SUPPORTED BY FUND: 3-Public Works, 4-Engineering and Capital Projects Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 4,480,044 $ 4,480,044 $ 3,170,329 Estimated Revenues Water Sales $ 3,850,000 $ 3,750,000 $ 4,249,000 Unmetered Sales 15,000 30,000 30,000 m Water Connection Charges 40,000 60,000 50,000 w O Meter Charge 5,000 4,500 4,500 Special Services 38,000 19,000 25,000 Interest 90,000 70,000 43,000 Miscellaneous 58,750 57,010 50,000 Total Estimated Revenues $ 4,096,750 $ 3,990,510 $ 4,451,500 Estimated Cash Available $ 8,576,794 $ 8,470,554 $ 7,621,829 Estimated Expenditures Personnel $ 507,450 $ 518,530 $ 566,175 Materials & Supplies 90,855 80,545 94,350 Operation & Contractual 3,060,855 3,117,475 3,079,850 Other Expenditures 286,000 286,000 325,000 Capital 1,689,500 1,297,675 1,359,850 Total Estimated Expenditures $ 5,634,660 $ 5,300,225 $ 5,425,225 Estimated Unrestricted Cash at Year-End $ 2,942,134 $ 3,170,329 $ 2,196,604 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY WATER FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 351 Water Operations 566,175 94,350 2,978,050 325,000 225,350 4,188,925 Total Water Operations 566,175 94,350 2,978,050 325,000 225,350 4,188,925 Engineering and Capital Projects 451 Water System Improvements 101,800 1,134,500 1,236,300 -n Total Water System Improvements 101,800 1,134,500 1,236,300 w Total Water Fund 566,175 94,350 3,079,850 325,000 1,359,850 5,425,225 VILLAGE OF OAK BROOK SPORTS CORE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Bath Tennis Club $ 427,215 10.95% Personnel $ 2,122,970 53.50% Food and Beverage 1,282,505 32.87% Materials & Supplies 832,320 20.97% Golf Club 2,117,210 54.27% Operational & Contractual 615,510 15.51% Golf Surcharge 74,500 1.91% Other Expenditures 201,650 5.08% N Capital 196,000 4.94% Total $ 3,901,430 100.00% Total $ 3,968,450 100.00% REVENUES EXPENDITURES 1.91% 10.95% ❑Bath Tennis Club 5.08%4.94% 53.50% 0 Personnel ■Food and Beverage 15.51% ■Materials&Supplies 32.87% ❑Golf Club ' y3 ❑Operational&Contractual . ...g ' ' M" ❑Golf Surcharge ❑OtherExpenditures 54.27% r �' � ■ 20.97% ■Capital Village of Oak Brook 2004-2008 Five-Year Financial Plan SPORTS CORE FUND-CONSOLIDATED Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Cash Available,January 1,2003 $141,444 Estimated Income $5,860,575 $5,425,225 $3,901,430 $4,132,320 $4,339,133 $4,568,629 $4,804,858 Less Estimated Operating Expenses Operating Budget 3,509,040 3,556,190 3,540,800 3,753,990 3,918,482 4,079,644 4,244,381 Exceptional Charges 286,955 192,625 201,650 201,540 196,150 195,750 219,820 Estimated Net Operating Income 2,064,580 1,676,410 158,980 176,790 224,501 293,235 340,657 Add Beginning of Year Cash Balance 141,444 141,444 275,884 208,864 282,654 192,155 180,389 w Estimated Available Funds 2,206,024 1,817,854 434,864 385,654 507,155 485,389 521,046 Interfund Loan 0 150,000 0 0 0 0 0 Interfund Loan Repayment 1,607,100 1,613,825 0 0 200,000 200,000 200,000 Adjusted Cash Available 598,924 354,029 434,864 385,654 307,155 285,389 321,046 Less Capital Improvement Program 188,000 78,145 226,000 103,000 115,000 105,000 155,000 Estimated Cash Balance at Year-End $410,924 $275,884 $208,864 .$282,654 $192,155 $180,389 $166,046 M M r r M M M r M r M M M M r r r M r VILLAGE OF OAK BROOK SPORTS CORE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Bath Tennis Club $ 427,215 10.95% Personnel $ 2,122,970 53.50% Food and Beverage 1,282,505 32.87% Materials &Supplies 832,320 20.97% Golf Club 2,117,210 54.27% Operational & Contractual 615,510 15.51% Golf Surcharge 74,500 1.91% Other Expenditures 201,650 5.08% N Capital 196,000 4.94% Total $ 3,901,430 100.00% Total $ 3,968,450 100.00% REVENUES EXPENDITURES 1.91% 10.95% Bath Tennis Club ° E35 OS% 4.94% 53.50% 13 Personnel .r ° .<. ■Food and Beverage 15.51/o ■Materials&Supplies g � PP 32.87% ❑Golf Club ❑Operational&Contractual ❑Golf Surcharge ❑Other Expenditures 54.27% ■ 20.97% ■Capital Village of Oak Brook 2004-2008 Five-Year Financial Plan SPORTS CORE FUND-CONSOLIDATED Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Cash Available,January 1,2003 $141,444 Estimated Income $5,860,575 $5,425,225 $3,901,430 $4,132,320 $4,339,133 $4,568,629 $4,804,858 Less Estimated Operating Expenses Operating Budget 3,509,040 3,556,190 3,540,800 3,753,990 3,918,482 4,079,644 4,244,381 Exceptional Charges 286,955 192,625 201,650 201,540 196,150 195,750 219,820 Estimated Net Operating Income 2,064,580 1,676,410 158,980 176,790 224,501 293,235 340,657 Add Beginning of Year Cash Balance 141,444 141,444 275,884 208,864 282,654 192,155 180,389 71 w Estimated Available Funds 2,206,024 1,817,854 434,864 385,654 507,155 485,389 521,046 Interfund Loan 0 150,000 0 0 0 0 0 Interfund Loan Repayment 1,607,100 1,613,825 0 0 200,000 200,000 200,000 Adjusted Cash Available 598,924 354,029 434,864 385,654 307,155 285,389 321,046 Less Capital Improvement Program 188,000 78,145 226,000 103,000 115,000 105,000 155,000 Estimated Cash Balance at Year-End $410,924 $275,884 $208,864 $282,654 $192,155 $180,389 $166,046 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Sports Core Fund FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Memberships, User Fees, and Food and Beverage Sales DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 141,444 $ 141,444 $ 275,884 Estimated Revenues Sports Core Fund Operations $ 3,980,075 $ 3,783,550 $ 3,826,930 Golf Surcharge 80,500 69,000 74,500 Capital Improvements 1,800,000 1,722,675 0 Total Estimated Revenues $ 5,860,575 $ 5,575,225 $ 3,901,430 Estimated Cash Available $ 6,002,019 $ 5,716,669 $ 4,177,314 Estimated Expenditures Personnel $ 2,058,835 $ 2,034,520 $ 2,122,970 Materials & Supplies 867,450 892,865 832,320 Operation & Contractual 592,755 632,205 615,510 Other Expenditures 1,894,055 1,806,450 201,650 Capital 178,000 74,745 196,000 Total Estimated Expenditures $ 5,591,095 $ 5,440,785 $ 3,968,450 Estimated Unrestricted Cash at Year-End $ 410,924 $ 275,884 $ 208,864 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY SPORTS CORE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Bath and Tennis Operations 811 General Operations 388,665 37,900 140,685 567,250 812 Swimming Operations 108,450 23,500 28,200 160,150 813 Summer Tennis 75,895 9,000 15,850 10,000 110,745 Total Bath and Tennis Operations 573,010 70,400 184,735 10,000 838,145 Food and Beverage 821 Food & Beverage Operations 626,415 434,450 171,100 95,270 1,327,235 m Total Food and Beverage Operations 626,415 434,450 171,100 95,270 1,327,235 Ln Golf Club 831 Golf Club General Operations 398,480 178,420 179,375 8,000 764,275 832 Golf Learning & Practice 55,045 14,500 10,300 79,845 833 Golf Cart Operations 22,965 1,400 9,000 33,365 834 Golf Course Maintenance 447,055 133,150 31,000 53,190 83,000 747,395 Total Golf Club 923,545 327,470 229,675 53,190 91,000 1,624,880 Capital Projects 841 Sports Core Improvements 844 Golf Improvements-Surcharge 30,000 53,190 95,000 178,190 Total Capital Projects 30,000 53,190 95,000 178,190 Total Sports Core Fund 2,122,970 832,320 615,510 201,650 196,000 3,968,450 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sorts Core Fund Operations P P FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Memberships, User Fees, and Food and Beverage Sales DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 17,933 $ 17,933 $ 47,663 Estimated Revenues w See Schedule $ 3,980,075 $ 3,783,550 $ 3,826,930 rn Total Estimated Revenues $ 3,980,075 $ 3,783,550 $ 3,826,930 Estimated Cash Available $ 3,998,008 $ 3,801,483 $ 3,874,593 Estimated Expenditures Personnel $ 2,058,835 $ 2,034,520 $ 2,122,970 Materials & Supplies 867,450 892,865 832,320 Operation & Contractual 577,755 628,805 585,510 Other Expenditures 234,415 140,085 148,460 Capital 83,000 57,545 101,000 Total Estimated Expenditures $ 3,821,455 $ 3,753,820 $ 3,790,260 Estimated Unrestricted Cash at Year-End $ 176,553 $ 47,663 $ 84,333 VILLAGE OF OAK BROOK SPORTS CORE FUND OPERATIONS REVENUES FISCAL YEAR 2004 2003 2003 2004 Budget Estimate Budget Bath &Tennis Club: Memberships $ 208,940 $ 178,220 $ 206,765 Rental Income 3,000 3,300 3,300 Miscellaneous 13,980 11,055 1,600 Polo Field Rental 18,000 15,400 22,000 Open Field Rental 29,200 46,500 30,000 Locker Rental and Guest Fees 11,400 8,360 9,100 Swim Fees 16,000 10,700 11,300 Outdoor Tennis Lessons and Programs 37,000 36,905 38,950 Pro Shop/Beverage Sales 3,400 3,875 3,200 Transfer from General Fund 145,800 145,800 101,000 Working Cash Loan 0 150,000 0 m w Total Bath &Tennis Club $ 486,720 $ 610,115 $ 427,215 Food & Beverage: Social Memberships $ 8,750 $ 3,950 $ 4,500 Rental Income 25,000 25,000 25,000 Miscellaneous 75,000 60,000 60,000 Food Sales-Polo 0 3,250 4,000 Food Sales-Weddings 375,600 216,200 271,700 Food Sales-Private Parties 254,900 252,400 248,500 Food Sales-Poolside 40,000 34,000 40,000 Food Sales-Miscellaneous 10,000 4,000 4,000 Food Sales-Member/Civic Events 132,300 117,500 123,300 Food Sales-Golf 97,400 97,400 102,270 Food Sales-Catering 20,000 18,000 20,000 Candy/Cigarette Sales 11,000 8,800 8,800 Beverage/Liquor Sales-Polo 0 6,500 7,000 VILLAGE OF OAK BROOK SPORTS CORE FUND OPERATIONS REVENUES FISCAL YEAR 2004 2003 2003 2004 Budget Estimate Budget Beverage/Liquor Sales-Private Parties 43,000 45,000 43,800 Beverage/Liquor Sales-Weddings 161,000 92,600 116,400 Beverage/Liquor Sales-Member/Civic Events 14,700 13,000 13,700 Beverages Sales-Miscellaneous 0 10,500 5,000 Beverage/Liquor Sales-Golf 150,000 156,700 164,535 Beverage/Liquor Sales-Poolside 20,000 19,000 20,000 Total Food & Beverage $ 1,438,650 $ 1,183,800 $ 1,282,505 Golf Club: Memberships $ 336,425 $ 300,525 $ 320,700 Golf Green Fees 980,900 945,000 1,031,200 Golf Lessons 25,000 36,000 36,000 W Merchandise Sales 196,750 186,000 196,650 00 Driving Range Fees 172,500 170,000 187,000 Rental Fees 331,950 344,650 345,160 Miscellaneous 11,180 7,460 500 Total Golf Club $ 2,054,705 $ 1,989,635 $ 2,117,210 Total Sports Core Operations $ 3,980,075 $ 3,783,550 $ 3,826,930 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 2004 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sports Core Fund-Golf Surcharge FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Golf Surcharge DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 2003 2003 2004 Estimated Restricted Cash, Beginning of Year $ 123,511 $ 123,511 $ 217,471 Estimated Revenues Golf Surcharge $ 70,500 $ 66,000 $ 70,500 T' Interest 10,000 3,000 4,000 w Total Estimated Revenues $ 80,500 $ 69,000 $ 74,500 Estimated Cash Available $ 204,011 $ 192,511 $ 291,971 Estimated Expenditures Operation & Contractual $ 15,000 $ 2,500 $ 30,000 Other Expenditures 52,540 52,540 53,190 Capital 95,000 - 95,000 Total Estimated Expenditures $ 162,540 $ 55,040 $ 178,190 Intrafund Loan Repayment 80,000 Estimated Restricted Cash at Year-End $ 41,471 $ 217,471 $ 113,781 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 SUBSIDIARY FUND INCOME STATEMENT-FOR PRESENTATION ONLY NAME OF FUND: Sports Core Fund-Capital Improvements FUND NUMBER: 52 PRINCIPAL REVENUE SOURCE(S): Capital Improvements DEPARTMENT(S) SUPPORTED BY FUND: 8-Sports Core Budget Estimated Budget 2003 2003 2004 Estimated Restricted Cash, Beginning of Year $ 0 $ 0 $ 10,750 Estimated Revenues Sale of Surplus Property $ 1,800,000 $ 1,722,675 $ 0 Interfund Loan 0 0 0 A O Total Estimated Revenues $ 1,800,000 $ 1,722,675 $ 0 Estimated Cash Available $ 1,800,000 $ 1,722,675 $ 10,750 Estimated Expenditures Operation & Contractual $ 0 $ 900 $ 0 Other Expenditures 1,607,100 1,613,825 0 Capital 0 17,200 0 Total Estimated Expenditures $ 1,607,100 $ 1,631,925 $ 0 Interfund Loan Repayment 0 (80,000) 0 Estimated Restricted Cash at Year-End $ 192,900 $ 10,750 $ 10,750 OF oq1jr � v p � � d �0UN-T INTERNAL SERVICE FUNDS Self Insurance Fund - to account for all costs associated with self-insurance risks for health and dental insurance. Garage Fund - to account for all costs associated with the operation and maintenance of the Village's vehicle fleet equipment. Equipment Replacement Fund - to account for revenues and expenditures relative to the replacement of major capital equipment, primarily vehicles. VILLAGE OF OAK BROOK SELF-INSURANCE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 1,455,300 74.04% Operational & Contractual 1,916,880 100.00% Park District Contributions 166,300 8.46% Employee Contributions 70,000 3.56% Retiree& COBRA Contributions 270,000 13.74% m Interest 4,000 0.20% Total $ 1,965,600 100.00% Total $ 1,916,880 100.00% REVENUES EXPENDITURES ❑Village Contributions 13.74% 0.20%0 3.56% ®Park District Contributions 8.46% ❑Employee Contributions 13 t a t Retiree&COBRA Contributions 13 Operational&Contractual _ ■Interest g � 100.00% 74.04% Village of Oak Brook 2004-2008 Five-Year Financial Plan SELF-INSURANCE FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $326,262 Estimated Income $1,806,200 $1,847,900 $1,965,600 $2,063,200 $2,165,100 $2,273,300 $2,386,500 Less Estimated Operating Expenses Operawig Budget 0 0 0 0 0 0 0 Exceptional Charges 1,744,350 1,710,575 1,916,880 1,989,285 2,087,265 2,190,415 2,298,280 n Estimated Net Operating Income 61,850 137,325 48,720 73,915 77,835 82,885 88,220 N Add Beginning of Year Cash Balance 326,262 326,262 463,587 512,307 586,222 664,057 746,942 Estimated Available Funds 388,112 463,587 512,307 586,222 664,057 746,942 835,162 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 388,112 463,587 512,307 586,222 664,057 746,942 835,162 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Unrestricted Cash Balance at Year-End $388,112 $463,587 $512,307 $586,222 $664,057 $746,942 $835,162 VILLAGE OF OAK BROOK BUDGET-FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Self-Insurance Fund FUND NUMBER: 61 PRINCIPAL REVENUE SOURCE(S): Village Employee, Park District, Retiree, and COBRA Contributions DEPARTMENT(S) SUPPORTED BY FUND: 1-Legislative and General Management Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 326,262 $ 326,262 $ 463,587 Estimated Revenues m w Village Contributions $ 1,376,000 $ 1,386,000 $ 1,455,300 Employee Contributions 31,300 43,500 70,000 Park District Contributions 156,000 158,400 166,300 Retiree Contributions 228,900 247,000 260,000 COBRA Contributions 10,000 10,000 10,000 Interest 4,000 3,000 4,000 Total Estimated Revenues $ 1,806,200 $ 1,847,900 $ 1,965,600 Estimated Cash Available $2,132,462 $2,174,162 $2,429,187 Estimated Expenditures Operation & Contractual $ 1,744,350 $ 1,710,575 $ 1,916,880 Total Estimated Expenditures $ 1,744,350 $ 1,710,575 $ 1,916,880 Estimated Unrestricted Cash at Year-End $ 388,112 $ 463,587 $ 512,307 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY SELF-INSURANCE FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Legislative and General Management 133 Employee Benefits 1,916,880 1,916,880 Total Self Insurance Fund 1,916,880 1,916,880 A A VILLAGE OF OAK BROOK GARAGE FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Charges for Services $ 469,100 99.79% Personnel $ 174,190 38.64% Interest 1,000 0.21% Materials &Supplies 120,845 26.81% Operation &Contractual 125,520 27.84% Other Expenditures 22,250 4.94% Capital 8,000 1.77% Total $ 470,100 100.00% Total $ 450,805 100.00% REVENUES EXPENDITURES 0.21% 4.94% 1.77% 27.84% ,� g ' 38.64% ❑Personnel ■Materials&Supplies -„ ❑Charges for Services �. ❑Operation&Contractual ■Interest ', ❑Other Expenditures ■Capital 99.79% 26.81 Village of Oak Brook 2004-2008 Five-Year Financial Plan GARAGE FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $257,405 Estimated Income $474,100 $470,100 $470,100 $470,100 $495,100 $495,100 $520,100 Less Estimated Operating Expenses Operating Budget 399,050 398,380 415,605 423,329 440,278 454,292 470,691 Exceptional Charges 225,900 225,900 27,200 27,850 28,550 29,250 30,000 Estimated Net Operating Income (150,850) (154,180) 27,295 18,921 26,272 11,558 19,409 .i, °) Add Beginning of Year Cash Balance 257,405 257,405 103,225 122,520 96,441 122,713 109,271 Estimated Available Funds 106,555 103,225 130,520 141,441 122,713 134,271 128,680 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 106,555 103,225 130,520 141,441 122,713 134,271 128,680 Less Capital Improvement Program 0 0 8,000 45,000 0 25,000 0 Estimated Unrestricted Cash Balance at Year-End $106,555 $103,225 $122,520 $96,441 $122,713 $109,271 $128,680 rr rr rr r rr rr rr r rr rr rr �r �r rr ■r rr rr r■ rr VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Garage Fund FUND NUMBER: 62 PRINCIPAL REVENUE SOURCE(S): User Department Charges DEPARTMENT(S) SUPPORTED BY FUND: 3-Public Works Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 257,405 $ 257,405 $ 103,225 Estimated Revenues m Charges for Services $ 469,100 $ 469,100 $ 469,100 Interest 5,000 1,000 1,000 Total Estimated Revenues $ 474,100 $ 470,100 $ 470,100 Estimated Cash Available $ 731,505 $ 727,505 $ 573,325 Estimated Expenditures Personnel $ 164,675 $ 166,945 $ 174,190 Materials & Supplies 116,535 114,480 120,845 Operation & Contractual 122,140 121,255 125,520 Other Expenditures 221,600 221,600 22,250 Capital 0 0 8,000 Total Estimated Expenditures $ 624,950 $ 624,280 $ 450,805 Estimated Unrestricted Cash at Year-End $ 106,555 $ 103,225 $ 122,520 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY GARAGEFUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Public Works 341 Garage Operations 174,190 120,845 125,520 22,250 8,000 450,805 Total Garage Fund 174,190 120,845 125,520 22,250 8,000 450,805 A co it r r ri i■r rr rr �r r r rr rr rr rr ■r rr rr rr r r rr r r �r � ■•� � �■ r r � r �r r� rr r ri r VILLAGE OF OAK BROOK EQUIPMENT REPLACEMENT FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Utility Tax $ - 0.00% Capital $ 709,750 100.00% Charges for Services 50,600 40.79% Miscellaneous 15,000 12.09% Interest 58,445 47.12% co Total $ 124,045 100.00% Total $ 709,750 100.00% REVENUES EXPENDITURES 47.12% M 40.79% _ *Charges for Services i� O Miscellaneous ❑Capital Kai > 0 Interest ' 12.09% 100.00% Village of Oak Brook 2004-2008 Five-Year Financial Plan EQUIPMENT REPLACEMENT FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Unrestricted Cash Available,January 1,2003 $3,286,368 Estimated Income $145,100 $133,095 $124,045 $496,331 $504,205 $516,859 $531,478 Less Estimated Operating Expenses Operating Budget 0 0 0 0 0 0 0 Exceptional Charges 0 0 0 0 0 0 0 Mstimated Net Operating Income 145,100 133,095 124,045 496,331 504,205 516,859 531,478 0 Add Beginning of Year Cash Balance 3,286,368 3,286,368 2,922,253 2,336,548 2,127,739 2,160,434 2,281,392 Estimated Available Funds 3,431,468 3,419,463 3,046,298 2,832,879 2,631,944 2,677,292 2,812,870 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 3,431,468 3,419,463 3,046,298 2,832,879 2,631,944 2,677,292 2,812,870 Less Capital Improvement Program 1,076,870 497,210 709,750 705,140 471,510 395,900 554,900 Estimated Unrestricted Cash Balance at Year-End $2,354,598 $2,922,253 $2,336,548 $2,127,739 $2,160,434 $2,281,392 $2,257,970 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Equipment Replacement Fund FUND NUMBER: 63 PRINCIPAL REVENUE SOURCE(S): User Department Charges DEPARTMENT(S) SUPPORTED BY FUND: 9-Other Activities Budget Estimated Budget 2003 2003 2004 Estimated Unrestricted Cash, Beginning of Year $ 3,286,368 $ 3,286,368 $ 2,922,253 Estimated Revenues Utility/Telecommunications Tax $ 0 $ 23,395 $ 0 Charges For Services 48,100 48,100 50,600 Miscellaneous 15,000 11,600 15,000 Interest 82,000 50,000 58,445 Total Estimated Revenues $ 145,100 $ 133,095 $ 124,045 Estimated Cash Available $ 3,431,468 $ 3,419,463 $ 3,046,298 Estimated Expenditures Capital $ 1,076,870 $ 497,210 $ 709,750 Total Estimated Expenditures $ 1,076,870 $ 497,210 $ 709,750 Estimated Unrestricted Cash at Year-End $ 2,354,598 $ 2,922,253 $ 2,336,548 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY EQUIPMENT REPLACEMENT FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Other Activities 342 Equipment Replacement 709,750 709,750 Total Equipment Replacement Fund 709,750 709,750 �n N r� rr r� rr �r �r r r r ■r r rr rrf r r rr rr �r r rr rr r r r rr �r r r r r r ■r r r rr r r s TRUST AND AGENCY FUNDS Police Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn police personnel at rates fixed by State Statutes and by the Village as a percentage of payroll based upon an annual actuarial valuation. Firefighters' Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn fire personnel at rates fixed by State Statues and by the Village as a percentage of payroll based upon an annual actuarial valuation. r rr rr r r rr rr rr rw rr rr rr rr rr rr rr �r rr r� VILLAGE OF OAK BROOK POLICE PENSION FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 494,590 20.85% Personnel $ 1,065,750 94.45% Employee Contributions 288,300 12.15% Materials & Supplies 2,300 0.20% Interest 1,589,000 67.00% Operational &Contractual 60,365 5.35% T in w Total $ 2,371,890 100.00% Total $ 1,128,415 100.00% REVENUES EXPENDITURES 20.85% 0.20% 5.35% 0Village Contributions ❑Personnel ■Employee Contributions ■Materials&Supplies 12.15% ❑Interest [3Operational&Contractual .. : .. 67.00% 94.45% Village of Oak Brook 2004-2008 Five-Year Financial Plan POLICE PENSION FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 Restricted Cash Available,January 1, 2003 $20,526,867 Estimated Income $2,207,675 $2,338,925 $2,371,890 $2,489,397 $2,610,948 $2,736,934 Less Estimated Operating Expenses Operating Budget 66,200 61,910 65,415 67,174 68,721 70,307 Exceptional Charges 865,000 887,400 1,063,000 1,136,000 1,210,000 1,298,000 Estimated Net Operating Income 1,276,475 1,389,615 1,243,475 1,286,223 1,332,227 1,368,628 Add Beginning of Year Cash Balance 20,526,867 20,526,867 21,916,482 23,159,957 24,446,180 25,778,407 Estimated Available Funds 21,803,342 21,916,482 23,159,957 24,446,180 25,778,407 27,147,035 Interfund Loan 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 Adjusted Cash Available 21,803,342 21,916,482 23,159,957 24,446,180 25,778,407 27,147,035 Less Capital Improvement Program 0 0 0 0 0 0 Estimated Restricted Cash Balance at Year-End $21,803,342 $21,916,482 $23,159,957 $24,446,180 $25,778,407 $27,147,035 VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Police Pension Fund FUND NUMBER: 71 PRINCIPAL REVENUE SOURCE(S): Village and Employee Contributions, Interest DEPARTMENT(S) SUPPORTED BY FUND: 2-Financial Services Budget Estimated Budget 2003 2003 2004 Estimated Restricted Cash, Beginning of Year $20,526,867 $20,526,867 $21,916,482 Estimated Revenues Village Contributions $ 411,350 $ 466,825 $ 494,590 n Employee Contributions 258,825 272,100 288,300 Interest 1,537,500 1,600,000 1,589,000 Total Estimated Revenues $ 2,207,675 $ 2,338,925 $ 2,371,890 Estimated Cash Available $22,734,542 $22,865,792 $24,288,372 Estimated Expenditures Personnel $ 867,650 $ 892,650 $ 1,065,750 Materials & Supplies 2,300 1,800 2,300 Operation & Contractual 61,250 54,860 60,365 Total Estimated Expenditures $ 931,200 $ 949,310 $ 1,128,415 Estimated Restricted Cash at Year-End $21,803,342 $21,916,482 $23,159,957 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY POLICE PENSION FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Financial Services 291 Police Pension 1,065,750 2,300 60,365 1,128,415 Total Police Pension Fund 1,065,750 2,300 60,365 1,128,415 in rn VILLAGE OF OAK BROOK FIREFIGHTERS' PENSION FUND 2004 BUDGET 2004 Percent of 2004 Percent of REVENUES Budget Budget EXPENDITURES Budget Budget Village Contributions $ 532,675 26.19% Personnel $ 1,076,000 93.11% Employee Contributions 195,800 9.63% Materials &Supplies 1,250 0.11% Interest 1,305,800 64.18% Operational &Contractual 78,365 6.78% T C J Total $ 2,034,275 100.00% Total $ 1,155,615 100.00% REVENUES EXPENDITURES 26.19% 0.11/o 0 6.78% ❑Village Contributions >..e �� s§ ■Employee Contributions 13 Personnel „• x ■Materials&Supplies ❑Interest 9.63% ❑Operational&Contractual 93.11% 64.18% Village of Oak Brook 2004-2008 Five-Year Financial Plan FIREFIGHTERS' PENSION FUND Summary 2003 Budget 2003 Estimate 2004 2005 2006 2007 2008 Restricted Cash Available,January 1,2003 $16,250,117 Estimated Income $1,868,235 $2,157,015 $2,034,275 $2,125,750 $2,219,579 $2,316,533 $2,416,095 Less Estimated Operating Expenses Operating Budget 78,200 86,700 81,615 83,705 85,851 88,052 90,311 Exceptional Charges 940,800 910,420 1,074,000 1,143,000 1,205,000 1,277,000 1,353,000 Estimated Net Operating Income 849,235 1,159,895 878,660 899,045 928,728 951,481 972,783 Add Beginning of Year Cash Balance 16,250,117 16,250,117 17,410,012 18,288,672 19,187,717 20,116,445 21,067,927 v, o' Estimated Available Funds 17,099,352 17,410,012 18,288,672 19,187,717 20,116,445 21,067,927 22,040,710 Interfund Loan 0 0 0 0 0 0 0 Interfund Loan Repayment 0 0 0 0 0 0 0 Adjusted Cash Available 17,099,352 17,410,012 18,288,672 19,187,717 20,116,445 21,067,927 22,040,710 Less Capital Improvement Program 0 0 0 0 0 0 0 Estimated Restricted Cash Balance at Year-End $17,099,352 $17,410,012 $18,288,672 $19,187,717 $20,116,445 $21,067,927 $22,040,710 rr +rte r r r� r r r �r �r r■� �r r r r r r tr rr rr �r r�r �r �r �r rr r r rr rr �r r rr rr err rr r r� VILLAGE OF OAK BROOK BUDGET- FISCAL YEAR 2004 FUND SUMMARY NAME OF FUND: Firefighters' Pension Fund FUND NUMBER: 72 PRINCIPAL REVENUE SOURCE(S): Village and Employee Contributions, Interest DEPARTMENT(S) SUPPORTED BY FUND: 2-Financial Services Budget Estimated Budget 2002 2002 2003 Estimated Restricted Cash, Beginning of Year $ 16,250,117 $16,250,117 $17,410,012 Estimated Revenues -n Village Contributions $ 468,485 $ 482,015 $ 532,675 Cn Employee Contributions 181,000 175,000 195,800 Interest 1,218,750 1,500,000 1,305,800 Total Estimated Revenues $ 1,868,235 $ 2,157,015 $ 2,034,275 Estimated Cash Available $ 18,118,352 $ 18,407,132 $ 19,444,287 Estimated Expenditures Personnel $ 942,800 $ 914,420 $ 1,076,000 Materials & Supplies 1,750 750 1,250 Operation & Contractual 74,450 81,950 78,365 Total Estimated Expenditures $ 1,019,000 $ 997,120 $ 1,155,615 Estimated Restricted Cash at Year-End $ 17,099,352 $ 17,410,012 $ 18,288,672 VILLAGE OF OAK BROOK SUMMARY OF BUDGETED EXPENDITURES BY CATEGORY FIREFIGHTERS' PENSION FUND FISCAL YEAR 2004 Materials Operational & & Other Total Personnel Supplies Contractual Expenditures Capital Budget 5000 6000 7000 8000 9000 Expenditures Financial Services 292 Firefighters' Pension 1,076,000 1,250 78,365 1,155,615 Total Firefighters' Pension Fund 1,076,000 1,250 78,365 1,155,615 m 0 �n ar aw � as rN a a� as �a a� a� as a a as a a as LEGISLATIVE & GENERAL MANAGEMENT January, 2004 LEBoa resident& Village Clerk of Trustees(6) Records Management Deputy11 Clerk village Attorney Clerk Clerk (P.T.) (Appointed) village Manager Assistant Administrative Director of Information Services village Manager Assistant &Purchasing Communications Payroll/Benefits Specialist Information Systems Supervisor (50%) Spedalist Secreta Communications Secreta Secreta Clerk T ist Purch.& Info Sery Tech Operator(9) (.50)ry (1.25)ry Receptionist (P.T Info Sery Cleric (2) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY LEGISLATIVE AND GENERAL MANAGEMENT (1) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Legislative Support $ 308,125 5.35% Legal 225,035 3.91% General Management 3,294,075 57.18% Purchasing 126,115 2.19% Information Services 491,965 8.54% Emergency Services 743,475 12.90% n, Hotel/Motel Tax 462,600 8.03% Community Events 110,000 1.90% Total $ 5,761,390 100.00% Communit Hotel/Motel Tax Events Support yLegisiort Emergency Services 8.03% 1.90% 5.35% Legal 12.90% 3.91% Information Services r " 8.54% % a•: General Management Purchasingu 3 r � 57.18% 2.19% �� �5 r � ��z � � � ��� �� �•��' VILLAGE OF OAK BROOK - DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Legislative and General Management DEPARTMENT NUMBER: (1) SUPPORTED BY (FUNDS): General Corporate (10) Hotel/Motel Tax (21) Self-Insurance (61) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Legislative Support (1) Board of Trustees (1) Village Clerk (2) I , Legal (2) Legal (1) w General Management (3) General Management (1) Human Resources (2) Employee Benefits (3) Risk Management (4) General Services (6) Purchasing (4) Purchasing (1) Information Services (5) Information Services (1) Emergency Services (6) Village Communications Center (1) Emergency Management (2) Hotel/Motel Tax (7) Hotel/Motel Tax (1) Community Events (8) Community Events (1) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 24.50 -.50-Deletion of the part-time Village Attorney position. TOTAL DEPARTMENT BUDGET: $5,761,390 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM BOARD OF TRUSTEES PROGRAM NO. 111 FUND General Corporate NO. 10 PROGRAM BUDGET $132,155 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legislative Support NO. 1 (If not included in Program Budget) Included THIS PROGRAM Board of Trustees NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for the Village President and Board of Trustees, Village boards and commissions and various intergovernmental, legislative and ceremonial activities. PROGRAM GOAL To facilitate the efficient and effective functioning of the Village Board and of advisory boards and commissions. PROGRAM PERFORMANCE MEASURE A survey of Village Board members indicates a 90% level of satisfaction with the timeliness and quality of support services. A survey of board and commission members indicates the same. .A CURRENT YEAR PROGRAM OBJECTIVES 1) Institute audio taping of Village Board Closed Session meetings and establish an 18-month retention program in accordance with State statute. 2)Work cooperatively with the Oak Brook Park District Board to develop opportunities to improve service to our residential and corporate customers. 3) Establish an economic development/business retention program to provide outreach to the Village's numerous commercial concerns. SIGNIFICANT CHANGES FROM 2003 The Village Board's$100,000 contingency line item has not been budgeted this year. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1100 - LEGISLATIVE SUPPORT PROGRAM: 111 - BOARD OF TRUSTEES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 471059 45,425 46,180 47,235 5030 SALARIES-OVERTIME 164 400 00 400 5110 I.M.R.F. 1,922 2,060 2,015 2,715 5140 F.I.C.A. 3,511 3,475 3,500 3,640 5150 HEALTH INSURANCE 3,934 4,160 4,120 4,260 5220 TRAVEL EXPENSE 282 500 200 400 5230 TRAINING 6,459 6,000 2,700 3,000 5240 DUES & MEMBERSHIPS 14, 898 15,600 13,545 15,930 TOTAL PERSONNEL 78,229 77,620 72,260 77,580 6010 SUBSCRIPTIONS & PUBLICATI 555 375 375 375 6120 GENERAL OFFICE SUPPLIES 469 350 375 350 6130 BUSINESS FORMS 185 150 75 150 6240 COMPUTER SUPPLIES 75 100 00 100 6500 GENERAL EQUIPMENT 00 100 95 3,300 TOTAL MATERIALS AND SUPPLIES 1,284 1,075 920 4,275 7310 PRINTING SERVICES 9,161 14, 000 11,500 15,000 7690 RECEPTION/ENTERTAINMENT 28,331 34,460 34,325 17,100 7700 OTHER SERVICES 15,429 21,200 13,200 18,200 7899 CONTINGENCY 00 100, 000 00 00 TOTAL OPERATION & CONTRACTUAL 52,920 169,660 59,025 50,300 TOTAL FOR PROGRAM 132,433 248,355 132,205 132,155 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM VILLAGE CLERK PROGRAM NO. 112 FUND General Corporate NO. 10 PROGRAM BUDGET $175,970 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legislative Support NO. 1 (If not included in Program Budget) Included THIS PROGRAM Village Clerk NO. 2 PROGRAM DESCRIPTION This program supports the operation of the office of the Village Clerk, including all licensing activities, maintenance of official Village records,voter registration and administration of absentee balloting. PROGRAM GOAL To provide efficient and effective records management and licensing activities for the Village. PROGRAM PERFORMANCE MEASURE rn A survey of Village Board members and department heads indicates a 90%level of satisfaction with services provided by the Clerk's office. CURRENT YEAR PROGRAM OBJECTIVES 1) Provide access to the Village Board agenda packet on the Village's website and computer network via an agenda workflow software package. 2) Provide access to Village documents and license applications on the Village's computer network and website via an agenda workflow software and PDF software. 3) Implement Phase I of Document Imaging Project. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr r� r rr ■�r �r rr �r �r ■r r r �■ � r r �r r ■r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1100 - LEGISLATIVE SUPPORT PROGRAM: 112 - VILLAGE CLERK ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 94,741 101,040 99,300 104,635 5010 SALARIES PART-TIME 283 10,450 2, 000 13, 000 5030 SALARIES-OVERTIME 121 1,000 00 00 5110 I.M.R.F. 5,511 7,150 6,300 9,405 5140 F.I.C.A. 7,161 8, 530 7, 500 9, 000 5150 HEALTH INSURANCE 18,128 19,225 19,005 19,775 5220 TRAVEL EXPENSE 140 350 150 150 5230 TRAINING 3,374 3, 800 3, 000 1, 000 5240 DUES & MEMBERSHIPS 502 425 460 300 TOTAL PERSONNEL 129, 961 151, 970 137,715 157,265 6010 SUBSCRIPTIONS & PUBLICATI 35 150 150 00 6120 GENERAL OFFICE SUPPLIES 740 750 750 500 6130 BUSINESS FORMS 37 40 40 40 6240 COMPUTER SUPPLIES 308 1,000 750 500 6500 GENERAL EQUIPMENT 1,757 400 820 300 TOTAL MATERIALS AND SUPPLIES 2, 877 2,340 2,510 1,340 7210 MAINT.-OFFICE EQUIPMENT 912 100 60 90 7300 ADVERTISING 4,472 5,500 7,500 6,500 7310 PRINTING SERVICES 5,319 6,000 8,130 5,500 7320 LICENSES & FEES 262 275 250 275 7640 MICROFILMING SERVICES 256 2,500 2,500 00 7690 RECEPTION/ENTERTAINMENT 1, 808 2,000 2,000 1, 000 7700 OTHER SERVICES 4, 920 8,500 6,000 4,000 TOTAL OPERATION & CONTRACTUAL 17, 949 24, 875 26,440 17,365 TOTAL FOR PROGRAM 150,787 179,185 166,665 175,970 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LEGAL PROGRAM NO. 121 FUND General Corporate NO. 10 PROGRAM BUDGET $225,035 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Legal NO. 2 (If not included in Program Budget) Included THIS PROGRAM Legal NO. 1 PROGRAM DESCRIPTION This program provides professional legal services to the Village organization. PROGRAM GOAL To provide efficient and effective legal services to the Village Board, Village Manager and all Village departments. PROGRAM PERFORMANCE MEASURE A survey of recipients of legal services indicates a 90% level of satisfaction with the services provided. au CURRENT YEAR PROGRAM OBJECTIVES 1) Continue the comprehensive revision of the various chapters of the Village Code. 2) Revise the rules and regulations of the Police and Fire departments. SIGNIFICANT CHANGES FROM 2003 The budget includes changing to an outside firm for legal services in lieu of a part-time employee. 25%of a secretary position is removed from this program due to this change also. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1200 - LEGAL PROGRAM: 121 - LEGAL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 23,091 22,510 17, 800 9, 920 5010 SALARIES PART-TIME 86;069 88,485 89,755 7,460 5110 I.M.R.F. 7,225 7,850 7,440 1,525 5140 F.I.C.A. 8,104 8,490 8,205 1,330 5150 HEALTH INSURANCE 2,959 2,375 1,425 2,390 5220 TRAVEL EXPENSE 62 50 30 50 5230 TRAINING 95 100 125 100 5240 DUES & MEMBERSHIPS 455 475 475 00 TOTAL PERSONNEL 128,059 130,335 125,255 22,775 6010 SUBSCRIPTIONS & PUBLICATI 4,122 4,100 2,000 2,000 6120 GENERAL OFFICE SUPPLIES 34 100 100 100 TOTAL MATERIALS AND SUPPLIES 4, 157 4,200 2,100 2,100 7210 MAINT.-OFFICE EQUIPMENT 57 60 60 60 7630 LEGAL SERVICES 36,533 150,000 115,000 200,000 CD 7700 OTHER SERVICES 161 300 100 100 TOTAL OPERATION & CONTRACTUAL 36,751 150,360 115,160 200,160 TOTAL FOR PROGRAM 168,966 284,895 242,515 225,035 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GENERAL MANAGEMENT PROGRAM NO. 131 FUND General Corporate NO. 10 PROGRAM BUDGET $332,190 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM General Management NO. 1 PROGRAM DESCRIPTION This program provides general management of the Village, including supervision of all departments and operations and implementation of the policies and objectives of the Village Board. PROGRAM GOAL To provide professional general management to the Village and implement effectively the policies and objectives of the Village Board. PROGRAM PERFORMANCE MEASURE The Village President and Board of Trustees are satisfied with the quality of general management. 90%of Village Board and program objectives, Village-wide, are achieved. 0 CURRENT YEAR PROGRAM OBJECTIVES 1) Develop a plan for the screening of the Municipal Complex HVAC units. 2) Secure a competitive contract for residential solid waste collection services. 3) Sign the exterior and interior of the new Municipal Complex to guide visitors and guests to and around the facility. 4) Establish a comprehensive landscape plan for the former Butler School building. SIGNIFICANT CHANGES FROM 2003 25% of a secretary position is transferred to this program in 2004. No other significant changes. �r rr � � � r r ■r �r rr �r rr r rr rr rr r r rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 131 - GENERAL MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 190,022 223,650 194, 950 241,290 5010 SALARIES PART-TIME 7,155 8,440 8,310 8,800 5030 SALARIES-OVERTIME 1,498 2,200 1, 700 2,200 5110 I.M.R.F. 13,586 16,560 13,575 21,300 5140 F.I.C.A. 15,300 16,540 15, 660 17, 845 5150 HEALTH INSURANCE 17,664 17,820 15, 065 26, 000 5220 TRAVEL EXPENSE 321 500 250 375 5230 TRAINING 2,897 4,500 2,500 2,500 5240 DUES & MEMBERSHIPS 1,149 2,325 2, 125 2,125 TOTAL PERSONNEL 249,592 292,535 254, 135 322,435 6010 SUBSCRIPTIONS & PUBLICATI 792 900 555 800 6120 GENERAL OFFICE SUPPLIES 199 150 250 240 6130 BUSINESS FORMS 00 100 75 200 6240 COMPUTER SUPPLIES 164 100 90 100 6500 GENERAL EQUIPMENT 371 800 825 1,050 TOTAL MATERIALS AND SUPPLIES 1,525 2, 050 1,795 2,390 7210 MAINT. -OFFICE EQUIPMENT 00 00 00 100 7690 RECEPTION/ENTERTAINMENT 00 00 600 1, 000 7700 OTHER SERVICES 7,005 6,000 7,530 5,000 7810 VEHICLE OPER. & MAINT CHR 1,310 1,345 1,345 1,265 TOTAL OPERATION & CONTRACTUAL 8,315 7,345 9,475 7,365 9010 NEW EQUIPMENT 00 00 25, 000 00 TOTAL CAPITAL OUTLAY 00 00 25, 000 00 TOTAL FOR PROGRAM 259,432 301, 930 290,405 332,190 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM HUMAN RESOURCES PROGRAM NO. 132 FUND General Corporate NO. 10 PROGRAM BUDGET $145,505 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM Human Resources NO. 2 PROGRAM DESCRIPTION This program coordinates the Village's human resources activities including general personnel management, staff development and training, recruitment and selection, administration of compensation plans, coordination of employee benefit plans, and collective bargaining. PROGRAM GOAL To support the operations of each of the Village's departments by providing effective human resources services, maintaining competitive and equitable compensation programs, and providing training and development opportunities for employees. PROGRAM PERFORMANCE MEASURE The Village's human resources function is administered and managed in full compliance with applicable law, and a surrey of Village departments indicates an 85%level of satisfaction with human resources services. CURRENT YEAR PROGRAM OBJECTIVES 1) Due to legislative changes occurring at the Federal level over the last several years, review and update the Village's deferred compensation programs in order to maximize the opportunities and flexibility allowed under current law. 2) Perform a comprehensive review of benefit levels for the Village's employee benefit programs. SIGNIFICANT CHANGES FROM 2003 The budget is reduced due to completion of negotiations for two collective bargaining agreements. No other significant changes. M IW VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 132 - HUMAN RESOURCES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 58,331 59, 035 48,300 55, 685 5030 SALARIES-OVERTIME 3,941 2, 000 3,000 2,000 5110 I.M.R.F. 4,110 4,315 3,635 4, 955 5140 F.I.C.A. 4,571 4, 670 3,845 4,325 5150 HEALTH INSURANCE 7,590 7,430 6,555 7,590 5210 PHYSICAL EXAMINATIONS 1,915 2,200 2,200 2,200 5230 TRAINING 3,032 3, 000 2,060 1, 000 5240 DUES & MEMBERSHIPS 464 475 490 500 TOTAL PERSONNEL 83,954 83,125 70, 085 78,255 6010 SUBSCRIPTIONS & PUBLICATI 599 600 915 500 6060 FOOD 1,044 500 300 500 6120 GENERAL OFFICE SUPPLIES 392 225 800 300 6130 BUSINESS FORMS 24 225 235 250 TOTAL MATERIALS AND SUPPLIES 2,059 1,550 2,250 1,550 w 7300 ADVERTISING 2,174 4,700 4,500 4,700 7660 POLICE & FIRE TESTING 73, 813 41, 000 32,000 38,000 7700 OTHER SERVICES 21,472 50,000 72,000 23, 000 TOTAL OPERATION & CONTRACTUAL 97,459 95,700 108,500 65,700 TOTAL FOR PROGRAM 183,473 180,375 180,835 145,505 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM EMPLOYEE BENEFITS PROGRAM NO. 133 FUND Self-Insurance NO. 61 PROGRAM BUDGET $1,916,880 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) N/A THIS PROGRAM Employee Benefits NO. 3 PROGRAM DESCRIPTION This program provides medical, dental, and life insurance benefits to Village employees through self-insured medical and dental plans and group term life and A D& D insurance. These plans are also made available to employees of the Oak Brook Park District, retired Village employees and separated employees pursuant to COBRA. PROGRAM GOAL To provide competitive insurance benefits to employees and their dependents in a timely and cost-effective manner. PROGRAM PERFORMANCE MEASURE Market analysis indicates that benefits are comparable to those offered by competing employers. A survey of plan participants indicates an 80% level of satisfaction with administration of the program. Costs are maintained at or below the estimated insurance inflation/utilization rate. CURRENT YEAR PROGRAM OBJECTIVES 1) Evaluate alternative service providers as well as various funding options for the Village's employee benefit programs. SIGNIFICANT CHANGES FROM 2003 The budget reflects anticipated increases in the cost of health claims and fixed costs due to a continued hardening of the reinsurance market. Funds are included for issuing an RFP for third party claims services. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 61 - SELF-INSURANCE FUND DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 133 - EMPLOYEE BENEFITS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7020 AGGREGATE PREMIUM 15,560 16,400 16,000 16,800 7030 SPECIFIC PREMIUM 135,658 151,000 171, 985 189,185 7040 PPO PREMIUM 11,630 13,600 14,290 17, 865 7050 LIFE INSURANCE 20,891 21,600 21,390 22,455 7060 ADMINISTRATIVE FEE 29,614 38,925 31,315 47, 800 7070 CONVERSION FEE 1,534 1,575 1,595 1,675 7080 HEALTH CLAIMS 1,176,060 1,360,000 1,310,000 1,450,000 7090 DENTAL CLAIMS 115,729 131,250 135, 000 140,000 7700 OTHER SERVICES 8,400 10,000 9, 000 31,100 TOTAL OPERATION & CONTRACTUAL 1,515,075 1,744,350 1,710,575 1, 916,880 TOTAL FOR PROGRAM 1,515,075 1,744,350 1,710,575 1, 916,880 cn VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM RISK MANAGEMENT PROGRAM NO. 134 FUND General Corporate NO. 10 PROGRAM BUDGET $615,135 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM Risk Management NO.4 PROGRAM DESCRIPTION This program coordinates the Village's loss prevention activities and provides funding for the General Corporate Fund portion of general liability, property and casualty, and worker's compensation insurance. PROGRAM GOAL To control the Village's exposure to losses by means of a comprehensive risk management program that fosters safety awareness through loss prevention activities and programs. 1 PROGRAM PERFORMANCE MEASURE °' Current year claims frequency(exclusive of externally caused accidents) is less than the prior year's frequency for all departments;current year loss experience (in constant dollars) is less than the per capita average of IRMA members and the Village's safety program evaluation is in IRMA's"Superior"category. CURRENT YEAR PROGRAM OBJECTIVES 1) Reduce the number of vehicle accidents in conjunction with IRMA's"Drive for 25" program. SIGNIFICANT CHANGES FROM 2003 The budget is increased significantly due to hardening of the reinsurance market as experienced by IRMA and an increase in the Village's"experience modifier"due to recent claim history. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 134 - RISK MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 31,623 32,950 23,000 27,485 5110 I.M.R.F. 2,082 2,330 1, 650 2,310 5140 F.I.C.A. 2,375 2,520 1,645 2,010 5150 HEALTH INSURANCE 3,006 3,265 2,440 3,330 5230 TRAINING 35 500 00 500 5270 SAFETY INCENTIVE 10,315 11,000 10,875 11,000 TOTAL PERSONNEL 49,436 52,565 39,610 46,635 7010 LIABILITY INSURANCE 462,207 430,490 473,000 568,500 TOTAL OPERATION& CONTRACTUAL 462,207 430,490 473,000 568,500 TOTAL FOR PROGRAM 511,642 483,055 512,610 615,135 v VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GENERAL SERVICES PROGRAM NO. 136 FUND General Corporate NO. 10 PROGRAM BUDGET $284,365 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION General Management NO. 3 (If not included in Program Budget) Included THIS PROGRAM General Services NO. 6 PROGRAM DESCRIPTION This program provides general support to all Village departments, including mail, reception, telecommunications, and printing and copying services. PROGRAM GOAL To enhance employee productivity by�providing general support services in an efficient and effective manner. PROGRAM PERFORMANCE MEASURE co A user survey indicates an 85% level of satisfaction with the quality of services. A citizen survey indicates an 85% level of satisfaction with reception and switchboard courtesy and helpfulness. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 An upgrade of the telephone system that will be phased in over two years is expected to begin in 2004. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1300 - GENERAL MANAGEMENT PROGRAM: 136 - GENERAL SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 35,153 37,100 37,370 40,000 5010 SALARIES PART-TIME 7,155 8,400 8,310 8, 800 5030 SALARIES-OVERTIME 1,066 1,400 1,100 1,400 5110 I.M.R.F. 2,871 3,315 3,315 4,400 5140 F.I.C.A. 3,260 3,585 3,580 3, 840 5150 HEALTH INSURANCE 6,162 4,750 4,695 4,775 5220 TRAVEL EXPENSE 32 25 10 25 5230 TRAINING 70 300 10 300 TOTAL PERSONNEL 55,770 58,875 58,390 63,540 6020 POSTAGE 34,066 40,000 39,870 40,000 6040 DRUGS & MEDICAL 156 175 200 200 6060 FOOD 4,383 5,500 5,635 5,700 6110 CLEANING SUPPLIES 13 25 20 25 6120 GENERAL OFFICE SUPPLIES 11,500 14,200 12,500 14,000 6220 MAINTENANCE SUPPLIES 1,041 2,000 1,500 2,000 6240 COMPUTER SUPPLIES 80 100 240 400 6500 GENERAL EQUIPMENT 349 400 295 00 TOTAL MATERIALS AND SUPPLIES 51,587 62,400 60,260 62,325 7110 TELEPHONE 160,229 155,000 145,000 125,000 7210 MAINT.-OFFICE EQUIPMENT 10,571 8,830 8,200 8,500 7260 RENTALS 17,037 21,000 17,950 20,000 7700 OTHER SERVICES 00 20,000 20,000 00 TOTAL OPERATION & CONTRACTUAL 187,837 204,830 191,150 153,500 9010 NEW EQUIPMENT 19,689 20,000 5,000 5, 000 9020 EQUIPMENT REPLACEMENT 24,128 00 00 00 TOTAL CAPITAL OUTLAY 43, 817 20,000 5,000 5,000 TOTAL FOR PROGRAM 339,012 346,105 314, 800 284,365 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM PURCHASING PROGRAM NO. 141 FUND General Corporate NO. 10 PROGRAM BUDGET $126,115 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Purchasing NO.4 (If not included in Program Budget) Included THIS PROGRAM Purchasing NO. 1 PROGRAM DESCRIPTION This program provides central management of the Village's purchasing activities in order to implement purchasing policies and procedures established pursuant to applicable law. The program also provides central coordination of the Village's grant procurement activities. PROGRAM GOAL To operate an efficient and an effective central purchasing process that is both responsive to the needs of Village departments and carried out under appropriate internal controls, and to identify and secure appropriate State and Federal grants for the Village. PROGRAM PERFORMANCE MEASURE CD Purchasing policy and internal control criteria are satisfied and goods and services are procured through the central purchasing process are delivered on time, according to specifications and at a cost consistent with the budget. A survey of users indicates an 85% level of satisfaction with the process and its results. Appropriate grants for which the Village is eligible are identified and secured. CURRENT YEAR PROGRAM OBJECTIVES 1) Investigate programs that allow on-line entry and approval of requisitions, and begin the implementation process, as appropriate. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1400 - PURCHASING PROGRAM: 141 - PURCHASING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 84,349 86,530 81,255 91,065 5010 SALARIES PART-TIME 00 00 3,780 00 5030 SALARIES-OVERTIME 476 200 300 200 5110 I.M.R.F. 5,531 6,130 5,815 7,985 5140 F.I.C.A. 6,121 6,620 6,525 6,965 5150 HEALTH INSURANCE 17,110 16,350 16,275 16, 875 5210 PHYSICAL EXAMINATIONS 00 00 665 00 5220 TRAVEL EXPENSE 00 25 25 25 5230 TRAINING 175 2,200 1,100 1,200 5240 DUES & MEMBERSHIPS 335 370 390 390 TOTAL PERSONNEL 114,097 118,425 116, 130 124,705 6010 SUBSCRIPTIONS & PUBLICATI 93 100 100 100 6120 GENERAL OFFICE SUPPLIES 356 200 150 150 6130 BUSINESS FORMS 1,519 1,000 1, 000 1, 000 6240 COMPUTER SUPPLIES 00 90 90 90 N TOTAL MATERIALS AND SUPPLIES 1, 969 1,390 1,340 1,340 7210 MAINT.-OFFICE EQUIPMENT 70 70 70 70 7640 MICROFILMING SERVICES 1,255 600 600 00 7700 OTHER SERVICES 00 00 820 00 TOTAL OPERATION & CONTRACTUAL 1,325 670 1,490 70 TOTAL FOR PROGRAM 117,391 120,485 118, 960 126,115 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM INFORMATION SERVICES PROGRAM NO. 151 FUND General Corporate NO. 10 PROGRAM BUDGET $491,965 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Information Services NO. 5 (If not included in Program Budget) Included THIS PROGRAM Information Services NO. 1 PROGRAM DESCRIPTION This program provides coordination and direction for the application of information technology to Village operations. Activities include maintenance of a Village-wide Technology Plan, selection, installation and maintenance of hardware and software, coordination of user training, system administration and generation of operational and managerial reports. PROGRAM GOAL To provide support and service to Village departments which meets the needs of the users. N PROGRAM PERFORMANCE MEASURE N A survey of users indicates an 85% level of satisfaction with the quality and timeliness of support and services. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete the analysis of various options for switching Village telecommunications from a Centrex-based system to a Village-owned and managed system. 2) Consider e-commerce and interactive customer service opportunities for the Village's website and implement as appropriate. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr r rr r r r r rr ■� rr rr rr r rr rr r rr rr r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1500 - INFORMATION SERVICES PROGRAM: 151 - INFORMATION SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 204,037 238,205 237,080 254,600 5030 SALARIES-OVERTIME 5,314 4,000 2,500 2,500 5110 I.M.R.F. 13,788 17,125 16, 860 22,330 5140 F.I.C.A. 15,651 18,220 18,200 19,475 5150 HEALTH INSURANCE 28,532 38,150 37, 895 39,375 5220 TRAVEL EXPENSE 217 150 50 50 5230 TRAINING -672 9,500 7, 000 10,000 5240 DUES & MEMBERSHIPS 325 175 250 250 TOTAL PERSONNEL 267,192 325,525 319,835 348,580 6010 SUBSCRIPTIONS & PUBLICATI 1,310 1,585 1,135 650 6120 GENERAL OFFICE SUPPLIES 815 500 500 500 6240 COMPUTER SUPPLIES 5,556 5,000 7,000 10,000 6500 GENERAL EQUIPMENT 1,195 2,000 4, 815 2,000 TOTAL MATERIALS AND SUPPLIES 8, 877 9,085 13,450 13,150 N 7250 MAINTENANCE COMPUTERS . 66,988 60,000 56,085 56,010 7255 INTERNET SERVICES 15, 017 16,530 14,675 11,725 7700 OTHER SERVICES 48,656 00 13,265 00 TOTAL OPERATION & CONTRACTUAL 130, 661 76,530 84,025 67,735 9160 COMPUTER HARDWRE & SOFTWR 217,496 175,000 86,700 62,500 TOTAL CAPITAL OUTLAY 217,496 175,000 86,700 62,500 TOTAL FOR PROGRAM 624,227 586,140 504,010 491,965 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM VILLAGE COMMUNICATIONS PROGRAM NO. 161 CENTER FUND General Corporate NO. 1_0 PROGRAM BUDGET $721,010 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Services NO. 6 (If not included in Program Budget) Included THIS PROGRAM Village Communications Center NO. 1 PROGRAM DESCRIPTION This program provides emergency and non-emergency dispatching services for the Police and Fire Departments and for Emergency Medical Services. This program also provides for the initiation of appropriate response to after-hours Public Works emergency calls. PROGRAM GOAL To provide effective and efficient dispatch and communication services as the Village's central emergency call-for-service answering point. N PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 85% level of satisfaction with the quality and timeliness of service delivery and with the courtesy and helpfulness of communications personnel. Survey of Police and Fire Department personnel indicate an 85% level of satisfaction with communications services. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to review and update the Village Communications Center policy and procedural manual. 2) Enhance training for the certification and re-certification of Communications Operators. 3) Utilize the Police tactical radio channel (TAC)for various emergency radio traffic. 4) Evaluate staffing needs in the Communications Center in order to ensure the provision of adequate services to residents, businesses, and Village departments. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1600 - EMERGENCY SERVICES PROGRAM: 161 - VILLAGE COMMUN. CENTER ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 423,725 434,790 427, 050 462,365 5030 SALARIES-OVERTIME 30,939 16,000 55, 000 20, 000 5110 I.M.R.F. 29,856 31,870 32,570 42,305 5140 F.I.C.A. 33,989 34,485 35,240 36, 900 5150 HEALTH INSURANCE 71,892 82,825 68, 900 85, 925 5230 TRAINING 6,265 8,500 8,500 6,000 5240 DUES & MEMBERSHIPS 135 150 140 150 TOTAL PERSONNEL 596,802 608,620 627,400 653,645 6010 SUBSCRIPTIONS & PUBLICATI 264 650 650 675 6040 DRUGS & MEDICAL 00 00 00 200 6045 UNIFORMS 1,604 2,000 1, 890 1,500 6110 CLEANING SUPPLIES 37 100 100 150 6120 GENERAL OFFICE SUPPLIES 371 1,000 900 1, 000 6130 BUSINESS FORMS 1,475 1,500 1,500 1,500 6240 COMPUTER SUPPLIES 2,621 3,000 3,000 3,000 6500 GENERAL EQUIPMENT 4,048 3,500 4,585 5,500 cn TOTAL MATERIALS AND SUPPLIES 10,421 11,750 12,625 13,525 7210 MAINT.-OFFICE EQUIPMENT 6,720 12,840 10,000 13,360 7240 MAINTENANCE RADIOS 4,587 16,000 16,000 8,500 7260 RENTALS 449 450 450 480 TOTAL OPERATION & CONTRACTUAL 11,756 29,290 26,450 22,340 9010 NEW EQUIPMENT 00 00 00 15,000 9020 EQUIPMENT REPLACEMENT 291,252 7,500 31, 690 16,500 TOTAL CAPITAL OUTLAY 291,252 7,500 31,690 31,500 TOTAL FOR PROGRAM 910,230 657,160 698, 165 721,010 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM EMERGENCY MANAGEMENT PROGRAM NO. 162 FUND General Corporate NO. 10 PROGRAM BUDGET $22,465 DEPARTMENT Legislative and General Management NO. 1 ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Services NO. 6 (if not included in Program Budget) Included THIS PROGRAM Emergency Management NO. 2 PROGRAM DESCRIPTION The Emergency Management program is responsible for ensuring that the Village is prepared to provide an effective response during periods of emergency and for the development, maintenance and implementation of the Village's Emergency Operating Plan. PROGRAM GOAL To provide effective planning for emergency response and effective coordination of Village operations during periods of emergency. PROGRAM PERFORMANCE MEASURE NThe Emergency Operating Plan is updated and practiced on a regular basis. State reporting requirements are met, and the Village maintains its County and State Emergency o) Management certification. CURRENT YEAR PROGRAM OBJECTIVES 1) Improve the emergency alerting system by incorporating alert radios for emergency messaging to the public. 2) Complete the revised edition of the Village Emergency Operation plan. SIGNIFICANT CHANGES FROM 2003 Funds are included to utilize a part-time employee to coordinate the emergency management program. No other significant changes. r� �■■ r� rr rr r r� i ■r rr r r■� rr r� �r r rr r� rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1600 - EMERGENCY SERVICES PROGRAM: 162 - EMERGENCY MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5010 SALARIES PART-TIME 00 00 00 10,000 5030 SALARIES-OVERTIME 00 5,000 1,540 00 5110 I.M.R.F. 00 250 110 00 5140 F.I.C.A. 00 300 115 765 5230 TRAINING 31 2,000 1,000 1,500 TOTAL PERSONNEL 31 7,550 2,765 12,265 6010 SUBSCRIPTIONS & PUBLICATI 291 300 385 500 6050 TOOLS & HARDWARE 00 300 790 500 6060 FOOD 00 300 285 300 6120 GENERAL OFFICE SUPPLIES 25 50 110 100 6130 BUSINESS FORMS 00 250 00 100 6230 BUILDING MAINT. SUPPLIES 00 250 90 100 6240 COMPUTER SUPPLIES 31 100 00 100 6500 GENERAL EQUIPMENT 00 2,000 220 1, 000 TOTAL MATERIALS AND SUPPLIES 346 3, 550 1, 880 2,700 7110 TELEPHONE 999 1,100 00 00 7230 MAINT. OTHER EQUIPMENT 00 500 500 500 7240 MAINTENANCE RADIOS 00 500 500 500 7310 PRINTING SERVICES 00 1,000 40 500 TOTAL OPERATION & CONTRACTUAL 999 3,100 1,040 1,500 9010 NEW EQUIPMENT 00 6,000 6,000 6,000 TOTAL CAPITAL OUTLAY 00 6,000 6,000 6, 000 TOTAL FOR PROGRAM 1,377 20,200 11,685 22,465 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM HOTEL/MOTEL TAX PROGRAM NO. 171 FUND Hotel/Motel Tax NO. 21 PROGRAM BUDGET $462,600 DEPARTMENT Legislative and General Management NO. 1 DIVISION Hotel/Motel Tax NO. 7 THIS PROGRAM Hotel/Motel Tax NO. 1 PROGRAM DESCRIPTION This program provides funds to support the marketing activities of the Oak Brook Hotel, Convention and Visitors Committee. PROGRAM GOAL To increase overnight stays in Oak Brook hotels. PROGRAM PERFORMANCE MEASURE Target levels for overnight stays and other objectives determined by the Committee are met on an ongoing basis. 1 N °' CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 The budget includes resources for maintenance of the Village's website, continuation of a transfer to the General Corporate Fund for administrative services, and implementation of the 2004 hotel marketing campaign. r� rr r rr r rr rr �r rr rr r� rr r rr rr rr rr �r r� �r r� rr r rr �r r r� rr rr r■� rr rr rr rr rr ■r r� rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 21 - HOTEL/MOTEL TAX DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1700 - HOTEL/MOTEL TAX PROGRAM: 171 - HOTEL/MOTEL TAX ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7360 ADVERTISING/PROMOTION 325,874 394,400 423,200 452,000 TOTAL OPERATION & CONTRACTUAL 325, 874 394,400 423,200 452,000 8020 TRANSFER OUT/IN 10, 000 10,300 10,300 10,600 TOTAL OTHER EXPENDITURES 10, 000 10,300 10,300 10,600 TOTAL FOR PROGRAM 335, 874 404,700 433,500 462,600 N CD VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM COMMUNITY EVENTS PROGRAM NO. 181 FUND General Corporate NO. 10 PROGRAM BUDGET $110,000 DEPARTMENT Legislative and General Management NO. 1 DIVISION Community Events NO. 8 THIS PROGRAM Community Events NO. 1 PROGRAM DESCRIPTION This program supports the direct costs of Village sponsorship of various special community events as well as the activities of local civic groups. The major events are administered by the Bath &Tennis Club staff. PROGRAM GOAL To coordinate and facilitate planning and implementation of special events and civic group activities. PROGRAM PERFORMANCE MEASURE G, A survey of residents and groups who are participating directly with Village staff indicates an 85% level of satisfaction with the services of the Village in relation to special events. A survey of citizens indicates an 85% level of satisfaction with the events. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 Due to the current Budget situation, Village contributions towards the Winter Carnival, Oak Brook Day, and Autumn Fest have been eliminated. No other significant changes. r w r �r �r rr �r � r r r r r ■r r �r �r �r �r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 1 - LEGISLATIVE & GENERAL MGT DIVISION: 1800 - COMMUNITY EVENTS PROGRAM: 181 - COMMUNITY EVENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7910 OAK BROOK FAMILY DAY 4,306 00 00 00 7911 WINTER CARNIVAL 2,591 3,000 2,415 00 7920 B&T CLUBHOUSE RENTAL 25,616 25,000 25,000 25,000 7930 AUTUMN FEST 27,366 20, 000 18,000 00 7940 INDEPENDENCE DAY 78,747 75,000 86,185 85, 000 7950 OAK BROOK DAY 846 5,000 5,640 00 TOTAL OPERATION & CONTRACTUAL 139,473 128,000 137,240 110,000 TOTAL FOR PROGRAM 139,473 128,000 137,240 110,000 TOTAL LEGISLATIVE & GENERAL MGT 5,389,393 5,684, 935 5,454,170 5,761,390 W p F OA t P� �9 v 0 v Cl) 9 v Cp U NTS '` rr r� r rr rr rr rr rr rr rr �r r rr rr rr r rr rr r rr r rr rr r� rr rr rr rr rr rr rr rr rr rr rr rr rr rr FINANCIAL SERVICES January, 2004 Finance Director/Budget Officer/Treasurer I N i Payroll/Benefits Specialist Accounting Manager (50%) Accountant Accounting Assistant- Accounting Assistant- Accounts Payable Water Billing VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY FINANCIAL SERVICES (2) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Administration $ 170,180 5.16% Accounting and Reporting 367,455 11.14% Interfund Transfers 101,000 3.06% Debt Service 374,985 11.37% N Pensions 2,284,030 69.27% N Total $ 3,297,650 100.00% Administration Accounting and 5.16% Reporting 11.14% Interfund Transfers 3.06% Debt Service 11.37% Pensions 69.27% �r rr ri rr �r rr r r r rr ■r r� rr rr r� rt rr �r r VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Financial Services DEPARTMENT NUMBER: (2) SUPPORTED BY(FUNDS): General Corporate (10) Police Pension (71) Firefighters' Pension (72) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Financial Services Management (1) Accounting and Reporting (2) Accounting and Reporting (1) N w Interfund Transfers (7) Interfund Transfers (1) Debt Service (8) Installment Contract Debt Service (1) Pensions (9) Police Pension (1) Firefighters' Pension (2) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 5.50 No change from the previous year. TOTAL DEPARTMENT BUDGET: $3,297,650 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FINANCIAL SERVICES PROGRAM NO. 211 MANAGEMENT FUND General Corporate NO. 10 PROGRAM BUDGET $170,180 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program budget) Included THIS PROGRAM Financial Services Management NO. 1 PROGRAM DESCRIPTION This program supports the management of the Financial Services area and is responsible for directing the accounting and reporting, investment program, pension fund administration and budget for all Village operations. PROGRAM GOAL To efficiently and effectively manage the financial affairs of the Village. N PROGRAM PERFORMANCE MEASURE All program performance measures and 90% of objectives are achieved in the Financial Services Department. CURRENT YEAR PROGRAM OBJECTIVES 1) Streamline the budget cycle in order to reduce the amount of time spent by Village staff on budget-related activities. 2) Perform a comprehensive review of the Village's banking agreements. SIGNIFICANT CHANGES FROM 2003 Costs associated with implementation of GASB Statement#34 are included. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2100 - ADMINISTRATION PROGRAM: 211 - FINANCIAL SERVICES MGT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 101,398 102,690 102,685 106,225 5110 I.M.R.F. 6,598 7,260 7,265 9,315 5140 F.I.C.A. 5, 882 6,730 6,730 6,935 5150 HEALTH INSURANCE 10,337 10,900 10, 810 11,250 5210 PHYSICAL EXAMINATIONS 00 700 00 700 5220 TRAVEL EXPENSE 14 50 50 50 5230 TRAINING 895 3,200 900 2,000 5240 DUES & MEMBERSHIPS 550 725 725 745 TOTAL PERSONNEL 125,673 132,255 129,165 137,220 6010 SUBSCRIPTIONS & PUBLICATI 250 400 230 200 6120 GENERAL OFFICE SUPPLIES 797 900 800 500 6240 COMPUTER SUPPLIES 95 125 180 200 6500 GENERAL EQUIPMENT 00 1,500 2,090 500 N TOTAL MATERIALS AND SUPPLIES 1,142 2,925 3,300 1,400 U' 7610 AUDITING SERVICES 8,750 9,100 9,100 12,060 7700 OTHER SERVICES 14,844 20,500 22,000 19,500 TOTAL OPERATION & CONTRACTUAL 23,594 29,600 31,100 31,560 TOTAL FOR PROGRAM 150,408 164,780 163,565 170,180 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM ACCOUNTING AND REPORTING PROGRAM NO. 221 FUND General Corporate NO. 10 PROGRAM BUDGET $367,455 DEPARTMENT Financial Services NO.2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Accounting and Reporting NO. 2 (If not included in Program Budget) Included THIS PROGRAM Accounting and Reporting NO. 1 PROGRAM DESCRIPTION This program is responsible for all revenue collection, expenditures, payroll, billing and accounting for all Village operations, as well as internal and external financial reporting. PROGRAM GOAL To accurately collect, record, classify, and report on the financial affairs of the Village. PROGRAM PERFORMANCE MEASURE All cash received is deposited within two business days, reports are compiled within the established schedule and the external Village audit is completed within the time frame established by the budget calendar. A survey of users indicates a 90%level of satisfaction with the accuracy and timeliness of financial reports. A survey of citizens indicates an 85% level of satisfaction with the professionalism and courtesy of personnel and the timeliness and quality of service related to water utility customer service. CURRENT YEAR PROGRAM OBJECTIVES 1)Achieve compliance with GASB Statement#34. 2) Develop a technology plan and budget for the eventual upgrade or replacement of the Village's Sports Core and financial accounting software packages. 3) Consolidate and reduce the number of residential water billing cycles. SIGNIFICANT CHANGES FROM 2003 The cost of outside meter reading has been eliminated with the implementation of the new automated meter reading system. No other significant changes. mm 'm mm mm mm mm mm VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2200 - ACCOUNTING & REPORTING PROGRAM: 221 - ACCOUNTING & REPORTING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 210,300 227,355 227,050 241,385 5010 SALARIES PART-TIME 1,925 4,000 2,550 3,000 5030 SALARIES-OVERTIME 7,061 7,000 7,000 3,500 5110 I.M.R.F. 14,424 16,570 16,550 21,480 5140 F.I.C.A. 16, 858 18,160 18,100 19, 080 5150 HEALTH INSURANCE 38,769 41,615 41,375 42,790 5220 TRAVEL EXPENSE 27 50 50 50 5230 TRAINING 1,220 2,000 2,000 1,500 5240 DUES & MEMBERSHIPS 210 475 350 300 TOTAL PERSONNEL 290,795 317,225 315,025 333,085 6120 GENERAL OFFICE SUPPLIES 1,736 1,400 1,400 1,400 6130 BUSINESS FORMS 3,055 3,870 3,500 3,000 6240 COMPUTER SUPPLIES 1,685 3,000 1,700 2,000 6500 GENERAL EQUIPMENT 406 1,000 500 1,000 N TOTAL MATERIALS AND SUPPLIES 6, 882 9,270 7,100 7,400 v 7210 MAINT.-OFFICE EQUIPMENT 626 1,970 1,000 1,970 7640 MICROFILMING SERVICES 6,577 5,000 5,000 5, 000 7700 OTHER SERVICES 24,826 37,250 26,075 20,000 TOTAL OPERATION & CONTRACTUAL 32,029 44,220 32,075 26, 970 9020 EQUIPMENT REPLACEMENT 00 10,000 00 00 TOTAL CAPITAL OUTLAY 00 10,000 00 00 TOTAL FOR PROGRAM 329,706 380,715 354,200 367,455 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM INTERFUND TRANSFERS PROGRAM NO. 271 FUND General Corporate NO. 10 PROGRAM BUDGET $101,000 DEPARTMENT Financial Services NO. 2 DIVISION Interfund Transfers NO.7 THIS PROGRAM Interfund Transfers NO. 1 PROGRAM DESCRIPTION This program provides a mechanism for budgeting transfers and loans from the General Corporate Fund to other funds. PROGRAM GOAL To facilitate a clear and accurate presentation of program costs where interfund transfers or loans are involved. PROGRAM PERFORMANCE MEASURE Transfers and loans are made in accordance with budget detail, loans are properly documented and all transactions are confirmed via annual audit. N 00 CURRENT YEAR PROGRAM OBJECTIVES N/A SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2700 - INTERFUND TRANSFERS PROGRAM: 271 - INTERFUND TRANSFERS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 8020 TRANSFER OUT/IN 148,400 145, 800 145, 800 101,000 8025 INTERFUND LOAN 00 00 150, 000 00 TOTAL OTHER EXPENDITURES 148,400 145,800 295,800 101,000 TOTAL FOR PROGRAM 148,400 145,800 295,800 101,000 N C.0 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM INSTALLMENT CONTRACT DEBT PROGRAM NO. 281 SERVICE FUND General Corporate NO. 10 PROGRAM BUDGET $374,985 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Debt Service NO. 8 (If not included in Program Budget) Included THIS PROGRAM Installment Contract Debt Service NO. 1 PROGRAM DESCRIPTION This program is responsible for payment of principal and interest on the Village's Installment Contract Certificates issued to partially fund the Municipal Complex Project. PROGRAM GOAL To make timely payments on the Village's Installment Contract Certificates in accord with the amortization schedule. PROGRAM PERFORMANCE MEASURE N Accuracy and timeliness of payments is confirmed by the Village's annual audit. 0 CURRENT YEAR PROGRAM OBJECTIVES N/A SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2800 - DEBT SERVICE PROGRAM: 281 - INST. CONTRACT DEBT SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 600 600 600 600 TOTAL OPERATION & CONTRACTUAL 600 600 600 600 8010 INTEREST EXPENSE 177,881 168,865 168,865 159,385 8070 DEBT PRINCIPAL 195,000 205,000 205,000 215,000 TOTAL OTHER EXPENDITURES 372, 881 373,865 373, 865 374,385 TOTAL FOR PROGRAM 373,481 374,465 374,465 374,985 N VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE PENSION PROGRAM NO.291 FUND Police Pension NO. 71 PROGRAM BUDGET $1,128,415 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Pensions NO. 9 (If not included in Program Budget) N/A THIS PROGRAM Police Pension NO. 1 PROGRAM DESCRIPTION This program is responsible for the financing of the Village's pension obligation and payment of pension benefits for sworn Police personnel in accordance with State of Illinois law. PROGRAM GOAL To adequately fund the Village's pension obligation in accordance with sound actuarial practices and to make timely payments to pension beneficiaries. PROGRAM PERFORMANCE MEASURE N Funding requirements are met based on an independent actuarial study and benefit payments are made prior to the end of each month.. N CURRENT YEAR PROGRAM OBJECTIVES 1) Evaluate the cost/benefits of continuing to outsource the monthly accounting for the pension funds. SIGNIFICANT CHANGES FROM 2003 The budget reflects increased benefit costs due to anticipated retirements. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 71 - POLICE PENSION DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2900 - PENSIONS PROGRAM: 291 - POLICE PENSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5210 PHYSICAL EXAMINATIONS 11,094 2,000 4,500 2,000 5240 DUES & MEMBERSHIPS 650 650 750 750 5310 PENSION BENEFIT EXPENSE 759,374 860,000 887,400 1,058,000 5320 PENSION REFUNDS 101, 008 5,000 00 5,000 TOTAL PERSONNEL 872,126 867,650 892,650 1,065,750 6130 BUSINESS FORMS 186 300 300 300 6910 MISCELLANEOUS 2,418 2,000 1,500 2,000 TOTAL MATERIALS AND SUPPLIES 2, 604 2,300 1, 800 2,300 7320 LICENSES & FEES 1,431 1,500 1,435 1,550 7610 AUDITING SERVICES 2,400 2,500 2,550 3,315 7700 OTHER SERVICES 56,372 57,250 50, 875 55,500 iv TOTAL OPERATION & CONTRACTUAL 60,203 61,250 54,860 60,365 w TOTAL FOR PROGRAM 934,933 931,200 949,310 1,128,415 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FIREFIGHTERS' PENSION PROGRAM NO. 292 FUND Firefighters' Pension NO. 72 PROGRAM BUDGET $1,155,615 DEPARTMENT Financial Services NO. 2 ATTRIBUTABLE PERSONNEL COSTS DIVISION Pensions NO. 9 (if not included in Program Budget) N/A THIS PROGRAM Firefighters' Pension NO.2 PROGRAM DESCRIPTION This program is responsible for the financing of the Village's pension obligation and for the payment of all pension benefits for sworn Fire personnel in accordance with State of Illinois law. PROGRAM GOAL To adequately fund the Village's pension obligation in accordance with sound actuarial practices and to make timely payments to pension beneficiaries. PROGRAM PERFORMANCE MEASURE N Funding requirements are met based on an independent actuarial study, and benefit payments are made prior to the end of each month. CURRENT YEAR PROGRAM OBJECTIVES 1) Evaluate the cost/benefits of continuing to outsource the monthly accounting for the pension funds. SIGNIFICANT CHANGES FROM 2003 The budget reflects increased benefit costs due to anticipated retirements. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 72 - FIREFIGHTERS' PENSION DEPARTMENT: 2 - FINANCIAL SERVICES DIVISION: 2900 - PENSIONS PROGRAM: 292 - FIREFIGHTERS' PENSION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5210 PHYSICAL EXAMINATIONS 5,055 2,000 4,000 2,000 5310 PENSION BENEFIT EXPENSE 839,597 935,800 909,000 1,069,000 5320 PENSION REFUNDS 12,824 5,000 1,420 5,000 TOTAL PERSONNEL 857,476 942,800 914,420 1,076,000 6130 BUSINESS FORMS 158 250 250 250 6910 MISCELLANEOUS 246 1,500 500 1,000 TOTAL MATERIALS AND SUPPLIES 404 1,750 750 1,250 7320 LICENSES & FEES 1,264 1,400 1,225 1,300 7610 AUDITING SERVICES 2,400 2,500 2,500 3,315 7700 OTHER SERVICES 87,483 70,550 78,225 73,750 TOTAL OPERATION & CONTRACTUAL 91,147 74,450 81, 950 78,365 N U' TOTAL FOR PROGRAM 949,027 1,019,000 997, 120 1,155,615 TOTAL FINANCIAL SERVICES 2,885,955 3,015,960 3,134,460 3,297,650 pF Oq � v J o G � co O COUN-0 PUBLIC WORKS January, 2004 Public Works Director Secretary w Public Works General Foreman Street Garage Water Foreman Head Mechanic Foreman Building Maintenance P.W.Employee II P.W. Employee I Mechanic P.W.Employee II P.W. Employee I Technician (4) (3) (3) (3) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY PUBLIC WORKS (3) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Administration $ 319,435 4.32% Buildings and Grounds 315,620 4.27% Streets-General Corporate 721,050 9.76% Vehicle Fleet 1,160,555 15.71% w Water 4,188,925 56.72% n' Streets-Infrastructure 681,300 9.22% Total $ 7,386,885 100.00% Administration Buildings Streets-Infrastructure 4.32% and Grounds Streets-General 9.22% 4.27% Corporate r p 9.76% w Vehicle Fleet 15.71% Water 56.72% VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 2003 NAME OF DEPARTMENT: Public Works DEPARTMENT NUMBER: (3) SUPPORTED BY (FUNDS): General Corporate (10) Infrastructure (41) Water (51) Garage (62) Equipment Replacement (63) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Public Works Management (1) w Mosquito Control (Inactive in 2004) (2) w Buildings and Grounds (2) Buildings and Grounds (1) Streets-Corporate (3) Streets-General Salaries (0) Snow Removal (3) Vehicle Fleet (4) Garage Operations (1) Equipment Replacement (2) Water (5) Water Operations (1) Streets- Infrastructure (6) Street Maintenance (1) Traffic and Lighting Maintenance (2) Drainage Maintenance (4) Forestry (5) Safety Pathway Maintenance (6) Mosquito Control (7) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 21.0 No change from previous year. TOTAL DEPARTMENT BUDGET: $7,386,885 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM PUBLIC WORKS MANAGEMENT PROGRAM NO. 311 FUND General Corporate NO. 10 PROGRAM BUDGET $319,435 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Public Works Management NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for planning, scheduling, coordinating and evaluating the activities of four divisions within the Public Works Department: Buildings and Grounds, Streets, Garage, and Water. PROGRAM GOAL To manage the resources of the Public Works Department to meet the goals and objectives of the Department. PROGRAM PERFORMANCE MEASURE All program performance measures and 90% of objectives are accomplished in the Public Works Department. A survey of citizens indicates an 85% level of satisfaction with the professionalism and courtesy of personnel, and the timeliness and quality of service. CURRENT YEAR PROGRAM OBJECTIVES 1)Train one additional Street Division employee as a JULIE backup utility locator. 2) Update all departmental daily and emergency contact handbooks and directories. 3) Review the needs and replacement schedule of Public Works"rolling"stock equipment. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr r rr rr �r rr rr rr r rr rr rt rr r� �r rr rr r rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3100 - ADMINISTRATION PROGRAM: 311 - PUBLIC WORKS MANAGEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 218,289 222,450 222,450 230,095 5110 I.M.R.F. 14,439 15,730 15,730 20,180 5140 F.I.C.A. 15,400 15,915 16,045 16,415 5150 HEALTH INSURANCE 31,010 32,700 32,525 33,750 5210 PHYSICAL EXAMINATIONS 00 00 00 700 5230 TRAINING 413 2,680 650 1,000 5240 DUES & MEMBERSHIPS 405 300 230 250 TOTAL PERSONNEL 279,955 289,775 287,630 302,390 6040 DRUGS & MEDICAL 414 515 460 465 6045 UNIFORMS 346 600 450 580 6120 GENERAL OFFICE SUPPLIES 490 895 540 640 6130 BUSINESS FORMS 00 435 225 350 6240 COMPUTER SUPPLIES 00 50 25 50 6500 GENERAL EQUIPMENT 421 1,600 00 2, 100 w in TOTAL MATERIALS AND SUPPLIES 1,672 4,095 1,700 4,185 7140 LAUNDRY & CLEANING 5,580 6,700 6,180 7,310 7210 MAINT.-OFFICE EQUIPMENT 595 540 540 950 7240 MAINTENANCE RADIOS 701 1,350 1,000 1,000 7270 UNIFORM RENTAL 287 350 315 320 7700 OTHER SERVICES 960 1,115 1,170 1,210 7810 VEHICLE OPER. & MAINT CHR 1, 830 1, 960 1,960 2,070 TOTAL OPERATION & CONTRACTUAL 9, 953 12, 015 11,165 12, 860 TOTAL FOR PROGRAM 291,580 305,885 300,495 319,435 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM MOSQUITO CONTROL PROGRAM NO. 312 FUND General Corporate NO, 10 PROGRAM BUDGET $0 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) N/A THIS PROGRAM Mosquito Control NO. 2 PROGRAM DESCRIPTION This program provides budgetary support for the Village's mosquito control program,which includes a variety of measures to control mosquito larvae as well as adult mosquito infestation. PROGRAM GOAL To enhance the residential and business environment of Oak Brook and safeguard public health by providing efficient and effective control of mosquito infestations. PROGRAM PERFORMANCE MEASURE A survey of citizens and businesses indicates a 75% level of satisfaction with the effectiveness of mosquito control efforts. rn . CURRENT YEAR PROGRAM OBJECTIVES N/A SIGNIFICANT CHANGES FROM 2003 This program has been renumbered to Program 367 for 2004 in order to change funding to the Infrastructure Fund. rr rr �r r■� rr rr r rr rr rr rr rr r r� �r irr �r � r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3100 - ADMINISTRATION PROGRAM: 312 - MOSQUITO CONTROL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7330 MOSQUITO CONTROL 58,266 70,975 73,655 00 TOTAL OPERATION & CONTRACTUAL 58,266 70,975 73,655 00 TOTAL FOR PROGRAM 58,266 70,975 73,655 00 w VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM BUILDINGS AND GROUNDS PROGRAM NO. 321 FUND General Corporate NO. 10 PROGRAM BUDGET $315,620 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Buildings and Grounds NO. 2 (If not included in Program Budget) Included THIS PROGRAM Buildings and Grounds NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for the maintenance and operation of the Municipal Complex, Library,fire stations, Public Works Facility and water pumping stations, as well as associated property. PROGRAM GOAL To maintain Village buildings and associated property in an efficient and effective manner. PROGRAM PERFORMANCE MEASURE A user survey indicates an 80% level of satisfaction with the quality of building cleaning and maintenance. Equipment is maintained according to manufacturer's c recommendations and 80%of work orders are completed within five(5)working days. CURRENT YEAR PROGRAM OBJECTIVES 1) Evaluate alternative uses of the current Fleet Maintenance software program. SIGNIFICANT CHANGES FROM 2003 The budget includes funds for the continued outsourcing of several maintenance functions as well as increased utility costs. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3200 - BUILDINGS & GROUNDS PROGRAM: 321 - BUILDINGS & GROUNDS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 52,396 52,980 54,950 55,530 5030 SALARIES-OVERTIME 816 1,500 1,375 1,500 5110 I.M.R.F. 3,512 3,855 4,315 4,870 5140 F.I.C.A. 3,970 4,170 3, 985 4,250 5150 HEALTH INSURANCE 6,013 8,325 8,325 8,525 5230 TRAINING 212 1,000 250 00 5240 DUES & MEMBERSHIPS 83 85 85 85 TOTAL PERSONNEL 67,002 71,915 73,285 74,760 6010 SUBSCRIPTIONS & PUBLICATI 87 90 80 80 6045 UNIFORMS 617 1,000 810 1,000 6050 TOOLS & HARDWARE 393 465 455 480 6110 CLEANING SUPPLIES 3,558 3,885 2,655 2,625 6180 CHEMICALS 2,315 1,845 1,765 1,700 6220 MAINTENANCE SUPPLIES 17,057 20,395 20,185 20,600 6500 GENERAL EQUIPMENT 00 3,660 2, 925 825 io TOTAL MATERIALS AND SUPPLIES 24,027 31,340 28, 875 27,310 7120 NATURAL GAS 7,896 15,370 16, 850 17,695 7130 ELECTRIC 33,334 12,000 44, 695 46,930 7140 LAUNDRY & CLEANING 36,578 67,260 53,155 50,000 7220 MAINTENANCE BUILDINGS 8,488 9,660 9,660 10,985 7230 MAINT. OTHER EQUIPMENT 16,199 16,355 14, 945 16,540 7260 RENTALS 1,025 1,050 885 1, 090 7270 UNIFORM RENTAL 287 540 305 575 7650 MAINT. SERVICES-GROUNDS 15,668 22,610 20,700 18,200 7700 OTHER SERVICES 24,458 38,260 25,370 48,375 7810 VEHICLE OPER. & MAINT CHR 2,100 3,475 3,475 3,160 TOTAL OPERATION & CONTRACTUAL 146,033 186,580 190,040 213,550 9020 EQUIPMENT REPLACEMENT 1,658 00 00 00 TOTAL CAPITAL OUTLAY 1,658 00 00 00 TOTAL FOR PROGRAM 238,719 289,835 292,200 315,620 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM STREETS- GENERAL SALARIES PROGRAM NO. 330 FUND General Corporate NO. 10 PROGRAM BUDGET $595,540 DEPARTMENT Public Works NO. 3 DIVISION Streets- Corporate NO. 3 THIS PROGRAM Streets-General Salaries NO.0 PROGRAM DESCRIPTION This program provides budgetary support for all Street Division personnel. PROGRAM GOAL See specific programs. PROGRAM PERFORMANCE MEASURE N/A. w C) CURRENT YEAR PROGRAM OBJECTIVES N/A. SIGNIFICANT CHANGES FROM 2003 No significant changes. � r � � � � r � � ■rte � r � � � � � � r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS-CORPORATE PROGRAM: 330 - STREETS-GENERAL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 402,191 415,455 409,000 425,045 5010 SALARIES PART-TIME 12,844 16,720 17,425 19,490 5030 SALARIES-OVERTIME 3,245 6,155 6,135 6,320 5110 I.M.R.F. 27, 659 30,990 30,585 39,540 5140 F.I.C.A. 31,435 33,535 33, 090 34,490 5150 HEALTH INSURANCE 54,910 57,450 57,450 61,375 TOTAL PERSONNEL 532,285 560,305 553, 685 586,260 6045 UNIFORMS 3,274 5,550 5,340 6,420 TOTAL MATERIALS AND SUPPLIES 3,274 5,550 5,340 6,420 7270 UNIFORM RENTAL 2,345 4,865 2,555 2, 860 TOTAL OPERATION & CONTRACTUAL 2,345 4,865 2,555 2,860 w TOTAL FOR PROGRAM 537,903 570,720 561,580 595,540 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SNOW REMOVAL PROGRAM NO. 333 FUND General Corporate NO. 10 PROGRAM BUDGET $125,510 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Corporate NO. 3 (If not included in Program Budget) $83,375 THIS PROGRAM Snow Removal NO. 3 PROGRAM DESCRIPTION This program provides budgetary support for the equipment, materials and personnel overtime expenses associated with snow and ice control and removal. PROGRAM GOAL To mitigate vehicular and pedestrian hazards caused by the accumulation of snow and ice on all Village maintained streets and Village-owned parking facilities. PROGRAM PERFORMANCE MEASURE Snow removal and deicing operations are conducted in accordance with departmental plans and procedures, and a citizen survey indicates an 80% level of satisfaction with w snow and ice removal services. N CURRENT YEAR PROGRAM OBJECTIVES 1) Investigate and evaluate highway deicer salt enhancements. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3300 - STREETS-CORPORATE PROGRAM: 333 - SNOW REMOVAL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5030 SALARIES-OVERTIME 28,863 38,675 38,675 42,885 5110 I.M.R.F. 1,872 2,735 2,760 3,760 5140 F.I.C.A. 2,056 2,960 2,985 3,280 5230 TRAINING 1,033 1,600 1,300 00 TOTAL PERSONNEL 33,824 45,970 45,720 49,925 6060 FOOD 317 1,030 500 500 6180 CHEMICALS 34,481 46,465 39,330 49,460 TOTAL MATERIALS AND SUPPLIES 34,798 47,495 39,830 49,960 7700 OTHER SERVICES 1,600 7,000 3,950 6,000 7810 VEHICLE OPER. & MAINT CHR 19,450 21,285 21,285 19,625 TOTAL OPERATION & CONTRACTUAL 21,050 28,285 25,235 25,625 w w 9020 EQUIPMENT REPLACEMENT 00 6,000 00 00 TOTAL CAPITAL OUTLAY 00 6,000 00 00 TOTAL FOR PROGRAM 89,672 127,750 110,785 125,510 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GARAGE OPERATIONS PROGRAM NO. 341 FUND Garage NO. 62 PROGRAM BUDGET $450,805 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Vehicle Fleet NO.4 (If not included in Program Budget) Included THIS PROGRAM Garage Operations NO. 1 PROGRAM DESCRIPTION This program provides vehicle maintenance services to all departments through routine and demand repairs, preventative maintenance services, and coordination of contractual repairs. PROGRAM GOAL To maintain Village vehicles and equipment in good repair at a cost competitive with comparable private services and at a level of responsiveness not available through private services. PROGRAM PERFORMANCE MEASURE A user survey indicates a 75% level of satisfaction with vehicle maintenance services. CURRENT YEAR PROGRAM-OBJECTIVES 1) Continue the Automotive Service Excellence (ASE)certification program'in order to remain current in technology. SIGNIFICANT CHANGES FROM 2003 There was a one-time transfer of$200,000 in excess funds to the General Corporate Fund in 2003. No other significant changes. I r r r r r r r r �■ r r r r r r r�■� r w ■ir VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 62 - GARAGE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3400 - VEHICLE FLEET DIVSION PROGRAM: 341 - GARAGE OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 122,136 123, 050 126,095 128,495 5010 SALARIES PART-TIME 00 5,600 5,360 5,880 5030 SALARIES-OVERTIME 2,498 1,375 1,355 1,355 5110 I.M.R.F. 8, 061 8,800 8,275 11,390 5140 F.I.C.A. 9,263 9,950 9, 960 10,385 5150 HEALTH INSURANCE 14, 175 15,650 15,650 16,435 5230 TRAINING 136 250 250 250 TOTAL PERSONNEL 156,269 164,675 166, 945 174,190 6030 GAS & OIL 84,374 101,600 100,275 105,000 6045 UNIFORMS 667 1,510 1,310 1,350 6050 TOOLS & HARDWARE 5,267 4, 900 4,570 4,900 6110 CLEANING SUPPLIES 1,666 1,555 1,430 1,475 6120 GENERAL OFFICE SUPPLIES 68 120 120 120 6500 GENERAL EQUIPMENT 23,236 6,850 6,775 8,000 w TOTAL MATERIALS AND SUPPLIES 115,278 116,535 114,480 120,845 7120 NATURAL GAS 3,987 3,090 3,090 3,185 7160 MAINTENANCE VEHICLES 166,665 110,100 110,100 113,400 7230 MAINT. OTHER EQUIPMENT 683 680 620 680 7240 MAINTENANCE RADIOS 00 80 40 80 7260 RENTALS 00 100 50 100 7270 UNIFORM RENTAL 1,028 2,090 1,455 1,475 7700 OTHER SERVICES 1,297 1, 700 1,600 1,650 7820 VEHICLE REPLACEMENT CHRG 3,770 4,300 4,300 4,950 TOTAL OPERATION & CONTRACTUAL 177,430 122,140 121,255 125,520 8020 TRANSFER OUT/IN 21,000 221,600 221, 600 22,250 8080 DEPRECIATION 4, 092 00 00 00 TOTAL OTHER EXPENDITURES 25,092 221,600 221,600 22,250 9010 NEW EQUIPMENT 00 00 00 8,000 9040 STRUCTURAL IMPROVEMENTS 1,414 00 00 00 TOTAL CAPITAL OUTLAY 1,414 00 00 8,000 TOTAL FOR PROGRAM 475,484 624, 950 624,280 450,805 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM EQUIPMENT REPLACEMENT PROGRAM NO. 342 FUND Equipment Replacement NO. 63 PROGRAM BUDGET $709,750 DEPARTMENT Public Works NO. 3 DIVISION Vehicle Fleet NO.4 THIS PROGRAM Equipment Replacement NO. 2 PROGRAM DESCRIPTION This program is the budgetary mechanism for normal scheduled replacement of the Village's motor vehicle fleet including police,fire, public works and administrative vehicles. Revenue to the Equipment Replacement Fund is derived from the utility tax. PROGRAM GOAL To provide replacement vehicles which meet the Village's needs, according to the established replacement schedule. PROGRAM PERFORMANCE MEASURE Replacement vehicles meet specifications, and are purchased according to schedule at a cost consistent with the budget. rn BUDGETED REPLACEMENTS Police Patrol Cars 302, 304, 305 and 308--$101,840 Police Light Bar Replacement--$45,000 Police Unit 307 (K-9)--$36,700 Fire Unit 911 --$370,000 Fire Boat 921 --$6,210 Public Works Street Sweeper 508--$150,000 The expenditures listed above are for the replacements scheduled for 2004, plus those carried over or deferred from 2003. Each purchase is to be re-evaluated before proceeding. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 63 - EQUIPMENT REPLACEMENT DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3400 - VEHICLE FLEET DIVSION PROGRAM: 342 - EQUIPMENT REPLACEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 8080 DEPRECIATION 331,409 00 00 00 TOTAL OTHER EXPENDITURES 331,409 00 00 00 9020 EQUIPMENT REPLACEMENT 1,400 1, 076,870 497,210 709,750 TOTAL CAPITAL OUTLAY 1,400 1,076, 870 497,210 709,750 TOTAL FOR PROGRAM 332,809 1,076,870 497,210 709,750 w VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM WATER OPERATIONS PROGRAM NO. 351 FUND Water NO. 51 PROGRAM BUDGET $4,188,925 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Water NO. 5 (If not included in Program Budget) Included THIS PROGRAM Water Operations NO. 1 PROGRAM DESCRIPTION This program provides all resources necessary to maintain and operate the Village's water system comprised of pressure adjusting stations, reservoirs and pump stations, deep wells, distribution system and appurtenances and a customer base of over 5,400 accounts. PROGRAM GOAL To maintain and operate the Village's water system in accordance with IEPA regulations and accepted industry practices in order to provide a safe and adequate supply of potable water for all customers. PROGRAM PERFORMANCE MEASURE 00 90% of all water purchased/pumped is metered for sale and 92% of all water purchased/pumped is accounted for. A minimum of 30 pounds of pressure is maintained at all times. A survey of customers indicates a 90% level of satisfaction with system pressure and water quality. Water quality and system operation meets all IEPA standards. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete the second year of the Village's Water System Cross-Connection Control Program. 2) Continue the annual system-wide leak detection program in order to mitigate unaccounted-for-flow. 3) Continue to locate, measure and inventory residential service line shut-off valves(b-box). SIGNIFICANT CHANGES FROM 2003 The operating budget is reduced due to completion of the automated meter reading program. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 51 - WATER DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3500 - WATER PROGRAM: 351 - WATER OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 296,157 340,005 345,715 376,255 5030 SALARIES-OVERTIME 54,831 48,125 54,675 54,680 5110 I.M.R.F. 22,994 27,440 28,310 37,795 5140 F.I.C.A. 26,203 29,695 30,630 32, 970 5150 HEALTH INSURANCE 44,977 58,850 58,850 61,375 5230 TRAINING 461 3,030 100 2,850 5240 DUES & MEMBERSHIPS 123 305 250 250 TOTAL PERSONNEL 445,747 507,450 518,530 566,175 6010 SUBSCRIPTIONS & PUBLICATI 40 100 50 650 6020 POSTAGE 2,321 2,350 3,600 3,850 6045 UNIFORMS 2,365 4,415 4,415 5,050 6050 TOOLS & HARDWARE 1,198 1,115 1,055 2, 150 6060 FOOD 834 1,075 775 800 6110 CLEANING SUPPLIES 00 150 50 100 w 6120 GENERAL OFFICE SUPPLIES 406 450 435 450 6130 BUSINESS FORMS 2,664 5,200 5,305 5,450 C° 6180 CHEMICALS 175 100 50 100 6220 MAINTENANCE SUPPLIES 90,096 72,500 61,310 71, 000 6240 COMPUTER SUPPLIES 00 100 50 100 6500 GENERAL EQUIPMENT 31,414 3,300 3,450 4,650 TOTAL MATERIALS AND SUPPLIES 131,513 90, 855 80,545 94,350 7010 LIABILITY INSURANCE 55,489 60,620 57,000 66,600 7110 TELEPHONE 3,613 6,200 9,240 10, 810 7130 ELECTRIC 77,092 93,700 84,980 89,230 7170 MAINT.-DISTR. SYSTEM 14,513 53,500 43,370 55,500 7180 MAINT.-PUMPING SYSTEM 22,668 34,360 20,085 35,610 7240 MAINTENANCE RADIOS 00 150 75 150 7260 RENTALS 00 200 100 200 7270 UNIFORM RENTAL 1,680 3,825 2,200 2,375 7410 LABORATORY SERVICES 5,930 5,530 5,325 5,530 7420 MAINT. SERV.-WATER METERS 28,359 22,700 18,575 22,700 7430 DWC OPER. & MAINT. COSTS 2,170,749 2,005,000 2,130,000 2,103,000 7440 DWC FIXED COSTS 530,582 478,140 452, 010 433,345 7610 AUDITING SERVICES 5,680 5,900 5,900 7,820 7650 MAINT. SERVICES-GROUNDS 8,756 9,800 7,700 8,200 7700 OTHER SERVICES 31,682 96,500 101,225 49,750 7810 VEHICLE OPER. & MAINT CHR 43,810 46,290 46,290 41,580 7820 VEHICLE REPLACEMENT CHRG 33,000 43,800 43,800 45,650 TOTAL OPERATION & CONTRACTUAL 3,033,602 2, 966,215 3,027,875 2,978,050 8020 TRANSFER OUT/IN 266,000 286,000 286,000 325,000 8080 DEPRECIATION 452,857 00 00 00 8085 WTR RGHTS AMORTIZATION 68,860 00 00 00 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 51 - WATER DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3500 - WATER PROGRAM: 351 - WATER OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 TOTAL OTHER EXPENDITURES 787,717 286,000 286,000 325,000 9090 WATER METERS 00 1,080, 000 1, 145,675 225,350 TOTAL CAPITAL OUTLAY 00 1, 080,000 1,145,675 225,350 TOTAL FOR PROGRAM 4,398,579 4, 930, 520 5,058,625 4,188, 925 w N O �,o o o v, o i � bo ao VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM STREET MAINTENANCE PROGRAM NO. 361 FUND Infrastructure NO.41 PROGRAM BUDGET $92,845 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Infrastructure NO. 6 (If not included in Program Budget) $256,085 THIS PROGRAM Street Maintenance NO. 1 PROGRAM DESCRIPTION This program provides budgetary support within the Street Division for routine maintenance and repair of the Village's 55 miles of streets, street cleaning, maintenance of rural section road shoulders and maintenance of parkways and medians on certain arterial streets. PROGRAM GOAL To maintain Village streets to provide for the efficient and safe movement of vehicular and pedestrian traffic and to provide an aesthetically pleasing appearance. w PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 80% level of satisfaction with pavement maintenance services, street sweeping and the appearance of arterial street parkways and boulevards. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 361 - STREET MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 6050 TOOLS & HARDWARE 809 1,295 1,205 1,225 6220 MAINTENANCE SUPPLIES 10,680 12,700 10,065 12,450 6500 GENERAL EQUIPMENT 499 2,000 500 2,000 TOTAL MATERIALS AND SUPPLIES 11,967 15,995 11,770 15,675 7260 RENTALS 00 100 50 100 7650 MAINT. SERVICES-GROUNDS 33,300 43,800 34,680 40,205 7700 OTHER SERVICES 2,795 10,750 5,250 9,250 7810 VEHICLE OPER. & MAINT CHR 27,375 29, 960 29,960 27,615 TOTAL OPERATION & CONTRACTUAL 63,470 84,610 69,940 77,170 9020 EQUIPMENT REPLACEMENT 1,100 00 00 00 TOTAL CAPITAL OUTLAY 1,100 00 00 00 w N N TOTAL FOR PROGRAM 76,557 100,605 81,710 92,845 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM TRAFFIC AND LIGHTING PROGRAM NO. 362 MAINTENANCE FUND Infrastructure NO.41 PROGRAM BUDGET $167,525 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Infrastructure NO. 6 (If not included in Program Budget) $47,645 THIS PROGRAM Traffic and Lighting Maintenance NO.2 PROGRAM DESCRIPTION This program provides the resources to operate and maintain signalized intersections, streetlights, pavement markings and regulatory,warning and street name signs throughout the Village. PROGRAM GOAL To maintain existing Village traffic control equipment, streetlights and pavement markings for the efficient and safe movement of vehicular and pedestrian traffic. N PROGRAM PERFORMANCE MEASURE Village-wide street light inspection is conducted every month, and minor repairs are made and major repairs coordinated within ten(10)working days from identification. Damaged or missing regulatory signs are repaired or replaced within three(3)working days, and damaged or missing street signs within five(5)working days from identification. Traffic signal outages are addressed within one (1) hour from the time of identification. On-site surveys indicate that 98% of pavement markings and signs are legible and installed per Village ordinance. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr ■r it rr ■r r■ r rr rr rr �r ri �r rr r rr rr r rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 362 - TRAFFIC & LIGHTING MAINT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 6220 MAINTENANCE SUPPLIES 11,733 14,130 17,100 16,000 TOTAL MATERIALS AND SUPPLIES 11,733 14,130 17, 100 16,000 7130 ELECTRIC 34, 877 44,565 45,755 47,130 7150 MAINT. SVC-TRAFFIC CONTRO 23,890 55,910 129,205 64,290 7260 RENTALS 7,380 13,000 9, 940 9,750 7810 VEHICLE OPER. & MAINT CHR 12,250 13,405 13,405 12,355 TOTAL OPERATION & CONTRACTUAL 78,397 126,880 198,305 133,525 9020 EQUIPMENT REPLACEMENT 172,256 13,000 4, 860 18,000 TOTAL CAPITAL OUTLAY 172,256 13,000 4, 860 18,000 w TOTAL FOR PROGRAM 262,386 154,010 220,265 167,525 N A L VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM DRAINAGE MAINTENANCE PROGRAM NO. 364 FUND Infrastructure NO.41 PROGRAM BUDGET' $41,275 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Infrastructure NO.6 (If not included in Program Budget) $35,730 THIS PROGRAM Drainage Maintenance NO.4 PROGRAM DESCRIPTION This program provides budgetary support for ongoing maintenance of the Village's storm drainage system through cleaning and repairing inlets, manholes, storm sewer lines and roadside swales. PROGRAM GOAL To maintain integrity of the Village's storm drainage system so that it will function consistent with its designed capability. PROGRAM PERFORMANCE MEASURE w N A citizen survey indicates an 80% level of satisfaction with the adequacy,operation and maintenance of storm drainage facilities. CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 364 DRAINAGE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 6220 MAINTENANCE SUPPLIES 6,474 4,715 1,725 3,050 6500 GENERAL EQUIPMENT 00 00 00 800 TOTAL MATERIALS AND SUPPLIES 6,474 4,715 1,725 3,850 7190 MAINT.-STORM SEWER 17, 819 16,500 16,200 16,500 7230 MAINT. OTHER EQUIPMENT 4, 940 5,295 5,295 5,455 7810 VEHICLE OPER. & MAINT CHR 15,335 16,785 16,785 15,470 TOTAL OPERATION & CONTRACTUAL 38,094 38,580 38,280 37,425 TOTAL FOR PROGRAM 44,567 43,295 40,005 41,275 w N VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FORESTRY PROGRAM NO. 365 FUND Infrastructure NO.41 PROGRAM BUDGET $225,005 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Infrastructure NO. 6 (If not included in Program Budget) $107,195 THIS PROGRAM Forestry NO.5 PROGRAM DESCRIPTION This program provides for the maintenance of a healthy and vigorous parkway tree population,eradication of diseased trees and noxious weeds and the collection and disposal of leaves which are not reused on private property. PROGRAM GOAL To maintain the quality and quantity of the urban forest on Village property. PROGRAM PERFORMANCE MEASURE w VA citizen survey indicates an 80% level of satisfaction with the overall quality of the urban forest, the quality of parkway tree maintenance, and with leaf removal services. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue implementation of the right-of-way beautification program. 2) Investigate and quantify the severity of gypsy moth infestation in the SE and NW quadrants of the Village. 3) Establish a tree donation program wherein interested residents can donate (purchasing through the Village)a tree(and plaque)for planting on public property. 4) Develop a streetscape and gateway element to the Comprehensive Plan document. SIGNIFICANT CHANGES FROM 2003 The budget reflects costs of beautification and associated objectives. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 365 - FORESTRY ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5010 SALARIES PART-TIME 3,528 4,400 4,640 4,900 5030 SALARIES-OVERTIME 10,675 5,725 5,725 5,920 5110 I.M.R.F. 942 715 735 950 5140 F.I.C.A. 1,085 775 795 830 5230 TRAINING 120 180 120 245 TOTAL PERSONNEL 16,350 11,795 12,015 12,845 6020 POSTAGE 576 560 560 685 6130 BUSINESS FORMS 1,123 610 610 615 6500 GENERAL EQUIPMENT 00 275 205 600 TOTAL MATERIALS AND SUPPLIES 1,699 1,445 1,375 1, 900 7680 TREE SERVICES 66,145 182,725 64,200 150,000 7700 OTHER SERVICES 55, 884 39,775 39,775 41,780 w 7810 VEHICLE OPER. & MAINT CHR 18,320 20,050 20,050 18,480 N °o TOTAL OPERATION & CONTRACTUAL 140,349 242,550 124,025 210,260 TOTAL FOR PROGRAM 158,397 255,790 137,415 225,005 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SAFETY PATHWAYS PROGRAM NO. 366 FUND Infrastructure NO.41 PROGRAM BUDGET $72,615 DEPARTMENT Public Works NO. 3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets- Infrastructure NO. 6 (If not included in Program Budget) $65,510 THIS PROGRAM Safety Pathway Maintenance NO. 6 PROGRAM DESCRIPTION This program provides budgetary support for ongoing maintenance of the Village's network of bicycle/pedestrian pathways. PROGRAM GOAL To maintain the network of pathways in a safe and serviceable condition for the use of pedestrians and cyclists. PROGRAM PERFORMANCE MEASURE A citizen survey indicates an 80% level of satisfaction with the maintenance of the safety pathway network. w N to CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 The budget includes costs associated with pathway system signage. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 366 - SAFETY PATHWAY MAINTENANC ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 6220 MAINTENANCE SUPPLIES 4,190 13,040 20,385 18,290 TOTAL MATERIALS AND SUPPLIES 4,190 13,040 20,385 18,290 7700 OTHER SERVICES 00 24,600 00 27,060 7810 VEHICLE OPER. & MAINT CHR 10,190 11,150 11,150 10,280 TOTAL OPERATION & CONTRACTUAL 10,190 35,750 11,150 37,340 9010 NEW EQUIPMENT 00 00 00 16,985 TOTAL CAPITAL OUTLAY 00 00 00 16,985 TOTAL FOR PROGRAM 14,380 48,790 31,535 72,615 w w 0 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM MOSQUITO CONTROL PROGRAM NO. 367 FUND General Corporate NO. 10 PROGRAM BUDGET $82,035 DEPARTMENT Public Works NO.3 ATTRIBUTABLE PERSONNEL COSTS DIVISION Streets-Infrastructure NO.6 (If not included in Program Budget) N/A THIS PROGRAM Mosquito Control NO.7 PROGRAM DESCRIPTION This program provides budgetary support for the Village's mosquito control program,which includes a variety of measures to control mosquito larvae as well as adult mosquito infestation. PROGRAM GOAL To enhance the residential and business environment of Oak Brook and safeguard public health by providing efficient and effective control of mosquito infestations. PROGRAM PERFORMANCE MEASURE A survey of citizens and businesses indicates a 75% level of satisfaction with the effectiveness of mosquito control efforts. CURRENT YEAR PROGRAM OBJECTIVES 1) Identify and implement a more comprehensive mosquito abatement control program. SIGNIFICANT CHANGES FROM 2003 This program has been renumbered from Program 312 to Program 367 for 2004 in order to change funding to the Infrastructure Fund. The budget is increased due to increased abatement efforts resulting from the West Nile Virus situation. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 3 - PUBLIC WORKS DIVISION: 3600 - STREETS-INFRASTUCTURE PROGRAM: 367 - MOSQUITO CONTROL ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7330 MOSQUITO CONTROL 00 00 00 82,035 TOTAL OPERATION & CONTRACTUAL 00 00 00 82,035 TOTAL FOR PROGRAM 00 00 00 82,035 TOTAL PUBLIC WORKS 6,979,302 8,599, 995 8,029,760 7,386,885 w w N F O A /r v �p O G co A � O v F COUWO , r rr r■ rr �r err r rr �r �r rr �r r rr �r r� r rr rr ENGINEERING AND CAPITAL PROJECTS January, 2004 Village Engineer Secretary Civil Engineer II Civil Engineer I VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY ENGINEERING AND CAPITAL PROJECTS (4) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Engineering $ 416,790 8.47% Capital Projects - Corporate 51,000 1.04% Capital Projects-MFT 643,000 13.06% Capital Projects -Water 1,236,300 25.12% Capital Projects - Infrastructure 2,575,000 52.31% N Total $ 4,922,090 100.00% Capital Projects- Water 25.12% 3N Capital Projects-MFT a s5 13.06% P Projects- Ca ital Infrastructure Capital Projects- 52.31% Corporate Engineering 1.04% 8.47% rr rr rr r rr r r r r� rr r� rr rr r �r it rr r� rr VILLAGE OF OAK BROOK-DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Engineering and Capital Projects DEPARTMENT NUMBER: (4) SUPPORTED BY(FUNDS): General Corporate (10) Motor Fuel Tax (22) Infrastructure (41) Water (51) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Engineering (1) Engineering (1) A Capital Projects -Corporate (2) Municipal Building Improvements (1) w Library Building Project (5) Municipal Complex Project (6) Capital Projects-MFT (3) MFT Improvements (1) Capital Projects -Water (5) Water System Improvements (1) Capital Projects - Infrastructure (6) Roadway Improvements (1) Stormwater Management Improvements (2) Safety Pathway Improvements (3) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 4.00 No change from previous year. TOTAL DEPARTMENT BUDGET: $4,922,090 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM ENGINEERING PROGRAM NO. 411 FUND General Corporate NO. 10 PROGRAM BUDGET $416,790 DEPARTMENT Engineering and Capital Projects NO.4 ATTRIBUTABLE PERSONNEL COSTS DIVISION Engineering NO. 1 (If not included in Program Budget) Included THIS PROGRAM Engineering NO. 1 PROGRAM DESCRIPTION This program provides professional engineering services to the Village and management and administration of the Engineering Department. Engineering services include the design and inspection of Village capital improvement projects, review and inspection of land developments, review and inspection of permits, and analysis of other engineering issues. This program also provides technical support to various advisory boards and commissions. PROGRAM GOAL To provide the Village with high-quality and cost effective professional engineering services. PROGRAM PERFORMANCE MEASURE ? Services are provided on time and in-house services are provided at a cost below comparable outside services. A survey of customers indicates an 85% level of satisfaction with the timeliness,fairness, courtesy and professionalism of response. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to encourage early completion of re-mapping of Salt Creek and its tributaries in DuPage County in order to facilitate accurate designation of flood plains within the Village. This includes both the LOMR of Salt Creek between Roosevelt Rood and Fullersburg Dam as well as the comprehensive re-mapping with all flood control facilities included. 2) Based on the priorities and recommendations of the Safety Pathway Committee, continue development of the Safety Pathway System as scheduled in the Five-Year Financial Plan and approved by the Village Board. 3) Implement the Village's program of compliance with the National Pollutant Discharge Elimination System (NPDES) regulations as detailed in the March 2003 application. 4) Continue progress toward a Village-wide Geographic Information System(GIS). SIGNIFICANT CHANGES FROM 2003 No significant changes. �r r r rr ■r rr r rr �r r r r r �r■ r rt r� �r rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROD. DIVISION: 4100 - ENGINEERING PROGRAM: 411 - ENGINEERING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 239,466 265,625 254,220 276,820 5010 SALARIES PART-TIME 00 00 00 5,000 5030 SALARIES-OVERTIME 2,232 3,000 600 800 5110 I.M.R.F. 15,978 18,995 18, 020 24,350 5140 F.I.C.A. 17,290 19,550 19,500 20, 145 5150 HEALTH INSURANCE 33,477 41,025 36,750 38,525 5210 PHYSICAL EXAMINATIONS 00 950 640 00 5220 TRAVEL EXPENSE 00 25 25 25 5230 TRAINING 389 3,810 1,000 2,160 5240 DUES & MEMBERSHIPS 555 835 885 805 5405 UNEMPLOYMENT COMPENSATION 11,206 00 00 00 TOTAL PERSONNEL 320,592 353,815 331,640 368,630 6010 SUBSCRIPTIONS & PUBLICATI 56 200 250 200 6045 UNIFORMS 00 100 100 100 6050 TOOLS & HARDWARE 142 150 100 100 6120 GENERAL OFFICE SUPPLIES 591 570 500 570 cn 6130 BUSINESS FORMS 292 325 300 325 6240 COMPUTER SUPPLIES 540 460 460 460 6500 GENERAL EQUIPMENT 00 100 100 6,500 TOTAL MATERIALS AND SUPPLIES 1,621 1,905 1, 810 8,255 7210 MAINT. -OFFICE EQUIPMENT 1,110 1,100 1,150 1,200 7260 RENTALS 00 1,000 00 1,000 7310 PRINTING SERVICES 777 1, 000 900 900 7620 ENGINEERING SERVICES 5,962 5,000 1, 000 7,000 7640 MICROFILMING SERVICES 00 500 00 00 7690 RECEPTION/ENTERTAINMENT 00 50 00 50 7700 OTHER SERVICES 5,408 10,100 8,000 5,400 7810 VEHICLE OPER. & MAINT CHR 4,385 4,805 4, 805 4,355 TOTAL OPERATION & CONTRACTUAL 17,641 23, 555 15, 855 19, 905 9010 NEW EQUIPMENT 00 21,000 00 15,000 9020 EQUIPMENT REPLACEMENT 00 5,000 00 5,000 TOTAL CAPITAL OUTLAY 00 26,000 00 20,000 TOTAL FOR PROGRAM 339,854 405,275 349,305 416,790 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM MUNICIPAL BUILDING PROGRAM NO.421 IMPROVEMENTS FUND General Corporate NO. 10 PROGRAM BUDGET $51,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Corporate NO. 2 THIS PROGRAM Municipal Building Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital projects relating to the Village's general government buildings (Village Hall, Public Works Building, Library and fire stations) and costs associated with design and supervision of construction. PROGRAM GOAL To provide general government building facilities which meet the needs of the community through efficient and effective completion of budgeted capital projects. PROGRAM PERFORMANCE MEASURE 0) Projects are accomplished according to schedule and within budget. A user survey indicates an 80% level of satisfaction with construction progress and results. PROJECTS/EXPENDITURES -(2004 Outlays) Building Repairs-Old Butler School--$10,000 Interior/Exterior Signage-Municipal Complex--$15,000 Undesignated Improvements- Municipal Complex--$10,000 Municipal Complex Electrical System Study--$10,000 Fencing-Sports Core Sled Hill--$6,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4200 - CAPITAL PROD.-CORPORATE PROGRAM: 421 - MUNICIPAL BUILDING IMPROV ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 2,713 13,000 1,905 10,000 TOTAL OPERATION & CONTRACTUAL 2,713 13,000 1,905 10,000 9010 NEW EQUIPMENT 2,305 00 00 00 9020 EQUIPMENT REPLACEMENT 21,199 15,000 20,000 00 9040 STRUCTURAL IMPROVEMENTS 7,110 398,000 59,165 41, 000 TOTAL CAPITAL OUTLAY 30,614 413,000 79,165 41,000 TOTAL FOR PROGRAM 33,327 426,000 81,070 51,000 .tom VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LIBRARY BUILDING PROJECT PROGRAM NO.425 FUND General Corporate NO. 10 PROGRAM BUDGET $0 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Corporate NO. 2 THIS PROGRAM Library Building Project NO. 5 PROGRAM DESCRIPTION This program provides funding for the design and construction costs related to the Library Building project. PROGRAM GOAL To provide a Library facility that meets the needs of the community through efficient and effective completion of the project. PROGRAM PERFORMANCE MEASURE The Library Building project is accomplished according to schedule and within budget. il co PROJECTS/EXPENDITURES (2004 Outlays) This project has been completed. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR 'BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4200 - CAPITAL PROJ.-CORPORATE PROGRAM: 425 - LIBRARY BUILDING PROJECT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 21,117 00 2,645 00 TOTAL OPERATION & CONTRACTUAL 21,117 00 2,645 00 9030 NEW STRUCTURES 790,376 30,000 35,000 00 TOTAL CAPITAL OUTLAY 790,376 30,000 35,000 00 TOTAL FOR PROGRAM 811,493 30,000 37,645 00 in VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM MUNICIPAL COMPLEX PROJECT PROGRAM NO.426 FUND General Corporate NO. 10 PROGRAM BUDGET $0 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Corporate NO. 2 THIS PROGRAM Municipal Complex Project NO. 6 PROGRAM DESCRIPTION This program provides funding for the design and construction costs related to the replacement of Fire Station#1 and expansion of the Village Hall. PROGRAM GOAL To provide a municipal building that meets the needs of the community through efficient and effective completion of the project. PROGRAM PERFORMANCE MEASURE The Municipal Complex project is accomplished according to schedule and within budget. A C) PROJECTS/EXPENDITURES This project is expected to be completed in 2003. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4200 - CAPITAL PROJ.-CORPORATE PROGRAM: 426 - MUNICIPAL COMPLEX PROJECT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 84,858 35,000 36,500 00 TOTAL OPERATION & CONTRACTUAL 84,858 35,000 36,500 00 9030 NEW STRUCTURES 5,185,751 1,375,000 1,675,000 00 TOTAL CAPITAL OUTLAY 5,185,751 1,375,000 1,675,000 00 TOTAL FOR PROGRAM 5,270,609 1,410, 000 1,711,500 00 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM MFT IMPROVEMENTS PROGRAM NO.431 FUND MFT NO. 22 PROGRAM BUDGET $643,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects- MFT NO. 3 THIS PROGRAM MFT Improvements NO. 1 PROGRAM DESCRIPTION This program,funded by the Village's share of the State tax on gasoline, provides partial funding for Village street construction and maintenance projects constructed by private contractors. Projects are funded through periodic transfers from the MFT Fund to the Infrastructure Fund. PROGRAM GOAL To maintain, restore and rehabilitate Village roadways. PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule,within budget and consistent with Village financial policy and MFT construction and accounting standards. A survey of citizens in each project area indicates an 80%level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES (2004 Outlays) 2004 Crack Sealing Project(transfer to Infrastructure Fund)--$43,000 2004 Paving Project(transfer to Infrastructure Fund) --$600,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 22 - MOTOR FUEL TAX DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4300 - CAPITAL PROJ. - MFT PROGRAM: 431 - MFT IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 8020 TRANSFER OUT/IN 238,307 440,000 281,200 643, 000 TOTAL OTHER EXPENDITURES 238,307 440,000 281,200 643,000 TOTAL FOR PROGRAM 238,307 440,000 281,200 643,000 .A. w VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM WATER SYSTEM IMPROVEMENTS PROGRAM NO.451 FUND Water NO.51 PROGRAM BUDGET $1,236,300 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Water NO. 5 THIS PROGRAM Water System Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital improvements to the Village's water system constructed by private contractors, and to retain consultants to prepare plans, specifications, and bid documents for such projects. PROGRAM GOAL To construct improvements to the water system necessary to provide an adequate and continuous supply of potable water and to rehabilitate less-than-optimum segments of the system. PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification,construction progress and results. PROJECTS/EXPENDITURES(2004 Outlays) Midwest Road Water Main Replacement--$394,000 Reservoir A Pump&Motor Replacement--$316,800 Adams/Madison/Glendale Water Main Replacement--$165,000 Windsor Drive Water Main Replacement--$130,000 Butterfield Road Water Main Replacement--$90,000 Well#5 Inspection--$67,000 Water System Security--$25,000 Reservoir A Inspection--$16,000 Miscellaneous Professional Services--$10,000 SCADA System Security--$7,500 Cheval Drive Water Main Replacement--$5,000 GASB 34 System Atlas Project(50%)--$5,000 Pratt Valves Rebuilding--$5,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 51 - WATER DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4500 - CAPITAL PROJ.-WATER PROGRAM: 451 - WATER SYSTEM IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7620 ENGINEERING SERVICES 31,775 84,640 57,600 96,800 7700 OTHER SERVICES 149 10,000 32,000 5,000 TOTAL OPERATION & CONTRACTUAL 31, 924 94,640 89,600 101,800 9100 WATER DISTRIBUTION IMPROV 8, 933 217,000 47,000 730,000 9110 WATER PUMP & STORAGE IMPR 42,942 392,500 105,000 404,500 TOTAL CAPITAL OUTLAY 51,875 609,500 152,000 1,134,500 TOTAL FOR PROGRAM 83,799 704,140 241,600 1,236,300 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM ROADWAY IMPROVEMENTS PROGRAM NO. 461 FUND Infrastructure NO.41 PROGRAM BUDGET $1,475,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects-Infrastructure NO. 6 THIS PROGRAM Roadway Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for Village street construction and maintenance projects constructed by private contractors, and to retain consultants to prepare plans, specifications, and bid documents for such projects. PROGRAM GOAL To maintain, restore and rehabilitate Village roadways. PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification, construction °) progress and results. PROJECTS/EXPENDITURES (2004 Outlays) 2004 Paving Project--$1,278,000 2005 Paving Project(Design)--$69,000 2004 Pavement Rejuvenation--$65,000 2004 Crack Sealing Project--$43,000 2003 Paving Project--$15,000 GASB 34 System Atlas Project(50%)--$5,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4600 - CAPITAL PROJ.-INFRASTR. PROGRAM: 461 - ROADWAY IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7620 ENGINEERING SERVICES 42,589 112,500 124,675 157,000 TOTAL OPERATION & CONTRACTUAL 42,589 112,500 124,675 157,000 9070 STREET IMPROVEMENTS 513,912 657,000 451, 830 1,318,000 TOTAL CAPITAL OUTLAY 513,912 657,000 451,830 1,318,000 TOTAL FOR PROGRAM 556,501 769,500 576,505 1,475,000 .p VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM STORMWATER MANAGEMENT PROGRAM NO.462 IMPROVEMENTS FUND Infrastructure NO. 41 PROGRAM BUDGET $62,000 DEPARTMENT Engineering and Capital Projects NO. 4 DIVISION Capital Projects-Infrastructure NO. 6 THIS PROGRAM Stormwater Management NO. 2 Improvements PROGRAM DESCRIPTION This program provides funds for various drainage projects constructed by private contractors, and to retain consultants to prepare plans, specifications and bid documents for such projects. PROGRAM GOAL To restore or establish acceptable drainage on public and private property consistent with Village Board policy. .A °' PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of citizens in each project area indicates an 80% level of satisfaction with notification, construction progress and results. PROJECTS/EXPENDITURES (2004 Outlays) 2004 Drainage Project--$50,000 2003 Drainage Project--$5,000 Roadside Swale Reshaping--$5,000 Miscellaneous Professional Services--$2,000 ww ■w ww ww ■■� w ww w w w w w w w w w w ww ww VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4600 - CAPITAL PROJ.-INFRASTR. PROGRAM: 462 - STORMWATER MGT. IMPROV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7620 ENGINEERING SERVICES 00 1,000 00 1,000 7700 OTHER SERVICES 00 1,000 1, 000 1,000 TOTAL OPERATION & CONTRACTUAL 00 2,000 1,000 2,000 9080 DRAINAGE IMPROVEMENTS 42,024 68,000 44,845 60,000 TOTAL CAPITAL OUTLAY 42,024 68,000 44, 845 60,000 TOTAL FOR PROGRAM 42,024 70,000 45,845 62,000 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SAFETY PATHWAY PROGRAM NO.463 IMPROVEMENTS FUND Infrastructure NO.41 PROGRAM BUDGET $1,038,000 DEPARTMENT Engineering and Capital Projects NO.4 DIVISION Capital Projects- Infrastructure NO.6 THIS PROGRAM Safety Pathway Improvements NO.3 PROGRAM DESCRIPTION This program provides funds for various pathway projects constructed by private contractors, and to also retain consultants to prepare plans, specifications and bid documents for such projects. PROGRAM GOAL To construct and maintain a safety pathway system which meets the needs of the community through efficient and effective completion of budgeted capital projects. PROGRAM PERFORMANCE MEASURE N Projects are accomplished on time and within budget. A survey of citizens in each project area indicates an 80%level of satisfaction with notification, construction progress and C) results. A citizen survey indicates an 80%level of satisfaction with the usefulness of the safety pathway network. PROJECTS/EXPENDITURES (2004 Outlays) York/Harger Pathway--$546,000 31st Street Pathway--$274,000 Salt Creek Greenway Project--$218,000 rr r rr rr r� rr rr rr rr rr rr rr rr r� rr r �r rr r rr r r rr �r rr rr rr rr rr r �r r it rr �r � � � VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 41 - INFRASTRUCTURE DEPARTMENT: 4 - ENGINEERING & CAP. PROJ. DIVISION: 4600 - CAPITAL PROJ.-INFRASTR. PROGRAM: 463 - SAFETY PATHWAY IMPROV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7620 ENGINEERING SERVICES 259,583 271,000 179, 845 301,000 TOTAL OPERATION & CONTRACTUAL 259,583 271,000 179, 845 301,000 9070 STREET IMPROVEMENTS 59,370 398, 000 135, 000 737, 000 TOTAL CAPITAL OUTLAY 59,370 398,000 135,000 737,000 TOTAL FOR PROGRAM 318, 953 669,000 314,845 1,038,000 TOTAL ENGINEERING & CAP. PROJ. 7, 694, 867 4,923, 915 3, 639,515 4, 922, 090 .p N Of oqf � 9 v COON-0 r� rr rr rr � r■ �r rr r rr rr r r ri rr r �r r r r� rr rr rr rr �r rr rr rr r rr rr rr rr r rr ■r rr rr LIBRARY January, 2004 Library Director Assistant Librarian Electronic Resources Librarian (P.T.) Senior Librarian Senior Librarian Senior Librarian Senior Librarian E.,rculation Services Manager) (Technical Services Manager) (Reference/User Services Manager)g ) (Youth Services Manager) F-- I ---I j Circulation Clerk Shelver Assistant Librarian Processing Assistant Reference Librarian Youth Services Librarian Assistant Librarian (P.T.) (P.T.) (P.T.) (5) (3) (1.5) (1.5) (P.T.) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY LIBRARY (5) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Administration $ 529,110 43.93% Technical Services 165,350 13.73% Reference and User Services 286,535 23.79% Youth Services 223,505 18.55% N Total $ 1,204,500 100.00% Reference and User Services 23.79% Youth Services 18.55% Technical Services 13.73% Administration 43.93% e r r i■r r r �s �r � r r r r s � r r r �r VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Library DEPARTMENT NUMBER: (5) SUPPORTED BY (FUNDS): General Corporate (10) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Library General Operations (1) Technical Services (2) Library Technical Services (1) Reference and User Services (3) Library Reference and User Services (1) Youth Services (4) Library Youth Services (1) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 14.75 No change from previous year. TOTAL DEPARTMENT BUDGET: $1,204,500 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LIBRARY GENERAL OPERATIONS PROGRAM NO. 511 FUND General Corporate NO. 10 PROGRAM BUDGET $529,110 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (if not included in Program Budget) Included THIS PROGRAM Library General Operations NO. 1 PROGRAM DESCRIPTION This program provides for the general operation of the library including supervision of all library divisions, supervision of the budget and implementation of all library policies and objectives. This program also provides for all circulation division functions. PROGRAM GOAL To provide Oak Brook residents and business people with professional library services and high quality collections. PROGRAM PERFORMANCE MEASURE The Library achieves the"Established"level of service for a population of 12,000 as cited in standards established by the Illinois Library Association(Serving Our Public), and a .Q survey of users indicates an 80% level of satisfaction with collections and an 85% level of satisfaction with services. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue to implement a landscaping plan around the Village's Library to include plantings around the courtyard fencing and the HVAC enclosure. 2) Develop a continuing education program that will increase staff awareness of customer services needs and strategies in order to provide an enhanced, warm and welcoming atmosphere. 3) Develop and implement a procedure to purge the item database of long overdue materials that are unsuccessfully resolved. . 4) Redesign the Library webpage by adding access features including Webpac remote access. SIGNIFICANT CHANGES FROM 2003 The budget includes funds for screening the HVAC units. No other significant changes. �r rr rr r �r r. rs err �r rr r r rr �r rr rr r� r �r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5100 - ADMINISTRATION PROGRAM: 511 - LIBRARY GEN. OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 196,035 194,925 196,785 182,175 5010 SALARIES PART-TIME 84,905 97,370 87,400 99,375 5110 I.M.R.F. 18,161 19,815 19,555 23,745 5140 F.I.C.A. 22,039 21,815 21,740 20,595 5150 HEALTH INSURANCE 21,529 21,400 21,260 21, 825 5210 PHYSICAL EXAMINATIONS 00 300 355 00 5220 TRAVEL EXPENSE 639 1,000 1, 000 900 5230 TRAINING 3,934 11,000 10,000 6,500 5240 DUES & MEMBERSHIPS 1,461 1,650 1,700 730 TOTAL PERSONNEL 348,704 369,275 359,795 355, 845 6010 SUBSCRIPTIONS & PUBLICATI 7,400 8,000 8,000 7,000 6040 DRUGS & MEDICAL 170 200 180 100 6050 TOOLS & HARDWARE 71 100 50 20 6060 FOOD 571 750 500 400 6110 CLEANING SUPPLIES O1 200 75 20 U' 6120 GENERAL OFFICE SUPPLIES 9,180 8,000 6,000 6,000 v' 6130 BUSINESS FORMS 407 100 40 40 6240 COMPUTER SUPPLIES 5,141 5,000 6,500 6,000 6410 LIBRARY BOOKS 1,581 1,200 750 350 6420 AUDIO VISUAL MATERIALS 30 1,500 600 350 6500 GENERAL EQUIPMENT 13,674 4,615 4,000 3,500 TOTAL MATERIALS AND SUPPLIES 38,227 29,665 26,695 23,780 7120 NATURAL GAS 8,843 22,000 16,400 16,000 7140 LAUNDRY & CLEANING 15,300 21,000 15,480 17,080 7210 MAINT.-OFFICE EQUIPMENT 1,273 4,060 3,300 4,775 7230 MAINT. OTHER EQUIPMENT 853 6,700 5,400 7,520 7250 MAINTENANCE COMPUTERS 6,573 25,900 10,000 20,000 7260 RENTALS 6,363 6,250 6,150 7,110 7360 ADVERTISING/PROMOTION 2,905 1,500 500 500 7640 MICROFILMING SERVICES 644 00 00 00 7650 MAINT. SERVICES-GROUNDS 4,709 16,000 16,000 16,000 7700 OTHER SERVICES 63,727 50,520 44,000 45,500 TOTAL OPERATION & CONTRACTUAL 111,189 153,930 117,230 134,485 9010 NEW EQUIPMENT 185,954 15,000 10,000 15,000 TOTAL CAPITAL OUTLAY 185,954 15,000 10,000 15, 000 TOTAL FOR PROGRAM 684,074 567,870 513,720 529,110 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LIBRARY TECHNICAL SERVICES PROGRAM NO. 521 FUND General Corporate NO. 10 PROGRAM BUDGET $165,350 DEPARTMENT Library NO.5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Technical Services NO. 2 (If not included in Program Budget) Included THIS PROGRAM Library Technical Services NO. 1 PROGRAM DESCRIPTION This program provides for acquisition, cataloging and processing of library materials using the Dewey Decimal Classification and alpha-numeric classifications and includes responsibility for the development and maintenance of the database of the Library's collection. PROGRAM GOAL To provide efficient and accurate cataloging and database services and to maintain accurate records relating to the Library's collections. PROGRAM PERFORMANCE MEASURE `," A survey of the library's public service divisions indicates an 85% level of satisfaction with the timeliness and accuracy of cataloging and processing. rn CURRENT YEAR PROGRAM OBJECTIVES 1) Determine collection reclassification needs according to the changes incorporated in the new Dewey Decimal Classification, 22"d edition. SIGNIFICANT CHANGES FROM 2003 No significant changes. �r � ,�■� r r r � r � r r r � r■r � r � r r� VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5200 - TECHNICAL SERVICES PROGRAM: 521 - LIBRARY TECHNICAL SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 80,679 95,215 94,125 102,425 5010 SALARIES PART-TIME 16,616 19,100 17,700 19,910 5110 I.M.R.F. 6,034 7,715 7,575 10,260 5140 F.I.C.A. 7,378 8,740 8,555 9,360 5150 HEALTH INSURANCE 8,114 13,075 12,670 9,550 TOTAL PERSONNEL 118, 820 143,845 140,625 151,505 6120 GENERAL OFFICE SUPPLIES 9,403 6,450 6,450 6,345 TOTAL MATERIALS AND SUPPLIES 9,403 6,450 6,450 6,345 7700 OTHER SERVICES 5,604 8,000 7,500 7,500 TOTAL OPERATION & CONTRACTUAL 5,604 8,000 7,500 7,500 v TOTAL FOR PROGRAM 133, 827 158,295 154,575 165,350 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LIBRARY REFERENCE AND USER PROGRAM NO. 531 SERVICES FUND General Corporate NO. 10 PROGRAM BUDGET $286,535 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Reference and User Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Library Reference and User Services NO. 1 PROGRAM DESCRIPTION This program provides professional assistance in reference and reader's advisory, collections, and informational and recreational programs for library users. PROGRAM GOAL To provide balanced collections consistent with the Library mission statement, professional assistance in using library resources and reader's advisory, and other programs which meet the needs of Library users. U' PROGRAM PERFORMANCE MEASURE ao Fill rates are 75%for book and periodicals collections and 55%for audio-visual and multimedia collections. A survey of users indicates an 80%level of satisfaction with reference and user services. CURRENT YEAR PROGRAM OBJECTIVES 1) Increase outreach into the community through Library programs. 2) Establish guidelines for updating the General Reference collection and evaluate it according to guidelines. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5300 - REFERENCE & USER SERVICES PROGRAM: 531 - LIBRARY REF. & USER SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 89,309 98,235 95,565 103,395 5010 SALARIES PART-TIME 16,576 18,700 15,400 18,305 5110 I.M.R.F. 6,924 8,265 7,845 10,675 5140 F.I.C.A. 8,012 8,945 8,490 9,310 5150 HEALTH INSURANCE 11,063 14,740 8,635 9,550 TOTAL PERSONNEL 131,885 148,885 135, 935 151,235 6010 SUBSCRIPTIONS & PUBLICATI 42,505 44,000 44,000 48,200 6410 LIBRARY BOOKS 66,597 69,000 64,500 56,750 6420 AUDIO VISUAL MATERIALS 14,382 17,000 21,000 22,500 TOTAL MATERIALS AND SUPPLIES 123,485 130,000 129,500 127,450 7360 ADVERTISING/PROMOTION 3,521 5,000 4,850 4,850 7700 OTHER SERVICES 3,585 5,000 3,000 3,000 TOTAL OPERATION & CONTRACTUAL 7,106 10,000 7,850 7,850 co TOTAL FOR PROGRAM 262,475 288, 885 273,285 286,535 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM LIBRARY YOUTH SERVICES PROGRAM NO. 541 FUND General Corporate NO. 10 PROGRAM BUDGET $223,505 DEPARTMENT Library NO. 5 ATTRIBUTABLE PERSONNEL COSTS DIVISION Youth Services NO. 4 (If not included in Program Budget) Included THIS PROGRAM Library Youth Services NO. 1 PROGRAM DESCRIPTION This program provides professional assistance in reader's advisory and reference, collections, and programs to encourage reading and lifelong learning in young people. PROGRAM GOAL To provide balanced collections consistent with the Library mission statement, professional assistance and education in using the library and its resources for both information gathering and recreational purposes. PROGRAM PERFORMANCE MEASURE Fill rates are 75%for book and periodical collections and 55%for audio-visual and multimedia collections. A survey of users indicates an 80%level of satisfaction with youth CD services. CURRENT YEAR PROGRAM OBJECTIVES 1) Focus children's programming on developing global awareness. 