Minutes - 08/14/2018 - Board of Trustees (2) VI1 I A(;F 0I MINUTES OF THE AUGUST 14, 2018
OAK. B R ,`K , REGULAR MEETING OF THE PRESIDENT
AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON SEPTEMBER 11, 2018
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:01 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: Trustees Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga,
President Gopal Lalmalani
ABSENT: Trustee John Baar, Trustee Asif Yusuf(arrived at approximately 7:03 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki,
Development Services Director Tony Budzikowski, Information Technology Director Jim
Fox, Fire Chief Barry Liss, Golf Club Superintendent/Manager Sean Creed, Head
Librarian Jacob Post, Police Chief Jim Kruger, Public Works Director Doug Patchin,
Village Attorney Greg Jones
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani explained that he would like to rearrange the agenda order by
conducting the Committee of the Whole meeting after the Resolution of Memoriam for
Stan Mikita, and hold the regular business meeting after the Committee of the Whole.
A. Resolution 2018-MEM-R-1746,Resolution of Memoriam—Stan Mikita
Clerk Pruss read the Resolution of Memoriam.
President Lalmalani asked for a moment of silence in honor of Stan Mikita and his family.
Motion by Trustee Manzo, seconded by Trustee Cuevas, to approve Resolution of
Memoriam R-1746. VOICE VOTE: Motion carried.
4. COMMERCIAL AREAS REVITALIZATION PLAN DISUCSSION
President Lalmalani stated that the Regular Meeting of the Village Board of Trustees will
end at this point and a Committee-of-the-Whole Meeting will be conducted to discuss the
Commercial Areas Revitalization Plan. When the discussion is completed,the regular
business of this Board meeting will resume.
President Lalmalani read the procedures for the Committee-of-the-Whole Meeting. He
asked Development Services Director Tony Budzikowski to start the discussion.
VILLAGE OF OAK BROOK MINUTES -AUGUST 14,2018 Page 1
Development Services Director Tony Budzikowski came to the podium. He
discussed the updates to the Commercial Areas Revitalization Plan. He said that
the plan is intended to be a policy document and used as a guide by the Village
to regulate development. A PowerPoint presentation was provided by John
Houseal (Houseal Lavigne Associates). Jeff Kennedy (Chairman of the
Community Enhancement Committee)remarked that in order to plan the future,
you need to understand the past. He narrated a historical perspective of the
Commercial Areas Revitalization Plan.
5. RESIDENTNISITOR COMMENT
Joseph Antunovich (Antunovich Associates), representing McDonald's Corporation, said
that he is here to express McDonald's support for the proposed Commercial Areas
Revitalization Plan. He said that McDonald's has contemplated, very seriously,their
legacy in Oak Brook. He referenced their three (3) land parcels included in the plan and
commented that McDonald's is committed to leaving in place developments that are
sustainable, vibrant and forward thinking. He stated that McDonalds's believes that the
Commercial Areas Revitalization Plan achieves the legacy that they desire.
David Carlin (Oak Brook Chamber of Commerce) addressed the Village Board and said
that they are in support of the Commercial Areas Revitalization Plan.
The following residents addressed the Village Board regarding the Oak Brook
Commercial Revitalization Plan, how it may effect Oak Brook and its residents.
Residents James Pehta, William Smith, Liz Chun, Dennis Hiffman, Jerry Wolin,Jerry
Ong, Linda Gonnella, Donald Adler, Karen Bushy, Lina Shah, Fred Scarpiniti, Ray
Warner, Raj Lal, Ray Cesca, Jim Nagel, Andy Mahler, and Colleen Kowalkowski.
Clerk Pruss read an email from resident Kevin Quinlan.
Comments were made from the Board. Mr. Houseal,Mr. Budzikowski and Mr. Kennedy
addressed the questions and concerns regarding the Commercial Areas Revitalization
Plan. Discussion ensued.
Motion by Trustee Cuevas, seconded by Trustee Manzo, to send the Commercial
Areas Revitalization Plan to the Plan Commission.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed, Yusuf
Nays: 1 —Trustee Tiesenga
Abstain: 0—None
Absent: 0—None
Motion carried.
The regular meeting of the Village Board of Trustees resumed at this point.
6. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of May 7, 2018.
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Motion by Trustee Yusuf, seconded by Trustee Manzo,to approve the Minutes of the
Special Executive Meeting of May 7, 2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed,Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
B. Special Executive Meeting Minutes of May 8, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of May 8,2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed,Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
C. Special Executive Meeting Minutes of May 22, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of May 22,2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
D. Special Executive Meeting Minutes of June 12, 2018
Motion by Trustee Yusuf,seconded by Trustee Manzo, to approve the Minutes of the
Special Executive Meeting of June 12, 2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
E. Special Board of Trustees Meeting Minutes of July 10, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Special Board of Trustees Meeting of July 10,2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
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Absent: 1 —Trustee Baar
Motion carried.
