Minutes - 07/10/2018 - Board of Trustees (4) MINUTES OF THE JULY 10, 2018
v I IA A( F. OF REGULAR MEETING OF THE
OAK BR9 K PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS
WRITTEN ON AUGUST 14, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani
in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The Pledge of
Allegiance was given
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga, Asif
Yusuf, President Gopal Lalmalani
ABSENT: None
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Development
Services Director Tony Budzikowski, Information Technology Director Jim Fox, Fire Chief Barry Liss,
Golf Club Superintendent/Manager Sean Creed, Head Librarian Jacob Post, Police Chief Jim Kruger,
Public Works Director Doug Patchin, Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani spoke regarding the Taste of Oak Brook on Tuesday July 3rd. He said that it was a
fabulous event with approximately 20,000 people in attendance. He thanked the McDonald's
Corporation for partnering with the Village by co-sponsoring this annual community event. He said that
without their generous donation, it would not be possible to host the Taste of Oak Brook. He also
thanked the additional sponsors that added their support that included: The Hub Group, Loyola
Medicine, Evergreen Bank, Christopher Burke Engineering, Inland Real Estate, Ancel Glink, Republic
Services, UFC Gym Lombard, VisoGraphics, Sysco, Oak Brook Park District, and Paramedic Services
Inc., who generously sponsored the children's activities.
President Lalmalani stated that on July 4th, he and Clerk Pruss participated in the Hinsdale parade.
A. Proclamation—Athletes of the Year Award
President Lalmalani stated that there is a proclamation to read for the Athletes of Year. He noted that
both of these fine athletes were given their awards on stage at the Taste of Oak Brook. This year Lauren
Cox won the award for her exceptional participation in swimming and Jacob Mondeschean won for his
exceptional participation in Cross Country and Track and Field. President Lalmalani asked Clerk Pruss
to read the proclamation.
B. Presentation by ILACP for ILEAP
Chief Brian Fengel, Chief of the Bartonville Police Department and President of the Illinois Association
of Chiefs of Police, came to the podium. He acknowledged the efforts of the Police Department for
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 1
meeting the standards, criteria and regulations of the Illinois Law Enforcement Accreditation Program
and presented the plaque to Chief Kruger. Chief Kruger accepted the recognition and thanked his staff
for their hard work in achieving the accreditation.
C. Jupiter Realty - 1900 Spring Road - Planned Development Presentation
Development Services Director Tony Budzikowski introduced the presentation and explained that is a
preliminary review for the Board. Christina Morrison (Day Robert& Morrison) came to the podium
and gave a brief overview of the project. A PowerPoint presentation was provided by Jerry Ong
(Jupiter Realty) and Patrick Kennedy (V3 Companies) regarding the concept of the development and
storm water design, respectively. Scott Day (Day Robert& Morrison) also talked about the
development. Comments were made by the Board and questions were addressed by Mr. Day.
4. RESIDENT/VISITOR COMMENT
The following residents addressed the Village Board regarding the Planned Development: James Pehta,
Cathy Giangrasse, Ed Mullins, Jerry Wolin, Jeff Finlay, Robert Larsen, Cindy Agliata, Debbie
Wicklander, George Kouba, Karen Bushy, David Carlin and William Lindeman.
Resident Jerry O'Malley addressed the Village Board concerning the water quality in the Village.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of June 12, 2018
Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular
Board of Trustees Meeting of June 12,2018. VOICE VOTE: Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for:
Period Ending June 21, 2018 - $1,562,985.46
Period Ending July 3, 2018 - $382,408.51
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services—
June 5, 2018 - $14,447.50 (FY18—YTD - $58,368.85)
2) Rathje Woodward LLC - Legal Services - June 7, 2018 - $3333.33 (FYI 8 —YTD - $35,300.76)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $115,685.61
3) Shales McNutt LLC—Police Detention Zone Renovation/Addition- $415,321.27
4) Civiltech Engineering, Inc.—York and Harger Road Project- $22,448.64
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 2
5) Core &Main—Water Meter Install Project:
Invoice—I966527 $28,354.00
Invoice—J063679 $20,377.00
6) DuPage Water Commission—May 2018 - $411,803.34
7) Health Care Services—BCBS HMO—July 2018 - $29,587.68
8) Health Care Services—BCBS PPO—May 2018 - $208,404.37
9) Paramedic Services—June 2018 - $44,746.75
10) Ravenswood Special Events, Inc. —Taste of Oak Brook- $64,230.57
11) Currie Motors Fleet—2018 Ford Utility Interceptor- $29,941.00
12) DuPage Convention and Visitors Bureau:
Invoice 3733 - $55,153.75
Invoice 3734 - $55,044.70
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018 IS
$344,460.00
TOTAL PAID FOR 2018—YTD - $130,127.00
B. Approval of Payroll for:
1. Police Retro Payroll - Pay Period Ending June 14, 2018 - $35,636.25
2. Pay Period Ending June 16, 2018 - $795,398.11
3. Pay Period Ending June 30, 2018 - $817,364.38
C. Ordinances & Resolutions
1. RESOLUTION 2018-DU-EM-EX-R-1737, A Resolution Adopting the DuPage County Natural
Hazard Mitigation Plan
2. RESOLUTION 2018-FD-GR-R-1738, A Resolution Approving the Waiver of Further Bidding
and Authorizing the Purchase of Protective Fire Gear and Boots
3. RESOLUTION 2018-H2O-MCM-IGA-MWRD-GC-EX-R-1739, A Resolution Approving and
Authorizing a Multi-County Municipality Intergovernmental Agreement by and Between the
Village of Oak Brook and the Metropolitan Water Reclamation District of Greater Chicago
D. Village of Oak Brook—Monthly Financial Reports—May 2018
E. DuPage Mayors & Managers Conference 2018-2019 Membership Dues and Debt Assessment
F. Development Services Referrals
1. 8 and 10 Carlisle Drive—Miller's Final Plat of Consolidation
Motion by Trustee Baar, seconded by Trustee Cuevas,to approve the Consent Agenda with the
exception of Items 6.C.1 and 6. C.2., and authorize expenditures as presented.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 3
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA
6.C.1 RESOLUTION 2018-DU-EM-EX-R-1737, A Resolution Adopting the DuPage County Natural
Hazard Mitigation Plan
Motion by Trustee Tiesenga, seconded by Manzo, to discuss this item.
Trustee Tiesenga discussed the DuPage County Mitigation Plan, specifically the sections concerning
flooding and storm water management.
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, to approve Resolution R-1737,
which adopts the 2018 DuPage County Natural Hazards Mitigation Plan as the official plan
of the Village of Oak Brook but not to diminish the high standards in the 1990 Comprehensive
Plan. VOICE VOTE: Motion carried.
6.C.2 RESOLUTION 2018-FD-GR-R-1738, A Resolution Approving the Waiver of Further Bidding
and Authorizing the Purchase of Protective Fire Gear and Boots
Trustee Tiesenga expressed opposition regarding the purchase of the additional protective fire gear and
boots.
Motion by Trustee Manzo, seconded by Trustee Cuevas to discuss this item.
Trustee Cuevas discussed this item and noted that the fire fighters are required to clean their gear after
any variety of exposures, to keep them free of contaminants.
Fire Chief Liss explained that there are new standards and that they specify the fire fighters have enough
stock of protective clothing available in the event that the protective clothing became soiled, wet, or
contaminated during daily activities.
Comments were made by Board members regarding the purchase of the equipment.
Motion by Trustee Manzo, seconded by Trustee Cuevas, to waive further bidding, since
National Purchasing Partners, a cooperative purchasing entity, has already conducted the bid
process, and issue a purchase order in the amount of$85,040.48 to Municipal Emergency Services
(MES) out of Deer Creek, Illinois for twenty-eight (28) sets of Globe personal protective fire gear
and boots.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Cuevas, Manzo, Saiyed, Yusuf
Nays: 1 — Trustee Tiesenga
Abstain: 0—None
Absent: 0—None
Motion carried.
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 4
1. RESOLUTION 2018-SR-EX-R-1732, A Resolution Approving the Final Plat of Subdivision for
McDonald's Spring Road Re-Subdivision No. 4 in the Village of Oak Brook, Illinois
Motion by Trustee Saiyed, seconded by Trustee Manzo, to concur with the
recommendation from the Plan Commission (PC) to approve the proposed 2-lot Final Plat
for the McDonald's Spring Road Resubdivision No. 4, subject to the following conditions:
1. Recordation of finalized easement agreements for customer and guest parking, loading
ingress /egress and stormwater detention purposes;
2. Final engineering review and approval; and
3. Adoption of attached Resolution R-1732
Trustee Tiesenga said that he attended the Plan Commission meeting were this item was discussed and
referenced the Commercial Areas Revitalization Plan Update. Comments were made by Board
members regarding the Resolution.
David Carlin (President of the Oak Brook Chamber of Commerce) said that they are in support of the
proj ect.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
2. ORDINANCE 2018-FD-EMS-G-1132, An Ordinance Amending Section 3-2-5 of Title 3 of the
Village Code of the Village Of Oak Brook Relative to Fees for use of Emergency Medical
Services Provided by the Oak Brook Fire Department
Motion by Trustee Baar, seconded by Trustee Manzo, to approve revising the current Fire
Departmental Fee structures as outlined under Village Ordinance Section 3-2-5,Paragraph A,
Emergency Medical Services and amend the user charges for levels of service and impose a
standard professional services fee to residents and non-residents who receive emergency medical
services treatment with transportation.
Fire Chief Liss came to the podium and provided details about the proposal and fee structure.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
3. RESOLUTION 2018-SC-GOLF-PG-R-1733, A Resolution Approving the Waiver of Further
Bidding and Authorizing the Purchase of a Utility Tractor
Motion by Trustee Baar, seconded by Trustee Saiyed, to waive further bidding since the National
Joint Powers Alliance (NJPA) already conducted the bid process for Tractor purchases, and issue
a Purchase Order to Burris Equipment Company of Joliet, Illinois, in the amount of $29,991.89
to purchase a new utility tractor, and approve Resolution 2018-SC-GOLF-PG-R-1733 and
approve Resolution 2018-SC-GOLF-PG-R-1733 and authorize a purchase of one Kubota tractor
L5460 per specifications for $29,991.89 from Burris Equipment Company of Joliet, Illinois.
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 5
Trustee Tiesenga asked about leasing the tractor. Manager Sean Creed said that it wouldn't be
appropriate for leasing due to the life span of a tractor.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
4. RESOLUTION 2018-PW-UN-MOA-R-1734, A Resolution Approving a Collective Bargaining
Agreement with the Village of Oak Brook and the International Union of Operating Engineers,
Local 150 from January 1, 2018 through December 31, 2020
Village Manager Ginex explained the details of the Agreement.
Motion by Trustee Tiesenga, seconded by Trustee Cuevas, to approve Resolution 2018-PW-UN-
MOA-R-1734, a Resolution Approving a Collective Bargaining Agreement with the Village of
Oak Brook and the International Union of Operating Engineers,Local 150 from January 1, 2018
through December 31, 2020, subject to attorney review and modification in accordance with the
Janus decision.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
5. ORDINANCE 2018-FD-PG-AMBLNC- S-1543, An Ordinance Approving the Waiver of
Further Bidding and Authorizing the Purchase of an Ambulance or an Ordinance Approving the
Waiver of Further Bidding and Authorizing the Purchase of an Ambulance and Associated
Financing
Motion by Trustee Baar, seconded by Trustee Manzo, to waive further bidding since The
Suburban Purchasing Cooperative (SPC) already conducted the bid process and issue a purchase
order to Foster Coach Sales, Inc. for one 2019 Ford F550 4X4 Custom Horton Conversion
Ambulance in the amount of$268,146.00. An amount not to exceed $3,854.00 will be required for
incidentals including, but not limited to communication package installation, Knox Box
installation, and computer installation for the ambulance.