2) Develop a Teen Advisory Council. SIGNIFICANT CHANGES FROM 2003 No significant changes. r r rs it ri rr rr rr i■�r �r rr rr ri �r rr rr rr r rr VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 5 - LIBRARY DIVISION: 5400 - YOUTH SERVICES PROGRAM: 541 - LIBRARY YOUTH SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 94,034 105,465 104,835 111,700 5010 SALARIES PART-TIME 15,521 16,835 16,195 15,660 5110 I.M.R.F. 7,023 8,440 8,440 11,000 5140 F.I.C.A. 8,271 9,355 9,260 9,520 5150 HEALTH INSURANCE 16,527 21, 800 21,685 22,500 TOTAL PERSONNEL 141,376 161, 895 160,415 170,380 6010 SUBSCRIPTIONS & PUBLICATI 4,014 5,500 5,500 4,300 6410 LIBRARY BOOKS 38,312 42,000 42,000 35,250 6420 AUDIO VISUAL MATERIALS 6,444 7,000 7,000 6,850 TOTAL MATERIALS AND SUPPLIES 48,770 54,500 54,500 46,400 7360 ADVERTISING/PROMOTION 6,622 6,725 6,725 6,725 cn TOTAL OPERATION & CONTRACTUAL 6,622 6,725 6,725 6,725 TOTAL FOR PROGRAM 196,768 223,120 221,640 223,505 TOTAL LIBRARY 1,277,145 1,238,170 1,163,220 1,204,500 0 Oqk � ' J �0 co COUNJI , r rr err rr r� rr r rr r rr r■ rr rr rr rr rr r r r POLICE January, 2004 Police Chief Deputy PoliceChief rn Accreditation Manager Administrative Assistant Support Services Lieutenant Field Services Lieutenant Investigations Sergeant Sergeant (6) Records Clerk Secretary Crime Prevention Detective Community Service Patrol Officer Officer Officer (3) (2) (5) (3) (25) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY POLICE (6) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Administration $ 531,820 10.63% Field Services 3,281,225 65.59% Support Services 1,189,495 23.78% rn N Total $ 5,002,540 100.00% Support Services Administration 23.78% 10.63% Field Services 65.59% VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Police DEPARTMENT NUMBER: (6) SUPPORTED BY (FUNDS): General Corporate (10) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Administration (1) Police Services Management (1) Field Services (2) Police Field Services (1) Support Services (3) Police General Support (1) rn Police Investigations (2) Police Records (4) Police Public Relations/ (5) Crime Prevention FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 52.00 No change in total from previous year. Two tactical officer positions have been removed from Program 632-Police Investigations and two positions have been added to Program 621-Police Field Services in order to staff a traffic enforcement unit. TOTAL DEPARTMENT BUDGET: $5,002,540 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE SERVICES MANAGEMENT PROGRAM NO. 611 FUND General Corporate NO. 10 PROGRAM BUDGET $531,820 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Police Services Management NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for the planning, organizing, staffing, coordination and review necessary to preserve and protect the lives, constitutional rights and property of citizens, to enforce the law and provide quality service to the community. PROGRAM GOAL To manage the resources of the Police Department to enhance the safety and security of the community and to meet the goals and objectives of the Department. PROGRAM PERFORMANCE MEASURE All on-going program performance measures and 90%of objectives are accomplished in the Police Department. A citizen survey indicates that 90%of respondents generally feel safe in their neighborhood and community. CURRENT YEAR PROGRAM OBJECTIVES 1) Review all department policies, procedures and general orders to determine if they are compatible with the applicable Police standards. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6100 - ADMINISTRATION PROGRAM: 611 - POLICE SERVICES MGMT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 337,423 332, 925 331, 130 344, 345 5030 SALARIES-OVERTIME 210 500 975 500 5110 I.M.R.F. 3,792 4,200 4,195 5,245 5120 POLICE PENSION 31,909 42,615 45, 800 47,605 5140 F.I.C.A. 4,634 4,540 4,540 4,575 5150 HEALTH INSURANCE 31,990 35,875 35,750 36,825 5210 PHYSICAL EXAMINATIONS 1,380 2,250 1, 900 2, 000 5230 TRAINING 46,044 35,000 36,000 35,750 5240 DUES & MEMBERSHIPS 1, 917 2,400 2,025 2,400 TOTAL PERSONNEL 459,299 460,305 462,315 479,245 6045 UNIFORMS 2, 813 2,400 2,400 2,400 6130 BUSINESS FORMS 897 1,500 950 1,100 6500 GENERAL EQUIPMENT 00 600 550 600 rn TOTAL MATERIALS AND SUPPLIES 3,711 4,500 3, 900 4,100 v' 7640 MICROFILMING SERVICES 1,761 1,500 1,000 1,300 7700 OTHER SERVICES 29,345 44,300 36,225 44,300 7810 VEHICLE OPER. & MAINT CHR 3,090 3,145 3,145 2,875 TOTAL OPERATION & CONTRACTUAL 34,195 48,945 40,370 48,475 9020 EQUIPMENT REPLACEMENT 320 00 00 00 TOTAL CAPITAL OUTLAY 320 00 00 00 TOTAL FOR PROGRAM 497,525 513,750 506,585 531,820 VILLAGE OF OAK BROOK- PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE FIELD SERVICES PROGRAM NO. 621 FUND General Corporate NO. 10 PROGRAM BUDGET $3,281,225 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Field Services NO. 2 (If not included in Program Budget) Included THIS PROGRAM Police Field Services NO. 1 PROGRAM DESCRIPTION This program provides budgetary support for directed and preventive patrol and other police activities for the protection of residents,visitors and businesses in the Village. The Field Services Division enforces all State laws and local ordinances, and also provides continuous non-emergency police services. PROGRAM GOAL To provide effective and efficient response to citizen's requests for police services and focus non-service demand patrol time in areas and activities related to current community priorities. T PROGRAM PERFORMANCE MEASURE rn A citizen survey indicates an 85% level of satisfaction with response time and the quality of police services rendered. Monthly and annual directed patrol objectives are met. CURRENT YEAR PROGRAM OBJECTIVES 1) Establish a traffic enforcement unit within the patrol division that will be responsible for truck enforcement, serious accident investigations, DUI enforcement and special selective enforcement programs. 2) Reduce the number of personal injury accidents through aggressive DUI and hazardous moving violation enforcement. 3) Reduce damage to Village roadways and enhance the safety of motorists by increasing the number of trucks stopped and cited for overweight and safety violations. 4) Conduct a comprehensive study into the feasibility of establishing a Police Department honor guard. SIGNIFICANT CHANGES FROM 2003 Two positions previously budgeted in Program 632-Police Investigations have been reassigned here in order to staff a traffic enforcement unit. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6200 - FIELD SERVICES PROGRAM: 621 - POLICE FIELD SERVICES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 2,031,570 1,847,445 2,100,000 2,129,125 5030 SALARIES-OVERTIME 207,503 180,000 160,000 170,000 5033 SAL-OVERTIME-SPEC DETAIL 16,312 14,000 35,000 16,000 5110 I.M.R.F. 8, 809 10,520 9,550 12,655 5120 POLICE PENSION 249,337 264,675 325,000 340,880 5140 F.I.C.A. 32,659 32,075 35,000 37,120 5150 HEALTH INSURANCE 282,582 295,050 300,000 312,825 5210 PHYSICAL EXAMINATIONS 7,395 10,500 9,000 6,650 5220 TRAVEL EXPENSE 5,390 6,000 5,500 6, 000 5405 UNEMPLOYMENT COMPENSATION 13,343 00 880 00 TOTAL PERSONNEL 2,854,900 2,660,265 2,979, 930 3,031,255 6040 DRUGS & MEDICAL 807 1,200 1,000 1,200 6045 UNIFORMS 42,816 31,000 40,000 35,000 6050 TOOLS & HARDWARE 2,046 1,850 1,850 1,850 6060 FOOD 498 600 600 600 v 6500 GENERAL EQUIPMENT 4,319 13,400 19,400 20,000 TOTAL MATERIALS AND SUPPLIES 50,486 48,050 62, 850 58,650 7230 MAINT. OTHER EQUIPMENT 7,397 12,800 10,000 13,570 7240 MAINTENANCE RADIOS 1,620 2,000 2, 000 2,000 7260 RENTALS 5,676 7,400 7,400 7,400 7320 LICENSES & FEES 1,196 7,800 1,400 7,800 7810 VEHICLE OPER. & MAINT CHR 158,120 173,985 173, 985 160,550 TOTAL OPERATION & CONTRACTUAL 174,009 203,985 194,785 191,320 9010 NEW EQUIPMENT 35,461 00 38, 000 00 9020 EQUIPMENT REPLACEMENT 3,965 162,500 162,500 00 TOTAL CAPITAL OUTLAY 39,426 162,500 200,500 00 TOTAL FOR PROGRAM 3,118,822 3,074,800 3,438,065 3,281,225 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE GENERAL SUPPORT PROGRAM NO.631 FUND General Corporate NO. 10 PROGRAM BUDGET $217,285 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police General Support NO. 1 PROGRAM DESCRIPTION This program provides management supervision to the Police Investigations, Records and Public Relations/Crime Prevention programs and the ongoing effort to maintain national accreditation through CALEA. This program also coordinates all departmental training and provides certain commodities and general services within the Police Department. PROGRAM GOAL To provide direct citizen services and internal support services in an efficient and effective manner. T PROGRAM PERFORMANCE MEASURE w A survey of users of Support Services indicates an 80% level of satisfaction with the quality of services. CURRENT YEAR PROGRAM OBJECTIVES 1) Integrate School District 53 security plans with the Oak Brook Police Department. SIGNIFICANT CHANGES FROM 2003 The budget reflects deferral in hiring the vacant Support Service Lieutenant position until July 1, 2004 and reduced training outlays. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 631 - POLICE GENERAL SUPPORT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 120,206 123,835 124,220 83,425 5030 SALARIES-OVERTIME 44,204 42,000 42,000 37,000 5110 I.M.R.F. 2,358 2,730 2,760 3,740 5120 POLICE PENSION 15,593 13,180 14,000 6, 800 5140 F.I.C.A. 3,227 3,350 3,350 3, 870 5150 HEALTH INSURANCE 20,929 15,650 15,650 16, 025 5210 PHYSICAL EXAMINATIONS 00 750 750 00 5230 TRAINING 69,915 58, 000 57,000 35, 000 TOTAL PERSONNEL 276,432 259,495 259,730 185, 860 6010 SUBSCRIPTIONS & PUBLICATI 2,599 2,850 2,350 2,350 6045 UNIFORMS 939 900 895 900 6120 GENERAL OFFICE SUPPLIES 4,647 5,000 4,995 5,200 6240 COMPUTER SUPPLIES 1,308 1,200 1,195 1,200 6250 AMMUNITION 6,769 6,500 6,490 6,500 6500 GENERAL EQUIPMENT 31 00 00 3,300 CO TOTAL MATERIALS AND SUPPLIES 16,292 16,450 15,925 19,450 7140 LAUNDRY & CLEANING 564 650 625 625 7230 MAINT. OTHER EQUIPMENT 636 1,800 1,755 1,000 TOTAL OPERATION & CONTRACTUAL 1,200 2,450 2,380 1,625 9010 NEW EQUIPMENT 00 00 00 10,350 TOTAL CAPITAL OUTLAY 00 00 00 10,350 TOTAL FOR PROGRAM 293,924 278,395 278,035 217,285 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE INVESTIGATIONS PROGRAM NO. 632 FUND General Corporate NO. 10 PROGRAM BUDGET $626,225 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Investigations NO. 2 PROGRAM DESCRIPTION This program provides the necessary personnel and equipment to conduct investigations of criminal cases and related activities, arrest offenders and recover evidence and stolen property. PROGRAM GOAL To enhance public safety through the successful investigation of criminal activity and other necessary investigational support. PROGRAM PERFORMANCE MEASURE rn At least 35%of assigned cases are solved by the Investigations Unit, and a survey of crime victims indicates an 80% level of satisfaction with investigative services. 0 CURRENT YEAR PROGRAM OBJECTIVES 1) Enhance networking with other departments, including participating in multi-jurisdictional task forces, in order to improve efficiency in the investigation of cases. SIGNIFICANT CHANGES FROM 2003 Two budgeted positions in this program have been transferred to Program 621-Police Field Services in order to staff a traffic enforcement unit. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 632 - POLICE INVESTIGATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 323,259 472,600 380,000 416,435 5030 SALARIES-OVERTIME 25,391 25,000 20,000 25,000 5033 SAL-OVERTIME-SPEC DETAIL 506 00 00 00 5120 POLICE PENSION 41,698 73,450 63,725 69,860 5140 F.I.C.A. 3, 832 6,305 4, 700 5,350 5150 HEALTH INSURANCE 35,737 68,750 58,400 67,500 5210 PHYSICAL EXAMINATIONS 1, 826 3,000 1,500 1,300 5220 TRAVEL EXPENSE 93 400 325 400 5250 CLOTHING ALLOWANCE 4, 923 6,240 5, 915 4,680 TOTAL PERSONNEL 437,265 655,745 534,565 590,525 6040 DRUGS & MEDICAL 1,085 1,200 1,150 1,200 6060 FOOD 177 1,200 400 1,200 6120 GENERAL OFFICE SUPPLIES 4,501 4,000 3,750 4,000 6500 GENERAL EQUIPMENT 2,113 2,800 2,475 5,250 rn TOTAL MATERIALS AND SUPPLIES 7,876 9,200 7,775 11,650 7230 MAINT. OTHER EQUIPMENT 00 00 9,000 9,000 7240 MAINTENANCE RADIOS 263 300 275 300 7260 RENTALS 6,056 6,360 6,350 4,260 7700 OTHER SERVICES 1, 861 9,600 6,000 3,500 7810 VEHICLE OPER. & MAINT CHR 6, 080 7,100 7,100 6, 990 TOTAL OPERATION & CONTRACTUAL 14,260 23,360 28,725 24,050 TOTAL FOR PROGRAM 459,401 688,305 571,065 626,225 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE RECORDS PROGRAM NO. 634 FUND General Corporate NO. 10 PROGRAM BUDGET $163,210 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Records NO.4 PROGRAM DESCRIPTION This program provides for the maintenance and retrieval of records as required by law and as needed to support Police Department operations. PROGRAM GOAL To provide required information and data on a timely and accurate basis for use by the Police Department and other Village staff and citizens as appropriate. PROGRAM PERFORMANCE MEASURE A survey of service users indicates an 80% level of satisfaction with the quality and timeliness of records service delivery. rn CURRENT YEAR PROGRAM OBJECTIVES 1) Implement the Village imaging and document management system. 2) Conduct a quality-of-service survey of report requests from outside agencies. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr rr ■■� rr rr rr r r r r r rr r r rr rr rr rr rr� VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 634 - POLICE RECORDS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 96,725 103, 120 102, 000 110, 580 5030 SALARIES-OVERTIME 00 200 80 200 5110 I.M.R.F. 6,430 7,310 7,210 9,585 5140 F.I.C.A. 7,380 7,910 7,780 8,360 5150 HEALTH INSURANCE 15,429 17,825 19,400 21, 825 5220 TRAVEL EXPENSE 38 60 30 60 TOTAL PERSONNEL 126,001 136,425 136,500 150,610 6045 UNIFORMS 1,103 1,000 950 1,000 6130 BUSINESS FORMS 3,560 4,600 5,500 4,600 TOTAL MATERIALS AND SUPPLIES 4,663 5,600 6,450 5,600 7210 MAINT.-OFFICE EQUIPMENT 5,596 4, 800 5,120 7,000 rn TOTAL OPERATION & CONTRACTUAL 5,596 4,800 5,120 7,000 w TOTAL FOR PROGRAM 136,261 146,825 148,070 163,210 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM POLICE PUBLIC PROGRAM NO. 635 RELATIONS/CRIME PREVENTION FUND General Corporate NO. 10 PROGRAM BUDGET $182,775 DEPARTMENT Police NO. 6 ATTRIBUTABLE PERSONNEL COSTS DIVISION Support Services NO. 3 (If not included in Program Budget) Included THIS PROGRAM Police Public Relations/Crime NO. 5 Prevention PROGRAM DESCRIPTION This program encourages citizen involvement through community action, crime prevention and public relations efforts including the Citizen Police Academy and Neighborhood Liaison Program. The program stresses interaction with local schools (cooperative effort of drug and gang intervention through the D.A.R.E. and V.E.G.A. programs), the business community, homeowners associations and the Oak Brook Park District. PROGRAM GOAL °) To involve and enlist the support of the community in establishing and achieving Police Department goals and objectives. PROGRAM PERFORMANCE MEASURE A citizen survey indicates a 65% level of awareness of Public Relations/Crime Prevention programs. A survey of recipients of programs indicates a 90% level of satisfaction with the quality and usefulness of presentations. Investigation Division indicates that crime prevention activities are contributing to the successful resolution of incidents. CURRENT YEAR PROGRAM OBJECTIVES 1) Increase interaction with Oakbrook Center tenants regarding crime prevention and crime reporting procedures. 2) Mandated liquor license holder training events are reviewed and upgraded. 3) Improve public education on the importance of proper installation and use of child safety seats. SIGNIFICANT CHANGES FROM 2003 No significant changes. m m m m m m m m m m m m m i m m m r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 6 - POLICE DIVISION: 6300 - SUPPORT SERVICES PROGRAM: 635 - PUBLIC RELAT./CRIME PREV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 91,935 112,220 107,000 127,130 5030 SALARIES-OVERTIME 4,555 4,800 4,800 4,800 5120 POLICE PENSION 12,490 17,430 18,300 21,530 5140 F.I.C.A. 1,344 1,675 1,635 1,910 5150 HEALTH INSURANCE 9,640 9,500 11,375 16,025 5210 PHYSICAL EXAMINATIONS 707 750 500 750 TOTAL PERSONNEL 120,671 146,375 143,610 172,145 6045 UNIFORMS 1,234 1, 800 1,000 1,800 6060 FOOD 1,065 1,000 600 1,000 6500 GENERAL EQUIPMENT 249 500 475 1,300 TOTAL MATERIALS AND SUPPLIES 2,547 3,300 2,075 4,100 7310 PRINTING SERVICES 5,706 5,200 5,165 5,500 rn 7810 VEHICLE OPER. & MAINT CHR 1,170 1,160 1,160 1,030 to TOTAL OPERATION & CONTRACTUAL 6,876 6,360 6,325 6,530 TOTAL FOR PROGRAM 130,095 156,035 152,010 182,775 TOTAL POLICE 4,636,027 4,858,110 5,093,830 5,002,540 1 1 1 � as v14� � 94' C � T Z 0 ' NO/S <X� AO 1 1 1 1 1 1 rr rr r rr r �r �r rr rr rr rr rr �r rr rr rw rr rr rr FIRE January, 2004 Fire Chief Secretary I] Administrative Assistant (P.T.) Fire Prevention Fire Captain Operations and Training Emergency Medical Services Director (Shift Commanders) Officer Director (3) (P.T.) Secretary Special Team CPR Coordinator Fire Lieutenant Coordinators (P.T.) (O.T.) (6) Fire Prevention Public Safety Inspectors Education Coordinator (P.T.) (P.T.) Firefighter Firefighter/Paramedic Firefighter/Paramedic Assistant Chief (Contract) (Paid-on-Call) (3) (21) (6) Firefighter (Paid-on-Call) (Varies) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY FIRE (7) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget General Salaries $ 3,185,130 70.81% Administration 330,190 7.34% Rescue and Fire 321,200 7.14% Emergency Medical Services 469,350 10.43% Prevention 192,460 4.28% N Total $ 4,498,330 100.00% Emergency Medical Prevention Services 4.28% 10.43% Rescue and Fire ' 7.14% In e n Administration 7.34% General Salaries 70.81% r rr r r� rr rr rr rr rr rr rs rr �r ar it rr rr rr r� VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Fire DEPARTMENT NUMBER: (7) SUPPORTED BY (FUNDS): General Corporate (10) Foreign Fire Insurance Tax (23) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS(ACCT. NO.) General Salaries (0) Fire and EMS—General Salaries (0) Administration (1) Rescue and Fire Service Management (1) Rescue and Fire (2) Rescue and Fire Operations (1) w Special Teams Operations (2) Rescue and Fire Training (3) Foreign Fire Insurance Tax (9) Emergency Medical Services (3) Emergency Medical Services (1) Prevention (4) Fire Prevention and Public Safety Education (1) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 37.00 -1.0 The full-time Fire Prevention Bureau Director position has been eliminated. No other changes from previous year. TOTAL DEPARTMENT BUDGET: $4,498,330 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FIRE AND EMS-GENERAL PROGRAM NO. 700 SALARIES FUND General Corporate NO. 10 PROGRAM BUDGET $3,185,130 DEPARTMENT Fire NO. 7 DIVISION General Salaries NO. 0 THIS PROGRAM Fire and EMS-General Salaries NO. 0 PROGRAM DESCRIPTION This program provides budgetary support for Rescue and Fire Operations and Emergency Medical Services personnel. PROGRAM GOAL See specific programs. PROGRAM PERFORMANCE MEASURE -4 N/A. 1� CURRENT YEAR PROGRAM OBJECTIVES N/A. SIGNIFICANT CHANGES FROM 2003 The replacement of the vacant Battalion Chief position has been deferred until April 1, 2004. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7000 - GENERAL SALARIES PROGRAM: 700 - FIRE AND EMS GEN SALARIES ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 1, 974,794 2,016,330 1,975,000 2,114,000 5010 SALARIES PART-TIME 24,858 25,000 21,440 21,000 5030 SALARIES-OVERTIME 278,869 201,665 273,000 212,000 5130 FIRE PENSION 384,910 428,105 446,905 486,390 5140 F.I.C.A. 19,660 18,875 17,985 18,740 5150 HEALTH INSURANCE 285,970 313,950 296,555 321,000 5210 PHYSICAL EXAMINATIONS 10,521 12,000 9,820 12,000 TOTAL PERSONNEL 2,979,582 3,015,925 3,040,705 3,185,130 TOTAL FOR PROGRAM 2, 979,582 3,015,925 3,040,705 3,185,130 v in VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM RESCUE AND FIRE SERVICE PROGRAM NO. 711 MANAGEMENT FUND General Corporate NO. 10 PROGRAM BUDGET $330,190 DEPARTMENT Fire NO.7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Rescue and Fire Service NO. 1 Management PROGRAM DESCRIPTION This program provides management direction and coordination for the operations of the Oak Brook Fire Department, including rescue and fire, emergency medical services, special teams, training, and fire prevention and public safety education. PROGRAM GOAL To manage Fire Department operations and resources in a manner that provides superior fire protection, rescue and emergency medical services to the Village, and minimizes or prevents the loss of life, personal injury and property damage due to fire or accidents. PROGRAM PERFORMANCE MEASURE All program performance measures and 90%of objectives are achieved in the Fire Department. ISO Class 3 Rating is maintained. CURRENT YEAR PROGRAM OBJECTIVES 1) Update job descriptions and job functions for all Fire Department positions. 2) Update all Fire Department references in the Village Code as necessary to reflect current and accepted language and practices. 3) Implement various paper reduction initiatives through electronic data and report storage options. 4) Review and update the Fire Department staffing study. SIGNIFICANT CHANGES FROM 2003 No significant changes. � r � r r r rr rr rr rr err err rr r r r r■r rr rw VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7100 - ADMINISTRATION PROGRAM: 711 - RESCUE & FIRE SVC MGMT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 223,066 229,960 215,000 227,160 5010 SALARIES PART-TIME 14,684 15,000 00 00 5030 SALARIES-OVERTIME 6,664 4,100 16,000 19,100 5110 I.M.R.F. 3,192 3,070 3,360 3, 940 5130 FIRE PENSION 34, 824 40,380 35,110 41,225 5140 F.I.C.A. 6,408 6,030 5,750 5,730 5150 HEALTH INSURANCE 22,622 21,400 20,000 21,400 5230 TRAINING 3,561 9,000 4,000 2,000 5240 DUES & MEMBERSHIPS 1,232 985 1,100 1,220 TOTAL PERSONNEL 316,253 329,925 300,320 321,775 6010 SUBSCRIPTIONS & PUBLICATI 2,693 1,700 1,100 700 6045 UNIFORMS 522 400 55 400 6120 GENERAL OFFICE SUPPLIES 765 1,000 1,000 1,000 6130 BUSINESS FORMS 47 300 150 150 v 6240 COMPUTER SUPPLIES 95 100 500 500 TOTAL MATERIALS AND SUPPLIES 4,121 3,500 2,805 2,750 7210 MAINT.-OFFICE EQUIPMENT 1,895 2,000 2,000 2,000 7700 OTHER SERVICES 70 00 00 00 7810 VEHICLE OPER. & MAINT CHR 2,650 3,590 3,590 3,665 TOTAL OPERATION & CONTRACTUAL 4,615 5,590 5,590 5,665 TOTAL FOR PROGRAM 324,989 339,015 308,715 330,190 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM RESCUE AND FIRE OPERATIONS PROGRAM NO.721 FUND General Corporate NO. 10 PROGRAM BUDGET $235,860 DEPARTMENT Fire NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Rescue and Fire NO.2 (If not included in Program Budget) $2,739,630 THIS PROGRAM Rescue and Fire Operations NO. 1 PROGRAM DESCRIPTION This program provides emergency response and incident mitigation for all fire,fire-related and basic rescue emergencies within the Village, as well as the supplies, equipment and other necessary support required to extinguish fires and perform basic rescue activities efficiently and safely. PROGRAM GOAL To provide superior fire and basic rescue emergency services that minimize or prevent loss of life, personal injury and property damage. PROGRAM PERFORMANCE MEASURE The median annual fire damage is less than 20%of the exposed at-risk sprinkled property, and less than 50% of the exposed at-risk non-sprinkled property. A survey of citizens 00 indicates an 85% level of satisfaction with emergency response activities for all fire, fire-related and basic rescue emergencies in Oak Brook as well as with non-emergency contacts. CURRENT YEAR PROGRAM OBJECTIVES 1) Improve programs and procedures in order to maintain or improve ISO Class 3 rating. 2) Develop a comprehensive building pre-plan system whereby the pre-plans for all commercial properties in the Village are reviewed on an annual basis. SIGNIFICANT CHANGES FROM 2003 The vehicle operation and maintenance charge to this program has been increased due to several significant repairs over the last several years. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7200 - RESCUE AND FIRE PROGRAM: 721 - RESCUE AND FIRE OPERATION ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5033 SAL-OVERTIME-SPEC DETAIL 779 500 1,600 1,300 5220 TRAVEL EXPENSE 64 60 150 150 5230 TRAINING 1,560 00 00 00 5240 DUES & MEMBERSHIPS 1,790 2, 920 1,800 1,925 TOTAL PERSONNEL 4,192 3,480 3,550 3,375 6010 SUBSCRIPTIONS & PUBLICATI 201 600 200 310 6045 UNIFORMS 13,606 15,000 20,000 18,000 6050 TOOLS & HARDWARE 1,926 1,000 1,000 1,000 6060 FOOD 551 400 300 400 6110 CLEANING SUPPLIES 4,786 3,200 4,000 4,000 6120 GENERAL OFFICE SUPPLIES 3,440 3,200 2,700 2,700 6130 BUSINESS FORMS 105 150 250 400 6180 CHEMICALS 692 1,200 1,215 1,200 6240 COMPUTER SUPPLIES 00 00 500 500 6500 GENERAL EQUIPMENT 6,857 38,825 38,390 29,150 cfl TOTAL MATERIALS AND SUPPLIES 32,164 63,575 68,555 57,660 7120 NATURAL GAS 5,011 2,222 8,000 8,000 7160 MAINTENANCE VEHICLES 4,189 9, 100 7, 000 8, 500 7210 MAINT.-OFFICE EQUIPMENT 1,089 1,000 1, 000 1,000 7220 MAINTENANCE BUILDINGS 2,073 00 300 300 7230 MAINT. OTHER EQUIPMENT 6,487 6,000 6,000 4,500 7240 MAINTENANCE RADIOS 2,877 3,300 3,300 3,300 7260 RENTALS 00 00 1,320 00 7320 LICENSES & FEES 34 100 80 100 7700 OTHER SERVICES 600 00 00 00 7810 VEHICLE OPER. & MAINT CHR 80,275 71,175 71,175 103,125 TOTAL OPERATION & CONTRACTUAL 102,634 92,897 98,175 128,825 9010 NEW EQUIPMENT 4,589 00 00 7,000 9020 EQUIPMENT REPLACEMENT 31,113 58, 000 58, 000 39, 000 TOTAL CAPITAL OUTLAY 35,702 58,000 58, 000 46,000 TOTAL FOR PROGRAM 174,693 217,952 228,280 235,860 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SPECIAL TEAMS OPERATIONS PROGRAM NO. 722 FUND General Corporate NO. 10 PROGRAM BUDGET $16,155 DEPARTMENT Fire NO.7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Rescue and Fire NO. 2 (If not included in Program Budget) $17,100 THIS PROGRAM Special Teams Operations NO. 2 PROGRAM DESCRIPTION This program provides emergency response and incident mitigation for advanced specialty rescue situations involving high or low angle rope rescue, confined space or trench rescue, surface water or dive rescue, building collapse and hazardous materials incidents within the Village, as well as the supplies, equipment and other support required to conduct specialized rescue and/or mitigation activities efficiently and safely. PROGRAM GOAL To provide superior advanced specialty rescue emergency services that minimize or prevent loss of life, personal injury and property damage. PROGRAM PERFORMANCE MEASURE J A survey of citizens indicates an 85% level of satisfaction with emergency response activities for all specialized rescue emergencies in Oak Brook. C) CURRENT YEAR PROGRAM OBJECTIVES 1) Improve specialty team's effectiveness by increasing the active membership of the three specialty teams by one (1) additional member per team. SIGNIFICANT CHANGES FROM 2003 No significant changes. ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7200 - RESCUE AND FIRE PROGRAM: 722 - SPECIAL TEAMS OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5240 DUES & MEMBERSHIPS 00 130 30 30 TOTAL PERSONNEL 00 130 30 30 6050 TOOLS & HARDWARE 38 00 00 00 6500 GENERAL EQUIPMENT 855 22,500 10,200 12,500 TOTAL MATERIALS AND SUPPLIES 893 22,500 10,200 12,500 7010 LIABILITY INSURANCE 00 480 240 240 7230 MAINT. OTHER EQUIPMENT 2,686 2,800 2,800 2,000 7810 VEHICLE OPER. & MAINT CHR 3,246 1,530 1,530 1,385 TOTAL OPERATION & CONTRACTUAL 5, 932 4, 810 4,570 3,625 9010 NEW EQUIPMENT 10,218 00 00 00 v 9020 EQUIPMENT REPLACEMENT 6,653 00 00 00 TOTAL CAPITAL OUTLAY 16,871 00 00 00 TOTAL FOR PROGRAM 23, 696 27,440 14, 800 16, 155 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM RESCUE AND FIRE TRAINING PROGRAM NO. 723 FUND General Corporate NO. 10 PROGRAM BUDGET $26,585 DEPARTMENT Fire NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Rescue and Fire NO. 2 (If not included in Program Budget) $41,800 THIS PROGRAM Rescue and Fire Training NO. 3 PROGRAM DESCRIPTION This program provides education,training and safety support activities for all emergency response and incident mitigation operations as well as non-emergency operations within the Fire Department. PROGRAM GOAL To provide comprehensive annual and long-term training and safety programs that minimize personnel-related accidents and injuries, facilitate superior emergency and non- emergency operations,and provide state of the art individualized professional development opportunities for Fire Department personnel. PROGRAM PERFORMANCE MEASURE V Annual and long-term training and safety programs are in lace with at least 70% personnel compliance. 90%of Fire Department loss prevention goals are met. The 9- 9 YP 9 P P P P P ^� Department is in compliance with all applicable local, state and federal laws and standards regarding emergency service training and safety programs. CURRENT YEAR PROGRAM OBJECTIVES 1) Provide semi-annual live fire training for all firefighters through interdepartmental interagency training cooperatives. 2) Provide Incident Command System training for all officers and officer candidates. SIGNIFICANT CHANGES FROM 2003 Budgeted outlays for training have been reduced 37.5%from 2003. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7200 - RESCUE AND FIRE PROGRAM: 723 - RESCUE & FIRE TRAINING ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5230 TRAINING 26,273 40, 000 20, 000 25,000 5240 DUES & MEMBERSHIPS 75 75 125 125 TOTAL PERSONNEL 26,348 40,075 20,125 25,125 6010 SUBSCRIPTIONS & PUBLICATI 1,635 1,660 1,150 660 6050 TOOLS & HARDWARE 98 300 00 300 6060 FOOD 00 150 80 150 6120 GENERAL OFFICE SUPPLIES 69 100 20 100 6180 CHEMICALS 248 250 00 250 6500 GENERAL EQUIPMENT 58 500 00 00 TOTAL MATERIALS AND SUPPLIES 2,108 2,960 1,250 1,460 7230 MAINT. OTHER EQUIPMENT 00 150 00 00 TOTAL OPERATION & CONTRACTUAL 00 150 00 00 w TOTAL FOR PROGRAM 28,456 43,185 21,375 26,585 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FOREIGN FIRE INSURANCE TAX PROGRAM NO. 729 FUND Foreign Fire Insurance Tax NO. 23 PROGRAM BUDGET $42,600 DEPARTMENT Fire NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Rescue and Fire NO.2 (If not included in Program Budget) N/A THIS PROGRAM Foreign Fire Insurance Tax NO.9 PROGRAM DESCRIPTION This program provides for the expenditure of revenue from the Foreign Fire Insurance Tax consistent with State statute and local ordinance. Expenditures from this Fund reduce and offset expenditures from the General Corporate Fund for the maintenance and benefit of the Fire Department. PROGRAM GOAL To contribute to the maintenance and benefit of the Fire Department through the appropriate use of Foreign Fire Insurance Tax revenues. PROGRAM PERFORMANCE MEASURE J Foreign Fire Insurance Tax revenues are used in a manner consistent with State statute and local ordinance. 1 CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 No significant changes. rr rr rr r r � rr rr rr �r r rr rr rr err err rr rr r� � VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 23 - FOREIGN FIRE INS. TAX DEPARTMENT: 7 - FIRE DIVISION: 7200 - RESCUE AND FIRE PROGRAM: 729 - FOREIGN FIRE INS. TAX ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5210 PHYSICAL EXAMINATIONS 360 600 00 600 5230 TRAINING 3,008 00 00 00 5240 DUES & MEMBERSHIPS 1,710 1,700 1,500 1, 500 TOTAL PERSONNEL 5,078 2,300 1,500 2,100 6010 SUBSCRIPTIONS & PUBLICATI 468 1,000 500 500 6045 UNIFORMS 00 1, 000 00 00 6050 TOOLS & HARDWARE 16 00 00 00 6500 GENERAL EQUIPMENT 00 3, 000 7, 900 3, 000 TOTAI. MATERIALS AND SUPPLIES 483 5,000 8,400 3,500 7630 LEGAL SERVICES 2,065 00 00 00 TOTAL OPERATION & CONTRACTUAL 2,065 00 00 00 v s 9010 NEW EQUIPMENT 14,547 38,700 29, 925 37,000 cn TOTAL CAPITAL OUTLAY 14,547 38,700 29,925 37,000 TOTAL FOR PROGRAM 22,174 46,000 39, 825 42,600 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM EMERGENCY MEDICAL SERVICES PROGRAM NO. 731 FUND General Corporate NO. 10 PROGRAM BUDGET $469,350 DEPARTMENT Fire NO.7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Emergency Medical Services NO. 3 (If not included in Program Budget) $386,600 THIS PROGRAM Emergency Medical Services NO. 1 PROGRAM DESCRIPTION This program provides advanced life support(ALS)emergency medical treatment and transportation services to the sick and injured, as well as the supplies, equipment, training and other support required to perform medical-related activities efficiently and safely. This program also facilitates the scheduling of regular physicals for Fire Department members, and conducts medical-related public safety education programs for residential and commercial members of the community. PROGRAM GOAL To provide patients with superior emergency medical care and transportation within the scope of the ALS system;to promote medical-related support activities for Fire Department members including training and regular medical evaluations; and to proactively promote Cardiopulmonary Resuscitation (CPR),Automatic External Defibrillators (AEDs),first-aid and injury prevention public safety education programs. rn PROGRAM PERFORMANCE MEASURE Surveys of patients and hospital personnel indicate a 90% level of satisfaction with emergency medical treatment and transportation services. Fire Department employees receive regular medical evaluations consistent with Village policy and State law. A survey of citizens indicates a 50% level of awareness of medical-related public safety education programs. CURRENT YEAR PROGRAM OBJECTIVES 1) Implement EMS data capture and computer based EMS reporting system for completion of patient care records as required by Good Samaritan EMS System. 