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Agenda - 08/14/2018 - Board of TrusteesBOT AGENDA - August 14, 2018 Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, AUGUST 14, 2018 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Resolution of Memoriam – Stan Mikita Lalmalani 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Special Executive Meeting Minutes of May 7, 2018 B. Special Executive Meeting Minutes of May 8, 2018 C. Special Executive Meeting Minutes of May 22, 2018 D. Special Executive Meeting Minutes of June 12, 2018 E. Special Board of Trustees Meeting of July 10, 2018 F. Regular Board of Trustees Meeting of July 10, 2018 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for: Manzo/ Yusuf Period Ending July 19, 2018 - $2,085,678.32 Period Ending August 9, 2018 - $1,281,084.43 Significant Items included in Above: BOT AGENDA - August 14, 2018 Page 2 1) LEGAL SERVICES: a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – July 11, 2018 - $ 12,743.75 (FY18 YTD - $71,112.60) b) Rathje Woodward, LLC - Legal Services - July 10, 2018 - $3333.33 c) Rathje Woodward, LLC - Legal Services - July 16, 2018 - $6,621.75 d) Rathje Woodward, LLC - Legal Services - August 7, 2018 - $2,429.02 e) Rathje Woodward, LLC - Legal Services - August 8, 2018 - $952.50 (FY18 YTD - $48,637.36) f) Clark, Baird, Smith, LLP - Legal Services - June 30, 2018 - $5,073.50 g) Clark, Baird, Smith, LLP - Legal Services – July 31, 2018 - $1,807.00 (FY18 YTD - $26,396.00) TOTAL LEGAL BUDGET FOR 2018 IS $293,100 TOTAL LEGAL BILLS PAID FOR 2018- YTD - $149,315.46 2) Burris Equipment - Golf Course Maintenance - $29,991.89 3) Christopher B. Burke Engineering, LTD. - Street Improvements - $37,923.94 4) Civiltech Engineering, Inc. - N. York Road/Harger Rd. Improvements Phase I & II - $20,339.02 5) Core & Main Water Meter Install Project: a) Invoice - J189099 $33,600.00 b) Invoice - J196716 $21,644.00 6) Du-Comm - FD Quarterly Shares August 1 - October 31, 2018 - $42,646.50 7) Foster Coach Sales, Inc. - 2019 Ford Horton Ambulance - $268,146.00 8) Health Care Services - BCBS PPO - June 2018 - $151,339.04 9) Ravenswood Event Services - Taste of Oak Brook - $41,940.94 10) Paramedic Services of Illinois, Inc. – August 2018 - $44,746.75 11) Du-Comm - PD Quarterly Shares August 1 - October 31, 2018 - $110,950.25 12) Health Care Services - BCBS HMO - August 2018 - $32,398.54 13) Health Care Services - BCBS PPO - July 2018 - $232,570.74 14) DuPage Convention & Visitors Bureau April 2018 through June 2018 - $26,190.14 TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018 IS $344,460.00 – TOTAL PAID FOR 2018 – YTD - $166,317.14 B. Approval of Payroll for: Manzo/ Yusuf 1. Pay Period Ending July 14, 2018 - $855,649.35 2. Pay Period Ending July 28, 2018 - $812,203.32 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. RFP - EMS Billing Baar/ Cuevas D. Ordinances & Resolutions 1. ORDINANCE 2018-BU-AMEND-S-1544, An Ordinance Authorizing an Amendment to the 2018 Budget for the purchase of two Public Works vehicles. Manzo/ Yusuf 2. RESOLUTION 2018-PP-CNTRCT-R-1740, A Resolution Approving and Authorizing the Award and Execution of a Golf Course Cart Path Paving Contract Between the Village of Oak Brook and J&R 1st in Asphalt, Inc. Baar/ Cuevas/ Manzo 3. RESOLUTION 2018-R-1741, A Resolution Approving and Authorizing the Award and Execution of a Contract for the Bath and Tennis Club Electrical Systems Upgrade and Baar/ Cuevas/ Manzo BOT AGENDA - August 14, 2018 Page 3 Generator Installation Project by and Between the Village of Oak Brook and Fitzgerald’s Electrical Contractors, Inc. 4.RESOLUTION 2018-FD-CNTRCT-BNK-RM-R-1742, A Resolution Approving and Authorizing the Award and Execution of a Contract for the Fire Station 93 Bunk Room Renovation Project by and Between the Village of Oak Brook and Construction Solutions of Il, Inc. Baar/ Cuevas 5.RESOLUTION 2018-SR-FP-EX- R-1743, A Resolution Approving the Final Plat of Subdivision for Miller’s Plat of Consolidation in the Village of Oak Brook, Illinois Saiyed/ Tiesenga 6.RESOLUTION 2018-ENG-ST-PRJT-R-1744, A Resolution Approving and Authorizing a Professional Services Agreement by and Between the Village of Oak Brook and Burke, LLC for Construction Engineering Services Related to the 2018 Street Improvement Project Tiesenga 7.RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1745, A Resolution Approving and Authorizing a Professional Services Agreement by and Between the Village of Oak Brook and Christopher B. Burke Engineering, Ltd for Design Services Related to the North Windsor Drive Streetscape Enhancement Project Tiesenga 8.ORDINANCE 2018-PP-S-1545, An Ordinance Authorizing the Sale Through Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the Village Of Oak Brook Lalmalani E.Village of Oak Brook – Monthly Financial Reports – June 2018 Manzo/ Yusuf F.Proclamation – National Payroll Week Lalmalani 7.ITEMS REMOVED FROM CONSENT AGENDA The Regular Meeting of the Village Board of Trustees will end at this point and a Committee-of-the-Whole Meeting will be conducted to discuss the Commercial Areas Revitalization Plan. 8.COMMERCIAL AREAS REVITALIZATION PLAN DISUCSSION 9.INFORMATION & UPDATES A.Village Manager B.Village Clerk C.Trustees D.Village Attorney E.Village President 10.ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.