Fire Chief Liss noted that there was an option to either purchase or finance the ambulance. Comments
were made by the Board and questions were addressed by Finance Director Paprocki. He said that the
best option, for this purpose, would be to purchase the ambulance.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
6. ORDINANCE 2018-ZO-V-EX-S-1541, An Ordinance Granting a Variation from the Provisions
of Section 13-6C-3F.2(a) of Title 13 ("Zoning Regulations") of the Village Code of the Village
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 6
of Oak Brook Relative to the Required Side Yard Setback Abutting a Street for the Property at 9
Woodside Drive in the Village Of Oak Brook, Illinois
Motion by Trustee Baar, seconded by Trustee Manzo, to concur with the recommendation from
the Zoning Board of Appeals approving the requested variation to Section 13-6C-3F.2a of the
Zoning Regulations for the property located at 9 Woodside Drive to allow the construction of a
new garage addition subject to the following:
1. The proposed development shall be constructed in substantial conformance to the
approved site plan, building elevations and floor plan as submitted;
2- Add the condition "Notwithstanding the attached exhibits, the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived"; and
3. Adoption of attached Ordinance S-1541.
ROLL CALL VOTE:
Ayes: 5— Trustees Baar, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 1 —Trustee Cuevas
Absent: 0—None
Motion carried.
7. ORDINANCE 2018-AG-HM-TAX-EX-S-1542, An Ordinance Approving and Authorizing the
Execution of a Settlement Agreement and Release Between the Village of Oak Brook and
Certain On-Line Travel Companies
Village Manager Ginex discussed this Agreement.
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve Ordinance 2018-AG-HM-
TAX-EX-S1542, an Ordinance Approving and Authorizing the Execution of a Settlement
Agreement and Release by and Between Village of Oak Brook and the On-Line Travel
Companies.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
8. ORDINANCE 2018-FI-HM-TX-G-1131, An Ordinance Approving a Text Amendment to
Chapter 5 to the Village Code of Ordinances of the Village Of Oak Brook, Illinois, Regarding
the Municipal Hotel Tax
Village Manager Ginex talked about this Amendment.
Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve Ordinance 2018-FI-HM-TX-
G-1131, an Ordinance Approving a Text Amendment to Chapter 5 of the Village Code of
Ordinances of the Village of Oak Brook, Illinois, Regarding the Municipal Hotel Tax.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 7
9. ORDINANCE 2018-ROW-UTLY-G-1130, An Ordinance Amending Title 8 of the Village Code
to Provide for Regulations of the Installation of Certain Small Wireless Facilities in the Right-
Of-Way
Motion by Trustee Tiesenga, seconded by Trustee Baar, to approve Ordinance 2018-ROW-
UTLY-G-1130, an Ordinance Amending Title 8, Chapter 6 of the Village Code in Relation to
Construction of Micro-Cells in the Rights-of-Way.
Comments were made by the Board and questions were addressed by Development Services Director
Tony Budzikowski.
ROLL CALL VOTE:
Ayes: 6— Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 0—None
Motion carried.
9. INFORMATION & UPDATES
A. Village Manager
Village Manger Ginex said that he and Chief Kruger, Chief Liss and other Police Department staff,
attended the dedication of the new DuComm Facility in Wheaton.
B. Village Clerk
Village Clerk Pruss had nothing to report.
C. Trustees
Trustee Tiesenga discussed the water issue.
Trustee Manzo discussed the 1900 Spring Road, Planned Development.
Trustee Baar thanked everyone involved for organizing the Taste of Oak Brook.
Trustee Cuevas talked about the construction at Christ Church.
Trustee Saiyed thanked the Fire Department for their quick response to his house.
Trustee Yusuf commented on the 1900 Spring Road, Planned Development.
D. Village Attorney had nothing to report.
E. Village President
Police Chief Kruger discussed the DuComm Facility in Wheaton.
Public Works Director Doug Patchin discussed the construction on York Road.
Golf Club Superintendent/Manager Sean Creed gave an update on the patio improvements.
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 8
10. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Cuevas, to adjourn the Regular Meeting of the
Board of Trustees at 10:24 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES—JULY 10,2018 Page 9