2) Research and implement the"File for Life"or similar program which allows residents to document medical facts and data prior to an emergency and provides our paramedics instant access to this information in critical life threatening situations. SIGNIFICANT CHANGES FROM 2003 Training has been increased due to paramedic training being required for several new hires. No other significant changes. �r �r rr r �r r■■r r r r r �■r rr �r rr �r rr rr rr r� VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7300 - EMERGENCY MEDICAL SERV. PROGRAM: 731 - EMERGENCY MEDICAL SERV. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5010 SALARIES PART-TIME 20,934 24,000 00 00 5030 SALARIES-OVERTIME 2,590 00 26,175 23,320 5033 SAL-OVERTIME-SPEC DETAIL 8,020 9,000 9,000 9,000 5140 F.I.C.A. 1,743 1,835 2,115 1,785 5230 TRAINING 31341 10,000 3,000 14, 900 5240 DUES & MEMBERSHIPS 40 175 175 175 TOTAL PERSONNEL 36,667 45, 010 40,465 49,180 6010 SUBSCRIPTIONS & PUBLICATI 2,043 1,055 1,055 1,055 6040 DRUGS & MEDICAL 4,166 4,300 4,300 4, 300 6045 UNIFORMS 00 00 150 150 6050 TOOLS & HARDWARE 33 100 00 00 6110 CLEANING SUPPLIES 00 00 15 00 6120 GENERAL OFFICE SUPPLIES 126 200 200 200 6130 BUSINESS FORMS 407 1,000 800 800 6240 COMPUTER SUPPLIES 00 100 00 00 s 6500 GENERAL EQUIPMENT 5,216 5,140 4,160 71000 v TOTAL MATERIALS AND SUPPLIES 11,990 11,895 10,660 13,505 7160 MAINTENANCE VEHICLES 105 00 00 00 7230 MAINT. OTHER EQUIPMENT 1,137 1,300 1,300 1,300 7320 LICENSES & FEES 80 00 00 00 7700 OTHER SERVICES 355,569 367,700 366,905 383,740 7810 VEHICLE OPER. & MAINT CHR 22,575 24,500 24,500 21,625 TOTAL OPERATION & CONTRACTUAL 379,466 393,500 392,705 406,665 9010 NEW EQUIPMENT 1,769 00 00 00 9020 EQUIPMENT REPLACEMENT 00 60,000 59,850 00 TOTAL CAPITAL OUTLAY 1,769 60,000 59,850 00 TOTAL FOR PROGRAM 429, 892 510,405 503,700 469,350 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM FIRE PREVENTION AND PUBLIC PROGRAM NO. 741 SAFETY EDUCATION FUND General Corporate NO. 10 PROGRAM BUDGET $192,460 DEPARTMENT Fire NO. 7 ATTRIBUTABLE PERSONNEL COSTS DIVISION Prevention NO.4 (If not included in Program Budget) Included THIS PROGRAM Fire Prevention and Public Safety NO. 1 Education PROGRAM DESCRIPTION This program provides for regular fire prevention inspections of all commercial buildings in the Village in conjunction with building inspections performed by the Department of Community Development, as well as home fire safety inspections upon request. This program also conducts rescue and fire safety education programs for residential and corporate citizens. PROGRAM GOAL To contribute to the maintenance,enhancement and safety of the Village through courteous enforcement of Village fire codes;to reduce fire hazards through regularly V scheduled fire inspections; and to promote rescue and fire safety awareness through a public rescue and fire safety education programs. co PROGRAM PERFORMANCE MEASURE Fire inspections are performed pursuant to schedule and there is documented mitigation of all code violations within the appropriate timeframe for each type of notation. All requested home fire safety inspections are conducted. A survey of citizens indicates a 50%level of awareness of rescue and fire related public safety education programs. CURRENT YEAR PROGRAM OBJECTIVES 1)Assist the Fire Department in improving the pre-plan system. 2)Train Fire Department personnel in fire alarm and fire sprinkler plan review. SIGNIFICANT CHANGES FROM 2003 The budgeted but unfilled full-time Fire Prevention Bureau Director position has been eliminated. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 7 - FIRE DIVISION: 7400 - PREVENTION PROGRAM: 741 - PREVENTION & PUBLIC EDUC. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 35,362 105, 980 38,505 41,970 5010 SALARIES PART-TIME 66,511 54,900 00 00 5030 SALARIES-OVERTIME 9,142 1, 500 93, 000 105,000 5110 I.M.R.F. 2,443 6,795 2,775 3,685 5140 F.I.C.A. 8,462 12,045 9,095 11,565 5150 HEALTH INSURANCE 10,076 19,225 10,840 11,250 5220 TRAVEL EXPENSE 00 250 25 200 5230 TRAINING 3,090 5,000 2,700 5,000 5240 DUES & MEMBERSHIPS 443 410 410 410 TOTAL PERSONNEL 135,528 206,105 157,350 179,080 6010 SUBSCRIPTIONS & PUBLICATI 1,102 895 990 980 6045 UNIFORMS 281 1,500 800 1,000 6050 TOOLS & HARDWARE 232 120 115 120 6120 GENERAL OFFICE SUPPLIES 716 800 800 800 v 6130 BUSINESS FORMS 39 400 400 400 6500 GENERAL EQUIPMENT 00 300 505 650 CD TOTAL MATERIALS AND SUPPLIES 2,369 4,015 3,610 3,950 7210 MAINT.-OFFICE EQUIPMENT 114 00 00 00 7310 PRINTING SERVICES 326 500 325 500 7360 ADVERTISING/PROMOTION 4,642 4,500 4,500 2,500 7700 OTHER SERVICES 21,618 2, 000 30, 000 00 7810 VEHICLE OPER. & MAINT CHR 6,120 6,990 6,990 6,430 TOTAL OPERATION & CONTRACTUAL 32,819 13, 990 41,815 9,430 TOTAL FOR PROGRAM 170,717 224,110 202,775 192,460 TOTAL FIRE 4,154,199 4,424,032 4,360,175 4,498,330 Of Oq f4�q o 0 9 -.� F COUN-T Cl) � ' a Z1 a NpIS 1 1 1 SPORTS CORE (Recreation) January, 2004 Golf Club Manager Bath&Tennis Club Manager Clerk Maintenance Employee Secretary Maintenance Employee (25%) (751 ) Associate Golf Professional Golf Course Supt. Accounting Assistant Accounting Assistant Tennis Professional Aquatics Director (50%) (50%) (Seasonal) (Seasonal) Golf Course Golf EmployeIF Mechanic Laborer Maintenance Employees Tennis Employees IEP-- (Seasonal): l Employees (Seasonal) (Part-Time) (Seasonal) SPORTS CORE (Food & Beverage) January, 2004 Bath &Tennis Club Manager N Executive Chef Food &Beverage Manager Food Service Employees Clubhouse Employees (P.T.) (P.T.) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY SPORTS CORE,(8) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Bath & Tennis Club $ 838,145 21.12% Food & Beverage 1,327,235 33.44% Golf Club 1,624;880 40.94% Capital Projects-Sports Core 178,190 4.50% Total $ 3,968,450 100.00% Capital Projects- Bath &Tennis Club Sports Core 21.12% Food& Beverage 4.50/0 0 33.44% � � 3 h 3 4.d1'iv�i j�33 H 3�3 R'M Sp. L1 Golf Club 40.94% VILLAGE OF OAK BROOK- DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Sports Core DEPARTMENT NUMBER: (8) SUPPORTED BY (FUNDS): Sports Core (52) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO.) Bath &Tennis Club (1) Sports Core General Operations (1) Swimming Operations (2) Summer Tennis (3) Tennis Operations - Indoor (4) Food & Beverage (2) Sports Core Food & Beverage Operations (1) Golf Club (3) Golf Club General Operations (1) Golf Learning and Practice (2) Golf Cart Operations (3) Golf Course Maintenance (4) Capital Projects-Sports Core (4) Sports Core Improvements (1) Golf Improvements- Surcharge (4) FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 11.50 No change from previous year. TOTAL DEPARTMENT BUDGET: $3,968,450 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SPORTS CORE GENERAL PROGRAM NO. 811 OPERATIONS FUND Sports Core NO.52 PROGRAM BUDGET $567,250 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath &Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Sports Core General Operations NO. 1 PROGRAM DESCRIPTION This program provides oversight and general management for all Sports Core operations including swimming,tennis, polo, open field usage, and food and beverage operations, and support to certain aspects of golf operations. Bath&Tennis Club staff is also principally responsible for administering community events (budgeted in program 181). PROGRAM GOAL To manage Bath&Tennis Club programs and events in an efficient and effective manner, emphasizing customer service and meeting financial objectives. oO PROGRAM PERFORMANCE MEASURE v, All program performance measures and 90% of program objectives are met for Bath &Tennis Club programs. Surveys of members and banquet clients indicate an 85% level of satisfaction with Club programs and operations. CURRENT YEAR PROGRAM OBJECTIVES 1) Investigate and consider hosting a single or series of upscale outdoor concerts on the Sports Core. 2) Increase Bath&Tennis Club membership by developing and implementing a marketing plan. 3) Develop a'Concierge Program' in cooperation with the Oak Brook Hotel Committee for guest usage of our facilities. 4) Develop an'All Oak Brook Day'event with the Oak Brook Park District. 5) Sell four sponsorships for polo charity events. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 811 - SPORTS CORE GEN. OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 191,993 197,700 186,500 201,910 5010 SALARIES PART-TIME 96,899 80,000 75,000 80,000 5020 SALARIES-SEASONAL 12,163 12,530 12,500 12,875 5030 SALARIES-OVERTIME 4,525 6,500 5,000 5,500 5110 I.M.R.F. 17,529 17,750 17,000 21,465 5140 F.I.C.A. 23,053 23,700 21,345 22,975 5150 HEALTH INSURANCE 27,746 26,700 29,495 33,840 5220 TRAVEL EXPENSE 00 100 100 100 5230 TRAINING 4,364 2,000 2,000 2,000 5240 DUES & MEMBERSHIPS 438 1,500 1,500 1,500 5260 EMPLOYEE MEALS 7,880 6,500 6,500 6,500 TOTAL PERSONNEL 386,589 374,980 356,940 388,665 6010 SUBSCRIPTIONS & PUBLICATI 226 300 400 400 6020 POSTAGE 6,883 6,500 6,500 6,500 6050 TOOLS & HARDWARE 00 500 500 500 6110 CLEANING SUPPLIES 6,211 1,500 5,000 3,000 6120 GENERAL OFFICE SUPPLIES 2,751 2,600 6,400 6,000 6130 BUSINESS FORMS 5,397 6,500 5,000 5, 000 6160 PAPER PRODUCTS 221 500 500 500 6210 TREES & SHRUBS 8,451 7,500 7,500 7,500 6230 BUILDING MAINT. SUPPLIES 493 500 3,500 1,500 6500 GENERAL EQUIPMENT 2,589 2,000 1, 800 7,000 TOTAL MATERIALS AND SUPPLIES 33,221 28,400 37,100 37,900 7010 LIABILITY INSURANCE 43,921 50,385 57,700 53,400 7110 TELEPHONE 7,957 7,000 7,000 7,000 7120 NATURAL GAS 1,267 2,000 2,000 2,000 7130 ELECTRIC 6,926 10,000 8,000 10,000 7140 LAUNDRY & CLEANING 40 300 300 300 7210 MAINT.-OFFICE EQUIPMENT 57 500 500 500 7220 MAINTENANCE BUILDINGS 2,500 4,000 5,500 3,500 7260 RENTALS 3,851 10,000 10,000 10,000 7270 UNIFORM RENTAL 370 300 520 520 7320 LICENSES & FEES 175 200 750 750 7340 GARBAGE DISPOSAL 841 3,000 7,000 7,000 7370 BANK SERVICE FEES 7,692 9,000 7,500 8,000 7610 AUDITING SERVICES 2,185 2,275 2,275 3,010 7650 MAINT. SERVICES-GROUNDS 22,400 25,000 30,000 25,000 7680 TREE SERVICES 1,093 2, 000 2,000 2,000 7700 OTHER SERVICES 4,279 4,000 7,000 4,000 7810 VEHICLE OPER. & MAINT CHR 3,416 3,930 3,930 3,705 TOTAL OPERATION & CONTRACTUAL 108,969 133,890 151,975 140,685 9010 NEW EQUIPMENT 00 25,000 15,000 00 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 811 - SPORTS CORE GEN. OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 TOTAL CAPITAL OUTLAY 00 25,000 15,000 00 TOTAL FOR PROGRAM 528,780 562,270 561,015 567,250 v r r r r rr rr rr rr ■r r r r■ r r � r r ■r r C�� O F C A t v �O co 9 v VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SWIMMING OPERATIONS PROGRAM NO. 812 FUND Sports Core NO.52 PROGRAM BUDGET $160,150 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath &Tennis Club NO. 1 (if not included in Program Budget) Included THIS PROGRAM Swimming Operations NO.2 PROGRAM DESCRIPTION This program encompasses the operations of the Bath &Tennis Club swimming facilities, including operation and maintenance of the Club's swimming pools, swimming lessons, competitive swimming and various special swimming programs. PROGRAM GOAL To provide safe and high-quality aquatic programs for all ages that meet the needs of Club members. PROGRAM PERFORMANCE MEASURE O0 A survey of members indicates an 85% level of satisfaction with swimming programs. Swimming program financial targets are met. 00 CURRENT YEAR PROGRAM OBJECTIVES, 1)Attain membership in the West Suburban Swim Conference. 2) Increase the size of Comets Swim& Dive Team. 3) Reduce labor costs through a larger parental volunteer program. 4)Create a safe entrance barrier with enclosure for staff to control access and pool sign-in traffic as required by the DuPage County Health Department. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 812 - SWIMMING OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5020 SALARIES-SEASONAL 105,924 90,000 122,350 100,000 5030 SALARIES-OVERTIME 89 100 300 300 5050 LESSON COMMISSIONS 189 500 100 500 5140 F.I.C.A. 7,933 6, 930 9,400 7,650 TOTAL PERSONNEL 114,135 97,530 132,150 108,450 6040 DRUGS & MEDICAL 00 200 00 200 6045 UNIFORMS 1,784 2,000 2,000 2,000 6120 GENERAL OFFICE SUPPLIES 359 00 285 300 6145 SWIMMING SUPPLIES 10, 916 7,500 11,500 8,500 6180 CHEMICALS 9,267 7,000 7,000 7,500 6500 GENERAL EQUIPMENT 00 00 00 5,000 TOTAL MATERIALS AND SUPPLIES 22,326 16,700 20,785 23,500 7110 TELEPHONE 1,238 700 900 1,000 7130 ELECTRIC 717 1,000 850 900 7230 MAINT. OTHER EQUIPMENT 9,326 7,200 8,000 8,000 7280 MAINT. SERVICES-SWIMMING 16,245 14, 000 14,000 14,000 7320 LICENSES & FEES 260 275 225 1,000 7700 OTHER SERVICES 6, 932 3,300 3,300 3,300 TOTAL OPERATION & CONTRACTUAL 34,717 26,475 27,275 28,200 9010 NEW EQUIPMENT 7,820 00 00 00 9020 EQUIPMENT REPLACEMENT 00 5,000 5,600 00 TOTAL CAPITAL OUTLAY 7, 820 5,000 5,600 00 TOTAL FOR PROGRAM 178, 998 145,705 185, 810 160,150 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SUMMER TENNIS PROGRAM NO. 813 FUND Sports Core NO. 52 PROGRAM BUDGET $110,745 DEPARTMENT Sports Core NO.8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Bath&Tennis Club NO. 1 (If not included in Program Budget) Included THIS PROGRAM Summer Tennis NO. 3 PROGRAM DESCRIPTION This program encompasses the operation of the Bath&Tennis Club's tennis courts including private lessons,group instructional programs, organized activities, open courttime and tennis pro shop services. PROGRAM GOAL To provide a full range of high-quality outdoor tennis activities that meet the needs of Club members. PROGRAM PERFORMANCE MEASURE A survey of members indicates an 85% level of satisfaction with the outdoor tennis program. Tennis program financial targets are met. 0 CURRENT YEAR PROGRAM OBJECTIVES 1) Increase tennis memberships. 2)Market two'open house'days to attract new members. 3) Develop a tennis program for seniors. SIGNIFICANT CHANGES FROM 2003 No significant changes. ■r r r r r rr r rr rr r rr r rr r� �r r r r r ■r rr r rr rr rr rr rr rr r rr rs r r r r r r r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8100 - BATH & TENNIS CLUB PROGRAM: 813 - SUMMER TENNIS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5020 SALARIES-SEASONAL 75,215 70, 500 75, 675 70,500 5050 LESSON COMMISSIONS 1,441 00 00 00 5140 F.I.C.A. 5,964 5,395 5, 800 5,395 TOTAL PERSONNEL 82,619 75,895 81,475 75, 895 6120 GENERAL OFFICE SUPPLIES 212 00 305 00 6140 TENNIS SUPPLIES 8,081 10,000 9,000 9, 000 TOTAL MATERIALS AND SUPPLIES 8,294 10,000 9,305 9,000 7110 TELEPHONE 1,620 1,000 1,500 1,600 7130 ELECTRIC 174 00 200 250 7290 MAINT. SERVICES-TENNIS 13,485 13,000 16,000 14, 000 TOTAL OPERATION & CONTRACTUAL 15,278 14,000 17,700 15, 850 y 9020 EQUIPMENT REPLACEMENT 00 10,000 00 10,000 TOTAL CAPITAL OUTLAY 00 10,000 00 10,000 TOTAL FOR PROGRAM 106,191 109, 895 108,480 110,745 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SPORTS CORE FOOD& PROGRAM NO. 821 BEVERAGE OPERATIONS FUND Sports Core NO. 52 PROGRAM BUDGET $1,327,235 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Food& Beverage NO. 2 (If not included in Program Budget) Included THIS PROGRAM Sports Core Food& Beverage NO. 1 Operations PROGRAM DESCRIPTION This program provides food and beverage services to Sports Core members, customers and the public at all activities and events held on the Sports Core property throughout the year. The program also provides limited off-site catering. PROGRAM GOAL w To enhance enjoyment of Sports Core facilities by members and customers through high-quality food and beverage services. N PROGRAM PERFORMANCE MEASURE Members and customers indicate an 85% level of satisfaction with menus, facilities and quality of food and beverage services. Net revenues meet financial targets. CURRENT YEAR PROGRAM OBJECTIVES 1)Achieve break-even food and beverage results for weddings, private parties and catering by development and implementing a marketing plan. 2) Develop a plan to increase catering sales. SIGNIFICANT CHANGES FROM 2003 The budget reflects changes associated with the volume of activity. Debt Service on installment contract certificates is reduced due to refinancing of the debt. No other significant changes. r r r� �r rr �r rr rr rr r� rr �r rr rr �r rr s rr r� VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 821 - SIC FOOD & BEVERAGE OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 109,826 116,425 118,000 124,125 5010 SALARIES PART-TIME 431,420 435,000 401,000 423,900 5020 SALARIES-SEASONAL -341 00 00 00 5042 SAL-SPECIAL EVENT SERVICE 1,287 00 00 00 5055 TIPS -49,988 00 00 00 5110 I.M.R.F. 8,551 10,940 11,400 12,540 5140 F.I.C.A. 48,630 55,000 47,700 49,100 5150 HEALTH INSURANCE 8, 994 9,500 9,400 9, 550 5220 TRAVEL EXPENSE 168 100 100 100 5230 TRAINING 230 1,500 1,000 1,000 5240 DUES & MEMBERSHIPS 1,260 1,000 1,095 1,100 5405 UNEMPLOYMENT COMPENSATION 5,765 5,460 10,000 5,000 TOTAL PERSONNEL 565,803 634,925 599,695 626,415 6010 SUBSCRIPTIONS & PUBLICATI 293 400 250 250 00 6040 DRUGS & MEDICAL 00 200 200 200 i 6045 UNIFORMS 755 1, 000 2, 350 1, 000 w 6110 CLEANING SUPPLIES 4,676 7,500 5,000 5,000 6120 GENERAL OFFICE SUPPLIES 3,088 4,000 3,500 4,000 6150 KITCHEN SUPPLIES 20,860 10,000 6,000 6,000 6160 PAPER PRODUCTS 25,821 25,000 25,000 25, 000 6200 FLOWERS 2,211 4,000 4, 000 4, 000 6230 BUILDING MAINT. SUPPLIES 7,767 4,000 4,500 4,500 6240 COMPUTER SUPPLIES 4,615 00 00 00 6320 FOOD COST 292,255 320,250 340,000 279,400 6325 BEVERAGE/LIQUOR COST 83,830 92,400 100,000 91,350 6330 CANDY/CIGARETTE COST 8, 824 9,000 8,200 8,500 6500 GENERAL EQUIPMENT 7,229 1,000 4,650 5, 000 6910 MISCELLANEOUS 60 250 250 250 TOTAL MATERIALS AND SUPPLIES 462,285 479,000 503, 900 434,450 7110 TELEPHONE 5,550 5,000 5,500 5,500 7120 NATURAL GAS 9,960 11,000 20,000 20,000 7130 ELECTRIC 00 00 00 4,000 7140 LAUNDRY & CLEANING 195 300 300 300 7145 LINEN RENTAL 14,940 23,000 19,000 21,000 7210 MAINT.-OFFICE EQUIPMENT 2,811 2,000 2,000 2,000 7230 MAINT. OTHER EQUIPMENT 8,242 10,000 7,000 8,000 7260 RENTALS 48,697 45,000 45,000 45,000 7270 UNIFORM RENTAL 5, 942 3,000 3, 000 3, 000 7300 ADVERTISING 21,751 10,000 10,000 10,000 7310 PRINTING SERVICES 77 2,500 500 2,500 7320 LICENSES & FEES 863 800 800 800 7340 GARBAGE DISPOSAL 11,250 4,000 6,000 6, 000 7690 RECEPTION/ENTERTAINMENT 18,173 13,000 11, 000 13, 000 7700 OTHER SERVICES 29,364 30,000 40,000 30,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8200 - FOOD & BEVERAGE PROGRAM: 821 - SIC FOOD & BEVERAGE OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 TOTAL OPERATION & CONTRACTUAL 177,813 159,600 170,100 171,100 8010 INTEREST EXPENSE 48,380 21,875 22,545 20,270 8070 DEBT PRINCIPAL 150,000 160,000 65,000 75,000 TOTAL OTHER EXPENDITURES 198,380 181,875 87,545 95,270 9020 EQUIPMENT REPLACEMENT 7,076 5,000 00 00 TOTAL CAPITAL OUTLAY 7, 076 5, 000 00 00 TOTAL FOR PROGRAM 1,411,357 1,460,400 1,361,240 1,327,235 rr r� � rr rr r� r ar rr rr rr r r ar �r r rr r r� r r� r �r r r r w r w r r r �■r �r w r � r OF CAl 49 v o v G � co O v FCOUN-Tl �� VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GOLF CLUB GENERAL PROGRAM NO. 831 OPERATIONS FUND Sports Core NO. 52 PROGRAM BUDGET $764,275 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO. 3 (If not included in Program Budget) Included THIS PROGRAM Golf Club General Operations NO. 1 PROGRAM DESCRIPTION This program provides oversight and general management for the Oak Brook Golf Club, including golf operations, course maintenance and improvements, range and cart operations and pro shop. PROGRAM GOAL To provide a golf facility and associated services that meet the needs of Golf Club users. 00 PROGRAM PERFORMANCE MEASURE "' All program performance measures and 90% of program objectives are met for Golf Club programs. A survey of Golf Club users indicates an 85% level of satisfaction with golf facilities and services and 75% of respondents rate the Oak Brook Golf Club among the 10 best public courses in the western suburbs. CURRENT YEAR PROGRAM OBJECTIVES 1) Develop a plan for land improvements that enhance the Golf Club areas of the Sports Core. 2) Develop a strategic plan to increase profitability. 3) Develop a memorial tree and bench gifting program. SIGNIFICANT CHANGES FROM 2003 No significant changes. r �r s rr rr rr r rr r rr rr rr �r r rr rr s rr ■r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: . 831 - GOLF CLUB GENERAL OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 164,453 169, 610 164,565 173,640 5010 SALARIES PART-TIME 5,263 5,500 18,500 37,440 5020 SALARIES-SEASONAL 95,883 112,400 90,000 83,145 5110 I.M.R.F. 14,408 16,015 15,000 20,000 5140 F.I.C.A. 20,244 21, 995 20,815 22,510 5150 HEALTH INSURANCE 23,565 23,540 22,900 25,490 5220 TRAVEL EXPENSE 00 70 00 00 5230 TRAINING 00 300 300 300 5240 DUES & MEMBERSHIPS 1,830 1, 830 1,850 1,855 5260 EMPLOYEE MEALS 2,100 2,100 2,100 2,100 5405 UNEMPLOYMENT COMPENSATION 31,632 36, 000 32,000 32,000 TOTAL PERSONNEL 359,377 389, 360 368,030 398,480 6020 POSTAGE 738 800 1,315 800 6045 UNIFORMS 2,992 3,100 2,500 3,100 ao 6050 TOOLS & HARDWARE 81 200 100 200 6120 GENERAL OFFICE SUPPLIES 1,571 3, 000 2,500 2,500 6130 BUSINESS FORMS 4,282 3, 000 2,060 3,000 6160 PAPER PRODUCTS 1,044 2, 000 1,500 2,000 6170 GOLF COURSE SUPPLIES 3,643 5, 000 6,850 6,500 6230 BUILDING MAINT. SUPPLIES 334 2, 000 2,300 2,000 6240 COMPUTER SUPPLIES 58 00 00 00 6300 COST OF SALES 128,287 156,200 146,200 145,320 6305 INVENTORY VARIANCE 18,617 00 00 00 6310 COST OF SALES-HANDICAP 11,000 11, 000 10,750 13,000 TOTAL MATERIALS AND SUPPLIES 172,647 186,300 176,075 178,420 7010 LIABILITY INSURANCE 42,921 50,385 56,050 53,400 7110 TELEPHONE 5,755 3,150 4,500 4,500 7120 NATURAL GAS 3,921 5, 000 5,400 5,500 7130 ELECTRIC 36,269 38,500 38,500 38,500 7140 LAUNDRY & CLEANING 14,240 16, 000 15,300 16, 000 7220 MAINTENANCE BUILDINGS 1,960 1,000 1,500 1,500 7320 LICENSES & FEES 225 00 600 600 7340 GARBAGE DISPOSAL 13,286 12,000 11,200 12,000 7370 BANK SERVICE FEES 27,715 26,700 30,000 30,000 7610 AUDITING SERVICES 2,185 2,275 2,275 3,010 7700 OTHER SERVICES 7,673 8, 800 13,275 14,365 TOTAL OPERATION & CONTRACTUAL 156,150 163,810 178,600 179,375 9010 NEW EQUIPMENT 753 00 00 00 9020 EQUIPMENT REPLACEMENT 00 00 00 8,000 TOTAL CAPITAL OUTLAY 753 00 00 8,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 831 - GOLF CLUB GENERAL OPER. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 TOTAL FOR PROGRAM 688,928 739,470 722,705 764,275 w v rr �■r r� rr rr rr r r r r r � rr rr rr �r rr r rr r rr r rr r rr rr err rr rr rr �r rr ■r rr rr �r rr rr OF OAA- 49 0 qA49O � o c G O 9 G'F COUNTI l VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GOLF LEARNING & PRACTICE PROGRAM NO. 832 FUND Sports Core NO. 52 PROGRAM BUDGET $79,845 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO. 3 (If not included in Program Budget) Included THIS PROGRAM Golf Learning & Practice NO. 2 PROGRAM DESCRIPTION This program provides golf practice facilities to the general public and professional instruction through private lessons and a variety of group instructional programs. PROGRAM GOAL To provide a high-quality practice facility and an atmosphere conducive to learning and practice. PROGRAM PERFORMANCE MEASURE A survey of customers and students indicates an 85% level of satisfaction with facilities and instructional programs. ou co CURRENT YEAR PROGRAM OBJECTIVES 1) Increase practice area usage by developing a golf school. SIGNIFICANT CHANGES FROM 2003 No significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 832 - GOLF LEARNING & PRACTICE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5020 SALARIES-SEASONAL 20,875 20,000 25,420 20,000 5050 LESSON COMMISSIONS 22,405 21,000 28,800 28, 800 5110 I.M.R.F. 645 625 1,440 2,525 5140 F.I.C.A. 2,323 2,300 4,130 3,720 TOTAL PERSONNEL 46,248 43,925 59,790 55,045 6170 GOLF COURSE SUPPLIES 6,049 14,500 14,500 14,500 TOTAL MATERIALS AND SUPPLIES 6,049 14,500 14,500 14,500 7230 MAINT. OTHER EQUIPMENT 715 1,300 2,600 1,300 7650 MAINT. SERVICES-GROUNDS 5,930 6,000 9,000 9, 000 TOTAL OPERATION & CONTRACTUAL 6,645 7,300 11,600 10,300 00 9010 NEW EQUIPMENT 00 8,000 7,230 00 TOTAL CAPITAL OUTLAY 00 8,000 7,230 00 TOTAL FOR PROGRAM 58,942 73,725 93,120 79,845 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GOLF CART OPERATIONS PROGRAM NO. 833 FUND Sports Core NO. 52 PROGRAM BUDGET $33,365 DEPARTMENT Sports Core NO.8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO. 3 (If not included in Program Budget) Included THIS PROGRAM Golf Cart Operations NO. 3 PROGRAM DESCRIPTION This program provides electric golf carts and pull-carts for use on the golf course. PROGRAM GOAL To provide reliable golf cart equipment that meets the needs of users. PROGRAM PERFORMANCE MEASURE A survey of users indicates an 85% level of satisfaction with the quality and operation of equipment. On-course breakdowns of electric carts average less than one per day, and 0) the number of carts out-of-service never exceeds three. O CURRENT YEAR PROGRAM OBJECTIVES None. SIGNIFICANT CHANGES FROM 2003 The budget is reduced due to the completion of lease payments in 2003 on the golf cart fleet. Payments are expected to resume in 2005 when the fleet is next replaced. No other significant changes. r rr r +r rr +r r r rr rr r� rr rri �r rr r� r rt rt VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 833 - GOLF CART OPERATIONS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5020 SALARIES-SEASONAL 22,560 22,000 22,620 21,335 5140 F.I.C.A. 1,726 1,685 1,730 1,630 TOTAL PERSONNEL 24,286 23,685 24,350 22,965 6110 CLEANING SUPPLIES 372 400 400 400 6220 MAINTENANCE SUPPLIES 427 1,000 700 1,000 TOTAL MATERIALS AND SUPPLIES 798 1,400 1,100 1,400 7230 MAINT. OTHER EQUIPMENT 917 2,000 2,000 5,000 7260 RENTALS 3,985 39,730 39,730 4,000 TOTAL OPERATION & CONTRACTUAL 4,902 41,730 41,730 9,000 0o TOTAL FOR PROGRAM 29,985 66,815 67,180 33,365 N 3 VILLAGE OF OAK BROOK -PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GOLF COURSE MAINTENANCE PROGRAM NO. 834 FUND Sports Core NO. 52 PROGRAM BUDGET $747,395 DEPARTMENT Sports Core NO. 8 ATTRIBUTABLE PERSONNEL COSTS DIVISION Golf Club NO. 3 (If not included in Program Budget) Included THIS PROGRAM Golf Course Maintenance NO.4 PROGRAM DESCRIPTION This program provides management, personnel and supplies to maintain turf grass,trees, shrubs and flowers throughout the golf course. PROGRAM GOAL To provide high-quality maintenance of the golf course that meets the needs of course users. PROGRAM PERFORMANCE MEASURE ou A survey of course users indicates an 80% level of satisfaction with golf course maintenance, and 75% of respondents rate the Oak Brook Golf Club among the ten(10) best ry public courses in the western suburbs. N CURRENT YEAR PROGRAM OBJECTIVES 1) Continue implementation of the program to control proliferation of non-native plant species in selected areas of the Sports Core and enhance maintenance to encourage growth of desirable species. 2) Establish a community garden area on the Sports Core property that is maintained and supported by volunteer groups. 3) Continue the tee area beautification process. 4) Continue the golf course tree planting program. SIGNIFICANT CHANGES FROM 2003 The budget is increased due to the purchase of several maintenance equipment items. No other significant changes. rr rr rrr rr rr raw r r� rr ,r r r r r`r rr rr rr r r VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 834 - GOLF COURSE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 148,358 161,060 161,000 169,555 5020 SALARIES-SEASONAL 121,694 122,490 122,250 128,000 5030 SALARIES-OVERTIME 47,526 55,000 53,000 60,000 5110 I.M.R.F. 20,988 23,935 22,000 30,875 5140 F.I.C.A. 24,023 25,900 25,740 27,350 5150 HEALTH INSURANCE 23,039 26,550 26,380 27,275 5230 TRAINING 425 3,600 1,720 4,000 TOTAL PERSONNEL 386, 053 418,535 412,090 447, 055 6010 SUBSCRIPTIONS & PUBLICATI 1, 639 1,800 600 650 6030 GAS & OIL 10,864 8,500 8,500 8,500 6050 TOOLS & HARDWARE 3,647 2,500 2,500 2,500 6110 CLEANING SUPPLIES 633 500 500 600 6170 GOLF COURSE SUPPLIES 6,683 7,150 7,100 7,200 6180 CHEMICALS 69,061 67,000 69,000 68,000 ou 6190 GOLF MAINT. SUPPLIES 18,486 18,000 18,000 18,000 w 6195 IRRIGATION/DRAIN SUPPLIES 8,812 8,400 8,200 8,400 6200 FLOWERS 448 1,500 1,500 1,500 6210 TREES & SHRUBS 5,406 8,000 8,000 10,000 6220 MAINTENANCE SUPPLIES 1,739 1,400 1,000 1,400 6500 GENERAL EQUIPMENT 736 6,400 5,200 6,400 TOTAL MATERIALS AND SUPPLIES 128, 154 131,150 130,100 133,150 7110 TELEPHONE 908 1,300 1,000 1,000 7120 NATURAL GAS 1, 922 3,000 2,500 2,500 7200 MAINT.-ROADS & PATHS 2,278 1,500 600 1,200 7230 MAINT. OTHER EQUIPMENT 22,913 18,000 19,500 18,500 7260 RENTALS 137 750 300 500 7270 UNIFORM RENTAL 2,297 3,000 760 2,500 7340 GARBAGE DISPOSAL 1,704 1,700 3,465 3,100 7700 OTHER SERVICES 1,815 1,700 1,700 1,700 TOTAL OPERATION & CONTRACTUAL 33, 975 30,950 29,825 31,000 8010 INTEREST EXPENSE 16,343 15,040 15,040 13,190 8070 DEBT PRINCIPAL 37,500 37,500 37,500 40,000 TOTAL OTHER EXPENDITURES 53,843 52,540 52,540 53,190 9010 NEW EQUIPMENT 00 00 00 6,000 9020 EQUIPMENT REPLACEMENT 26,313 25,000 24,715 72,000 9040 STRUCTURAL IMPROVEMENTS 4,332 5,000 5,000 5,000 TOTAL CAPITAL OUTLAY 30,645 30,000 29,715 83,000 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8300 - GOLF CLUB PROGRAM: 834 - GOLF COURSE MAINTENANCE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 TOTAL FOR PROGRAM 632,669 663,175 654,270 747,395 w N A i i i i i i i mm m i i MOB mm m mm ww wr aw ww w ww �w rw ww �w ww �w r ww ww �w ww ww ww OF Oq4, � 90 o v v, COUNTY , VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM SPORTS CORE IMPROVEMENTS PROGRAM NO. 841 FUND Sports Core NO. 52 PROGRAM BUDGET $0 DEPARTMENT Sports Core NO.8 DIVISION Capital Projects- Sports Core NO. 4 THIS PROGRAM Sports Core Improvements NO. 1 PROGRAM DESCRIPTION This program provides funds for major capital improvements and maintenance projects at the Bath&Tennis Club, Bath&Tennis Clubhouse and Golf Course. PROGRAM GOAL To enhance Bath &Tennis Club facilities, Food & Beverage Operations and Golf Club facilities through completion of major maintenance and capital improvement projects. PROGRAM PERFORMANCE MEASURE Projects are accomplished according to schedule and within budget. A survey of users indicates an 80% level of satisfaction with results. 00 N PROJECTS/EXPENDITURES (2004 Outlays) C.' None. rr rr r r r rr fir r r r r r r irr rs rr r) r r� VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8400 - CAPITAL PROJ.-SPORTS CORE PROGRAM: 841 - SPORTS CORE IMPROVEMENTS ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 2,398 00 900 00 TOTAL OPERATION & CONTRACTUAL 2,398 00 900 00 8025 INTERFUND LOAN 00 1,607,100 1,613, 825 00 TOTAL OTHER EXPENDITURES 00 1,607,100 1,613,825 00 9040 STRUCTURAL IMPROVEMENTS 11, 836 00 4,000 00 9052 WESTCHESTER PARK IMPROV. 00 00 13,200 00 TOTAL CAPITAL OUTLAY 11, 836 00 17,200 00 TOTAL FOR PROGRAM 14,234 1,607,100 1,631,925 00 N m VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM GOLF IMPROVEMENTS- PROGRAM NO. 844 SURCHARGE FUND Sports Core NO. 52 PROGRAM BUDGET $178,190 DEPARTMENT Sports Core NO. 8 DIVISION Capital Projects-Sports Core NO.4 THIS PROGRAM Golf Improvements-Surcharge NO.4 PROGRAM DESCRIPTION This program provides funds for specified golf course improvements and for restoration of flood damage to the course. Funds are derived from the$1.50 per round surcharge levied on each round played at the Oak Brook Golf Club. PROGRAM GOAL To enhance the Oak Brook Golf Club through completion of specified capital improvements and to provide funds for restoration of periodic flood damage. o� PROGRAM PERFORMANCE MEASURE N Projects are accomplished according to schedule and within budget. A survey of users indicates an 80%level of satisfaction with results. PROJECTS/EXPENDITURES Hole 9 and Practice Facility Improvements--$125,000 Irrigation System Debt Service (50%)--$53,190 VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 52 - SPORTS CORE DEPARTMENT: 8 - SPORTS CORE DIVISION: 8400 - CAPITAL PROJ.-SPORTS CORE PROGRAM: 844 - GOLF IMPROV.