F. Regular Board of Trustees Meeting Minutes of July 10, 2018
Motion by Trustee Yusuf, seconded by Trustee Manzo,to approve the Minutes of the
Regular Board of Trustees Meeting of July 10,2018.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas,Manzo, Saiyed,Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for:
Period Ending July 19, 2018 - $2,085,678.32
Period Ending August 9, 2018 - $1,281,084.43
Significant Items included in Above:
1) LEGAL SERVICES:
a) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., -Legal Services—
July 11, 2018 - $ 12,743.75
(FYI 8 YTD - $71,112.60)
b) Rathje Woodward, LLC - Legal Services - July 10, 2018 - $3333.33
c) Rathje Woodward, LLC - Legal Services -July 16, 2018 - $6,621.75
d) Rathje Woodward, LLC -Legal Services -August 7, 2018 - $2,429.02
e) Rathje Woodward, LLC -Legal Services -August 8, 2018 - $952.50
(FY 18 YTD - $48,637.36)
f) Clark, Baird, Smith, LLP -Legal Services - June 30, 2018 - $5,073.50
g) Clark, Baird, Smith, LLP -Legal Services—July 31, 2018 - $1,807.00
(FYI 8 YTD - $26,396.00)
TOTAL LEGAL BUDGET FOR 2018 IS $293,100
TOTAL LEGAL BILLS PAID FOR 2018-YTD - $149,315.46
2) Burris Equipment - Golf Course Maintenance - $29,991.89
3) Christopher B. Burke Engineering, LTD. - Street Improvements - $37,923.94
4) Civiltech Engineering, Inc. -N. York Road/Harger Rd. Improvements Phase I& Il
- $20,339.02
5) Core&Main Water Meter Install Project:
VILLAGE OF OAK BROOK MINUTES -AUGUST 14,2018 Page 4
a) Invoice -.1189099 $33,600.00
b) Invoice -J196716 $21,644.00
6) Du-Comm - FD Quarterly Shares August 1 - October 31, 2018 - $42,646.50
7) Foster Coach Sales, Inc. - 2019 Ford Horton Ambulance - $268,146.00
8) Health Care Services - BCBS PPO -June 2018 - $151,339.04
9) Ravenswood Event Services -Taste of Oak Brook- $41,940.94
10) Paramedic Services of Illinois, Inc.—August 2018 - $44,746.75
11) Du-Comm - PD Quarterly Shares August 1 - October 31, 2018 - $110,950.25
12) Health Care Services - BCBS HMO -August 2018 - $32,398.54
13) Health Care Services -BCBS PPO -July 2018 - $232,570.74
14)DuPage Convention& Visitors Bureau April 2018 through June 2018 - $26,190.14
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2018
IS
$344,460.00—TOTAL PAID FOR 2018—YTD - $166,317.14
B. Approval of Payroll for:
1. Pay Period Ending July 14, 2018 - $855,649.35
2. Pay Period Ending July 28, 2018 - $812,203.32
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. RFP - EMS Billing
D. Ordinances & Resolutions
1. ORDINANCE 2018-BU-AMEND-S-1544, An Ordinance Authorizing an
Amendment to the 2018 Budget for the purchase of two Public Works vehicles.
2. RESOLUTION 2018-PP-CNTRCT-R-1740, A Resolution Approving and
Authorizing the Award and Execution of a Golf Course Cart Path Paving Contract
Between the Village of Oak Brook and J&R 1st in Asphalt, Inc.
3. RESOLUTION 2018-R-1741, A Resolution Approving and Authorizing the
Award and Execution of a Contract for the Bath and Tennis Club Electrical
Systems Upgrade and Generator Installation Project by and Between the Village of
Oak Brook and Fitzgerald's Electrical Contractors, Inc.
4. RESOLUTION 2018-FD-CNTRCT-BNK-RM-R-1742, A Resolution Approving
and Authorizing the Award and Execution of a Contract for the Fire Station 93
Bunk Room Renovation Project by and Between the Village of Oak Brook and
Construction Solutions of Il, Inc.
VILLAGE OF OAK BROOK MINUTES -AUGUST 14,2018 Page 5
5. RESOLUTION 2018-SR-FP-EX-R-1743, A Resolution Approving the Final Plat
of Subdivision for Miller's Plat of Consolidation in the Village of Oak Brook,
Illinois
6. RESOLUTION 2018-ENG-ST-PRJT-R-1744, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of
Oak Brook and Burke, LLC for Construction Engineering Services Related to the
2018 Street Improvement Project
7. RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1745, A Resolution Approving
and Authorizing a Professional Services Agreement by and Between the Village of
Oak Brook and Christopher B. Burke Engineering, Ltd for Design Services
Related to the North Windsor Drive Streetscape Enhancement Project
8. ORDINANCE 2018-PP-S-1545, An Ordinance Authorizing the Sale Through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village Of Oak Brook
E. Village of Oak Brook—Monthly Financial Reports—June 2018
F. Proclamation—National Payroll Week
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Consent
Agenda,with the exception of Items 7.D.4., 7.D.6. and 7.D.7.,and authorize
expenditures as presented.
