Agenda - 09/11/2018 - Board of TrusteesBOT AGENDA - September 11, 2018 Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 11, 2018
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. RESOLUTION 2018-MEM-R-1751, Resolution of Memoriam – Ron Maher Lalmalani
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of August 14, 2018
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for: Manzo/
Yusuf
Period Ending August 23, 2018 - $1,423.997.90
Period Ending September 6, 2018 - $1,027,349.88
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
August 9, 2018 - $ 8,648.14 (FY18 YTD - $79,760.74)
b) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $3,333.33
c) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $2,500.00
(FY18 YTD - $54,470.69)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $163,796.93
2) SMC - Police Renovation/Addition - $509,606.08
3) DuPage Water Commission - July 2018 - $575,697.72
4) Burke, LLC - 2018 Water Main Improvements - $26,733.00
BOT AGENDA - September 11, 2018 Page 2
5) Christopher B. Burke Engineering, Ltd. - Luthin and Harger Road - $31,012.64
6) Tyler Technologies Inc. - Munis Software & Support - 9/18 thru 9/19 - $55,307.60
7) Bee Liner Lean Service - Lower Restroom Renovation - $23, 333.08
8) Paramedic Services of Illinois, Inc. - September 2018 - $44,746.75
9) Health Care Services - BCBS HMO - September 2018 - $30,454.44
10) Health Care Services - BCBS PPO - August 2018 - $127,955.97
11) Core & Main Water Meter Install Project:
a) Invoice - J189785 $215,897.00
b) Invoice - J398259 $105,246.00
B. Approval of Payroll for: Manzo/
Yusuf
1. Pay Period Ending August 11, 2018 - $772,793.87
2. Pay Period Ending August 25, 2018 - $733,688.99
C. Development Services Referrals
1. Lot 3 of the Franklin Subdivision – 1900 Spring Road – Preliminary Plat – Two-Lot
Subdivision
Saiyed/
Tiesenga
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Bid - Shower Renovation Station 93 Baar/
Cuevas
E. Ordinances & Resolutions
1. ORDINANCE 2018-FI-EX1-S-1546, An Ordinance Amending the Investment Policy for the
Village of Oak Brook, Illinois
Manzo/
Yusuf
2. ORDINANCE 2018-PP-S-1547, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
Lalmalani
3. ORDINANCE 2018-LC-AL-G-1133, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Six the
Number of Authorized Class A-1 Liquor Licenses (Shake Shack)
Lalmalani
4. RESOLUTION 2018-SC-GOLF-PG-R-1747, A Resolution Approving the Waiver of Further
Bidding and Authorizing the Purchase of a Trim Mower
Baar/
Cuevas/
Manzo
5. RESOLUTION 2018-ENG-DESIGN-BP-AG-R-1748, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak Brook
and Christopher B. Burke Engineering, Ltd. for Engineering Design Services Related to a New
Bike Path Along Harger Road
Tiesenga
6. RESOLUTION 2018-SC-GOLF-CNTRCT-R-1749 and ORDINANCE 2018-BU-AMEND-S-
1548, A Resolution Approving and Authorizing the Award and Execution of a Contract for the
Oak Brook Golf Club Patio Renovation Project by and Between the Village of Oak Brook and
Obris Construction Company, Inc., and an Ordinance Authorizing an Amendment to the 2018
Budget
Baar/
Cuevas/
Manzo/Yusuf
BOT AGENDA - September 11, 2018 Page 3
7. RESOLUTION 2018-PW-V-MAINT-AG-R-1750, A Resolution Approving and Authorizing a
Professional Services Agreement Between the Village of Oak Brook and Mercury Associates,
Inc. in Relation to Fleet Management Implementation Services
Tiesenga
F. Village of Oak Brook – Monthly Financial Reports – July 2018 Manzo/
Yusuf
G. Proclamation – Arts DuPage Month Lalmalani
7. ITEMS REMOVED FROM CONSENT AGENDA
8. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
9. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matters pursuant to 2(c)(21) and 2(c)(2) of the Illinois
Open Meetings Act, respectively.
10. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.