-SURCHARGE ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 7700 OTHER SERVICES 1,967 15,000 2,500 30,000 TOTAL OPERATION & CONTRACTUAL 1,967 15,000 2,500 30,000 8010 INTEREST EXPENSE 16,343 15,040 15,040 13,190 8070 DEBT PRINCIPAL 37,500 37,500 37,500 40,000 TOTAL OTHER EXPENDITURES 53,843 52,540 52,540 53,190 9040 STRUCTURAL IMPROVEMENTS 00 95,000 00 95,000 TOTAL CAPITAL OUTLAY 00 95,000 00 95,000 TOTAL FOR PROGRAM 55,811 162,540 55,040 178,190 TOTAL SPORTS CORE 3,705,895 5,591,095 5,440,785 3,968,450 N CD Cad OF OqA Q' 4� O O v � cn CO U NT-4 COMMUNITY DEVELOPMENT January, 2004 Director of Community Development co Secretary (2) Chief Building Inspector Building Inspector Building Inspector (P.T.) (2) VILLAGE OF OAK BROOK EXPENDITURES BY DEPARTMENT SUMMARY COMMUNITY DEVELOPMENT (9) 2004 BUDGET 2004 Percent of EXPENDITURES Budget Budget Administration $ 213,390 41.61% Code Enforcement 299,455 58.39% cm ^' Total $ 512,845 100.00% Administration 41.61 ti Code Enforcement 58.39% ,n T r r m m m m m m M ,lW M = = = = min VILLAGE OF OAK BROOK -DEPARTMENT SUMMARY FISCAL YEAR 2004 NAME OF DEPARTMENT: Community Development DEPARTMENT NUMBER: (9) SUPPORTED BY (FUNDS): General Corporate (10) COMPONENTS OF DEPARTMENT: DIVISIONS (ACCT. NO.) PROGRAMS (ACCT. NO. Administration (1) Community Development Management (1) Code Enforcement (2) Code Enforcement (1) m w FULL-TIME EQUIVALENT POSITIONS: FY2004 Significant Changes 5.00 No change from previous year. TOTAL DEPARTMENT BUDGET: $512,845 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM COMMUNITY DEVELOPMENT PROGRAM NO. 911 MANAGEMENT FUND General Corporate NO. 10 PROGRAM BUDGET $213,390 DEPARTMENT Community Development NO. 9 ATTRIBUTABLE PERSONNEL COSTS DIVISION Administration NO. 1 (If not included in Program Budget) Included THIS PROGRAM Community Development NO. 1 Management PROGRAM DESCRIPTION This program is responsible for planning and zoning activities within the Village, including administration and coordination of requests for zoning amendments,variations, special use and proposed land development; staff review and input on all related matters coming before the Plan Commission,Zoning Board of Appeals and Village Board; and assisting the Plan Commission, Zoning Board of Appeals and Village Board with the review and updating of the Comprehensive Plan, Zoning Ordinance, and Subdivision Regulations. PROGRAM GOAL To maintain and enhance the physical environment of the Village through efficient and effective planning and zoning. PROGRAM PERFORMANCE MEASURE A survey of the Village Board and advisory commissions indicates a 90% level of satisfaction with the quality of staff support. A surrey of petitioners indicates an 85%level of satisfaction with the timeliness and fairness of the process and courtesy of staff. CURRENT YEAR PROGRAM OBJECTIVES 1) Continue the comprehensive review and update of the Zoning Ordinance. 2) Explore opportunities for economic development in the design and planning of non-residential structures. SIGNIFICANT CHANGES FROM 2003 No significant changes. mm mm mm VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 9 - COMMUNITY DEVELOPMENT DIVISION: 9100 - ADMINISTRATION PROGRAM: 911 - COMMUNITY DEVELOP. MGMT. ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 144,360 146, 900 147,700 152,755 5010 SALARIES PART-TIME 00 4,420 00 4,420 5030 SALARIES-OVERTIME 9,006 5,600 9,000 6,000 5110 I.M.R.F. 10,073 10,780 11,300 13,925 5140 F.I.C.A. 9,637 10,665 10,665 10,850 5150 HEALTH INSURANCE 20,673 21,800 20,800 22,500 5220 TRAVEL EXPENSE 232 250 235 250 5230 TRAINING 1,250 2,000 1,950 325 5240 DUES & MEMBERSHIPS 411 475 455 490 TOTAL PERSONNEL 195,643 202,890 202,105 211,515 6010 SUBSCRIPTIONS & PUBLICATI 292 225 200 125 6120 GENERAL OFFICE SUPPLIES 353 425 375 400 6130 BUSINESS FORMS 47 250 225 250 6240 COMPUTER SUPPLIES 00 100 100 100 co 6500 GENERAL EQUIPMENT 64 100 140 00 v' TOTAL MATERIALS AND SUPPLIES 756 1,100 1,040 875 7210 MAINT.-OFFICE EQUIPMENT 904 00 00 00 7260 RENTALS 00 100 50 00 7700 OTHER SERVICES 1, 055 3, 000 120 1,000 TOTAL OPERATION & CONTRACTUAL 1,959 3,100 170 1,000 TOTAL FOR PROGRAM 198,358 207,090 203,315 213,390 VILLAGE OF OAK BROOK-PROGRAM SUMMARY FISCAL YEAR 2004 NAME OF PROGRAM CODE ENFORCEMENT PROGRAM NO. 921 FUND General Corporate NO. 10 PROGRAM BUDGET $299,455 DEPARTMENT Community Development NO. 9 ATTRIBUTABLE PERSONNEL COSTS DIVISION Code Enforcement NO. 2 (If not included in Program Budget) Included THIS PROGRAM Code Enforcement NO. 1 PROGRAM DESCRIPTION This program is responsible for processing and issuing all building, plumbing, electrical and other construction-related permits, and for on-site inspection of all properties where construction is occurring. This program also provides on-request inspections of commercial and residential structures, and enforces other codes relating to physical improvements, property maintenance and nuisances. PROGRAM GOAL To contribute to the maintenance, enhancement, and safety of the physical environment of the Village through effective enforcement of Village codes. PROGRAM PERFORMANCE MEASURE CO All building construction activity complies with Village codes and there is documented mitigation of all code violations within the appropriate time-frame for each type of violation. rn A survey of customers and complainants indicates an 85% level of satisfaction with the timeliness,fairness and courtesy of service or response. A survey of citizens indicates an 85% level of satisfaction with the general appearance of property and the effectiveness of Code Enforcement. CURRENT YEAR PROGRAM OBJECTIVES 1) Complete the development of a manual which describes the procedures and requirements for the Village Building permitting and inspection processes. SIGNIFICANT CHANGES FROM 2003 Although it is not expected to have a financial impact,the current plumbing inspector,who is an independent contractor, is proposed to be hired as a part-time employee. No other significant changes. VILLAGE OF OAK BROOK, IL DATE: 12/09/2003 PROGRAM BUDGET REPORTS FOR BUDGET YEAR 2004 FUND: 10 - GENERAL CORPORATE DEPARTMENT: 9 - COMMUNITY DEVELOPMENT DIVISION: 9200 - CODE ENFORCEMENT PROGRAM: 921 - CODE ENFORCEMENT ACCOUNT DESCRIPTION ACTUAL BUDGET ESTIMATED BUDGET 2002 2003 2003 2004 5001 SALARIES FULL-TIME 174,629 178,135 195,000 177,725 5010 SALARIES PART-TIME 11,322 13,585 00 14,000 5030 SALARIES-OVERTIME 3,534 2,000 15,500 14,700 5110 I.M.R.F. 11,707 12,735 12,735 16,875 5140 F.I.C.A. 14,513 14,870 16,055 15,790 5150 HEALTH INSURANCE 26,140 27,550 26,050 31,025 5220 TRAVEL EXPENSE 25 100 50 00 5230 TRAINING 1,541 1,925 1,250 1,000 5240 DUES & MEMBERSHIPS 350 350 350 350 TOTAL PERSONNEL 243,761 251,250 266,990 271,465 6010 SUBSCRIPTIONS & PUBLICATI 00 400 300 250 6045 UNIFORMS 00 150 00 150 6050 TOOLS & HARDWARE 70 100 75 50 6120 GENERAL OFFICE SUPPLIES 279 300 275 300 �p 6130 BUSINESS FORMS 694 600 600 700 1p 6240 COMPUTER SUPPLIES 100 100 250 250 6500 GENERAL EQUIPMENT 18 150 100 00 TOTAL MATERIALS AND SUPPLIES 1,160 1, 800 1,600 1,700 7210 MAINT. -OFFICE EQUIPMENT 00 800 800 825 7310 PRINTING SERVICES 74 00 00 00 7700 OTHER SERVICES 34,756 38,000 37,000 24,000 7810 VEHICLE OPER. & MAINT CHR 1,065 1,485 1,485 1,465 TOTAL OPERATION & CONTRACTUAL 35,895 40,285 39,285 26,290 TOTAL FOR PROGRAM 280,816 293,335 307,875 299,455 TOTAL COMMUNITY DEVELOPMENT 479,174 500,425 511,190 512,845 TOTAL REPORT 37,201,956 38,836,637 36,827,105 36,554,680 1 1 1 94, � F 0 a 1 1 f FINANCIAL POLICY ORDINANCE ' This section contains the financial policies which guide the operations of the Village. From time to time, new policies or changes to existing policies are approved by the Village Board. II A-1 i ORDINANCE 1999-FI-S-957 ' COMPREHENSIVE AMENDMENT TO AN ORDINANCE ESTABLISHING CERTAIN FINANCE, TAXATION AND BUDGET POLICIES , OF THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES ' OF THE VILLAGE OF OAK BROOK WHEREAS, on January 24, 1995, the Board adopted Ordinance S-793 entitled, "An , Ordinance Establishing Certain Finance, Taxation and Budget Policies of the Village President and Board of Trustees of'the Village of Oak Brook" ("Finance Policy Ordinance"), as an advisory statement concerning said policies and procedures; and ' WHEREAS, the Board desires to change certain policies and procedures concerning finance, taxation and budget which are in the Finance Policy Ordinance and include these changes in this Comprehensive Amendment to the Finance Policy Ordinance; ' NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ' ILLINOIS as follows: Section 1: That the provisions of the preamble are hereby adopted as though fully set forth ' herein. Section 2: That the Village will conduct a continuing and comprehensive program of financial planning in all funds, encompassing both operating and capital needs. The principal ' objective of this program will be to identify and address potential financial problems in advance, thereby avoiding financial difficulties before they arise. Section 3: That Village financial plans and budgets shall be based on reasonable , assumptions which recognize the limitations on the revenues available to the Village and which adhere to sound principles of municipal fund accounting and financial management. ' Section 4: That the budgeting and management of the Village shall be based on a system of goals and objectives, developed by the Village staff under the leadership and direction of the ' Board and integrated into the annual Municipal Budget. Section 5: That it is the policy of the Board that the Board should at all times encourage ' and solicit public participation in the processes of setting goals and objectives, reviewing proposed long-range financial plans, and reviewing proposed annual budgets. The annual schedule for obtaining such formal public participation shall, insofar as possible, be as follows: , June of each year Village Board discussion of objectives for the coming year. A-2 Ordinance 1999-FI-S-957 Establishing Finance, Taxation and Budget Policies, Page 2 September of each year Village Board review of the proposed Five- Year Financial Plan. ' November-December of Village Board review of thero osed P P each year Municipal Budget and public hearing thereon. Section 6: That the Village's Five-Year Financial Plan and annual Municipal Budget will be prepared and presented on a cash basis and that the Comprehensive Annual Financial Report will be prepared on an accrual or modified accrual basis, as applicable and consistent with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board. Further, it is the policy of the Village Board that the Village strive annually to ' receive the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. ' Section 7: That it is the policy of the Board that the general operations of Village continue to be financed without the imposition of a general tax on real property. Section 8: That it is the policy of the Board that it will consider the imposition of a tax on real property within the Village only to meet financial obligations of the Village which have been approved by the voters at referendum. Section 9: That with respect to the imposition of a utility tax on natural gas and electricity, it is the policy of the Board to impose the tax for periods not to exceed one year and, thereby, to obligate the Board to consider the continuance of the tax at least annually. Section 10: That it is the policy of the Board that enterprise and utility funds shall be financially self-supporting. Rates or other charges for services shall be established and ' maintained at levels which produce revenues sufficient to defray expenditures within each fund, including reasonable reimbursements to other funds for services or benefits received therefrom. Enterprise and utility funds shall not receive transfers from other funds except in the form of ' loans made pursuant to Section 15 hereof, or as grants authorized by the Board. Section 11: That for the General Corporate Fund, it is the policy of the Board that every ' effort be made to maintain the greater of: a) an uncommitted cash balance equal to not less than six months of budgeted expenditures for the forthcoming fiscal year, exclusive of budgeted capital projects; or ' b) an uncommitted cash balance equal to not less than six months of projected expenditures, exclusive of capital projects, based on the average of the first three years of the most recent Five Year Financial Plan adopted by the Village Board. Section 12: That investment of idle funds will be guided by a-comprehensive Investment ' Policy, the principal objectives of which shall be to strive for full investment at the best possible return, consistent with appropriate liquidity and security of capital. A-3 I, Ordinance 1999-FI-S-957 Establishing Finance, , Taxation and Budget Policies, Page 3 Section 13: That the Budget Officer, with the approval of the Village Manager, may authorize transfers of budgeted funds between accounts or between account categories within , a single budget program. Section 14: That any transfer of budgeted funds from one budget program to another, any increase in the total appropriation within any fund, or any expenditure from any budgeted contingency amount shall be subject to the approval of the Board upon recommendation of the Village Manager. Section 15: That loans between funds made in order to transcend temporary operating ' shortfalls or cash shortages and which can reasonably be expected to be repaid within the fiscal year in which the loan is made, and in an aggregate amount not greater than $250,000, ' may be authorized by the Village Manager upon recommendation of the Finance Director/Treasurer and after appropriate notice to the Village Board. Loans between funds in an aggregate amount greater than $250,000, or in any amount if the loan is not expected to be ' repaid during the fiscal year in which it is made, are subject to the specific approval of the Village Board. All loans shall be documented in writing. Section 16: That the validity of any action otherwise taken by the Board in accordance with , applicable State law shall not be invalidated, impaired or otherwise affected by noncompliance with any part of the procedures or policy set forth in this ordinance. Section 17: That this ordinance supercedes Ordinance S-793 passed on January 24, 1995 and entitled "An Ordinance Establishing Certain Finance, Taxation and Budget Policies of the Village President and Board of Trustees of the Village of Oak Brook". , Section 18: That all ordinances or resolutions or parts of ordinances and resolutions in conflict with this ordinance are hereby repealed. ' Section 19: That this ordinance shall be in full force and effect from and after passage and approval pursuant to law. , PASSED THIS 26th day of October, 1999. Ayes: Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino ' Nays: None Absent: None Abstain: None ' APPROVED THIS 26th day of October, 1999. Vil age President , A-4 1 Ordinance 1999-FI-S -957 Establishing Finance, ' Taxation and Budget Policies, Page 4 ATTEST: Vil age Clerk Approved as to Form: Village Attorney Published Date Paper Not Published XX ' A-5 v/tt� �a �<01 0 o � o - CIO o r s an r ■r' r ~ GENERAL INFORMATION FOR YEAR 2004 BUDGET i t 1 1 1 1 1 i A6 GENERAL INFORMATION ' The Village of Oak Brook is located about 15 miles west of the Chicago Loop, near the ' geographic center of the seven-county Chicago metropolitan area. Excellent transportation links are provided to all parts of the greater metropolitan area by a network of tollways and Federal and State highways which pass through or near the Village. The Tri-State Tollway, extending along the Village's eastern boundary, provides rapid access to the northern and southern suburbs, and into Wisconsin and Indiana. The East-West Tollway, passing through ' the Village's northern sector, joins the Eisenhower Expressway to the northeast, providing direct access to Chicago's Loop. Additional links include east-west arteries Illinois Route 38 and U.S. Route 34, which pass, respectively, to the north and south of the Village, and Illinois Route 83, which bisects the community in a north-south direction. The Oak Brook area is generally , bounded on the north by the communities of Lombard, Villa Park, Elmhurst and Oakbrook Terrace and on the south by Downers Grove, Westmont, Clarendon Hills and Hinsdale. The Village was incorporated February 21, 1958 by Paul Butler. Oak Brook is a ' community where impressive corporate and retail centers, beautiful homes, and lush parks and forest combine to make a dynamic and inviting atmosphere. Oak Brook also offers an , exceptional variety of activities to appeal to a broad range of interests which include; polo matches that take place every Sunday from mid-June to mid-September at the Oak Brook Polo Grounds; a 18-hole championship Golf Club; Bath and Tennis Club facilities including a swimming pool, a diving pool, tennis courts, and a restaurant; historic Graue Mill and Museum established in 1849; fine restaurants and shopping facilities. The day-to-day operations of the Village are handled by the Village Manager, a trained professional with experience in municipal government. The manager is appointed by the Village Board, which consists of the President and six Trustees, who are elected at large. The Board sets policy for the Village, adopts ordinances and resolutions, approves the five-year financial plan, annual budget and approves all expenditures or disbursements. DEMOGRAPHICS 1 Median age 49.90 Per capita income $76,668 ' Average family income $187,961 Average owner-occupied housing value $635,400 Total housing units 3,124 , Size in square miles 9.5 Source: U.S. Bureau of Census, 2000 , A-7 POPULATION ' Year Population 1970 4,164 1984 7,263 1989 9,151 1990 9,087 2000 8,702 Source: U.S. Bureau of Census, 2000 ETHNIC BREAKDOWN 1 White 75.2% Asian 20.1% Black 1.4% Hispanic 2.4% ' American Indian/Other 0.9% Source: U.S. Bureau of Census, 2000 FINANCES 2003 2004 Village Budgeted Expenditures $ 38,834,415 $ 36,554,680 ' 2001 2002 Assessed Valuation $1,181,481,341 $1,293,803,854 1 A-8 FIRE & POLICE DEPARTMENTS ' Firefighters/Paramedics 33 Police officers 44 POC Firefighters 6 Non-sworn personnel 8 Non-sworn personnel 6 Police Stations 1 Fire stations 2 Patrol Zones 5 Front line fire apparatus 6 Ambulances 3 Detention facilities , Fire insurance rating 3 Juvenile 2 Warning Sirens 4 Adult 2 PUBLIG WORKS i Miles of street, center line miles 55 Retention/detention basins 30 Signalized intersections maintained by Village 10 Total intersections in Village 173 School cross walks 4 Number of street lights 565 , Highways serving community: Federal 2 State 3 ' EDUCATIONAL FACILITIES School district 1(#53) Elementary schools 1 Brook Forest Elementary School Elementary teachers 44 Elementary enrollment 299 Jr. highs/middle schools 1 Butler Jr. High School Jr. high/middle school teachers 39 ' Jr. high/middle school enrollment 179 Source: Oak Brook School District#53 , A-9 MUNICIPAL WATER DEPARTMENT Supply Source Lake Michigan water from DuPage Water Commission Number of customers 5,539 Total water pumped 1,608,000,000 Average daily consumption 4.405 million Gallons ' Miles of water mains 79 PUBLIC UTILITIES ' Electricity Commonwealth Edison Telecommunications Ameritech, MCI, others (secondary) Natural Gas NICOR Cable Television AT & T Cable Services RECREATION ' Oak Brook Sports Core: 269 acres including Bath and Tennis Club and 18-hole Golf Course Oak Brook Park District: 110 acres including indoor and outdoor tennis Du Page County Forest Preserve: 449 acres York Woods-75 acres Mays Lake-90 acres Fullersburg Woods-226 acres ' Salt Creek Greenway-8 acres Basic Life-50 acres A-10 a �a V14 q o rr rr rr rr �r r� rr r r rr rr rr r� r� �r rr rr r rr ' GLOSSARY GLOSSARY Continued , Abatement: A complete or partial cancellation of a levy imposed by a government. Abatements usually apply to property tax levies, special assessments and service charges. Amended Budget: Changes to an adopted budget by the corporate authorities after ' adjustments and transfers are made. Appropriation: An act or ordinance of the corporate authorities allowing agencies and ' departments to incur obligations and to make payments out of a specific budget for specified purposes. Assessed Valuation: A valuation set upon real estate or other property by a , government as a basis for levying taxes. Basis of Accounting: The principles applied to determine when revenues and ' expenditures or expenses are recognized in the accounts and reported in the financial statements. The term refers to the timing of the measurements made, regardless of the measurement focus applied. ' Bonded Debt: Debt for which general obligation bonds or revenue bonds are issued. Budget: A plan of financial operation embodying an estimate of proposed expenditures , for a given period and the proposed means of financing them. The term usually refers to a financial plan for a single fiscal year. , Budgetary Control: The policies and procedures employed by a government or enterprise for the purpose of keeping expenditures within the limitations of available ' appropriations and available revenues. Calendar Year: Defined as the twelve month accounting period running from January 1st through December 31st. Capital Program: A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long-term work program or ' otherwise. It sets forth each project and specifies the resources estimated to be available to finance the projected expenditures. Capital Improvements: Expenditures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant, sometimes referred to as infrastructure. ' Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased. , Contingency: An appropriation of funds to cover unforeseen events that may occur during the fiscal year, such as emergencies, governmental mandates, shortfalls in revenue or similar eventualities. A-12 ' ' GLOSSARY(Continued) ' Debt Service Fund. A fund used to account for the accumulation of resources for and the payment of general long-term debt principal, interest and related costs. Depreciation: Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. ' Encumbrance: The commitment of budgeted funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds: Enterprise Funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprises -- where the ' intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis is financed or recovered through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is ' appropriate for capital maintenance, public policy, management control, accountability, or other purposes. ' Expenditures: The actual outlay of or obligation to pay cash. This does not include encumbrances. Fiduciary Funds (or Trust and Agency Funds): These funds are used to account for assets held in a trustee capacity or as an agent for individuals, private organizations, other governments, and/or other funds. These include Expendable Trust, Nonexpendable Trust, Pension Trust, and Agency Funds. Nonexpendable Trust and Pension Trust Funds are accounted for essentially in the same manner as proprietary funds since capital maintenance is critical. Expendable Trust Funds are accounted for essentially in the same manner as governmental funds. Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Fixed Assets: Assets of a long-term character which are intended to continue to be held or used such as land, buildings, machinery, furniture, vehicles and other similar equipment. ' Fund Accounting: The organization of accounts on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of a fund are accounted for with separate sets of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, as appropriate. Resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. ' Fund Balance: The fund equity of governmental funds remaining from the prior year which are available for appropriation and expenditure in the current year. Generally Accepted Accounting Principals (GAAP): Uniform minimum standards and guidelines of financial accounting and reporting. ' General Corporate Fund: The general operating fund of the governmental entity. It is used to account for all financial resources except those required to be accounted for in another fund. A-13 GLOSSARY(Continued) , General Obligation Bonds: Bonds for the payment of which the full faith and credit of the issuing government is pledged. ' Infrastructure: The physical assets of a local government (e.g., streets, water system, sewers, public buildings). , Internal Service Fund: A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies. Line-item Budget: The itemized content of the budget which is essential for financial control. Provides resources for each program on an object-of-expenditure basis. Long-Term Debt: Bonded debt and other long-term obligations, such as benefit , 9 9 accruals, due beyond one year. , Materials and Supplies: Expendable materials and operating supplies necessary to conduct operations. Object Classification: A means of identifying and analyzing the obligations incurred in , terms of the nature of the goods or services purchased (e.g., personnel compensation, commodities, capital outlays, contractual services, personnel benefits), regardless of the agency involved or purpose of the programs for which they are used. Objective: A result expressed in specific, well-defined, and measurable terms, that is achievable within a specific time frame. Operating Budget: A financial plan which presents proposed expenditures for a fiscal ' year and estimates the revenues to finance them. Operating Expenses: The costs of personnel, materials and equipment required for ' ongoing operations. Operating Revenue: Funds received as income to pay for ongoing operations. Operating Revenue includes such items as taxes, fees from specific services, interest ' earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Organizational Chart: A flow chart showing the chain of command and structure of the 1 organization. Productivity: A measure of service output compared to resource input invested. , Program: The basic unit of the budget. Each program represents a discrete service or , internal support function. Program Budget: A budget which allocates resources according to functions or ' activities rather than to specific object classifications or entire departments. Program Goal: A statement of the broad direction, purpose or intent of a program. 1 A-14 ' GLOSSARY(Continued) Program Performance Measure: The quantitative and/or qualitative means used to measure achievement of a program goal over time. Reserve: An account used either to set aside budgeted revenues that are not required ' for expenditure in the current budget year or to earmark revenues for a specific future purpose. ' Revenues: Money received into a fund from outside the fund which, together with fund balances provide the financial resources available. ' Revenue Bonds: Bonds whose principle and interest are payable exclusively from earnings of an enterprise fund. Transfers /n/Out: Amounts transferred from one fund to another to assist in financing the services of the recipient fund. User Charges: The payment of a fee for direct receipt of a public service by the party ' benefiting from the service. ' A-15 a o v1. o � o Nods <T�-AID Q r r r �r rr rr r r r r r rr rr rr rr � r ■r rr CLASSIFICATION OF REVENUES ' FOR YEAR 2004 BUDGET t 1 1 ' a-1s CLASSIFICATION OF REVENUES(Continued) 4101-Sales Tax: The Village receives a one percent tax on retail sales of tangible personal , property within the Village. The total sales tax rate (6.75% in Oak Brook) is collected by the State and the 1% portion is remitted to the Village 3 months after the liability occurs. ' 4102-State Income Tax: The Village's share of State Income Tax revenue. Per state statue, 1/10 of all income tax collected by the State is distributed to municipalities on a per , capita basis. 4103-Motor Fuel Tax: The Village's share of the revenue received by the State from the $.19 per gallon tax on gasoline as well as 1.7% of the State's portion of sales tax collections. Municipalities receive approximately 20% of these funds on a per capita basis. 4104-Replacement Tax: The Village's share of the State tax on corporations, partnerships, ! and public utilities that was established to replace the personal property tax, eliminated by the State in 1979. Downstate counties and municipalities receive 48.35% of replacement ' tax collections with the Village's portion determined based on an "allocation factor" tied to the Village's share of personal property tax collections for the 1977 tax year divided by the total of all personal property tax collections in that year. 4105-Road & Bridge Tax: The Village's 50% share of the township's road & bridge ' property tax levy that is attributed to property within Oak Brook. 4106-Local Use Tax: The Village's share of the State tax on general merchandise that is paid by registered Illinois and out-of-state retailers or by individuals who file an Illinois Use Tax Return. These funds are distributed to municipalities on a per capita basis. ' 4107-Foreign Fire Insurance: The Village's share of the 2% tax on gross receipts of any corporation not incorporated under the laws of the State of Illinois as premiums for fire insurance policies issued for properties located within the Village. 4108-Photo Processing Tax: Retail sales of graphic arts machinery and equipment were made exempt from sales tax in 1988. In order to offset the revenue lost from sales of this equipment, .4% of the State's portion of sales tax collections is deposited in to the Local Government Distributive Fund for distribution to municipalities and counties. These funds are distributed on a per capita basis and are subject to annual reappropriation by the Illinois ' General Assembly. 4109-Charitable Games: The Village's 1/3 share of the 3% tax collected by the State of Illinois for charitable games held within the Village. 4110-Grants: Grant revenue received from other governmental units. ' 4120-Hotel/Motel Tax: Revenue received from the 1% Village tax assessed on the privilege and use of renting a hotel or motel room within the Village. 4130-Utility/Telecommunications Tax: Revenue received from Village taxes on the revenues of utility companies doing business within the Village. 4201-Liquor License: Fees from the issuance of annual licenses to sell and/or serve alcoholic beverages within the Village. A-17 ' CLASSIFICATION OF REVENUES(Continued) 4202-Vending Machine License: Fees from the issuance of licenses for vending ' machines located within the Village. 4203-Scavenger License: Fees from the issuance of licenses to scavenger companies for ' collection of refuse, recycling and landscape waste within the Village. 4204-Taxi License: Fees from the issuance of licenses to taxi companies and taxi drivers. ' 4205-Tobacco License: Fees from the issuance of licenses for the sale of tobacco products within the Village. 4206-Raffle License: Fees from the issuance of licenses for conducting raffles within the Village. 4210-Building Permits: Fees for permits to conduct construction work in the Village. 4211-Electrical Permits: Fees for permits to conduct electrical work in the Village. 4212-Plumbing Permits: Fees for permits to conduct plumbing work in the Village. ' 4213-Alarm Application Fees: Revenue received from the $4 per month fee assessed to each person subscribing to a security service that is monitored by the Oak Brook Police Department. 4214-Annual Alarm Permit Fee: Fees from the sale of annual alarm system permits. 4219-Misc. Licenses and Permits: Fees from licenses and permits not otherwise classified. ' 4220-Solicitation Permits: Fees for permits issued for commercial solicitation within the Village. ' 4301-Elevator Inspections: Fees for the semi-annual inspection of elevators, escalators or dumbwaiters. ' 4302-Zoning/Subdivision Application Fee: Fees assessed for zoning and subdivision petition filings to cover publication and hearing costs. 4303-Plan Review Fees: Fees collected for staff review of building permit application ' plans. 4304-Ambulance Fees: Revenue received from the fee for emergency medical ' transportation service. 4305-Toll Road Fire/EMS Service: Revenue from emergency services provided by the ' Fire Department, through contract, to the Illinois Toll Highway Authority. A-18 CLASSIFICATION OF REVENUES(Continued) ' 4306-Special Services - EMS: Revenue received for special EMS services that are above , and beyond those normally provided. 4307-Special Services - Fire: Revenue received for special Fire services that are above and beyond those normally provided. 4308-False Alarm Fees - Fire: Fees received from alarm system owners for false Fire , alarms. 4309-Inspection Fees-Building, Fire & Engineering: Fees received for inspections ' performed by the building, fire and engineering departments. 4311-Fingerprinting: Fees received from fingerprinting services offered to the public. ' 4312-Special Services - Police: Revenue received for provision of special surveillance or ' Police services above and beyond those normally provided. 4313-Field Services - Police: Fees received for the impounding of animals. 4314-Miscellaneous Support Services: Fees received for copies of accident or incident reports. 4315-False Alarm Fees - Police: Fees received from alarm system owners for police false alarms. 4321-Engineering Plan Review & Inspection Fees: Fees collected for staff review of , engineering plans and for inspection services. 4322-Subdivision Review & Inspection: Fees collected for staff review of subdivision plans and for inspection services. 4331-Water Sales: Revenue received from the sale of water to residential and commercial , customers. 4332-Unmetered Sales: Revenue received for unmetered water sales to contractors which , is used for construction purposes. 4333-Water Connection Fees: Fees charged for new connections to the Village's water ' system. 4334-Fire Service Charge: Monthly charge for commercial buildings that are provided with 1 a separate water line for fire protection purposes. 4335-Meter Charges: Fees charged to new customers to cover the cost of the water ' meter. 4336-Special Services: Reimbursement received from Hinsdale Sanitary District and ' Downers Grove Sanitary District for providing water meter reading information. A-19 ' ' CLASSIFICATION OF REVENUES(Continued) ' 4341-Village Contribution: Revenue received from the Village for its contribution to the Police and Firefighters' Pension Funds (based on a percentage of payroll) and for its ' contribution to the Self-Insurance Fund (based on equivalent premiums). 4342-Employee Contribution: Revenue received from employee contributions to the ' Police Pension Fund, Firefighters' Pension Fund, and Self-Insurance Fund. 4343-Park District Contribution: Reimbursement received from the Oak Brook Park ' District for 100% of the health, dental and vision insurance for their employees participating in the Village insurance program. ' 4344-Retiree Contribution: Payments received from retirees for 100% of the cost of health, dental and vision premiums. 4345-COBRA Contribution: Payments received from former employees or family members for continuation in the Village's insurance program as mandated by federal law. 4351-Library Services: Fees received for photocopies and services to non-residents by the Oak Brook Public Library. 4391-Charges for Services: Internal service charges assessed to departments to recover t costs associated with operation, maintenance and replacement of existing Village vehicle fleet. 4399-Bad Debts: Accounts receivable write-offs in excess of 90 days that are sent to a collection agency for further action. ' 4401-Training Reimbursement-Fire: Reimbursement from the State for certain expenses associated with the training of firefighters. ' 4411-Court Fines: The Village's share of proceeds from traffic citations issued by Oak Brook police officers. 4412-Village Fines: Fines collected from citations for parking violations and other local ordinance violations. 4413-Training Reimbursement-Police: Reimbursement from the State for certain expenses associated with the training of police officers. 4414-B.A.T.T.L.E. Program: Reimbursement from the DuPage County Auto Theft Task Force for the salary and benefits of police officer(s) loaned to the program. 4431-DWC Rebate: Funds received from the DuPage Water Commission resulting from the DWC cash balances exceeding targeted levels. 4441-Developer Contributions: Revenue received from developers as a condition of a ' subdivision or building permit, normally earmarked for safety pathway system improvements or for any other purpose. ' A-20 CLASSIFICATION OF REVENUES(Continued) 4451-Library Fines: Fines for past due books, processing fees, and other fees. 4459-Donations: Revenue received from general public as a contribution for any cause or ' purpose. 4460-Interest: Interest earned on Village investments. ' 4461-Franchise/Infrastructure Maintenance Fees: Revenues collected from cable and certain telecommunications companies granted franchises in exchange for the right to utilize ' public right of way within the Village. Effective in 1998, all telecommunication will be required to pay an "infrastructure maintenance fee" in lieu of franchise fees amounting to 1% of gross revenues. ' 4462-Proceeds from Sale of Property: Revenue from the sale of Village owned property. 4463-Autumn Fest: Revenues received in connection with the Oak Brook International ' Ethnic Fest. 4464-Rental Income: Revenue collected for the rental of the Bath and Tennis clubhouse for private parties or events. 4465-Late Payment Penalty: Includes penalties imposed on delinquent accounts not paid by the due date. 4466-Sale of Recyclables: Revenue received from licensed waste haulers for the sale of recyclable materials collected within the Village. 4467-Miscellaneous: Revenue received from other non-routine sources not accounted for ' elsewhere. 4468-Road Maintenance Reimbursement: Revenue received as reimbursement for traffic , signal and street light maintenance. 4470-Installment Contract Proceeds: Funds received from bank note financing. 4501-B&T Family Resident: Revenue received for a family membership of the Bath and Tennis Club, which includes husband and/or wife and all children under the age of twenty- five (25) permanently residing in the household of the principal member or members and permanently residing within the corporate limits of the Village of Oak Brook. 4502-B&T Individual Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least twenty-one (21) years of age and permanently residing within the corporate limits of the Village of Oak Brook. 4503-B&T Family Non-Resident: Revenue received for family membership of the Bath and Tennis Club, which includes husband and/or wife and all children under the age of twenty-five (25) permanently residing in the household of the principal member or members and not permanently residing within the corporate limits of the Village of Oak Brook. A-21 ' ' CLASSIFICATION OF REVENUES(Continued) 4504-B&T Individual Non-Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least twenty-one (21) years of age and not permanently tresiding within the corporate limits of the Village of Oak Brook. 4505-B&T Junior Resident: Revenue received for membership of the Bath and Tennis ' Club from an individual between the ages of six (6) and twenty-one (21) years of age and permanently residing within the corporate limits of the Village of Oak Brook. 4506-B&T Junior Non-Resident: Revenue received for membership of the Bath and ' Tennis Club from an individual between the ages of six (6) and twenty-one (21) years of age and not permanently residing within the corporate limits of the Village of Oak Brook. 4507-B&T Senior Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least sixty (60) years of age, permanently residing within the corporate limits of the Village of Oak Brook. ' 4508-B&T Senior Non-Resident: Revenue received for membership of the Bath and Tennis Club from an individual at least sixty (60) years of age, not permanently residing ' within the corporate limits of the Village of Oak Brook. 4509-B&T Social Resident: Revenue received for membership at the Bath and Tennis ' Club from an individual permanently residing within the corporate limits of the Village of Oak Brook. ' 4510-B&T Social Non-Resident: Revenue received for membership at the Bath and Tennis Club from an individual not permanently residing within the corporate limits of the Village of Oak Brook. ' 4511-B&T Corporate: Fees received for membership at the Bath and Tennis Club from an employee whose primary place of employment is within the corporate limits of the Village ' 4512-B&T Corporate Social: Fees received for membership at the Bath and Tennis Club from an employee whose primary place of employment is within the corporate limits of the Village ' 4519-B&T Discount: Discount allowance given from the full season membership rate for members who purchase a Bath and Tennis Club membership during the middle of the ' season. 4551-Golf Unlimited Resident: Fees received for golf membership from any person ' permanently residing within the corporate limits of the Village. 4552-Golf Junior Resident: Fees received for golf membership from any minor child ' under twenty-one (21) years of age permanently residing within the corporate limits of the Village. ' 4553-Golf Senior Resident: Fees received for golf membership from any person sixty (60) years of age or older permanently residing within the corporate limits of the Village. ' A-22 CLASSIFICATION OF REVENUES(Continued) ' 4554-Golf Unlimited Non-Resident: Fees received for golf membership from any person ' residing outside the corporate limits of the Village. 4555-Golf Unlimited Corporate Resident: Fees received for golf membership from an ' employee whose primary place of employment is within the corporate limits of the Village. 4559-Golf Discount: Discount allowance of 20% to members who purchase both a Bath ' and Tennis Club membership and a Golf Club membership. 4601-Polo Field Rental: Revenue received for rental of the polo fields located at the Oak ' Brook Sports Core. 4602-Open Field Rental: Revenue received for rental of the open fields located at the Oak Brook Sports Core. 4611-Locker Rental: Fees received from members for the rental of private lockers at the , Bath and Tennis Club. 4612-Daycare Fees: Fees for child care provided to members while on the grounds of the ' Sports Core facility. 4613-Swim Guest Fees: Fees received from members who bring a guest to utilize the ' swimming pools at the Bath and Tennis Club. 4614-Swim Lessons: Revenue received for swimming lessons at the Bath and Tennis , Club. 4615-Swim Team Fees: Fees received for participation in the swim team program at the Bath and Tennis Club. ' 4621-Tennis Guest Fees: Fees received from members who bring a guest to utilize the ' outdoor tennis courts at the Bath and Tennis Club. 4622-Outdoor Tennis Lessons: Fees received for outdoor summer tennis lessons. 4623-Summer Tennis Programs: Fees received for participation in summer tennis programs. , 4631-Indoor Tennis Lessons: Fees received for indoor winter tennis lessons. 4632-Winter Tennis Programs: Fees received for participation in indoor winter tennis ' programs. 4633-Indoor Open Court Time: Fees received for the rental of the indoor tennis courts. ' 4651-Golf Green Fees Non-Resident: Fees received from non-residents for rounds of golf played at the Oak Brook Golf Club. ' A-23 ' ' CLASSIFICATION OF REVENUES(Continued) ' 4652-Golf Green Fees Resident: Fees received from residents of the Village for rounds of golf played at the Oak Brook Golf Club. 4653-Golf Lessons: Fees received for golf lessons at the Oak Brook Golf Club. ' 4659-Golf Surcharge: Revenue received from the $1.50 surcharge assessed on each round of golf. ' 4661-Driving Range Fees: Fees received for use of the driving range. 4671-Equipment Rental: Revenue received for rental of golf clubs at the Oak Brook Golf ' Club. 4672-Power Cart Rental: Revenue received for rental of an electric golf cart at the Oak ' Brook Golf Club. 4673-Hand Cart Rental: Revenue received for rental of a manual hand cart at the Oak Brook Golf Club. ' 4681-Pro-Shop Sales: Revenue received from the sale of merchandise at the tennis or the golf pro shops. ' 4682-Handicap Sales: Revenues received for USGA handicap services provided to golfers at the Golf Clubhouse. t4683-Pro-Shop Services: Revenues received from golf equipment repairs at the golf pro shop. ' 4691-Butler Range Rental: Annual fee assessed to Butler International Golf Club for the rental of the driving range at the Oak Brook Golf Course. ' 4699-Over/Short Cash: Cash or credit card variances at the Sports Core point of sale operations. ' 4701-Open Field Catering Proceeds: Revenue received from food and beverage sales related to rental of the Oak Brook open fields at Oak Brook Sports Core. ' 4705-Food Sales-Club Food: Revenue received from food sales at the Bath & Tennis Clubhouse. 4710-Food Sales-Polo: Revenue received from food sales at the polo fields. 4715-Candy/Cigarette Sales: Revenue received from candy and cigarette sales at the ' Golf Clubhouse. 4716-Tobacco Sales: Revenue received from the sale of tobacco products at the Bath and ' Tennis Clubhouse. t A-24 CLASSIFICATION OF REVENUES(Continued) ' 4720-Special Events Food-Private Parties: Revenue received from food sales for private parties held at the Bath & Tennis Clubhouse. 4721-Special Events Food-Wedding: Revenue received from food sales for weddings ' held at the Bath & Tennis Clubhouse. 4722-Special Events Food-Catering: Revenue received from catering food by the Bath & ' Tennis Clubhouse. 4725-Member Events: Revenue received from food sales at scheduled events for ' members of the Bath & Tennis Club and Golf Club. 4726-Misc Food Sales: Revenue received from food sales as not otherwise classified. ' 4730-Food Sales Poolside: Revenue received from food sales at the Poolside Cafe. 4740-Food Sales-Golf: Revenue received from food sales at the Oak Brook Golf Club. ' 4755- Beverage/Liquor Sales Polo: Revenue received from beverage/liquor sales at the ' polo fields. 4760-Bev/Liq Special Event-Private Parties: Revenue received from beverage/liquor sold ' at private parties held at the Bath & Tennis Club. 4761-Bev/Liq Special Event-Weddings: Revenue received from beverage/liquor sold at , weddings held at the Bath & Tennis Club. 4762-Bev/Liq Special Event-Caterings: Revenue received from catering beverage/liquor ' by the Bath & Tennis Club. 4765- Beverage/Liquor Sales Member Events: Revenue received from beverage/liquor ' sales at scheduled events for members of the Bath & Tennis Club and Golf Club. 4766-Misc Beverage Sales: Revenue received from beverage sales not otherwise , classified. 4770-Beverage Sales Poolside: Revenue received from beverage sales at the Poolside Cafe. , 4780-Beverage Sales Golf: Revenue received from beverage sales at the Oak Brook Golf Club. ' 4810-Transfer from Water Fund: Reimbursement for administrative expenses supplied to the Water Fund from the General Corporate Fund. ' 4815-Transfer from Other Funds: Permanent transfer of funds from one fund to another. 4825-Interfund Loan Repayment: Amounts received as repayment for temporary interfund ' loans. A-25 CLASSIFICATION OF EXPENDITURES FOR YEAR 2004 BUDGET 1 1 1 1 1 1 1 A-26 CLASSIFICATION OF EXPENDITURES(Continued) , • PERSONNEL (5000 Series)============================== ' 5001-Salaries Full-Time: Wages and salaries of full-time employees including annual ' performance bonus, educational incentive pay (paid to eligible Police and Fire personnel hired prior to October 1, 1980), holiday pay, vacation and compensatory time (for non-exempt employees). ' 5010-Salaries Part-Time: Hourly wages of interns, paid-on-call firefighters, and other year- round part-time employees. ' 5020-Salaries-Seasonal: Hourly wages paid for part-time employees employed only during the Oak Brook Sports Core season. ' 5030-Salaries Over-Time: Wages paid at overtime rates for non-exempt employees; additional wages paid for work performed on a holiday; and wages paid to Police personnel who ' must attend court at times other than during the normal work schedule. 5033-Salaries Over-time Special Detail: Wages paid to Police personnel for special police services contracted through the Village. , 5040-Salaries-Kitchen: Hourly wages of certain situational employees of the B&T. 5042-Salaries Special Event Service: Hourly wages of certain situational employees at the ' B&T. 5045-Salaries Bartenders: Hourly wages of certain situational employees of the B&T. ' 5050-Lesson Commissions: Additional compensation paid to teaching professionals of the , B&T and the Golf Club based on a percentage of the lessons sold. 5110-I.M.R.F.: Employer contribution to the Illinois Municipal Retirement Fund for all ' employees exceeding 1,000 scheduled hours who are not covered by the Police or Firefighters' Pension Fund. 5120-Police Pension: Village contribution to the Police Pension Fund for sworn Police , personnel. 5130-Fire Pension: Village contribution to the Firefighters' Pension Fund for sworn Fire , personnel. 5140-F.I.C.A.: Village contribution for FICA and Medicare taxes. ' 5150-Health Insurance: Equivalent premium expenses for health, dental, life, and vision benefits provided to full-time employees. , 5210-Physical Examinations: Examinations for police and firefighters at certain age levels as required by statute and for department managers as required by Village code. ' 5220-Travel Expense: Reimbursement to employees at the standard IRS rate for use of personal vehicles on official Village business. ' A-27 CLASSIFICATION OF EXPENDITURES(Continued) 5230-Training: Registration expenses, fees, and travel expenses for attendance at conferences or training sessions, either overnight or during the normal workday, and reimbursement to employees for the cost of tuition under the Village's advanced education program. ' 5240-Dues & Memberships: Expenses for professional association dues or membership fees. ' 5250-Clothing Allowance: Monthly stipend provided to certain Police Department personnel assigned to plain clothes duties. 5260-Employee Meals: The cost of one (1) daily meal for seasonal Sports Core and Golf ' employees who work an eight hour shift. 5270-Safety Incentive: Awards given in January of each year to employees who have not had an avoidable accidents during the previous calendar year. 5310-Pension Benefit Expense: Monthly payments to retired police officers or firefighters. 5320-Pension Refunds: Return of Police and Firefighter pension contributions to an employee who leaves Village employment prior to vesting in the Police or Firefighters' Pension Fund. 5405-Unemployment Compensation: Expenditures for State mandated unemployment compensation. • MATERIALS & SUPPLIES (6000 Series)==================== ' 6010-Subscriptions & Publications: All costs of subscriptions to magazines, manuals, and newsletters; and costs associated with the purchase of books and other printed material. ' 6020-Postage: Costs associated with the moving of material such as postage, parcel post, freight and express service, etc. If the charge can be identified with the purchase of an article, ' it is included in the purchase price of the article. 6030-Gas & Oil: Gasoline, diesel fuel, oil, and lubricants used in the operation of motor ' vehicles and other equipment. 6040-Drugs & Medical: The cost of first-aid supplies, pharmaceuticals, and medicine. ' 6045-Uniforms: Costs for uniform items, inclement weather gear, footwear, individual safety gear, uniform insignia and nameplates. 6050-Tools & Hardware: Small supplies, tools or materials necessary for the repair or maintenance of Village buildings, equipment, and infrastructure. ' 6060-Food: Costs associated with food and beverages consumed by employees. ' A-28 CLASSIFICATION OF EXPENDITURES(Continued) ' 6110-Cleaning Supplies: All cleaning supplies such as soap, disinfectants, floor waxes, paper towels, light bulbs, toilet tissue, rags, and related items. 6120-General Office Supplies: All supplies necessary for the daily operation of an office, , such as stationery, pens, file folders, staples, paper, etc. 6130-Business Forms: All costs of commercial reproduction of business forms used for daily ' operations. 6140-Tennis Supplies: Nets, screenings, and all supplies necessary for the operation of the , tennis courts located at the B&T. 6145-Swimming Supplies: All supplies necessary for the operation of swimming pools located ' at the B&T. 6150-Kitchen Supplies: All supplies necessary for the daily operations of a kitchen and ' restaurant such as utensils, china, glassware, and silverware. 6160-Paper Products: Paper plates, napkins, cups, foam containers, and plastic utensils. ' 6170-Golf Course Supplies: Cost of supplies necessary for the operation of the golf course such as tee markers, cups, flags, benches, golf balls, etc. ' 6180-Chemicals: Items used in the testing or treatment of water, de-icer salt used for snow removal, and materials used in the maintenance of Village grounds (pesticides, fertilizer, etc.) , 6190-Golf Maintenance Supplies: Cost of supplies used in the maintenance of golf course grounds including sand, soil, sod, and top dressing. ' 6195-Irrigation/Drainage Supplies: Cost of supplies used in the maintenance of golf course irrigation and drainage system. 6200-Flowers: Materials used in the maintenance of Village grounds. ' 6210-Trees & Shrubs: Materials used in the maintenance of Village grounds. , 6220-Maintenance Supplies: Costs such as stone, concrete, asphalt, and other supply items. 6230-Building Maintenance Supplies: Costs of supplies used in the maintenance of public buildings. 6240-Computer Supplies: Computer paper, printer ribbons, toner cartridges, etc. ' 6250-Ammunition: Cost for weapons ammunition for police personnel and firing range ' operations. 6300-Cost of Sales: The actual cost of merchandise sold at the Golf Club. , 6310-Cost of Sales-Handicap: Amount paid for USGA handicap services provided to golfers at the Golf Club. ' A-29 ' ' CLASSIFICATION OF EXPENDITURES(Continued) 6320-Food Cost: The cost of food purchased for resale. 6325-Beverage/Liquor Cost: The cost of beverage and liquor purchased for resale. ' 6329-Tobacco Cost: The cost of cigars purchased for resale for B&T Club. 6330-Candy/Cigarette Cost: The cost of candy and cigarettes purchased for resale. ' 6410-Library Books: Includes reading books, reference books, directories and encyclopedias. 6420-Audio/Visual Materials: Includes audio cassettes, CD ROMs, and other non-book materials used in the operation of the Library. 6500-General Equipment: Purchase of equipment under $5,000 in cost: Furniture, fixtures, calculators, pictures, cassette recorders, file cabinets, etc. 6910-Miscellaneous: Expenditures not falling within one of the other categories. t • OPERATIONAL & CONTRACTUAL (7 Series)================ 7010-Liability Insurance: Premiums paid for all insurance coverage other than that related to ' employee benefits: general liability, property, motor vehicles, liability of officers and employees in their official acts, etc. ' 7020-Aggregate Premium: Premiums for aggregate stop-loss reinsurance for the Village's self-insured health and dental plan. ' 7030-Specific Premium: Premiums for specific stop-loss reinsurance for the Village's self- insured health and dental plan. 7035-Vision Insurance: Premiums paid on per participant basis for vision insurance. 7040-PPO Premium: Premiums paid on a per participant basis to afford employee access to a PPO network. 1 7050-Life Insurance: Premiums for group term life insurance employees. ' 7060-Administrative Fee: Fee paid on a per participant basis to the third party administrator for expenses associated with administration of the Village's self insured health and dental plan. 7070-Conversion Fee: Fees paid per participant to allow former employees to elect and convert to an individual policy after the expiration of the COBRA period. ' 7080-Health Claims: All costs associated with the payment of health claims. 7090-Dental Claims: All costs associated with the payment of dental claims. ' A-30 CLASSIFICATION OF EXPENDITURES (Continued) ' 7110-Telephone: All costs associated with telephones, cellular phones and voice mail, ' including maintenance and repairs. 7120-Natural Gas: The costs associated with the purchase and distribution of natural gas. ' 7130-Electric: Costs for electric utility service. ' 7140-Laundry & Cleaning: Costs associated with outside janitorial services. 7145-Linen Rental: Charges for the rental of table cloths, napkins, etc., for use at the B&T , clubhouse. 7150-Maintenance Services - Traffic Control: Includes costs associated with operating, ' maintaining, and repairing Village traffic signals, street lights, street signs, and pavement markings. 7160-Maintenance Vehicles: Supplies, parts, and services used in the operation and ' maintenance of Village owned vehicles. 7170-Maintenance Distribution System: Cost of services associated with operating, , maintaining, and repairing Village water system mains and valves. 7180-Maintenance Pumping System: Cost of services associated with operating, ' maintaining, and repairing of water system wells and storage tanks. 7190-Maintenance Storm Sewer: Cost of services associated with operating, maintaining, ' and repairing Village storm sewers. 7200-Maintenance Roads & Paths: Cost of services associated with operating, maintaining ' and repairing the Village's safety pathways. 7210-Maintenance Office Equipment: Cost of services associated with operating, , maintaining,'and repairing office equipment. 7220-Maintenance Buildings: Cost of services associated with operating, maintaining and repairing Village buildings. 7230-Maintenance Other Equipment: Cost of services associated with operating, maintaining , and repairing other Village equipment. 7240-Maintenance Radios: Cost of services associated with operating, maintaining and repairing the Village's radio system. 7250-Maintenance Computers: Cost of services associated with operating, maintaining and ' repairing computers. 7255-Internet Services: Internet Access Dial up Fees. ' 7260-Rentals: Rental costs for equipment, facilities, pagers, tools, tents, etc. A-3 ' 1 CLASSIFICATION OF EXPENDITURES Continued 7270-Uniform Rental: All rental costs for uniforms, inclement weather gear, footwear, individual safety gear (hats, goggles, etc.), uniform insignia or nameplates. 7280-Maintenance Services-Swimming: Cost of services necessary for the opening and closing of the swimming pools at the B&T. 7290-Maintenance Services-Tennis: Cost of services necessary for the preparation of the tennis courts for the opening of the membership season. 7300-Advertising: Costs of publishing legal advertisements of meetings, ordinances, other official enactment's, employment, and other advertising. ' 7310-Printing Services: Costs of commercial reproduction of reports, pictures or drawings, copying, sorting and binding. 7320-Licenses & Fees: Title and registration fees for vehicles, liquor and food license, etc. ' 7330-Mosquito Control: The costs associated with outside mosquito abatement services. 7340-Garbage Disposal: Costs associated with refuse removal. ' 7350-Recycling Expense: Village subsidy of the residential recycling charge, based on revenues received from the sale of recyclable materials in the prior year. ' 7360-Advertising/Promotion: The cost of advertising in books, pamphlets, magazines, or newspapers, articles for promotion of the Village, and includes the remittance of 20% of the hotel occupancy tax received by the Village to the Du Page Convention Bureau for promotion of Du Page County and Village of Oak Brook, as approved by the Village Board. 7370-Bank Service Fees: Monthly bank charges assessed on each credit card transaction. ' 7410-Laboratory Services: Includes costs of chlorine and water sampling as required by the EPA. ' 7420-Maintenance Services-Water Meters: All costs associated with testing and repairing of water meters. ' 7430-DWC Operations & Maintenance Costs: Payments to the Du Page Water Commission for the purchase of water that is resold to customers. 7440-DWC Fixed Costs: Fixed monthly payments to the Du Page Water Commission. 7610-Auditing Services: The cost of outside independent auditing services. ' 7620-Engineering Services: The cost of outside professional engineering services. 7630-Legal Services: All expenses and fees associated with legal services and litigation. 7640-Microfilming Services: All costs associated with microfilming of Village documents. A-32 CLASSIFICATION OF EXPENDITURES(Continued) ' 7650-Maintenance Services-Grounds: Cost of outside services for landscaping and ' maintenance of Village grounds (mowing, weed cutting, pruning/removals, etc.). 7660-Police & Fire Testing: Costs incurred by the Police and Fire Commission for the recruitment and hiring of police officers and firefighters. 7680-Tree Services: Costs associated with tree planting, tree removal, tree trimming, disease , control, etc. 7690-Reception/Entertainment: All services rendered by hotels, restaurants, and other ' establishments in the entertainment of official guests and delegations, the annual employee recognition dinner, and service awards given to employees based on years of Village service. ' 7700-Other Services: Costs associated with outside contracts or professional services not otherwise classified. 7810-Vehicle Operation & Maintenance Charge: User department charge to recover costs ' associated with operation and maintenance of existing Village vehicle fleet. 7820-Vehicle Replacement Charge: User department charge to provide for replacement of , existing Village vehicle fleet. 7910-Oak Brook Family Day: Direct expenses of event held in connection with the annual ' summer closing of the B&T. 7911-Winter Carnival: Village subsidy of annual event held by the Oak Brook Civic Association at the Bath and Tennis Clubhouse. 7920-Bath & Tennis Clubhouse Rental: Village subsidy for use by local civic groups of the ' Bath and Tennis Clubhouse. 7930-Autumn Fest: Direct expenses of events held in connection with the Oak Brook ' International Ethnic Fest at the Oak Brook Sports Core. 7940-Independence Day: Direct expenses of events held in connection with the annual Fourth , of July celebration at the Oak Brook Sports Core. 7950-Oak Brook Day: Direct expenses of event held in connection with the annual summer , opening of the B&T. 7999-Contingency: Funds for sudden, unexpected, unbudgeted needs or occurrences, such ' as adverse court settlements or claims, damages, natural disasters, etc. • MISCELLANEOUS 8 Series - ' 8010-Interest Expense: Interest paid on outstanding Village debt. 8020-Transfer Outtin: Funds transferred from one fund to another fund for reimbursement for services. , A-33 ' CLASSIFICATION OF EXPENDITURES (Continued) r 8025-Interfund Loan: Loans between funds expected to be repaid within the current fiscal ' year. 8026-Interfund Loan: Loans between funds not expected to be repaid within the current fiscal ' year. 8080-Depreciation: Cost of wear and tear, deterioration, action of physical elements, inadequacy and obsolescence in the service life of a fixed assets such as machinery, automobile, equipment and building. ' CAPITAL (9000 ' 9010-New Equipment: New equipment purchases over $5,000 and have a life expectancy of more than one year. Items include furniture & fixtures, computers/printers, office machines, public works equipment, fire equipment, etc. ' 9020-Equipment Replacement: Equipment purchases over $5,000 involving replacement of existing equipment due to normal wear and tear. ' 9030-New Structures: All costs associated with new Village owned public buildings. 9040-Structural Improvements: The cost of large improvements to buildings such as plumbing, heating and cooling, structural modifications such as doors, partitions, painting, carpeting, driveway replacement, roofing. Improvements to bridges and dams, sealing of wells, upgrading golf course land and ponds. r9050-Land Acquisition: The purchase cost of all land, including costs incidental thereto such as legal, appraisal and brokerage fees, and land clearing. 9060-Safety Pathway Improvements: Construction costs for bicycle/pedestrian trails. ' 9070-Street Improvements: All costs associated with roadway improvements, including major maintenance, resurfacing and reconstruction of streets. ' 9080-Drainage Improvements: All costs associated with construction of drainage and flood control projects. ' 9090-Water Meters: All costs associated with the purchase or replacement of water meters. 9100-Water Distribution Improvements: Water distribution and transmission improvements including water main extensions and replacements. ' 9110-Water Pumping & Storage Improvement: All costs associated with water supply and storage facility improvements. r9160-Computer System Hardware & Software: The cost of computer hardware and software purchased for the Village wide computer main-frame networking system and individual personal ' computers. ' A-34 as �� V/4t O C 4 -n � O a t