ROLL CALL VOTE:
Ayes: 5—Trustees Cuevas,Manzo, Saiyed,Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Trustee Baar
Motion carried.
8. ITEMS REMOVED FROM CONSENT AGENDA
7.13.6 RESOLUTION 2018-ENG-ST-PRJT-R-1744,A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak
Brook and Burke, LLC for Construction Engineering Services Related to the 2018
Street Improvement Project
Trustee Tiesenga asked for clarification regarding Burke, LLC for Construction
Engineering Services and Christopher B. Burke Engineering, Ltd for Design Services.
Public Works Director Doug Patchin explained that Burke, LLC is for the design build
project. Trustee Tiesenga questioned if engineering firms were allowed to bid. Director
Patchin explained that it was a proposal. Trustee Manzo clarified that the Village doesn't
have to bid out professional services but is not prohibited from doing so.
VILLAGE OF OAK BROOK MINUTES -AUGUST 14,2018 Page 6
Motion by Trustee Manzo, seconded by Trustee Cuevas,that the Village Board
award a contract to Burke LLC, Rosemont,Illinois, in the amount of$1,233,725,
subject to final attorney review for the Construction Management Contract for
Designer-Led Design-Build of the 2018 Street Improvements, and approve
Resolution R-1744.
Ayes: 5—Trustees Cuevas,Manzo, Saiyed, Tiesenga,Yusuf
Nays: 0—None
Abstain: 0—None
Absent: I —Baar
Motion carried.
7.D.7 RESOLUTION 2018-ENG-DESIGN-AG-EX-R-1745, A Resolution Approving
and Authorizing a Professional Services Agreement by and Between the Village of
Oak Brook and Christopher B. Burke Engineering, Ltd for Design Services Related
to the North Windsor Drive Streetscape Enhancement Project
Motion by Trustee Manzo,seconded by Trustee Tiesenga,that the Village Board
awards a Professional Services Agreement to Christopher B. Burke Engineering,
Ltd. (CBBEL), Rosemont, Illinois in the amount of$281,900,subject to final
attorney review, for the design of north Windsor Drive widening and Streetscape
Enhancement Project. Additionally,I move that the Village Board approves
Resolution R-1745.
Ayes: 5—Trustees Cuevas,Manzo, Saiyed, Tiesenga, Yusuf
Nays: 0—None
Abstain: 0—None
Absent: 1 —Baar
Motion carried.
TDA RESOLUTION 2018-FD-CNTRCT-BNK-RM-R-1742, A Resolution Approving
and Authorizing the Award and Execution of a Contract for the Fire Station 93 Bunk
Room Renovation Project by and Between the Village of Oak Brook and Construction
Solutions of Il, Inc.
Motion by Trustee Manzo,seconded by Trustee Yusuf,that the Village Board award
a contract to the lowest responsive and responsible bidder, Construction Solutions of
Il., Inc.,Alsip, Illinois, for the Fire Station 93 Bunk Room Renovation Project in the
amount of$71,723.00.
ROLL CALL VOTE:
Ayes: 3—Trustees Cuevas, Saiyed, Yusuf
Nays: 2—Trustee Manzo, Tiesenga
Abstain: 0—None
Absent: 1 —Baar
Motion carried.
9. INFORMATION &UPDATES
A. Village Manager
VILLAGE OF OAK BROOK MINUTES -AUGUST 14,2018 Page 7
Village Manager Ginex conveyed that the shuttle program is doing very well.
B. Village Clerk
Village Clerk Pruss stated the next general election is November 6th and encouraged
everyone to register to vote.
C. Trustees
Village Trustees had nothing to report.
D. Village Attorney
Village Attorney Jones had nothing to report.
E. Village President
Information Technology Director Jim Fox reported on the GIS system.
Police Chief Jim Kruger reported on the National Night Out and the Police Department
construction status.
Public Works Director Doug Patchin gave an update on the meter replacement program.
Golf Club Superintendent/Manager Sean Creed noted that they have a bid out for a new
golf course patio.
Development Services Director Tony Budzikowski noted that the referral to the Plan
Commission would be either be on a regular or special meeting.
President Lalmalani mentioned that the Village is currently accepting applications for an
appointment to the Plan Commission. Applications for appointment forms are available
from the website at www.oak-brook.org or call Village Hall and have one sent to you.
Appointment interviews will begin sometime in September.
10. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo,to adjourn the Regular
Meeting of the Board of Trustees at 10:06 p.m. VOICE VOTE: Motion carried.
ATTEST:
Charlotte K. Pruss
Village Clerk
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