Final Action - 08/14/2018 - Board of TrusteesFinal Action – August 14, 2018 BOT Meeting
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
August 14, 2018
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board
action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this
information is subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER 7:01 pm
2. ROLL CALL Trustee Yusuf
7:03 pm,
Trustee Baar
absent
3. PRESIDENT’S OPENING COMMENTS
A. Resolution of Memoriam – Stan Mikita Passed
4. COMMERCIAL AREAS REVITALIZATION PLAN DISUCSSION – COMMITTEE-OF THE-WHOLE Discussed
5. RESIDENT/VISITOR COMMENT
6. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of May 7, 2018 Approved
B. Special Executive Meeting Minutes of May 8, 2018 Approved
C. Special Executive Meeting Minutes of May 22, 2018 Approved
D. Special Executive Meeting Minutes of June 12, 2018 Approved
E. Special Board of Trustees Meeting of July 10, 2018 Approved
F. Regular Board of Trustees Meeting of July 10, 2018 Approved
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the
Final Action – August 14, 2018 BOT Meeting Page 2
item will be removed from the Consent Agenda and considered as the first item after approval of the Consent
Agenda.
A. Accounts Payable for:
Period Ending July 19, 2018 - $2,085,678.32 Authorized
Period Ending August 9, 2018 - $1,281,084.43 Authorized
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
July 11, 2018 - $ 12,743.75
(FY18 YTD - $71,112.60)
Authorized
b) Rathje Woodward, LLC - Legal Services - July 10, 2018 - $3333.33 Authorized
c) Rathje Woodward, LLC - Legal Services - July 16, 2018 - $6,621.75 Authorized
d) Rathje Woodward, LLC - Legal Services - August 7, 2018 - $2,429.02 Authorized
e) Rathje Woodward, LLC - Legal Services - August 8, 2018 - $952.50
(FY18 YTD - $48,637.36)
Authorized
f) Clark, Baird, Smith, LLP - Legal Services - June 30, 2018 - $5,073.50 Authorized
g) Clark, Baird, Smith, LLP - Legal Services – July 31, 2018 - $1,807.00
(FY18 YTD - $26,396.00)
Authorized
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $149,315.46
2) Burris Equipment - Golf Course Maintenance - $29,991.89 Authorized
3) Christopher B. Burke Engineering, LTD. - Street Improvements - $37,923.94 Authorized
4) Civiltech Engineering, Inc. - N. York Road/Harger Rd. Improvements Phase I & II - $20,339.02 Authorized
5) Core & Main Water Meter Install Project: Authorized
a) Invoice - J189099 $33,600.00 Authorized
b) Invoice - J196716 $21,644.00 Authorized
6) Du-Comm - FD Quarterly Shares August 1 - October 31, 2018 - $42,646.50 Authorized
7) Foster Coach Sales, Inc. - 2019 Ford Horton Ambulance - $268,146.00 Authorized
8) Health Care Services - BCBS PPO - June 2018 - $151,339.04 Authorized
9) Ravenswood Event Services - Taste of Oak Brook - $41,940.94 Authorized
10) Paramedic Services of Illinois, Inc. – August 2018 - $44,746.75 Authorized
11) Du-Comm - PD Quarterly Shares August 1 - October 31, 2018 - $110,950.25 Authorized
12) Health Care Services - BCBS HMO - August 2018 - $32,398.54 Authorized
13) Health Care Services - BCBS PPO - July 2018 - $232,570.74 Authorized
14) DuPage Convention & Visitors Bureau April 2018 through June 2018 - $26,190.14 Authorized
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018 IS $344,460.00
– TOTAL PAID FOR 2018 – YTD - $166,317.14
B. Approval of Payroll for:
1. Pay Period Ending July 14, 2018 - $855,649.35 Approved
2. Pay Period Ending July 28, 2018 - $812,203.32 Approved
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. RFP - EMS Billing Authorized
D. Ordinances & Resolutions
1. ORDINANCE 2018-BU-AMEND-S-1544, An Ordinance Authorizing an Amendment to the 2018
Budget for the purchase of two Public Works vehicles.
Passed
Final Action – August 14, 2018 BOT Meeting Page 3
2. RESOLUTION 2018-PP-CNTRCT-R-1740, A Resolution Approving and Authorizing the Award
and Execution of a Golf Course Cart Path Paving Contract Between the Village
of Oak Brook and J&R 1st in Asphalt, Inc.
Passed
3. RESOLUTION 2018-R-1741, A Resolution Approving and Authorizing the Award and Execution
of a Contract for the Bath and Tennis Club Electrical Systems Upgrade and
Generator Installation Project by and Between the Village of Oak Brook and Fitzgerald’s Electrical
Contractors, Inc.
Passed
4. RESOLUTION 2018-FD-CNTRCT-BNK-RM-R-1742, A Resolution Approving and Authorizing
the Award and Execution of a Contract for the Fire Station 93 Bunk Room Renovation Project by
and Between the Village of Oak Brook and Construction Solutions
of Il, Inc.
Removed
5. RESOLUTION 2018-SR-FP-EX- R-1743, A Resolution Approving the Final Plat of
Subdivision for Miller’s Plat of Consolidation in the Village of Oak Brook, Illinois
Passed
6. RESOLUTION 2018-ENG-ST-PRJT-R-1744, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Burke, LLC for
Construction Engineering Services Related to the 2018 Street Improvement Project
Removed
7. RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1745, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Christopher B.
Burke Engineering, Ltd for Design Services Related to the North Windsor Drive Streetscape
Enhancement Project
Removed
8. ORDINANCE 2018-PP-S-1545, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village Of Oak Brook
Passed
E. Village of Oak Brook – Monthly Financial Reports – June 2018 Approved
F. Proclamation – National Payroll Week Proclaimed
8. ITEMS REMOVED FROM CONSENT AGENDA
7.D.4 RESOLUTION 2018-FD-CNTRCT-BNK-RM-R-1742, A Resolution Approving and Authorizing
the Award and Execution of a Contract for the Fire Station 93 Bunk Room Renovation Project by
and Between the Village of Oak Brook and Construction Solutions
of Il, Inc.
Passed
7.D.6 RESOLUTION 2018-ENG-ST-PRJT-R-1744, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Burke, LLC for
Construction Engineering Services Related to the 2018 Street Improvement Project
Passed
7.D.7 RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1745, A Resolution Approving and Authorizing a
Professional Services Agreement by and Between the Village of Oak Brook and Christopher B.
Burke Engineering, Ltd for Design Services Related to the North Windsor Drive Streetscape
Enhancement Project
Passed
9. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
Final Action – August 14, 2018 BOT Meeting Page 4
D. Village Attorney
E. Village President
10. ADJOURNMENT 10:06 pm