R-1750 - 09/11/2018 - AGREEMENTS - Resolutions RESOLUTION 2018-PW-V-MAINT-AG-R-1750
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE VILLAGE OF OAK BROOK AND MERCURY ASSOCIATES, INC.
IN RELATION TO FLEET MANAGEMENT IMPLEMENTATION SERVICES
WHEREAS, in 2017, Mercury Associates, Inc. ("Mercury") completed a field management study
and presented its findings and recommendations to the Village Board; and
WHEREAS, the Village has since implemented several of the recommendations contained in the
field management study including a new software program; and
WHEREAS, Public Works Department Staff has determined that it needs professional consulting
services to implement the next phase of recommendations from the field management study including, but
not limited to, the review and development of a preventive maintenance program and assessment of the
new computerized maintenance system ("Consulting Services'l; and
WHEREAS, Mercury has the requisite skill and ability to provide such Consulting Services including
knowledge of the Village's fleet management study; and
WHEREAS, the Village desires to enter into a Professional Services Agreement ("Agreement")
with Mercury to provide the Consulting Services,which Agreement is attached to this Resolution as Exhibit
A; and
WHEREAS, pursuant to Section 1-7-4 of the Village Code, Village staff recommends that the
Village waive competitive bidding for the Consulting Services and enter into the Agreement; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village and its residents to waive competitive bidding for the Consulting Services and approve the
Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for Consulting Services shall be, and they are hereby, waived in accordance with Section 1-
7-4 of the Village Code of the Village of Oak Brook, Illinois.
Section 3: Approval of Agreement. The President and Board of Trustees hereby approve the
Agreement with Mercury in substantially the same form as attached as Exhibit A.
Section 4: Authorization and Execution of Agreements. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village and Mercury after
receipt of the final Agreement fully executed by Mercury.
Section 5: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2018-PW-V-MAI NT-AG-R-1750
Approving Fleet Management Implementation Services Agmt.
Page 2 of 3
APPROVED THIS 11th day of September, 2018.
7
Gopal almalani
Village President
PASSED THIS 11th day of September, 2018.
Ayes: Trustees Baar, Cuevas, Manzo, Tiesenga, Yusuf
Nays: None
Absent: Trustee Saiyed
_ ATTEST:
F 044.
.d` 8
>� <. P® Charlotte K. Pruss
i Village Clerk
03
F V
Resolution 2018-PW-V-MAINT-AG-R-1750
Approving Fleet Management Implementation Services Agmt.
Page 3 of 3
EXHIBIT A
AGREEMENT
4829-9708-8625,v. 1
#i
REVIEW OF CONTRACTS
Awardlnency: of Contract: 1
f V
cepa ent: Program/Account Number,
1 --9 r
Awarded Contract Price: Tgeted Amount:
c92 D
[--j Under $20,000
$20,000 - $500,000
Over $1,000,000
Nime:` tate:
l
Marne: Date:
Naltte:
! Date*
Name;
` Bate;
M Three (3) Originals signed by other party Date/Initlais
(� Original provided to staff member for other party Date/initials
[ Original provided to Official Files Date/Initials ;
Village of Oak Brook I Approved by Board of Trustees• Date/lnttlals: