Final Action - 09/11/2018 - Board of Trustees
BOARD OF TRUSTEES MEETING
SUMMARY OF THE VILLAGE OF OAK BROOK
BOARD OF TRUSTEES MEETING OF
September 11, 2018
BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board
action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this
information is subject to correction when the official minutes are prepared and approved.
1. CALL TO ORDER 7:06 pm
2. ROLL CALL Trustee Saiyed
absent
3. PRESIDENT’S OPENING COMMENTS
A. RESOLUTION 2018-MEM-R-1751, Resolution of Memoriam – Ron Maher Passed
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of August 14, 2018 Approved
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for:
Period Ending August 23, 2018 - $1,423.997.90 Authorized
Period Ending September 6, 2018 - $1,027,349.88 Authorized
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services -
August 9, 2018 - $ 8,648.14 (FY18 YTD - $79,760.74)
Authorized
b) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $3,333.33 Authorized
c) Rathje Woodward, LLC - Legal Services - August 21, 2018 - $2,500.00 Authorized
Final Action – September 11, 2018 BOT Meeting Page 2
(FY18 YTD - $54,470.69)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018- YTD - $163,796.93
2) SMC - Police Renovation/Addition - $509,606.08 Authorized
3) DuPage Water Commission - July 2018 - $575,697.72 Authorized
4) Burke, LLC - 2018 Water Main Improvements - $26,733.00 Authorized
5) Christopher B. Burke Engineering, Ltd. - Luthin and Harger Road - $31,012.64 Authorized
6) Tyler Technologies Inc. - Munis Software & Support - 9/18 thru 9/19 - $55,307.60 Authorized
7) Bee Liner Lean Service - Lower Restroom Renovation - $23, 333.08 Authorized
8) Paramedic Services of Illinois, Inc. - September 2018 - $44,746.75 Authorized
9) Health Care Services - BCBS HMO - September 2018 - $30,454.44 Authorized
10) Health Care Services - BCBS PPO - August 2018 - $127,955.97 Authorized
11) Core & Main Water Meter Install Project: Authorized
a) Invoice - J189785 $215,897.00 Authorized
b) Invoice - J398259 $105,246.00 Authorized
B. Approval of Payroll for:
1. Pay Period Ending August 11, 2018 - $772,793.87 Approved
2. Pay Period Ending August 25, 2018 - $733,688.99 Approved
C. Development Services Referrals
1. Lot 3 of the Franklin Subdivision – 1900 Spring Road – Preliminary Plat – Two-Lot
Subdivision
Referred
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Bid - Shower Renovation Station 93 Removed
E. Ordinances & Resolutions
1. ORDINANCE 2018-FI-EX1-S-1546, An Ordinance Amending the Investment Policy for the
Village of Oak Brook, Illinois
Passed
2. ORDINANCE 2018-PP-S-1547, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the
Village of Oak Brook
Passed
3. ORDINANCE 2018-LC-AL-G-1133, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Thirty-Six the
Number of Authorized Class A-1 Liquor Licenses (Shake Shack)
Passed
4. RESOLUTION 2018-SC-GOLF-PG-R-1747, A Resolution Approving the Waiver of Further
Bidding and Authorizing the Purchase of a Trim Mower
Passed
5. RESOLUTION 2018-ENG-DESIGN-BP-AG-R-1748, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak Brook
and Christopher B. Burke Engineering, Ltd. for Engineering Design Services Related to a New
Bike Path Along Harger Road
Passed
6. RESOLUTION 2018-SC-GOLF-CNTRCT-R-1749 and ORDINANCE 2018-BU-AMEND-S-
1548, A Resolution Approving and Authorizing the Award and Execution of a Contract for the
Oak Brook Golf Club Patio Renovation Project by and Between the Village of Oak Brook and
Obris Construction Company, Inc., and an Ordinance Authorizing an Amendment to the 2018
Budget
Passed
Final Action – September 11, 2018 BOT Meeting Page 3
7. RESOLUTION 2018-PW-V-MAINT-AG-R-1750, A Resolution Approving and Authorizing a
Professional Services Agreement Between the Village of Oak Brook and Mercury Associates,
Inc. in Relation to Fleet Management Implementation Services
Passed
F. Village of Oak Brook – Monthly Financial Reports – July 2018 Removed
G. Proclamation – Arts DuPage Month Removed
7. ITEMS REMOVED FROM CONSENT AGENDA
6.D.1. Authorization to Bid - Shower Renovation Station 93 Authorized
6.F. Village of Oak Brook – Monthly Financial Reports – July 2018 Approved
6.G. Proclamation – Arts DuPage Month Proclaimed
8. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
9. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) collective negotiating matters pursuant to 2(c)(21) and 2(c)(2) of the Illinois
Open Meetings Act, respectively.
8:07 pm
10. ADJOURNMENT 8:16 pm